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HomeMy Public PortalAbout08/15/06 CCM275 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 15, 2006 The City Council of Medina, Minnesota met in regular session! on August 15, 2006 at 7:04 p.m. in the City Hall Chambers. Mayor Workman presided. I. ROLL CALL Members present: Workman, Brinkman, Smith, Cavanaugh, Weir Members absent: None. Also present: City Attorney Ron Batty, City Engineer Tom Kellogg, Police Chief Ed Belland, City Planner Rose Lorsung, City Planner Consultant Sarah Schield, City Administrator Chad Adams, Public Works Superintendent Joe Paumen, Finance Director Jeanne Day, and Recording Secretary Lauren McKay. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA There were none. IV. APPROVAL OF MINUTES A. Approval of the August 2, 2006 Regular City Council Meeting Minutes Weir noted changes on Rage 3, fourth paragraph to delete "interview" with the word "interfere." And, eighth paragraph first sentence to read, "Weir stated that the ordinance meets the reasonableness standard, but does not address the problem of old growth remnants." Weir noted a change on page 15, third paragraph, last sentence to delete the first use of the word "timing." Moved by Weir, seconded by Cavanaugh, to approve the August 2, 2006 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA Adams recommended removing item C for discussion. Weir asked to remove Item D for discussion. A. Resolution Granting Variance Approval for 400 Navajo Road West - Classen B. Resolution Granting Final Plat Approval for Jan-Har Limited Partnership for Property Located at 922 State Highway 55 — Adam's Pest Control C. Resolution-AppFeT"nig-2006 Prir.nani E�eCtion 1 dges E. Accept Donation from Long Lake Glass Medina City Council Meeting Minutes August 15, 2006 275 276 F. Approve Amendment to West Metro Drug Task Force Agreement G. Authorize Execution of Consent Form - Electronic Delivery of Accounts and IRS Forms 1099, Citigroup H. Approve 1 to 4 Day Temporary On -Sale Liquor License to Holy Name of Jesus on September 16 & 17, 2006 at 155 County Road 24 I. Approve Temporary On -Sale Malt Liquor License to Church of St. Anne on August 26 & 27, 2006 at 200 Hamel Road J. Approve Raffle Permit to Church of St. Anne for August 26 & 27, 2006 at 200 Hamel Road K. Approve Wage Increase and Lift Probation for Office Assistant Dusty Finke Effective August 1, 2006 Moved by Weir, seconded by Smith, to approve the consent agenda as requested. Motion passed unanimously. C. Resolution Approving 2006 Primary Election Judges Adams stated Kathryn Richmond should be removed from the list of election judges. Moved by Weir, seconded by Cavanaugh, to approve Resolution Approving 2006 Primary Election Judges, as amended. Motion passed unanimously. D. Ordinance Relating to Concept Plan Review; Amending Section 825.69 Weir asked if R1 zoning need to be discussed when they are up against other developments. She asked if 1000 feet would be sufficient for R1 properties. Smith stated that there might be more properties that come up with the same issue. Workman stated he is okay giving more notice than less if the developer pays for the notice expense. Moved by Weir, seconded by Smith, to approve Ordinance Relating to Concept Plan Review; Amending Section 825.69. Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on Items not on the Agenda Adams requested that all citizens desiring to speak on an agenda item to complete comment cards. Workman stated comments need to be limited to three to five minutes and he would take comment cards. Ralph Tyken, 100 Clydesdale Trail, which is the new Gramercy development, stated he read an article in the Minneapolis paper about Karina Hill at Carleton College who persuaded the Plymouth City Council to pass greenhouse gas reduction resolution. He stated he would like Medina to do the same and suggested the City could receive publicity from passing the ordinance. Medina City Council Meeting Minutes 276 August 15, 2006 277 Weir noted the Plymouth resolution is in the City Council packet and suggested the City discuss the issue at an upcoming meeting. B. Park Commission Adams stated the Park Commission meeting for August 16 has been cancelled. He stated September meeting will discuss the County Road 19 trail and that the Park Commission will begin promoting the trail. Smith asked about the County 19 plan discussion and that the County needs to present the Commission with a plan. Adams stated there has been a back and forth discussion between the City and County. Smith asked that some kind of resolution concerning Baker Park Reserve and hardcover be discussed. C. Planning Commission Lorsung stated August 8th was the last meeting. She stated there was a Swanson Homes Concept Plan, discussion about ordinance regarding Cemeteries, and an overview of shoreline area. She noted the upcoming meeting Planning Commission agenda items. Weir stated the Council asked staff to discuss reducing width of private drives. Lorsung stated there is an upcoming meeting in which the issue will be discussed. VII. OLD BUSINESS A. Uptown Hamel Improvements i. Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment and Calling for Hearing on Proposed Assessment Batty stated that as discussed at last meeting_ , it is time to specially assess the improvement costs. He stated that all of the details discussed are reflected in the resolution. He stated the hearing is set for the second meeting in September in time to send out required notices. He noted the November deadline for the assessment. Batty explained the details of the resolution and stated the only detail that needs to be decided is the percentage rate of the levy. He noted the average levy is 2% over the coupon rate. He stated there would be no deferral policy. He said the storm improvement cost will be levied over the entire uptown area and that the improvements to Sioux and MiII Drives will be levied over the properties adjoining the roads. He added that the rest of the resolution is comprised of legal details for the notification. Brinkman asked how many properties would be assessed. Batty said that eight properties on the roads will be assessed, but the bulk of the levy will be assessed on an area basis over the entire district and it will be near $25,000 —26,000 per acre in the district. Batty explained that there would be a $13,000 —15,000 for the storm drainage with another $5,000 for those on Sioux and Mill Drives. Kellogg then explained the boundaries of where the special assessment will be assessed. Medina City Council Meeting Minutes 277 August 15, 2006 278 Dave Callister, of Ehlers and Associates, stated the average coupon rate was 3.7 3.8%. Workman suggested the number be rounded to 4%. Smith stated it should be around 6%. Callister stated the interest rate should be not be so high that the properties asses -ed do not pre -pay the assessment rate. Workman stated that 6% is a fair rate. Moved by Smith, seconded by Weir, to approve Resolution Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment and Calling for Hearing •n Proposed Assessment, as with a 6% interest rate. 4-0-1 (Cavanaugh abstained), motion passed. ii. Phase II Improvements - Hamel Road Adams stated that the ultimate timeline is to be improved by 2009 Workman stated asking taxpayers to pay for storm water sewer assessment witho .t doing other phases is unfair. He stated it is important to do street improvements a d do everything the City can to promote Uptown Hamel. Smith stated Sioux Drive was •ad last winter and fall. Callister recapped that the Council discussed Phase Two, which includes Hamel ro - d improvements. He noted it was assumed a minimum of 20% would be assessed t those on the road and considering just that number, the assessments and TIF, it wi I not cash flow. He stated it is reasonable to assume that if there are a couple of project on the road and the increment will minimize the costs significantly. Callister stated there could be a fallback position on property taxes if TIF is not generated. He said there would have to be another source of money to cover the ost of the streets. He noted it is not uncommon to have a small property tax levy. He tated developers want to see the commitment from the City before they will invest money in the area. Callister also noted that the TIF situation was created in 2004 and the City has five years (until 2009) to use the increment, which could be used to pay off the bond obligation. Adams noted the TIF could be used for several different projects and th City could take ownership of the design. Smith stated she would like to see a sign in the area noting that Uptown Hamel is a "redevelopment zone." Brinkman agreed with the idea. Workman stated on the financial side, the City must set a precedent that the money will be assessed, but w II be paid back with TIF and using assessment as backup so the general fund will not ha e to be paid. He stated the people paying for the improvements would benefit from the . Batty stated that much bigger numbers were used several years ago when the first assessments were notified. He stated it is better to use larger numbers regarding assessments. Moved by Weir, seconded by Smith, to direct Staff to prepare a January 2007 Agen • a Item to initiate the Phase 11 feasibility study, as requested. Motion passed unanimously. iii. Marketing and Request for Proposals Adams stated Staff seeks direction on a sign promoting Uptown Hamel as an area. Workman stated the City needs to go one step further because there is a large commitment to the area and that the City should request development proposals. Medina City Council Meeting Minutes 278 August 15, 2006 279 Callister suggested that before a formal RFP is presented, the City ask developers to meet on an informal basis to discuss a general market feel for the neighborhood. Workman suggested a feasibility plan be formulated and Weir agreed. Adams suggested Staff research the issue and bring a plan back to the Council. Smith noted there are a few questions in the survey regarding a City Center area, the answers to which could be used to formulate a plan. Moved by Smith, seconded by Cavanaugh, to direct Staff to research a plan and bring it back to the Council. Motion passed unanimously. iv. Decorative Sign Lorsung pointed out some sign ideas. She stated the horizontal monument sign that was approved was examined by engineers. She stated that the site chosen is not conducive for a monument sign and explained the problems of the site. Weir asked about the location for the monument sign. Lorsung stated the City is looking at the top of the hill, not the bottom in MNDot's right-of-way. Weir stated that she would rather have the sign at the bottom of the hill and Workman agreed. She stated that the obelisk sign is more practical. Smith made some suggestions for the sign. She suggested a sign on the other side of the area so there are two signs that coordinate on each end of the area. She stated she likes the sign that mimics the church steeple. Weir agreed with Smith's idea of adding an obelisk to the tower, which could be read from all areas. Brinkman suggested the Council should include Uptown Hamel specifically in the sign and then suggested that the City should consider changing the name of Uptown Hamel to Uptown Medina. Smith stated that Uptown Hamel was included in the sign discussions. Brinkman suggested the area is brought into the planning of the sign and process. Workman stated those in Uptown Hamel have given their input. Smith suggested an alternative be introduced and holding a meeting regarding the new sign. Workman suggested an additional piece of literature be included with the special assessment piece and then stated he is not opposed to another discussion. The