Loading...
HomeMy Public PortalAboutOct 07 OFFICIAL MINUTES Mayor Wren opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, October 2, 2007. Roll Call: Present: Franklin, Ulrich, Stickler, Grindle Absent: Halsey Also present: Bill Molison (Ament), Tom Saul (QC Times), Ann Shoultz, Bonita Grindle, Doug Littrel, Marie Randol, Jim Mahler, Larry Shoultz, Floyd Bruns arrived at 7:49 p.m. Agenda: A motion to approve the agenda was made by Franklin and seconded by Ulrich. Roll call vote: all ayes, motion carried. Minutes: A motion was made by Grindle and seconded by Franklin to approve the minutes of the regular meeting of September 18, 2007 with two corrections. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Franklin and seconded by Stickler to approve the following warrants for payment. Roll call vote: all ayes, motion carried. October 2, 2007 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 COMPUTER TEAM, INC power supply & labor $136.50 10-54 ERIC HUPP EMS protocol books $258.82 10-54 VERIZON cell phone $16.06 10-55 SCOTT BOOKSTORE emt book & stethoscope $144.24 20-11 TRI CITY BLACKTOP, INC. patch & slag seal street $18,764.00 20-13 MAHLER CONCRETE & EXCAVATING reair catch basin $1,450.00 20-30 DECCO repair broken turn arrow lense $316.05 20-50 MAHLER CONCRETE & EXCAVA storage of salt: Oct, Nov & Dec. 2007 $750.00 40-30 CRIBBS LANDSCAPING monthly lawn service $1,181.79 60-20 MARY FRANCES BLEVINS semi monthly $154.55 60-20 THERESA RALFS semi monthly $796.36 60-51 AT&T long distance service $52.81 60-52 MYRA HALSEY September cleaning $200.00 60-52 CRIBBS LANDSCAPING monthly lawn service $298.27 60-61 QUAD CITY TIMES publishing $175.04 60-62 BETTENDORF OFFICE PRODUCT envelopes $95.00 60-62 DECCO installed receptacle & data drop $537.08 60-62 PITNEY BOWES postal rental $156.00 60-62 USBANK supplies, HyVee & WalMart $142.07 60-63 IOWA ONE CALL service $18.90 60-63 BI-STATE REGIONAL COMMISSION membership fee 10/1/07 - 12/31/07 $249.50 60-70 UNITED INSURANCE 4th of July liability $279.00 Total Gen. Fund Warrants $26,172.04 RECEIPTS Copy Fees $10.75 Mediacom $1,110.07 NOTICE FOR CLOSED SESSION: A motion was made by Franklin and seconded by Ulrich that in accordance with the Open Meeting law of the State of Iowa, Iowa Code Section 21.5, Subsection (1)(k), the Regular Meeting of the Riverdale City Council held at City Hall, in Riverdale, Iowa, at 7:00 p.m. on October 2, 2007, be CLOSED to the public for the purpose of permitting discussion of Confidential Records supplied by vendors who are bidding on installation of a new security system for the Riverdale City Hall, and discussion at the closed session be limited to the following: Records which contain information related to security procedures or emergency preparedness which are developed or maintained by the City of Riverdale for the protection of its employees, visitors, and the property, which include, but are not limited to, information directly related to vulnerability assessments; information contained in records, relating to security measures such as security and response plans, security codes and combinations, passwords, restricted area passes, keys, and security or response procedures; emergency response protocols; and information contained in records that if disclosed significantly increase the vulnerability of critical physical systems or infrastructures of a government body to attack, as outlined in Resolution No. 2007-13. Roll call vote: Franklin-yes, Ulrich-yes, Stickler-yes, Grindle-yes. All ayes motion carried. The public left council chambers and the closed session began at 7:08 p.m. The regular meeting of the Riverdale City Council reopened at 7:49 p.m. UNFINISHED BUSINESS: A motion was made by Franklin and seconded by Ulrich to table the discussion of the security system for City Hall. Roll call vote: all ayes, motion carried. NEW BUSINESS: Mayor Wren informed the council that the information regarding consolidated dispatch was being made available to help the council become more informed about the issue and does not