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HomeMy Public PortalAboutPCM 2008-04-23 FRASER PLANNING COMMISSION MINUTES DATE: Wednesday, ApIil23, 2008 MEETING: Planning Commission Regular Meeting PLACE: Town Hall Board Room PRESENT Commission: Commissioners: Chair-Steve Sumrall, Mayor Fran Cook. Vesta Shapiro. Peggy Smith and Phillip Na1ll. Staff: Town Planner Catherine Trotter. Town Clerk Lu Berger and Public Works Director Allen Nordin Others: None Chairperson Sumrall called the meeting to order at 6:30 p.m, 1. Roll Call 2. Approval of March 26, 2008 meeting minutes. Comm. Smith moved. and Comm. Shapiro seconded the motion to approve the minutes. Motion carried: 5-0. 3. Open Forum a) Mayor Cook appointed Vesta Shapiro as an appointee to the Commission. The second appointment will be considered by the Town Board at the May 7th meeting. The new member will join the Commission at their May 28th meeting. 4. Public Hearings/Action items a. Minor Subdivision - The Rockies at Ptarmigan Townhomes Lots MH-88. MH-89 and MH-90, Ptarmigan Rec. # 125924 Comm. Smith moved and Mayor Cook seconded the motion to open the Public Hearing on the Minor Subdivision - The Rockies at Ptarmigan Townhomes Lots MH-88, MH-89 and MH-90. Ptarmigan Rec. # 125924. Motion Carried: 5-0 TP Trotter gave proof of publication and receipts of certified letters. The project was outlined for the Commission. Rick Heitkamp has submitted a minor subdivision plat for a project on Ferret Lane. The applicant is proposing to take 3 existing lots and vacate 2 lot lines and make the 3 lots into 2 lots. The new IotA will be 0.197 acres or 8583 SF. The new lot B w1ll be 0.177 acres or 7710 SF. The applicantis then proposing to take the new lot A and develop a 3 unit townhome project on it. Jim Swanson, Town Engineer, has reviewed the proposal. Jim had some concerns about the water and sewer tap connections and on-site drainage. The applicant has revised the documents to Jim's satisfaction. Rod McGowan has reviewed the legal documents. The applicant needs to address Rod's concerns. Most of ýÿ the items are technical inconsistencies that the applicant has agreed to amend prior to Town Board. We have received letters from adjacent property owners and those have been fOIwarded onto the Commissioners. Letters of concern were recorded into the record. TP Trotter briefed the Commission and public on the content of the letters. A discussion on aesthetics of the property was held. TP Trotter reminded the Commissioners that Fraser does not require design review in residential districts and only suggestions may be made to the applicant. Greg Horstman, 815 Ferret Lane, addressed the Commission. Greg voiced his concerns about the aesthetics of the property not fitting in with the existing properties in the neighborhood. Greg voiced his concern for the debris that's been left on the lots from clear cutting. Greg believes the project will not provide adequate parking or snow storage for the project which will affect the adjacent property owners. He believes the development will destroy the integrity of the neighborhood and devalue the current homes on Ferret Lane, He requested the proposal be denied. David Michael, attorney for Mr. Heitkamp, addressed the concerns raised by Mr. Horstman. He believes all submittals to the Town regarding this project have met the standard requirements. Several members of the audience expressed concern over not being notified while residing within 200ft. of the applicant's property. Applicant sent 56 certified letters with two being returned. Commissioners expressed concern over the notifications being missed but felt the applicant had made a reasonable effort to notify all parties. Comm. Smith moved and Mayor Cook seconded the motion to close the Public Heartng on the Minor Subdivision - The Rockies at Ptannigan Townhomes Lots MH-88, MH-89 and MH-90, Ptannigan Rec. # 125924. Motion Carried: 5-0 Comm Naill moved and Comm Shapiro seconded the motion to recommend approval of the final plat - The Rockies at Ptarmigan Townhomes Lots MH-88, MH-89 and MH-90, Ptannigan Rec. # 125924 with the following conditions: 1. All documents to be approved by the Town Attorney. 2. The applicant shall provide 3 water shut-off valves for the triplex. Said shut-offs shall be located within the 10' access, utility and snow storage easement or the applicant shall provide additional easement width to ensure access to the water shut-off valves. 3. Add the following plat note: "Garages can not be converted to bedrooms or living space." 