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Home My Public Portal AboutSPRC Minutes 2002-05-01 SITE PLAN REVIEW COMMITTEE May 1, 2002 —Minutes A meeting of the Site Plan Review Committee was called to order at 10:00 a.m. on May 1, 2002 in Meeting Room A, Orleans Town Hall. Departments Present: Bob Bersin(Highway); Bob Canning (Health); Bill Quinn(Fire); Brian Harrison (Building); Chuck Medchill(Water); George Meservey(Planning); Jennifer Wood(Conservation) INFORMAL REVIEW: Massage Institute of Cape Cod, 6 Cove Road Bill Quinn made a disclosure about abutting property to this applicant. There were no comments from the board or audience. Albert Potts (applicant)made the presentation. Three years ago he started a school for massage therapists, which is now located on the Boardwalk on the Cove. They have outgrown their space and need more room. He feels that this Cove Road location is ideal. They get licensed through the State and the Health Dept. Comments: Building: There are parking issues. Need 1�/z parking spaces per student. There is currently no parking provided on-site. Must have an agreement with neighbors or town for parking at other sites nearby. Need definitive floor plan. Exits must be marked on the plan. Need an accessible route to the building and a larger door for wheelchairs. This is a change of use. Signs must go before Architectural Review Committee. Highway: No site issues for Highway. Parking is a concern. Arrangements have already been made for parking in the lot across the street with other businesses. Health: Septic system in 1997 received substantial variances from Title 5 (setback requirements and sizing variance). The septic system is 18% smaller than required. There are strict restrictions on this system.. Massage school is not listed as an approved use. Must hire an engineer to evaluate the septic system- not to use more than 310 gallons per day. Must have sanitary facilities for massage therapists. Must meet Board of Health requirements. There are conditions on the septic system. Fire: There are no fire issues. Water: There are no water issues. Conservation: There are no wetland issues. Planning: Parking is an issue. Signs must be approved. This application must come back for a Formal Review. INFORMAL REVIEW: Atlantic Supply, Inc., 19 Lots Hollow Road Jan Jacoby and Russ Sandblom(applicants)plan to open a plumbing and heating contracting and retail business. There would be retail items for contractors and homeowners. Septic has been inspected and passed, but needs to be replaced in the near future. Nothing to be stored outside. Would like to maintain two entrances for ease of traffic flow. Deliveries will be by box trucks, not tractor trailers. Comments: Building: Need a Special Permit to have a business in a Residential area. Parking cannot encroach into a residential area. Need a building permit for building changes. Need to go before Architectural Review Committee for signs and exterior changes. Site Plan ReviewCommittee -May 1, 2002 Page 1 Highway: 25-year storm event must be contained on-site. There is an ongoing run-off problem on Lots Hollow Road. Concerns with the double entrance - would like to have one entrance closed. It might be acceptable to widen one of the openings, if they are closing the other one. Health: There is no information on the current septic system. Since this is a retail business there is no change of use. Do not have to automatically replace the septic system. It was an unregulated system on installation. Must be inspected for Title 5 on sale of property. Any chemicals on site, must be reviewed. Fire: No fire issues at this time. Water: No water issues. Conservation: No wetland issues. Planning: Exterior lighting or storage must be shown on the final plan. Signs must be approved. This application must come back for a Formal Review. INFORMAL REVIEW: HiUins Country Store, 217 Main Street Don Weagle(applicant)presented the application to open up a sit-in restaurant and take-out counter. No exterior changes are planned except a slight change to the sign. He plans to take out the interior glassed refrigeration system, and put in main dining room (for breakfast and lunch). Counter space would be reconfigured. He plans to enclose it so the kitchen won't be exposed. Currently there is seating for sixteen people. The additional to kitchen equipment would be a basic stove and refrigeration system. No major plumbing changes. He would use the existing grill and hood. No fryolators will be used. Sandwiches would be sold. One of the existing bathrooms will be changed to be handicap accessible. The hours would be early morning to mid-afternoon(6 am—2 pm) Comments: Building: Concerns with legal easements for parking. Special permits are required, but Building Department will check to see if they go with the applicant or with the property. Building permit will be required for all interior changes. Need parking calculations. Highway: 25-year storm drainage must be contained on-site. There are parking issues. Health: Concerns with sewage disposal, food prep and food storage. Need plan review for changes to facility. Concerned with lack of storage area for materials. Septic system is currently approved for 16 seats. Would need to upgrade the system - but the lot is not large enough to do this. Changes to the flow requires a review of the septic system. Need 200% daily flow in tank for septic system. 750 gallons per day for flow. The current system is not adequate for an increase. They could petition the Board of Health for fast food(means no chinawear)if they would be using paper products. Fire: Need a hood system for kitchen(must clear it with the Fire Department.). Need fire extinguishers. All Fire Department issues must be monitored. Water: No water issues. Conservation: No wetlands issues. Planning: Need to review any different use of the space. The applicant agreed to review the situation and come back to Site Plan if he comes up with an alternative idea. Site Plan ReviewCommittee -May 1, 2002 Page 2 INFORMAL REVIEW: Housing Assistance Corporation, 257 Route 6A Bill Reyburn and Pat Fiearo (Housing Assistance) got funding for two 6-dwelling units w/daycare and full walk-out basement a couple of years ago. Couldn't come to an agreement with daycare provider at that time. 12 rooms, one for a manager. No restrictions on tenants (male/female). Must be low income. Two congregate units—6 units ease. Basement shared. Utilities individual. Site on upland on lot. Coastal has done preliminary work on this site. Building 5,300 sq. ft. w/2 floors. Two accessible handicapped units. Common area w/kitchen. Access to both sides from managers office. Plan to sprinkler entire building. Building will be wooden. Meets 30' height requirements. Well off Route 6A. There is an easement to bring up utilities -will provide with formal plan. Structure and parking beyond 100' wetland buffer. Only common kitchens are full kitchens. Other kitchens are sink and refrigerator only. Comments: Building: Old King's Highway special permit. Engineer for average lot size. Exterior landscaping plan. Fire protection plan. Highway: 25-year storm drainage must be contained on-site. Elevation change on driveway. Formal Plan should show topological changes on driveway. Retaining wall in back must be designed. Health: Sewage disposal concerns. Septic system must be approved. Drainage into wetland must be 50' away from wetland. Title 5 —no septic system under parking area unless unavoidable (need documentation). Nitrogen removal system would be required. Fire: Require monitored sprinkler system. Access seems good for fire equipment. Surface needs to be an approved surface able to support fire equipment. Does not have to be paved. Fire lane is usually 18'. Needs two sides for access. Water: Same water issues as 2 years ago. Need to see easements. Water line maintain 5- from other utilities and 10' from septic system. Need water line for sprinkler system. Water lines must be shown on the Formal Plan. Must see location of utilities. Conservation: No accepted wetland delineation in Conservation Commission office. Planning: Requires Zoning Board of Appeals approval for congregate dwellings. This application must come back for a Formal Review. Approval of Minutes of April 17, 2002 MOTION: On a motion by Bob Canning, seconded by Chuck Medchill, the Board voted to approve the minutes of April 17, 2002. VOTE: 7-0-0 The vote was unanimous. Meeting Adjourned at 11:20 a.m. Karen C. Sharpless Recording Secretary Site Plan ReviewCommittee -May 1, 2002 Page 3