require any action at this time. Jim Mahler informed the council about the parking lights he obtained for $65.00 each. Mahler had one of the lights available outside for the council to view. The council also viewed a proposal from DECCO to replace the broken light with one that would be close to the original light, but an exact replacement is no longer available. Stickler suggested the council approve lights that are more environmentally correct and meet some of the dark sky recommendations. Ulrich stated there is a quality difference between what is already in the parking lot and what Mahler brought in. Ulrich also stated he preferred the architecture of the current lights more than the modern one. Franklin thanked Mahler for bringing the light, but Franklin stated he preferred the architectural quality of the lights the city currently has. Stickler suggested maintaining the style of the post but check into a more environmentally friendly top that would send light down. A motion was made by Ulrich and seconded by Franklin to accept the $1,649.24 bid from DECCO for materials and labor to repair the lighting fixture in the City Hall parking lot that was damaged. Roll call vote: Franklin-yes, Ulrich-yes, Stickler-no, Grindle-yes. The vote was three yes, one no, motion carried. A motion was made by Ulrich and seconded by Grindle to approve the request to serve alcohol on November 17, 2007 in the community room. Roll call vote: all ayes, motion carried. A motion was made by Ulrich and seconded by Grindle to approve a renewal liquor license for Riverdale Pub. Roll call vote: Franklin-yes, Ulrich-yes, Stickler-yes, Grindle-yes, all ayes, motion carried. COMMITTEE REPORTS: Grindle asked that the updated records request spreadsheet be put in the minutes minus the names and addresses. Date request submitted Description of record requested Date documents were received # of Copies Amount paid Time spent Service Fees 15 min free per week 6/26/2007 Would like to know who requested information on donations to the Riverdale Fire Dept. 6/26/2007 1 1/free 1-15 min. free 6/28/2007 Does the council or Fire Dept. have annual reports and attached list of municipal property available for viewing yes or no? 7/18/2007 7 $1.75 1-15 min. $5.00 6/28/2007 Would like to view the transaction the City has in its possession regarding the $10,600 to the Awards Fund. 7/18/2007 4 $1.00 1-15 min. $5.00 7/10/2007 View and copy all Tower Park Minutes 8/1/2007 viewed/12 copies $3.00 1-15 min. $3.50 7/10/2007 View and copy a complete list of all meetings posted for the Tower Park Committee 8/1/2007 viewed/14 copies $3.50 15-30 min. $7.00 7/10/2007 View any sketches, pictures blue prints or the Tower Park plans 8/1/2007 viewed free 1-15 min. $3.50 7/10/2007 View estimate from Aunt Rhodies 8/1/2007 viewed/1copies $0.25 1-15 min. free 7/17/2007 Copy of resolution #2007-17 7/18/2007 1 $0.25 1-15 min free 6/7/2007 7/20/06,8/12/06,8/16/06,9/27/06,11/22/06,5/29/07,6/5/07,6/12/07,7/7/07 tower park minutes Sent Cert. Mail on 7/23/2007   free     6/5/2007 7/20/06,8/12/06,8/16/06,9/27/06,11/22/06,5/29/07,6/5/07,6/12/07,7/7/07 tower park minutes Sent Cert. Mail on 7/23/2007 free     7/26/2007 View original of Tower Park meeting minutes per Norma Wren's letter 7/20/07 7/26/2007 11 copies of minutes - gave asst. clerk extra 25 cents and told her to keep it. Asst. clerk put the 25 cents for a credit towards future request. 2.75/.25 credit 1-15 min. free 8/2/2007 view bids on recently purchased fire truck 8/22/2007 Did not want to view None     8/2/2007 Minutes from City council meeting reviewing bids that were received 8/22/2007 8 copies $2.00 30-45 min 10.50 (MFB) 8/2/2007 Would like to know when and where the bids were opened 8/22/2007 4 copies $1.00 1-15 min 5.00 (TR) 8/2/2007 A copy of the advertisement of the notice to bidders 8/22/2007 0 None 1-15 min. free 8/7/2007 View Code of Ordinances 2005 8/7/2007 viewed free 1-15 min. free 8/8/2007 Viewed and Copied sections of Code of Ordiances 2005 8/8/2007 viewed/34 copies 8.00/copies .25 credit