4. Remove stumps, re-vegetate and re-grade lot B to be completed by summer 2008. Motion Carried: 5-0 b. Final Plat - The Village at Grand Park - Filing 2 Comm. Shapiro moved and Mayor Cook seconded the motion to open the Public Hearing on Final Plat - The Village at Grand Park - Filing 2. Motion Carried: 5-0. TP Trotter gave proof of publication, TP Trotter outlined the project for the Commissioners. The preliminary plat had been approved in January with twenty conditions. A letter from Rod McGowan outlining his concerns was given to the Commissioners. The applicant had submitted a revised final plat. It showed how the applicant is proposing to phase the recordation of the plat. The applicant is proposing that upon approval of this document by the PC with the phasing as shown, the applicant will break out the individual filings (2a. 2b,2c.2d) into separate plats with legals and SIA's for approval by the Town Board. Then each phase/plat shaIl be recorded. Clark Lipscomb- Grand Park outlined how the development plan had changed and how the filings will be brought to the Town Board in phases. Break 8:45 - 8:50 Jesse Ericson, Carroll and Lange outlined the drainage revisions for the Commissioners, Layla Rosales from Gage Davis addressed the proposed conditions for approval. Comm, Shapiro moved and Comm. Smith seconded the motion to close the Public Hearing on Final Plat - The Village at Grand Park - Filing 2. Motion Carried: 5-0 Comm. Smith moved. and Comm. Naill seconded the motion to recommend approval of the Yet to be named Final Plat - The Village at Grand Park - Filing 2 with the following conditions: 1. A floodplain development permit is required at time of building permit and the lowest finished floor of the recreation center building should be at or above the Base Flood Elevation. 2. Add plat note- "Public access easement and emergency access easement for trail to be recorded at the time of Development Permit by separate easement instrument(s)." Delete the second sentence offtrst note #13 on the final plan and replace with "Final trail location will be determined at the time of development permit." 3. GP's attorney to consult with Rod McGowan regarding the deletion of plat note #12 (previous plat not #9). 4. Delete note #13. ýÿ , 5. Town staff to confer with Town Engineer to determine status of Market Street (access easement or ROW). The parking plan on the final plan may need to be amended accordingly. 6. Final plan Note #4 needs to be amended to reference the collective subdivision boundary of all filings (2a. 2b.2c.2d) and not the final plan boundary. 7, Final plan Note #5 to be amended to refer to IWa.3. 8, In plat note #8. change the second sentence to "Any necessary offsite easements for water. sanitary sewer or storm sewer shall be provided by Grand Park if not already dedicated to the Town of Fraser and the Fraser Sanitation District." 9. Exterior lighting plan needs to be reviewed by Town Staff. 10. GP's attorney to consult with Rod McGowan regarding the ownersWp of Tract A and requiring said ownership on plat, II. SIA. cost estimates and legal documents to be submitted with each separate filing (2a. 2b. 2c. 2d). 12. Content of plat note #6 needs to continue to be refined and mutually agreed upon. 13. Show the off-site water quality/detention pond on the final plan to ensure that Grand Park Drive can still be constructed per the approved PDD plan, 14. Grand Park will provide a revised landscape/lighting plan. 15. Approval of all documents by the Town Attorney. 16. Approval of all documents by the Town Engineer. 17. Change name of document. Motion carried: 5"0. 5. Discussion and Possible Action Rel!:ardine: a) Gone FisWn' /Ike Sculpture - Information was provided in the Commissioners packet. The Town has been in discussions with Kirk Kiancke on irrigation. lighting and landscaping. The Town pledged $5.000.00 for site prep and creation of the base of the statue. Lions Club is covering the expense of the statue. Planning Commission conveyed approval for the project to the Town Board. Recommendation - clarify who owns the statue and the associated responsibility of. Comm. Smith motioned and Comm. Shapiro seconded the motion to send approval to the Town Board. Motion carried: 5-0 6. Staff Choice ýÿ TP Trotter- Abby Loberg's 8'" grade class will present their transit study on Thursday, April 24th at the East Grand Middle School at 5:30 p.m. 7. Commissioners' Choice Chair Sumrall: Mayor Cook: Comm. Smith: Comm. Shapiro: Comm. Naill: Likes the new entrance sign. Comm. Shapiro moved. and Comm. Smith seconded the motion to adjourn. Motion carried: 5-0. Meeting adjourned at 10:30 p.m, (?ru- ~ ~~ Lu Berger. Town Clerk ,\'..\ ,; , ,-,'-- I', ,- , (i 0.i~ " ','1" ') \.,,) L_, <.... I, .0 ",:: ,','