HomeMy Public PortalAboutBrewster School Committee -- 2013-08-22 Minutes ; y
Brewster School Committee APR—IRE)
August 22, 2013
Brewster Town Hall
Present for the Committee: David Telman,Donna Kalinick, Brenda Cazeault,Trish Hill, Marie Enochty(6:35 p.m.)
Reorganization was postponed until all members were present so Chair Telman called the meeting to order at 6:06
p.m.
Recognitions—None
Citizens Speak-None
Priority Business
Administrators'Reports—
The School Committee welcomed Principal Joanna Hughes to the district.
Principal Hughes reported on enrollment, staffing,cafeteria updates and initiatives, improvements in the facility,
Smart Boards, shared her Principal's Letter to Parents and noted she was very busy working on her 90-day entry
plan. A new student orientation is planned for the 15 new students and 4th and 5th grade students will help showcase
the school. Interviews are being held for a new third grade teacher to fill a vacancy created by Adam O'Shea who
resigned to take a position as Director of Curriculum in Monomoy Schools. A letter was sent to parents regarding
the resignation and they will be notified of the new hire immediately.
Principal Fronius reported on enrollment,school choice,facility updates(window project completed), Smart Boards,
Administrative Summer Institute,and shared her welcome back letter. The new Kindergarten classroom cost is
approximately$54,773. Class size us K=78 (3 students moved), Grade One=71 and Grade Two=77. PTO day is
August 24th for new Kindergarten students. August 24th is the PTO Day for new Kindergarten students and parents.
Training for Tools of the Mind has taken place for new staff. A discussion ensued regarding Tools of the Mind being
a tool and not a curriculum. Distribution of Smart Boards was discussed. Committee members suggested having a
Smart Board in the Science Room.
At this time,the committee reorganized and Dr. Hoffmann took nominations for Chair of the Brewster School
Committee. On a motion by Marie Enochty, seconded by Trish Hill, it was voted unanimously to appoint Dave
Telman as Chair of the Brewster School Committee.
Chair Telman then took nominations for Vice Chair of the Brewster School Committee. On a motion by Marie
Enochty, seconded by Brenda Cazeault, it was voted unanimously to appoint Donna Kalinick as Vice Chair of the
Brewster School Committee.
On a motion by Brenda Cazeault, seconded by Marie Enochty, it was voted unanimously to appoint Ann Tefft as the
recording secretary for the Brewster School Committee.
On a motion by Donna Kalinick, seconded by Trish Hill it was voted unanimously to appoint Dave Telman to the
position of Payroll Authorizer.
On a motion by Brenda Cazeault, seconded by Trish Hill,it was voted unanimously to appoint Donna Kalinick as
Payroll Authorizer Alternate.
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Other appoints were as follows:
Policy Subcommittee—Dave Telman
Central office Budget—Donna Kalinick
Negotiations—Marie Enochty
Transportation—Donna Kalinick
Playground—Brenda Cazeault
Building and Facilities—Dave Telman
Cape Cod Collaborative—Trish Hill
PTA Liaison—Trish Hill
Union#54 Voting Members: Dave Telman, Donna Kalinick, Brenda Cazeault. Alternates: Trish Hill,
Marie Enochty
Update on the Playground: The playground needs$14,000 before a contract can be signed. The Committee is
mailing summer residents requesting donations.
Dr.Ann Caretti,Director of Student Services, updated the committee on PreSchool enrollment. It was requested
that Dr. Caretti let the committee know if all community friends have been accepted. She also reported that a new
special needs student moved to Brewster over the summer and is an out-of-district placement. There will be a cost
for the placement and transportation which she will report on at the September meeting after she receives more
information.
Dr. Hoffmann reported that the Summer Leadership Institute was terrific. Visioning for technology, Strategic Plan,
Professional Development Plans,Educator Evaluation, Student Assessments, and Curriculum and Instruction were
some of the focus items. Nauset Staff will be welcomed back for the 2013-14 school year on September 3Td at 8:00
a.m.at the Nauset Middle School. Members of the School Committee are invited to attend. September 4th is a
Professional Development Day where teachers will review all the work that has been done on curriculum and
instruction. Superintendent Evaluation—Joint School Committee meeting on September 18`s
FY13 Budget Update
Giovanna Venditti, Director of Finance and Operations, reviewed the invoice for an abatement of asbestos when
discovered while replacing floor tile. All proper procedures were adhered to but there is an unanticipated cost
associated with this project.
Giovanna Venditti reviewed the end of year expenditure reports. It was noted that$5,600 was returned to the Town
from the combined schools. There were questions on invoices#15520, 15521,and 15081. Ms. Venditti will have
answers at the next meeting. A lengthy discussion was held regarding the signing of invoices and the time sensitive
nature of moving the process along. It was suggested if there are any questions regarding the invoices that a note be
sent to the Chair and he will contact the Director of Operations and Finance to get an answer.
