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HomeMy Public PortalAboutDec 06 OFFICIAL MINUTES Mayor Wren opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, December 5, 2006. Roll Call: Present: Grindle, Ulrich, Halsey, Franklin and Stickler arrived at 7:16 p.m. Absent: None Also present were John Taylor, Jim Beran Agenda: A motion to modify the agenda with Public Communications moved to follow the approval of Agenda. A motion to approve the modified agenda was made by Franklin and seconded by Grindle. Roll call vote: Motion carried. Public Communications: John Taylor read a letter to the council and requested that it be printed in the minutes and city newsletter as read. A complete and unedited version of the letter follows: Hello and Good Evening, my name is John Taylor and I live in Riverdale. In 2001, my daughter, Jessica, wrote an inspiring letter to the Mayor of Riverdale and Counsel asking that American flags coming up the Manor Drive hill would remain as part of our cities’ celebration on the 4th of July and other holidays. It was denied by the Counsel and Mayor Eldon Hanson because the Town did not have enough money. (I was told this by Counselman Jim Beran when we were on a fishing trip.) I would like to ask if the City has become very rich as of late, to be able to afford $1,600.00 on Fire Department flags but unable to afford the stars and stripes. Don’t get me wrong, I support our Fire Dept 110% but question the thinking of our Riverdale Counsel and especially you, Mrs. Mayor. You were on the Counsel that denied the American flag. Can you explain this to me? Respectfully, John Taylor Mayor Wren responded to Mr. Taylor’s letter by stating she would have to look back at the council meeting minutes to find out exactly what happened. Mayor Wren thought the flags were put out by the Optimist Club. Mayor Wren said if the City pay’s for the flags on Manor Drive the City would have to pay for the flags throughout Riverdale. Franklin stated the flags for the Fire Dept would be handed out only to qualified members of the fire department. Mr. Taylor stated the flags inspired a lot of people. The council will discuss this issue after further information has been researched. Minutes: Motion was made by Halsey and seconded by Ulrich to accept the minutes of the regular meeting of November 21, 2006. Roll call vote: All ayes, motion carried. Warrants: A motion was made to approve the following warrants with spelling corrections for payment by Ulrich and seconded by Halsey. Roll call vote: all ayes, motion carried. December 5, 2006 General Fund COMPANY DESCRIPTION AMOUNT DANKO EMERGENCY EQUIPMENT upgrade controls $4,479.00 TOTAL COMMUNICATIONS antenna $34.00 DANKO EMERGENCY EQUIPMENT auto pump $376.41 DANKO EMERGENCY EQUIPMENT install camera system $1,639.00 RAMCOM CORPORATION edacs access $77.25 VERIZON monthly cell phone $15.71 QUALITY ASSEMBLY WERKS computer repair/surge protector $70.00 MIDAMERICAN ENERGY street lighting $904.49 IOWA PRISON INDUSTRIES no dumping sign $13.30 SCOTT CARLSON prune/remove trees $775.00 THERESA RALFS semi monthly $576.82 MIDAMERICAN ENERGY utilities $779.46 MCCLOUD pest control (July) $75.00 MYRA HALSEY October cleaning $200.00 DECCO City Hall light repair $302.02 QUAD CITY TIMES publishing $100.20 BETTENDORF OFFICE PRODUCTS supplies for lawsuit $65.69 SETTLEMENT SERVICES copies/labor for lawsuit $111.00 K & K HARDWARE supplies $3.99 EIDE BAILLY letter for lawsuit $200.00 Total Gen. Fund Warrants $10,798.34 RECEIPTS Alcoa light repair & sewer $4,016.67 copies $29.50 COMMITTEE REPORTS: The October Financial report was discussed. A motion to approve the October Financial report was made by Grindle and seconded by Ulrich. Roll call vote: all ayes, motion carried. OLD BUSINESS: Mayor Wren updated the council regarding the Gas & Electric Franchise. The current franchise will expire in March. Mayor Wren will be meeting with members of MidAmerican this week and once the information regarding the franchise has been organized, she will bring it to the council. Mayor Wren received a call from Bettendorf Police Chief, Phil Redington about reducing the deer population. It was brought to Mayor