Council agreed that Lorsung should not continue investigating overhang signs. Workman clarified that the City will include Uptown Hamel in the planning of the sign. Moved by Smith, seconded by Weir, to direct Staff to continue working on an obelisk sign that mimics St. Anne's steeple, and notify Uptown Hamel residents and owners of a discussion at the second meeting in September regarding the sign, as requested. Motion passed unanimously. VIII. NEW BUSINESS A. Award Wetlands Functions and Values Assessment Services Adams stated funding would come out of the environmental fund. Medina City Council Meeting Minutes 279 August 15, 2006 280 Lorsung summarized the applications. She stated it was narrowed down to three finalists to be interviewed, and the scoring sheet was attached to the Council's pac et. She stated Staff is recommending WSB and Associates to do the Values Assessment of the City's wetlands. Smith stated there is a guarantee from the firm that the price will not exceed a cert=in price. Brinkman noted his approval of WSB, stating he had worked with them in th-. past. Moved by Smith, seconded by Weir, to direct Staff to prepare a contract Award Wetlands Functions and Values Assessment Services Contract to WSB and Asso•'ates, which will come oui of the Environmental Fund, and send a leiter of thanks to the .ther firms, as requested. Motion passed unanimously B. Verizon Amendment No. 2 to Site Lease Agreement Adams stated Verizon approached Staff about locating a power generator at the si e and noted where the generator would be located. He stated the second discussio item is the change in the lease for the space and the Council must ensure the num •ers are consistent in the lease. He noted that the $250 lease per month price was negotiated and agreed upon with Verizon. Workman asked how the generator is powered. Bill Buell, representing Verizon Wireless, stated the generator is diesel because the re is no digging required to bring in a natural gas line. Workman stated natural gas run - quieter and cleaner and may be more convenient. Weir stated that diesel engines are noisy and there is a residential area not very fa away. Buell responded that new generators run around 65 decibels, which is about conversation level 90 feet away. Workman asked if the diesel engine is back up. : uell stated the engine is for back up and it is run about once a month to ensure it is run ing property. Workman asked if the engineer could look into natural gas for the genera or. Brinkman asked if there is an option for the exhaust to point south rather than nort Buell stated in the last page of the amendment is a site plan, and the generator is i the middle of the site and the exhaust must face north or south. He pointed out there i significant screening to the south. Workman stated he would like the Council to table the applicant to the next meetin• to investigate noise and a possible natural gas line. Moved by Weir, seconded by Smith, to table discussion until the next meeting of the Verizon Amendment No. 2 to Site Lease Agreement. Motion passed unanimous) C. Ordinance Related to Home Occupations and Cemeteries; Amending Section 826.98, Subdivision 2 (c) & (d) Adams stated the Planning Commission spent two meetings reviewing the existing ordinance and making changes. Lorsung explained other communities' ordinances were compared and the Planning Commission favored a number of things in the ordinances. She stated the timeline s the other substantive issue. She stated there was an application for a new cemete , to be created in the City and the timeline is such that the Planning Commission has to review the application after the ordinance is adopted and finalized. She stated ther is a Medina City Council Meeting Minutes 280 August 15, 2006 281 120-day clock on the ordinance. She asked that the Council review the ordinance update and Staff is comfortable with any recommendation the council makes. Lorsung stated there is the possibility of requiring a transportation study, environmental study on the property, and a site plan for the creation of the cemeteries. She stated beyond that, Staff is willing to take directions regarding setbacks, building height. Weir stated the Planning Commission indicated two overarching areas should be addressed. She explained the first issue is distinguishing between a non-profit and for - profit cemetery. She said the Planning Commission asked if a for -profit cemetery should be allowed in a residential area. Smith asked about the difference between for -profit and non-profit cemeteries. Brinkman stated that in a for -profit cemetery there may be more people buried who are not from the area, which may encourage more traffic. Smith stated she does not understand the difference between the two types of cemeteries and that she does not believe special privileges should be given to a church versus a for -profit cemetery and pointed out that the church is allowed to have a cemetery in a residential area. Cavanaugh asked about property taxes. Batty stated that he is not sure if improvements can only be taxed. Regarding the issues brought up by Smith, Batty replied that the decision should be made on a land -use distinction, not if a cemetery is non-profit (church) or for -profit. Weir stated the other issue to discuss that the language alludes to City management of the cemeteries. Smith stated the City should not be included in language regarding the management of cemeteries. Workman noted that as required by state statute, the cemetery must create an endowment to maintain the cemeteries. Weir asked about number eight, the master plan for the build -out for the property and asked the applicant if that would be tough to do. Lorsung stated Staff envisions general areas on the plan for where monuments, flat stones, and the mausoleum will be located and general overlay. Workman stated it is in the City's interest to