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HomeMy Public PortalAboutSPRC Minutes 2002-02-06 SITE PLAN REVIEW COMMITTEE February 6, 2002 —Minutes A meeting of the Site Plan Review Committee was called to order at 10:00 a.m. on February 6, 2002 in Meeting Room A, Orleans Town Hall. Departments Present: Jeff Colby (Highway); Bob Canning (Health); Bill Quinn (Fire); Brian Harrison (Building); Chuck Medchill (Water); Ron Wolanski (Planning); Jennifer Wood(Conservation) . INFORMAL REVIEW: Frame Center—83 Old Colony Way Wayne Petty (Applicant) & Todd Thayer (Cape Cod Management)presented an Informal Site Plan for a retail picture framing business with two employees. No exterior work is proposed. There are two existing curb cuts. Todd Thayer indicated their intent to ask for a Waiver of the Formal Site Plan Review. Comments: Building: Need Zoning Board of Appeals Special Permit, building permit information is needed. Highway: Need to eliminate one existing curb cut (or provide directional signage) for minimum access to main roads. Health: Need inspection for Title 5. Need engineering inspection for septic service. Fire: No fire issues. Water: No water issues. Conservation: No wetland issues. Planning: Need Special Permit from Zoning Board of Appeals for retail use in limited business district. Need to comply with Sign By-Laws. Current parking is adequate. Ron Wolanski stated that the Site Plan Review Committee would consider waiving Formal review subject to the applicant's discussion with the Highway Department regarding and closing or signage for the second curb cut to Old Colony Way. MOTION: On a motion by Bob Canning, seconded by Bill Quinn, the Committee voted to waive the requirement for a Formal Site Plan review for the proposed Change of Use to a frame center at 83 Old Colony Way with the condition that the applicant meet with the Highway Department and develop a proposal for identifying the use of the second curb cut to the property and that be shown on the plan, and the Site Plan Review Committee accept that as an amendment to the plan. VOTE: 7-0-0 The vote was unanimous. FORMAL REVIEW: ExxonMobil Oil Corporation - 109 Route 6A (continued) Steve DeCoursey (Bohler Eng) and Duane Landreth represented the applicant for the continuation of a Formal Site Plan Review. Their last meeting with the committee was on December 5, 2001. The applicant has clarified the ownership of the property. DeCoursey stated that the Frank Besse Trust has Site Plan Review Committee-February 6, 2002 Page 1 given Mobil Oil Corporation a letter of authorization to proceed with permitting for the proposal. The two lots which make up the subject property will be combined by an Approval Not Required plan to be submitted to the Planning Board. They have already gone in front of the Architectural Review Committee. They met with Board of Health and DEP regarding the septic system specifications —it is adequate for the proposed use. There is a question of where the grease trap will be (external or internal). They plan to submit a full architectural plan to the Board of Health and Fire Dept. They submitted an application to Mass Highway regarding closing the curb cut closest to the Main Street intersection. The Mass Highway sent a letter to Mobil with the following specifications for the Route 6A curb cut width - 30' radius entering the property, a 24' width of drive and a 30' exiting radius (84' opening at the edge of road). ZBA issues will be dealt with in February. Comments: Building: Must comply with all zoning bylaws and codes regarding existing/new building. Work with Tree Warden to protect Dutch Elm trees. Highway: Demolition disposal must go to a licensed approved disposal area. Need an Affidavit of where disposal waste goes. Cobblestones and brick walk to be replaced or repaired Health: Letter from State indicates the septic system is adequate for the proposed use. Need clarification of a location for grease trap (Board of Health meeting Feb. 21). Reserve area must be in compliance with the 1995 code. Must comply with Orleans tobacco control regulations - no access to tobacco products except through Mobil Company clerk. Must show food areas and reserve area on plan. Fire: Nighttime deliveries would ease traffic problems. Care must be taken with heavy equipment around the telephone poles. Lighting must be adequate to provide safety. Water: Water line needs to be relocated to avoid light