Wren’s attention that an independent company with proper insurance is interested in working with Scott Community College, the City of Bettendorf and the City of Riverdale to help reduce the deer population. Alcoa will be using this company to help reduce 20-30 deer on Alcoa property, but will be using an independent contract. If Riverdale agrees to participate with SCC and Bettendorf, Riverdale would become a 1/3 financial partner. Estimated total cost per animal is $450 this amount includes all fees for State licensing, insurance and processing of the meat and donation of meat to shelters. Riverdale’s cost would be approximately $150 per deer. Riverdale currently pays $325 for dead deer removal. Ulrich asked how much the city has paid in the last year for dead deer removal. Mayor Wren reported the city has paid $1699 since July 2005. The council discussed the issues of safety and deer hunting regulations. The council would like more information regarding the safety precautions that are taken by the company. Mayor Wren will get the details and forward them on to the council. It was acknowledged that time is running out for this years hunting season, and a decision would need to be made soon. A motion to approve an additional 20 calendars to the 300 order was made by Stickler and seconded by Halsey. Roll call vote: all ayes motion carried. NEW BUSINESS: The council discussed proposals from Milltown and Horizon Group for a reception counter in the office at City Hall. A motion to approve the reception counter for the amount of 6908.99 with removal of $451 in tax and the addition of a lock on one drawer, clarification on which way the gate will open, and ½” minimum plywood on the public side of counter was made by stickler and seconded by Grindle. Roll call vote: all ayes, motion carried. The city clerk shared some information about laptop computers with the council. A motion was made by Ulrich to purchase the DV9000t series PC not to exceed $2000 and the addition of a mouse, seconded by Halsey. Roll call vote: all ayes, motion carried. Storm sewer repair- Grindle requested this issue be tabled. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin put together preliminary budget numbers for electronic document management system. Some requirements that the council would like to see are: A scanner that reads both sides of document Need to scan at a minimum a legal size document. Able to interface with the rest of the network Need to store a lot of information Isolate the documents from software that runs computer Higher a consultant to help with this process and be on call Secure offsite Retrievable User friendly Relatively fast Terminal that would allow individuals to look through list of documents Internet accessible Audit trail, that says what documents were looked at what copies were made Should have printer included in scanner Should be leased Store city forms on it and have additional copies available Service contract Halsey told the council the bike rack and a bus stop shelter will be on next year’s budget. A motion to adjourn was made by Halsey and seconded by Stickler. Roll call vote: all ayes, motion carried. The meeting was adjourned at 8: 22 p.m. ____________________ ____________________ Norma Wren, Mayor Theresa Ralfs, City Clerk OFFICIAL MINUTES Mayor Wren opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, December 19, 2006. Roll Call: Present: Grindle, Ulrich, Halsey, Franklin and Stickler Absent: None Also present were Eric Ackerman and John Sehnert from MidAmerican Energy, Alec Schorg from Aunt Rhodies, Bill Christman from Wildlife Services, Ann Zemo, Ralph & Rosie Parry, David & Susan Geisler, Marie Randol, Larry Shoultz and Floyd Bruns. Also present at Tower Park presentation were Jim Partridge, Judy Hiles and Linda Hupp. Agenda: A motion to modify the agenda with the Tower Park presentation moved to follow the MidAmerican franchise agreement presentation during Public Communications to the Council. A motion to approve the modified agenda was made by Stickler and seconded by Grindle. Roll call vote: all ayes. Motion carried. Minutes: Franklin discussed using the minutes as a public forum for letters to