ensure sure the zoning is appropriate for the lower -valued land. He stated cemeteries might take high valued property off the tax roll. Weir asked about setbacks in rural residential zoned areas and what kinds of structures are allowed in the setbacks. She also asked about the shoreland overlay setbacks and how that will affect proposed cemeteries. Lorsung stated it is the Council's decision to decide such details, such as heights of monuments and setbacks. Smith stated it is in a residential area and should be subject to the same setback limits. Workman asked about other services the cemetery might need, such as sewer, water and road service. He suggested the zoning be considered more fully before the City approves where cemeteries go. Smith said she believes the ordinance is insufficient. Brinkman stated that the ordinance is put together in such a way that allows the City to determine where the cemetery is located. Workman stated the decision should not be made regarding the application, but about how the ordinance fits the city and where cemeteries are appropriate and where they are not. Medina City Council Meeting Minutes 281 August 15, 2006 282 Weir stated she approves several of the circled recommendations and would supp ordinance incorporating such recommendations. Workman stated the ordinance is term planning and the Council needs to take their time before the ordinance is pas rt an long- ed. Brinkman stated that because there are guidelines in place due to the state and si ce there is an ordinance before the Council, if it should be difficult to approve. He not d that the majority of people in a residential setting would approve a cemetery in thei neighborhood. Cavanaugh noted his concerns about the financial aspect and asked if property taxes will be collected from a cemetery. Batty stated that a for -profit cemetery would be subject to special assessments, but not property taxes. Batty noted Payment in Liu of Taxes are used in some situations, but are fairly rare. Brinkman stated PILOT coul, address tax issues. Cavanaugh stated that the City should consider property taxes when approving cemeteries. The applicant stated that most cemeteries are not taxed and are considered assets to the City. Weir asked what would happen when the cemetery owner no longer wantthe land. Workman stated that scenario is the reason for the endowment. Batty stated that there are two separate issues. He stated there is an application t - at expires on October 14th that will have to have action taken upon it by October 14th unless the applicant extends it. Batty stated the ordinance was drafted 10 years ag• and that the City has a new ordinance in front of them that needs to be reviewed a d updated. He stated the amended ordinance needs to be passed so the cemetery application can be discussed under the new ordinance. Batty stated the Council is faced with not amending ordinance and reviewing appliction with existing ordinance or amending the ordinance so the decision can be made ab ut the application with the new ordinance. He stated the Council has until the second meeting in September to pass an ordinance. He explained another alternative is another kind of delay, such as an extension by the applicant, or a moratorium so the ordinance can be reviewed. Workman stated he is comfortable with a moratorium. Batty stated moratoria are appropriate when, in face of an application, it is discovered an ordinance change is needed. Workman asked the applicant to allow the City another 90 days. Tom Melander, representing the owners of property, stated he appreciates the City' position not wanting to act rashly. He stated not acting creates a hardship for the s= Iler and estate if the property cannot be transferred before the owner of the property pa . ses on. He noted that the property is not appealing for other types of development. Workman replied that the issue is not the application, but the appropriate use and placement of cemeteries in Medina. Melander stated he thought it appropriate that the other issues are discussed. He stated that it is currently a Conditional Use and that CUPs are not optional. Workman stated again that the City couldn't make decisions based on one applicati n without looking at the entire ordinance and whether or not it is appropriate for Medin long-term. Workman explained this is the first time the Council has seen the ordina ce and it is the Council's job to take the necessary time to make the appropriate decisi. n. Workman stated that he is of the opinion that the City needs to know more informati • n and deciding how it fits in with the City's long-term goals. Workman stated Melande 's comments would not change his opinion about what has to be done. Medina City Council Meeting Minutes 282 August 15, 2006 283 Batty explained the options to the Council: 1. Not amend the ordinance and let the application to be reviewed under old ordinance. 2. Amend the ordinance and allow the application to be reviewed under new one. 3. Seek a delay ® a moratorium or voluntary by extension by the applicant Batty stated that the ordinance would not have been brought to the Council without the issue of the time crunch. He suggested the Council go through the other ordinances tonight so Staff could bring back recommendations. He stated they could ask Staff to draft a moratorium in the case the applicant does not ask for an extension. Smith asked if an extension would give Staff time to put together another ordinance. She stated she would like other additions other than what is circled in the packet. Lorsung stated the Planning Commission had a difficult time to nail down what they would like to include and could not reach consensus. Smith stated it is important that the City have a workable ordinance for both those who apply for a cemetery and for neighbors of the cemetery. She stated more time must be taken to develop a more