stanchion and telephone booth currently located above it. Must maintain 5' separation between water line and other utilities. The relocation of the hydrant and waterline must be done by an Orleans approved inspection agent. Work out water issues with Orleans Water Dept. - must have full access to waterline. Conservation: No wetland issues. Planning: Proposed building and site changes are non-conforming. Approval Not Required plan will grandfather the existing use for three years. Zoning Board of Appeals action will be needed for front setback issues. Signs exceed bylaw allowances in terms of size and possibly design. Internally illuminated signs are not allowed by the bylaw. 10' buffer areas will not be met on Rogers and Gray side of building and will need action by the Zoning Board of Appeals. 30' driveway width has been discussed. Comments from the floor: Richard Philbrick(BOS) raised the following concerns: 1. This site is an important part of the Village Center. The ambiance of the Village Center must be preserved. 2. The dutch elm trees and their root systems must be protected. Site Plan Review Committee-February 6, 2002 Page 2 3. The stonewall must be preserved on the southeast section of the lot. It is a superb piece of masonry. 4. The level of lighting is too intense under the canopy. 5. Tanker trucks should not park over the sidewalks. Wolanski stated that the Planning Department will send a letter to the Zoning Board of Appeals asking them not to approve a waiver for the signs. There was discussion of lighting levels on the site. Mr. Landreth stated that the applicant will provide documentation relating to the intensity of the lighting on the site. There was discussion of the need for a pre-construction meeting to address the following issues: brick walks, the dutch elm trees and their root systems, telephone poles. MOTION: On a motion by Bill Quinn, seconded by Jeff Colby, the Committee voted to approve the Formal Review with the following conditions, and subject to Zoning Board of Appeals approval. 1. Reserve area for septic be identified on the plan. 2. Relocated water line to be shown on the plan, and other utilities be separated by 5'. 3. Pre-construction meeting must be held with town officials (including the Highway Manager, Building Commissioner, Tree Warden), the engineer and contractor. 4. The applicant will supply appropriate lighting documentation, not too excessive, but not too minimum VOTE: 7-0-0 The vote was unanimous. INFORMAL REVIEW: Seabreeze Motel—13 Beach Road Jeffrey DePalma(applicant)presented the application to add a sunporch and an addition to the motel for a residence. Comments: Building: Build the addition with a firewall, then it can be considered as a separate structure. Will need a Special Permit for building issues. The property is non- conforming. Highway: There is a curb cut request for this site. Must move the proposed driveway further than 10' of drainage structure on property. Access from Mill Lane rather than Barley Neck Rd due to congestion on the street. There are site distance issues on Barley Neck Road. Must show easement for drainage structures on the plan. Health: Septic system is already installed. If the sunporch is enclosed, it would be considered a bedroom Fire: Dwelling must be built to code for fire alarms. Site Plan Review Committee-February 6, 2002 Page 3 Water: Recommend separate water line to house, do not suggest using the waterline from the motel. Conservation: There is no reference to this plan in Conservation Office. Any work(including clearing should have been filed with Conservation Commission.) Planning: Signs and lighting to remain same. No parking issues. Zoning Board of Appeals action is pending. After some discussion, the applicant agreed not to pursue a new curb cut. MOTION: On a motion by Brian Harrison, seconded by Bob Canning, the Board voted to waive the Formal Review conditional upon submission of the appropriate materials to the Conservation Commission and approval of the Water Department for the water line. VOTE: 7-0-0 The vote passed unanimously. Approval of Minutes of January 16, 2002 MOTION: On a motion by Bob Canning, seconded by Bill Quinn, the Board voted to approve the minutes of January 16, 2002. VOTE: 6-0-1 The vote passed by majority. (Jeff Colby abstained) Meeting Adjourned at 11:35 a.m. Karen C. Sharpless Recording Secretary Site Plan Review Committee-February 6, 2002 Page 4