the council. It was discussed about the intent of the minutes to reflect communication from the council and the mayor. A motion was made by Franklin to summarize the letter from John Taylor in the official December 5, 2006 minutes, seconded by Ulrich. Roll call vote: Franklin-yes, Ulrich-yes, Stickler-yes, Grindle-no, Halsey-yes. Motion carried. A motion was made by Halsey and seconded by Ulrich to accept the amended minutes of the regular meeting of December 5, 2006. Roll call vote: All ayes, motion carried. Marie Randol was present at the December 5, 2006 meeting. Warrants: A motion was made to approve the following warrants for payment by Halsey and seconded by Ulrich. Roll call vote: all ayes, motion carried. December 19, 2006 General Fund COMPANY DESCRIPTION AMOUNT QUINT CITIES PETROLEUM fuel $187.42 US BANK Lowe's-2 work benches $78.92 US BANK Clarion Hotel-Chris Bernard fire school $280.15 US BANK HyVee-pop & water $76.64 HUMANE SOCIETY OF SCOTT 11/13 & 11/28 trip fee $90.00 NORTH AMERICAN SALT COMPANY 14.74 ton bulk hwy salt $628.51 ALLIED WASTE SERVICE monthly service $1,795.00 MAHLER CONCRETE & EXCAVAT. salt storage/snow removal 12/01 $3,340.00 IPERS mayor/coucil IPERS $59.54 NORMA WREN qtrly $554.10 DEAN HALSEY qtrly $161.61 TERESA STICKLER qtrly $193.94 JACK FRANKLIN qtrly $199.19 JOHN ULRICH qtrly $199.19 JEFF GRINDLE qtrly $199.19 US BANK mayor/council withholding $168.98 US BANK clerk/asst. withholding $472.55 TREASURER,STATE OF IOWA qrtly $150.00 IPERS clerk/asst. IPERS $159.08 THERESA RALFS semi monthly $576.82 MARY HANSON monthly $73.65 STANLEY, LANDE & HUNTER legal services for lawsuit $10,530.98 QWEST monthly phone $141.94 IOWA AMERICAN WATER utilities $122.05 AT & T long distance charges $53.78 MILLTOWN down payment $3,250.00 PITNEY BOWES equipment rental $135.00 MEDIACOM monthly online service $50.95 US BANK HyVee-pop & water $24.20 CHRISTINE WREN reimbursement for shipping-lawsuit $70.57 FIRE FUND reimbursement for research fees-lawsuit $785.00 ALLIED INSURANCE renewal $100.00 Total Gen. Fund Warrants $24,908.95 RECEIPTS Channon-flag $31.50 Room rent $10.00 copies $7.50 SEWER FUND City of Davenport $1,708.58 DEPOSIT Sewer Fund-Alcoa Payment $3,927.00 PUBLIC COMMUNICATIONS TO THE COUNCIL: Eric Ackerman and John Sehnert representatives from MidAmerican discussed the Gas & Electric franchise agreement with the council. Some minor wordage will need to be made in the franchise agreement and Mr. Ackerman will forward the updated franchise agreement to the Riverdale City Clerk. A motion was made by Grindle and seconded by Halsey to approve the public hearing for the MidAmerican franchise agreement on Thursday, January 11, 2007 at 7:00 p.m. at Riverdale City Hall. Roll Call vote: Franklin-yes, Ulrich-abstain, Stickler-yes, Grindle-yes, Halsey-yes. Motion carried. Tower Park discussion moved to the community room for a presentation from Aunt Rhodies by Alec Schog. Except for Marie Randol all who were present at the council meeting attended the Tower Park presentation. Price for the new park range from $75,000 to $100,000. COMMITTEE REPORTS: The November Financial report was discussed. A motion to approve the November Financial report was made by Stickler and seconded by Ulrich. Roll call vote: all ayes, motion carried. OLD BUSINESS: Bill Christman from Wildlife Services talked about a special deer hunt with the City of Bettendorf, Scott Community College and the City of Riverdale. In addition to the deer that the City of Riverdale has disposed of, there have been an additional 19 deer killed in Riverdale on State Street that has been disposed by the State. The hunt will be conducted by 5 qualified hunters with bows and a special track dog. The deer meat is processed and given to food pantries and shelters. A motion was made by Ulrich and seconded by Halsey for the City of Riverdale to participate with the City of Bettendorf and Scott Community College in a special bow hunt in designated areas with Riverdale paying 1/3 the cost to Christmans Wildlife Service. The hunt is being coordinated by Bettendorf Police Chief Phil Reddington. Roll call vote: all ayes, motion carried. The council discussed a request made