conclusive ordinance. Workman asked if the Planning Commission, Staff, and Council would have time to review the ordinance and make some decisions if the applicant would apply for an extension. Smith responded that cemeteries need screening and that other issues need to be addressed in more time. Smith asked if a "draft ordinance" could be discussed with the Planning Commission. Workman stated that adjoining properties needs to be addressed as well, which requires additional time. Workman asked for another 90 days. Lorsung explained the timeline facing the Council and applicants. Smith stated she is not sure that it is the applicant's fault that the City has not reviewed the ordinance. Workman explained that it could take an additional several months for the application to be approved after the City adopts a new ordinance. Workman stated he would like to ask Staff to negotiate with the applicants, and if they will not extend the application, to prepare a moratorium. Moved by Weir, seconded by Cavanaugh, to direct Staff to negotiate with the applicants, and if they will not extend, to prepare a moratorium. Smith stated she hopes it can be resolved and asked the process for amending an ordinance. Batty suggested the Council direct Staff to bring back a recommended ordinance amendment at the next meeting. He stated the ordinance would have to be published before it is effective. He stated that the planning staff does not want to spend the time reviewing an application if there will be a revised ordinance. Batty suggested the City and applicant discuss extending the timeline and if there is no agreement, a moratorium could be adopted at the next meeting. Motion passed Unanimously. Medina City Council Meeting Minutes August 15, 7006 284 Smith asked if a new ordinance could be available at the next meeting. Lorsung st=ted it is possible. D. Preliminary Plat to High Pointe Ridge on Parkview Drive — Mike Leuer Lorsung explained the project was on the docket before the moratorium last year. , he stated there was a change with the plat, which is why it was pulled from the last ag - nda. Lorsung explained the property and zoning. She noted the properties abut the lak= and quite a bit of the property is in School Lake. She noted that a discussion topic is si•,ht lines. She stated that there is no proposed easement for access to the water. She explained the flag portion of the lots for access. Lorsung noted lot widths and all lots would be tight for animal structures. She expl : ined the shoreland overlay restrictions and stated the lots are in compliance with the set•ack requirements. She noted the setbacks for sewer treatment systems. She stated th t the applicant is hoping to have septic systems, but Staff felt that with best managemen practices, the septic systems should be as far away from the lake as possible. Lorsung noted Staff recommends approval of the preliminary plat. Moved by Weir, seconded by Smith, to direct Staff to draft a Resolution approving Preliminary Plat to High Pointe Ridge on Parkview Drive — Mike Leuer as requeste Motion passed unanimously The meeting was recessed at 9:10 p.m. and reconvened 9:16 p.m. E. Concept Plan Review — Swanson Homes — South of Hackamore Road, North of Shawnee Woods Road Workman noted that there would be no vote regarding the concept plan at this poi Lorsung noted the property's location. She stated that it is not slated for developm -nt until such time and is currently zoned rural residential, urban reserve. She noted th other properties surrounding the property in question. Lorsung stated Staff analyzed the site and have several findings. She explained S iaff feels there should be more flood plain than the applicant is proposing, and the acre=ge amount for the home sites are slightly under what Staff would like. Lorsung noted the average lot is about half an acre and buildable land is about 50 acres. She stated the density the application is looking for is 1.24 units per acre. S e noted the conceptual site plan and how it relates to adjacent properties. She state • it is similar to Foxberry immediately to the west. She noted the homes would be priced between $750,000 and $1.5 million Lorsung stated that the developers do not want a comprehensive plan change and would like to build appropriate density into the site. She stated Staff does not think the density is correct and the higher density may have to be made up in other areas. S e stated lack of tree removal meets City's expectations. She also noted Corcoran is looking to develop the southeast part of their city in a similar density. Curt Swanson, Swanson Homes, stated density is a major issue, He noted that in . rder to be consistent, the lot sizes he is proposing fits well with neighboring properties. e stated lot sizes drove the number of lots and density. Swanson noted that the props sed density is closer to two units per acre, which he stated is an excellent compromise. Medina City Council Meeting Minutes August 15, 2006 285 Swanson addressed the proposal to have a small park in the middle of the development, but stated there has been no discussion with the parks department at this point. He stated if a park were built, the development would like some kind of credit from the City. Swanson noted a few proposed areas showing what could be done with adjacent properties and access. He noted that it is just the concept stage and no final plans have been submitted. Cavanaugh noted his father owns a property adjacent and stated he will not discuss the plan if the applicant requests. Weir stated her concern is lack of density. She asked if there could be a cluster of townhomes at Hackamore and 116 to increase the density of the project as requested by the Met Council. She noted she likes how the proposed development fits with Wild Meadows, and asked the developer to consider raising the density with townhouses or other more dense