HomeMy Public PortalAboutPCM 2008-04-23
FRASER PLANNING COMMISSION
MINUTES
DATE:
Wednesday, ApIil23, 2008
MEETING:
Planning Commission Regular Meeting
PLACE:
Town Hall Board Room
PRESENT
Commission:
Commissioners: Chair-Steve Sumrall, Mayor Fran Cook. Vesta
Shapiro. Peggy Smith and Phillip Na1ll.
Staff:
Town Planner Catherine Trotter. Town Clerk Lu Berger and Public
Works Director Allen Nordin
Others:
None
Chairperson Sumrall called the meeting to order at 6:30 p.m,
1. Roll Call
2. Approval of March 26, 2008 meeting minutes.
Comm. Smith moved. and Comm. Shapiro seconded the motion to approve the
minutes. Motion carried: 5-0.
3. Open Forum
a) Mayor Cook appointed Vesta Shapiro as an appointee to the
Commission. The second appointment will be considered by the Town Board at
the May 7th meeting. The new member will join the Commission at their May
28th meeting.
4. Public Hearings/Action items
a. Minor Subdivision - The Rockies at Ptarmigan Townhomes
Lots MH-88. MH-89 and MH-90, Ptarmigan Rec. # 125924
Comm. Smith moved and Mayor Cook seconded the motion to open the Public
Hearing on the Minor Subdivision - The Rockies at Ptarmigan Townhomes Lots
MH-88, MH-89 and MH-90. Ptarmigan Rec. # 125924. Motion Carried: 5-0
TP Trotter gave proof of publication and receipts of certified letters. The project
was outlined for the Commission.
Rick Heitkamp has submitted a minor subdivision plat for a project on Ferret
Lane. The applicant is proposing to take 3 existing lots and vacate 2 lot lines
and make the 3 lots into 2 lots. The new IotA will be 0.197 acres or 8583 SF.
The new lot B w1ll be 0.177 acres or 7710 SF. The applicantis then proposing
to take the new lot A and develop a 3 unit townhome project on it. Jim
Swanson, Town Engineer, has reviewed the proposal. Jim had some concerns
about the water and sewer tap connections and on-site drainage. The applicant
has revised the documents to Jim's satisfaction. Rod McGowan has reviewed
the legal documents. The applicant needs to address Rod's concerns. Most of
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the items are technical inconsistencies that the applicant has agreed to amend
prior to Town Board. We have received letters from adjacent property
owners and those have been fOIwarded onto the Commissioners.
Letters of concern were recorded into the record. TP Trotter briefed the
Commission and public on the content of the letters.
A discussion on aesthetics of the property was held. TP Trotter reminded the
Commissioners that Fraser does not require design review in residential
districts and only suggestions may be made to the applicant.
Greg Horstman, 815 Ferret Lane, addressed the Commission. Greg voiced his
concerns about the aesthetics of the property not fitting in with the existing
properties in the neighborhood. Greg voiced his concern for the debris that's
been left on the lots from clear cutting.
Greg believes the project will not provide adequate parking or snow storage for
the project which will affect the adjacent property owners. He believes the
development will destroy the integrity of the neighborhood and devalue the
current homes on Ferret Lane, He requested the proposal be denied.
David Michael, attorney for Mr. Heitkamp, addressed the concerns raised by
Mr. Horstman. He believes all submittals to the Town regarding this project
have met the standard requirements.
Several members of the audience expressed concern over not being notified
while residing within 200ft. of the applicant's property. Applicant sent 56
certified letters with two being returned. Commissioners expressed concern over
the notifications being missed but felt the applicant had made a reasonable
effort to notify all parties.
Comm. Smith moved and Mayor Cook seconded the motion to close the Public
Heartng on the Minor Subdivision - The Rockies at Ptannigan Townhomes Lots
MH-88, MH-89 and MH-90, Ptannigan Rec. # 125924. Motion Carried: 5-0
Comm Naill moved and Comm Shapiro seconded the motion to recommend
approval of the final plat - The Rockies at Ptarmigan Townhomes Lots MH-88,
MH-89 and MH-90, Ptannigan Rec. # 125924 with the following conditions:
1. All documents to be approved by the Town Attorney.
2. The applicant shall provide 3 water shut-off valves for the triplex.
Said shut-offs shall be located within the 10' access, utility and snow
storage easement or the applicant shall provide additional easement
width to ensure access to the water shut-off valves.
3. Add the following plat note: "Garages can not be converted to
bedrooms or living space."