by John Taylor at the December 5, 2006 meeting to display American flags on Manor Drive. It was stated that if flags are put on Manor Drive they would also need to be displayed on Fenno and Kensington on right of way. Fenno property is privately owned to the street. The flag display on Manor was given free to the city at the time of the 50th Anniversary. The activity of placing flag’s, thereafter was to be a fundraiser for the Optimists. There was discussion at the time that the city was to be charged for this display and the city could not support a private group (i.e. girl scouts or optimists). Ann Zemo suggested flags be flown on State Street. A clarification was made about Fire Dept flags purchased by the City of Riverdale. $945.00 was spent for 30 flags. $661.50 was spent for flags to be purchased by individuals and reimbursed to the City. NEW BUSINESS: The publishing policy was discussed. Mayor Wren will look up the history of this policy and it will be discussed at the next council meeting. A motion to approve a request to serve alcohol in the community room on Feb 22, 2007 was made by Halsey and seconded by Ulrich. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Mayor Wren told the council about and application form that she received for anyone interested in applying for a government appointment. Ulrich reported two garages with their doors open on Manor Drive were vandalized. The suspects were driving a pick up truck. Ulrich asked that residents keep their eyes open and garage doors closed. Franklin reported on the electronic document management system. Stickler commented on the Tower Park. A motion to adjourn was made by Grindle and seconded by Stickler. Roll call vote: all ayes, motion carried. The meeting was adjourned at 9: 48 p.m. ____________________ ____________________ Norma Wren, Mayor Mary Hanson, Assistant City Clerk From the City of Riverdale December 2006 Theresa has open office hours for the public on Wednesday’s from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and I will get back to you as soon as possible. Thank you. Fire Department Report for November 20 to December 18, 2006 Calls: 1-Fire Call 3-EMS Training: Firefighter health and safety CPR class Truck training Serve your community-Come and join us! j Two garages with their doors left open on Manor Drive were vandalized. Please keep a look out for unusual car activity. The suspects were driving a pick up truck. Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Contracted Support Service & Budget Jeff Grindle (359-7676)-Infrastructure & Safety John Ulrich (359-5704)-Mayor Pro Tem/Parks/Budget Dean Halsey (355-2013)-Contracted Support Service & Parks Teri Stickler (359-3044)-Parks & Budget The Council as a whole will work on the Celebration Committee Mayor Norma Wren can be reached at 355-1300. Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. Our office phone number, 355-2511, is the hotline number for reporting illegal dumping into the storm sewers. Please contact this number and leave a message if you have any concerns or see any illegal activity regarding storm sewers. This is part of our federally mandated storm water program. Notice of Public Hearing Notice is hereby given that the City Council of the City of Riverdale, Iowa will conduct a public hearing on January 11, 2007 at 7 p.m. in the Riverdale City Council Chambers, to receive comments on the following items: 1. A proposal to renew for a twenty-five (25) year period a non-exclusive electric supply, operation and maintenance franchise with MidAmerican Energy Company. 2. A proposal to renew for a twenty-five (25) year period a non-exclusive natural gas supply, operations and maintenance franchise with MidAmerican Energy Company. Any and all residents and interested property owners are invited and encouraged to attend this hearing at the time and place mentioned above and to submit comments either orally, in writing or both. For further information please contact the Riverdale City Hall at 355-2511. Christmas tree pickup will be any Monday during the month of January. Thank you, Judy Hiles, for all of your hard work on the 2007 Riverdale Calendar. You did a wonderful job!