housing. Smith noted that some other townhouses in the area sold quite well. Workman mentioned that townhouses could hurt the value of the other houses in the area. Smith stated she does not feel the developer has done anything to conserve natural resources on the site. She noted conservation and open space design, and that there should be more clustering or more creative use of the land in the development. She stated she would be looking for such plans going forward. Smith also noted on the plan submitted by the developer that several trails and roads connect to adjacent properties. She also asked about access points on Hackamore. Lorsung stated it is common for developers to "ghost plat" into potential other areas at this stage in the plan. Smith stated conversations with neighboring landowners should happen and she would like a more creative layout. She noted the community would probably require a smaller park. She restated her desire for more open space planning and suggested increasing the density in some areas of the development. Smith noted her concern about affordable housing, which is a larger problem the City is facing. She noted she would like more natural, low -impact landscaping for more efficient water uses. She mentioned the road width and a review of the ordinance. Brinkman stated the development needs some adjustment. Weir stated she would welcome more clustering and open space. She asked if the developer has considered such developing. Swanson stated there is a lot of open space that the homes overlook. He stated the majority of people coming to Medina want some elbowroom and single-family homes, and that a half -acre lot is not a large lot. Swanson stated that there is the potential for some multi -family housing and he would potentially consider some townhouses in the area. Smith noted that there is over 50% open space in Wild Meadows. Brinkman stated the Council needs to determine if they want to increase density in the area. Workman added adjoining neighborhoods might have some problems with the increased density. Workman asked if Swanson believes the market will support such a neighborhood. Swanson replied that the marketplace would definitely support his half -acre lots. Swanson stated density would be the biggest issue. He stated if he and the City can compromise on density, then everything will fall into place. He stated that the half -acre Medina City Council Meeting Minutes August 15, 2006 286 Tots allow people to have yards and other amenities and that he believes the area has proposed is the best area for the half -acre lots. Workman read a comment from Steve Theesfeld, 600 Shawnee Woods, directly s uth of the development, who opposed development because it is too dense and out of character with the surrounding area. F. Comprehensive Plan Timeline and Responsibilities Adams noted that there is a timeline in front of the Council. He stated one questio relates to neighborhood meetings and where they should be held. He stated the o iher question is the creation of the Comprehensive Plan Committee. Lorsung added that the flow -chart explains all that needs to be done with the Comprehensive Plan between now and next year, which includes neighborhood meetings and Comprehensive Plan Committee formation. She noted that the meetings should follow the map that is on the back of the handout presented to the Council. Smith stated she does not like the neighborhood meeting set up. She stated the meetings should be more neighborhood -oriented than citywide. She stated the proposed areas are very broad. Lorsung stated the reason it was divided was because the meetings could be held in the neighborhood areas and that it ensures that all citize s are invited to at least one meeting. Lorsung asked how many meetings should happen and who should organize the meetings. She stated the same general questions apply to the committee — how m = ny members should the committee have, what types of people should serve on the committee, and how many meetings should be held? Lorsung stated that the com ittee should be more of an in-house type of committee than residents, and suggested ta- ing more input from the neighborhood meetings. Smith suggested the meetings be co -hosted by Planning Commission and Parks Commission. She stated that the benefit of the neighborhood meetings was to ask the citizens what they want, not showing them what they think are options. Workman suggested the meetings include some of both — some direction from the City, and same opinions from the neighborhood. Smith asked about the development review committee. Lorsung stated it is compris-d of selected members of Staff and planning consultants. She stated it is used for discussion about all land -use applications. Weir stated the public input is important. She stated that there are three developm;:nt scenarios that could be presented as a discussion item at the meeting. Smith state she would first like to hear public opinion and that there is value in having people came and simply express opinions. Smith noted that there were very few people at recent meetings regarding plans. Lorsung stated the survey is going out to the City and should give the City some id about opinions. Adams stated that the areas, locations and number of the meetings must be discus.ed by the Council. Smith asked where rural residential is represented on the meeting map. Weir notes her concerns with the neighborhood guidelines. Adams stated that the maps could be worked and brought back to the Council. e Medina City Council Meeting Minutes August 15, 2006 287 Lorsung stated neighborhood meetings are scheduled to begin in the second or third week of October. Cavanaugh noted Staff and consultants could have a better idea about how to divide neighborhoods than the Council does. Smith expressed her concerns about the neighborhoods and noted how neighborhoods were divided during the