4. Remove stumps, re-vegetate and re-grade lot B to be completed by
summer 2008. Motion Carried: 5-0
b. Final Plat - The Village at Grand Park - Filing 2
Comm. Shapiro moved and Mayor Cook seconded the motion to open the
Public Hearing on Final Plat - The Village at Grand Park - Filing 2. Motion
Carried: 5-0.
TP Trotter gave proof of publication,
TP Trotter outlined the project for the Commissioners. The preliminary plat had
been approved in January with twenty conditions.
A letter from Rod McGowan outlining his concerns was given to the
Commissioners.
The applicant had submitted a revised final plat. It showed how the applicant
is proposing to phase the recordation of the plat. The applicant is proposing
that upon approval of this document by the PC with the phasing as shown, the
applicant will break out the individual filings (2a. 2b,2c.2d) into separate plats
with legals and SIA's for approval by the Town Board. Then each phase/plat
shaIl be recorded.
Clark Lipscomb- Grand Park outlined how the development plan had changed
and how the filings will be brought to the Town Board in phases.
Break 8:45 - 8:50
Jesse Ericson, Carroll and Lange outlined the drainage revisions for the
Commissioners,
Layla Rosales from Gage Davis addressed the proposed conditions for
approval.
Comm, Shapiro moved and Comm. Smith seconded the motion to close the
Public Hearing on Final Plat - The Village at Grand Park - Filing 2. Motion
Carried: 5-0
Comm. Smith moved. and Comm. Naill seconded the motion to recommend
approval of the Yet to be named Final Plat - The Village at Grand Park - Filing
2 with the following conditions:
1. A floodplain development permit is required at time of building permit and
the lowest finished floor of the recreation center building should be at or
above the Base Flood Elevation.
2. Add plat note- "Public access easement and emergency access easement for
trail to be recorded at the time of Development Permit by separate easement
instrument(s)." Delete the second sentence offtrst note #13 on the final
plan and replace with "Final trail location will be determined at the time of
development permit."
3. GP's attorney to consult with Rod McGowan regarding the deletion of plat
note #12 (previous plat not #9).
4. Delete note #13.
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,
5. Town staff to confer with Town Engineer to determine status of Market
Street (access easement or ROW). The parking plan on the final plan may
need to be amended accordingly.
6. Final plan Note #4 needs to be amended to reference the collective
subdivision boundary of all filings (2a. 2b.2c.2d) and not the final plan
boundary.
7, Final plan Note #5 to be amended to refer to IWa.3.
8, In plat note #8. change the second sentence to "Any necessary offsite
easements for water. sanitary sewer or storm sewer shall be provided by
Grand Park if not already dedicated to the Town of Fraser and the Fraser
Sanitation District."
9. Exterior lighting plan needs to be reviewed by Town Staff.
10. GP's attorney to consult with Rod McGowan regarding the ownersWp of
Tract A and requiring said ownership on plat,
II. SIA. cost estimates and legal documents to be submitted with each separate
filing (2a. 2b. 2c. 2d).
12. Content of plat note #6 needs to continue to be refined and mutually agreed
upon.
13. Show the off-site water quality/detention pond on the final plan to ensure
that Grand Park Drive can still be constructed per the approved PDD plan,
14. Grand Park will provide a revised landscape/lighting plan.
15. Approval of all documents by the Town Attorney.
16. Approval of all documents by the Town Engineer.
17. Change name of document.
Motion carried: 5"0.
5. Discussion and Possible Action Rel!:ardine:
a) Gone FisWn' /Ike Sculpture - Information was provided in the
Commissioners packet. The Town has been in discussions with Kirk
Kiancke on irrigation. lighting and landscaping. The Town pledged
$5.000.00 for site prep and creation of the base of the statue. Lions Club
is covering the expense of the statue.
Planning Commission conveyed approval for the project to the Town
Board. Recommendation - clarify who owns the statue and the associated
responsibility of.
Comm. Smith motioned and Comm. Shapiro seconded the motion to
send approval to the Town Board. Motion carried: 5-0
6. Staff Choice
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TP Trotter- Abby Loberg's 8'" grade class will present their transit study on
Thursday, April 24th at the East Grand Middle School at 5:30 p.m.
7. Commissioners' Choice
Chair Sumrall:
Mayor Cook:
Comm. Smith:
Comm. Shapiro:
Comm. Naill: Likes the new entrance sign.
Comm. Shapiro moved. and Comm. Smith seconded the motion to adjourn.
Motion carried: 5-0. Meeting adjourned at 10:30 p.m,
(?ru- ~ ~~
Lu Berger. Town Clerk
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