A question was raised regarding the reading series and if all grades were able to purchase what they needed.
Principal Fronius indicated everything was purchased that was needed. It was noted that the schools are using
"Wonders"to support the state standards. Dr. Hoffmann explained that they are looking at aligning state standards
with what we are doing in Nauset. Pacing is reviewed and what parts of books are going to be utilized. We use these
books as a resource, not a curriculum. The Committee would like an update from Mr. Gauley about Reading—
"Wonders"as a resource for all of Nauset.
Giovanna Venditti reviewed the cafeteria end of year report. Chair Telman requested that the Cafeteria Manager
attend some meetings to give the Committee a plan about what is happening going forward. The Superintendent
indicated that the Food Service Director, Susan Murray, and Giovanna Venditti meet regularly and have discussed
marketing strategies and increased participation. It was determined that Susan Murray will give quarterly reports to
the school committees. The POS system has promoted better efficiencies with production records. Far fewer
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students are purchasing meals partly due to the new food requirements. Last year was spent introducing the healthy
food options and this year marketing will improve to include words like healthy,convenient, and cost effective.
The Superintendent noted it is difficult for this to be a cost neutral program. Dr. Hoffmann indicated that at a
meeting at the John Stalker Institute the Director stated that schools have to be patient and wait and see what students
will eat. He also stated that 90%of the districts are losing money. Tasting Tuesdays will start again in September
this year and the survey done in June helped with menu formation. It was suggested that the Food Service website
be updated. The Committee requested that the Food Service Director give them an update in September.
Giovanna Venditti reviewed the Special Needs actual and budgeted costs for Stony Brook Elementary School out of
district tuition and transportation.
Capital Planning
The Committee discussed,reviewed and re-prioritized the FY 14 Capital Plan for submission for the November Town
Meeting. Mr. Schofield gave a brief description of each item and the need. The HVAC system at Eddy School was
discussed and it was determined that this is a priority for the School Committee. In the event that the MSBA does
not fund a portion of the project, it was suggested a back-up plan be in place. It was determined the feasibility study
will move forward. The 5-year capital plan will be reviewed in September.
Capital List as revised is as follows:
1. HVAC Plumbing/Electrical
Maintenance Repairs 100,000
2. Replace Eddy Roof/HVAC Rooftop Units Design 50,000
3. Repair/Replace Windows 100,000
4. Service Gymnasium Bleachers, Back Boards,
Folding Walls 15,000
5. Clock Replacement/PA Repair 10,000
6. Extraordinary repairs covering testing
and abatement for AHERA compliance 25,000
7. Replace Telephone System 40,000
8. Carpet Replacement 30,000
9. Interior/Exterior Painting 20,000
On a motion by Trish Hill, seconded by Marie Enochty, it was voted unanimously to adopt the updated list
for FYI4 Capital and forward to the Selectmen.
Security Systems
The Principals gave a very brief update on the new security system installation and procedures. A letter
was sent to parents regarding the Protocol. Dr. Hoffmann indicated that there is an ongoing conversation
with Police Chiefs regarding security.
Other Reports and Information
A. School Committee Goals— September meeting come up with 2 or 3 goals and email to the Chair
a week before the meeting. He will compile the list and email it back to committee members.
It was suggested the committee look at the Strategic Plan which is posted on the website.
B. Cape Cod Collaborative—no report
C. Playground Subcommittee— Stuffing envelopes to solicit donations—need $14,000
D. Building and Needs—Chair Telman reported that the window project is complete.
Approval of Minutes
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On a motion by Donna Kalinick, seconded by Trish Hill, it was voted 4 yeas, 1 abstention(M. Enochty)to
approve the minutes of the June 13, 2013 meeting with Selectmen.
On a motion by Donna Kalinick, seconded by Trish Hill it was voted 4 yeas, 1 abstention(M. Enochty) to
approve the regular meeting minutes of June 13, 2013.
Adjournment
On a motion by Donna Kalinick, seconded by Brenda Cazeault, it was voted unanimously to adjourn the
meeting at 9:15 p.m., subject to payment of bills.
Respectfully submitted,
Ann M. Tefft, Recording Secretary
Included in the packet: Preschool Projected Enrollment Figures,Principals' reports, Stony Brook Cost
Associated with New Kindergarten Classroom, FY13 End of Year Financial Reports, Capital Plan for
FY14, Capital Expenditure Report, 5 year draft Capital Plan, S.M.A.R.T. Goal,Minutes of June 13,2013,
and Self-Evaluation Tool.
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BREW LLERK.
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