last set neighborhood meetings. Brinkman stated that breaking up the neighborhoods could result in more conducive input. Workman supports Staff on their recommendations for the neighborhood guidelines. Brinkman suggested holding citywide meetings instead of neighborhoods. He stated it should be done the way it was during the last round of neighborhood meetings. Lorsung noted that only 20% of the City was encompassed during the last neighborhood meetings. Workman stated he would like one citywide meeting and several neighborhood meetings. Adams stated the current meetings are educational and citizens and all commission members are not attending the open houses. Smith stated that last time there was one meeting geared toward businesses, one for rural areas, one for citizens in sewered areas, and one for Uptown Hamel and suggested the same breakdown for the current neighborhood meetings. Cavanaugh stated the meetings should be open to all citizens. Smith stated that everyone will be invited to the meetings, but the focus will be on specific types of areas. Weir clarified that the meetings will be divided by: 1. Rural 2. Sewered 3. Business 4. Uptown Hamel Moved by Smith, seconded by Weir, to approve neighborhood meetings targeted to Business, Rural. Sewered. and Uptown Hamel. Lorsung asked if the open houses should continue and explained that they are extremely time consuming to prepare for. Cavanaugh stated the open houses are valuable. Weir stated the last meeting was excellent and that people were very engaged and she encouraged the continuation of the open houses. Cavanaugh commended staff for the last open house meeting. Motion passed unanimously Weir thanked Lorsung and Adams for the effort that has been put into the open house and other meetings. Adams stated the primary recognition should be provided to the planning staff and consultants for the excellent preparation and coordination. G. Ordinance Amending Section 200.19 Regarding Salaries of the Mayor and Members of the City Council Adams noted three options. Cavanaugh stated there was an understanding to go to the averages, and he would like to stick to the agreement or not approve anything else. Weir asked if it should be the average. Workman stated there should be some parity and there should be some financial incentive to serving on the Council. He stated that Medina City Council Meeting Minutes August 15, 2006 288 he believes there should be a substantial increase, whether it is done at once or o er several years. Adams stated the average salaries and suggested approving Option Two. Moved Weir, seconded by Smith, to approve Ordinance Amending Section 200.19 Regarding Salaries of the Mayor and Members of the City Council at $4, 250 and $ , 000 per year respectively, effective January 1, 2007. Motion passed 4-04(Workman H. Ordinance Amending Rural Residential District Adams stated this issue has come to the Council for direction on whether to forwar. to the Planning Commission for review. Moved by Smith, seconded by Weir, to send Ordinance Amending Rural Residenti., I District back to the Planning Commission to discuss setbacks. Motion passed unanimously !. Contract for Assessing Services — Rolf Erickson This item was considered before Item G. Adams stated Staff is not recommending any changes to service provider. Moved by Weir, seconded by Smith, to approve Contract for Assessing Services— 'off Erickson as requested. Motion passed unanimously Cavanaugh stated his concerns with the market value with homes on the market I anger and homes selling for less than market value. Erickson stated he has not honestly considered the market. He stated he has n t yet noticed a substantial amount of properties selling for less than their value. IX. CITY ADMINISTRATOR REPORT A. City Hall — Survey of Property Adams stated the survey is a recommendation by Kodet and is being sought for se eral reasons. He stated that if the City will be expanding the current facilities, or if a new facility needs to be built on the existing site, that the survey must be completed. H stated the second benefit is if the City wants to sell the land and build elsewhere, th- survey will be done. Adams stated there were three quotes. Cavanaugh stated that it seems like an expensive survey. Adams stated they are looking for more detail and Paumen agre-d with the $6,000 quote. Kellogg explained that his proposal was $24,000. He stated that the quote was so igh because they inventoried many trees. Brinkman stated he heard Gronberg would do the survey for $3,000. Workman suggested that the Council can go with this survey or can request new bids. Medina City Council Meeting Minutes August 15, 2006 289 Adams stated he would request Kodet come to the next Council meeting to explain the bid. Workman stated it is important for the City to have correct information and such a survey is required. Brinkman stated that such a comprehensive survey justifies the cost. Workman stated that such a comprehensive survey is needed for future potential building or sale. Weir asked if there should be a re -bid. Moved by Weir, seconded by Brinkman, to table action regarding the City Hall Survey. Motion passed unanimously. Adams stated he would invite Mr. Kodet to the next meeting. Medina Celebration Day Flyers Adams stated he brought some flyers for Medina Celebration Day. He noted that the event has been advertised as Medina Community Building. He noted that he has received significant negative feedback and concerns regarding the name change of the Hamel Community Building to the Medina Community Building and questioned if the Council would reconsider the name change or discussed further. Workman suggested this be made an agenda item at the next Council meeting. Smith stated there has been some discussion about signs and that it is the City of Medina. Workman stated the issue goes beyond the name of the Community Building. He stated that they want to maintain their own identity and that the City should make sure it is considered fully. Adams stated it could be brought up on September 5th as an agenda item. Brinkman asked if it could be noticed to some people who have interest in the discussions. Adams stated the notice could be sent with the Uptown Hamel Assessment and sign issue scheduled for September 19th Moved by Weir, seconded by Smith, postpone action regarding a name change and hold an open discussion at the September 19, 2006 meeting. Motion passed unanimously. Update on Budget Preparation Adams stated the preliminary levy is set for September 5th discussion and asked if it will be sufficient for discussion. He also asked if there should be another special session. Weir stated she would like a special budget work session at 6:00 on September 5th Moved by Weir, seconded by Cavanaugh to schedule a special meeting for 6:00 p.m. on September 5th, 2006 at City Hall to discuss the 2007 budget. Motion passed unanimously. B. City Engineer Report Medina City Council Meeting Minutes August 15, 2006 290 Kellogg stated the Target development is winding down. Smith stated that there might need to be more trees and there have been some complaints from the neighbors behind the Target that there is not enough screening. Workman stated he spoke to one of the developers and that they are going to do more planting. Schield noted the planting is not done yet. Smith asked if all the trees and bushes have been planted. Kellogg replied they have not. Smith stated the Target Center entrance looks very nice and that it should not be backlit at night. Kellogg stated there would be surveys conducted on Hunter Dr. and in Hamel Legion Park for Well No. 6 and the water line. He stated he and Paumen met with residents about easements pertaining to the trail and it went well. Workman asked about the irrigation water at the Bridgewater development. Paumen stated they have to move over to their irrigation ponds and that the developer will make sure the development meets the requirements for irrigation. Workman asked Paurien to look at the development in person. X. MAYOR & CITY COUNCIL REPORTS There were none. Xl. APPROVAL TO PAY THE BILLS Moved by Weir, seconded by Smith, to approve the bills, order check numbers 29742- 29805 for $213, 277.26. and payroll check numbers 19945-19949. 29378-29741. and electronic file transfer for $31,424.14. Motion passed unanimously. XII. ADJOURN Moved by Cavanaugh, seconded by Smith, to adjourn the meeting at 10:46 p.m. Motion passed unanimously. Br t a D. Workman, Mayor Attest: (,i_A Aft Chad M. Adams, City Administrator -Clerk Medina City Council Meeting Minutes August 15, 2006 291 ORDER CHECKS - AUGUST 15, 2006 029742 A.T.& T $34.98 029744 ACCURINT $60.00 029745 ADAM'S PEST CONTROL $105.44 029746 ALLEGRA PRINT & IMAGING $2,645.83 029747 ALLSTAR WIRELESS $55.00 029748 AMERIPRIDE LINEN & APPAREL SVC $97.83 029749 ANDERSEN, EARL F $50,256.34 029750 BCL APPRAISALS $350.00 029751 BIFF'S INC. $442.82 029752 BRAUN IN1'ERTEC $1,843.40 029753 BUDGET PRINTING $25.56 029754 CENTERPOINT ENERGY $91.91 029755 CIPHER LABORATORIES $1,794.69 029757 CSC CREDIT SERVICES $25.00 029758 CULLIGAN $94.89 029759 DEEP ROCK WATER COMPANY $58.50 029760 DITTER, INC. $127.30 029761 DREIER CABINETS $1,592.63 029762 ELAN FINANCIAL SERVICE $1,833.31 029763 ELITE CLEANERS & LAUNDERERS $15.00 029764 ELK RIVER FORD $20,406.00 029765 FORTIN HARDWARE $121.40 029766 FRONTIER $58.94 029767 G. L. CONTRACTING $1,997.25 029768 GENUINE PARTS CO. - MPLS $31.94 029769 GOPHER STATE ONE CALL $662.60 029770 HAMEL BUILDING CENTER $268.76 029771 HAWKINS INC. $8,024.39 029772 HENNEPIN COUNTY INFO.TECH.DEPT $792.55 029773 HENNEPIN COUNTY SHERIFF $916.44 029774 HIGHWAY 55 RENTAL $43.54 029775 HOSTINGMINNESOTA.COM $24.95 029776 INTERFAITH OUTREACH $4,000.00 029777 KENNEDY & GRAVEN $20,273.24 029778 LAKE. BUSINESS SUPPLY $21.25 029779 MAYER, RANDY LTD $200.20 029780 METRO.COUNCIL ENVIRO. SERVICES $9,575.38 029781 NATIONAL RESEARCH CENTER $3,471.00 029782 PRESS & NEWS PUBLICATIONS $1,442.99 029783 PRUDENTIAL INSURANCE CO. OF AM $331.78 029784 QWEST $170.67 029785 RICE LAKE CONST $55,874.00 029786 RIDGEVIEW CLINICS $339.00 029787 SEWERMAN, INC. $338.11 029788 ST. PAUL STAMP WORKS $55.92 029789 STREICHER'S $553.55 029790 SUNBURST LAWN & SNOW $3,940.50 029791 SYMBOL ARTS $340.00 292 ORDER CHECKS - AUGUST 15, 2006 (PAGE 2) 029792 T-MOBILE S/76.33 029793 TALLEN & BAERTSCHI $3,351.52 029794 TIME SAVER OFF SITE SEC. $557.61 029795 TRI STATE PUMP&CONTROL $187.90 029796 TRUGREEN CHEMLAWN(MAPLEGROVE) $763.61 029797 TWIN CITY WATER CLINIC $40.00 029798 UNION SECURITY INS. CO. $352.34 029799 UPTOWN HAMEL $50.00 029800 VERIZ ON -WIRELESS $11.37 029801 WASTE MANAGEMENT-TC WEST $3,395.84 029802 WEST HENNEPIN AUTO $65.66 029803 WESTSIDE WHOLESALE TIRE $12.00 029804 XCEL ENERGY $8,361.97 029805 XEROX CORPOIt_ATION $24.33 $213,277.26 PAYROLL CHECKS - AUGUST 7, 2006 019945 WORKMAN, BRI WE $207.79 019946 SMITH, CAROLYN A. $138.52 019947 BRINKMAN, RANDY $138.52 019948 SCHERER, STEVEN T $1,354.45 019949 CONVERSE, KEITH A $1,124.66 029738 VIEAU, CECILIA M. $1,012.29 029739 CAVANAUGH, JOSEPH $138.52 029740 WEIR, ELIZABETH V. $138.52 029741 PALTIEN, JOSEPH D $1,620.95 EFT ADAMS, CHAD M. $2,074.80 EFT SCHERER, STEVEN T. $11.00 EFT MCGILL, CHRISTOPHER R. $1,475.44 EFT HALL, DAVID M. $1,755.37 EFT DRESSEL, ROBERT P. $1,166.58 EFT BELL AND, EDGAR J P 249.49 EFT CONVERSE, KEITH A $11.00 EFT VIEAU, CECILIA M. $11.00 EFT DINGMANN, IVAN W $1,922.55 EFT SULANDER, LAURA L. $1215.96 EFT BOECKER, KEVIN D $1,655.90 EFT GREGORY, THOMAS $1,587.99 EFT LORSUNG, ROSE A $1,288.76 EFT NELSON, JASON $1,788.92 EFT KLISZCZ, DAVID A. $514.33 EFT VINCK, JOHN J. $1,214.98 EFT FINKE, DUSTIN D. $1,084.07 EFT MAROHNIC, NICHOLAS $453.88 EFT DAY, JEANNE M. $1,872.10 EFT DOMINO, CHARMANE $1,083.99 EFT WUNSCH, JODI M. $911.81 $31,424.14