used from 7/26/2007 request 15-30 min. $10.00 8/8/2007 7/26/06,9/21/06,12/12/06, 1/11/07,6/19/07 tower park minutes Sent Cert. Mail on 8/8/2007   free     8/8/2007 7/26/06,9/21/06,12/12/06, 1/11/07,6/19/07 tower park minutes Sent Cert. Mail on 8/8/2007 Cert letter sent back to city undeliverable free     8/8/2007 7/26/06,9/21/06,12/12/06, 1/11/07,6/19/07 tower park minutes Sent Cert. Mail on 8/8/2007   free     8/14/2007 copy of copy request spreadsheet 8/14/2007 10/copies 5 copies free $1.25 1-15 min. free 8/14/2007 view 2002 minutes 8/14/2007 0 copies None 1-15 min. free 8/21/2007 minutes from Belmont Rd meetings contacted 8/30/07 that request was available         8/22/2007 June 2007 financial report 8/22/2007 9 copies $2.25 1-15 mim. free 8/23/2007 copy of chart of accounts 8/23/2007 1 copy $0.25 1-15 min. free 8/27/2007 Info on landscaping bids for Tower Park 9/4/2007 1 copy $0.25 1-15 min. free 9/4/2007 View all pictures, graphs, photos, presented at Aug 21st tower park meeting 9/11/2007 1 copy $0.25 1-15 min free 9/18/2007 2nd request for pictures provided to the council at the August 21, 2007 meeting 9/19/2007 viewed photos with and at office during discovery 0 None None None 9/18/2007 View Riverdale City Charter 9/20/2007 3 copies 0.75 1-15 min. None 9/18/2007 Copies of fax requests for records from Sofa Mart and Oak Express 9/19/2007 20 copies $5.00 15-30 min $5.00 (TR) COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin updated the council on the Bellingham intake replacement project. Franklin asked Mahler if he had been given any information on the project from AMENT. Mahler stated he had not, but would get the information and put a proposal together by the next council meeting. The city clerk informed the council about shipping cost for the bus shelter. The council will discuss this issue at the October 16, 2007 council meeting. PUBLIC communications: Mahler asked who will decide where the bus shelter will be located. Ulrich stated he will contact Halsey and they will work out a location and give Mahler a call. Marie Randol asked for an update on the document management system. Mayor Wren stated the payment of $10,000 was for equipment purchases and the project is being done in stages. A motion to adjourn was made by Grindle and seconded by Ulrich. Roll call vote: Motion carried. The meeting adjourned at 8:10 pm. ____________________ ____________________ Norma Wren, Mayor Theresa Ralfs, City Clerk OFFICIAL MINUTES Mayor Wren opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, October 16, 2007. Roll Call: Present: Halsey, Grindle, Franklin, Ulrich, Stickler Absent: None Also present: Marie Randol, Angela Reier (Attorney), Jack Hoots, Judy Krell, Ann Shoultz, Bonita Grindle, Doug Littrel, Linda Miller (State Representative), John Schultz (QC Times) Agenda: A motion to approve the agenda was made by Ulrich and seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: A motion was made by Franklin and seconded by Grindle to accept the minutes of the regular meeting of October 2, 2007. Roll call vote: Franklin-yes, Ulrich-yes, Stickler-yes, Grindle-yes, Halsey-abstain (absent from meeting), motion carried. Warrants: A motion was made by Grindle and seconded by Halsey to approve the following warrants for payment. Roll call vote: all ayes, motion carried. October 16, 2007 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 MHC Convenience LLC fuel $120.92 10-53 RACOM CORPORATION edacs access $79.50 10-53 CAR QUEST oil & filters & fuel $631.20 10-90 HUMANE SOCIETY OF SCOTT trip fee & boarding fee, cat $90.00 20-11 MAHLER CONCRETE & EXC curb & gutter repair as bid $9,865.00 20-30 MID AMERICAN ENERGY street lights $991.86 20-30 DECCO furnish & install signal lamp at Alcoa $92.67 20-70 D and S street sweeping $800.00 20-90 ALLIED WASTE monthly contract $2,300.00 20-100 QC ANALYTICAL SERVICES, LLC storm water testing $376.28 40-10 SCOTT COUNTY LIBRARY SYST library tax levy,semiannual $10,643.50 40-30 THE OUTHOUSE handicap unit rental, fuel recovery $105.00 50-10 SCOTT CARLSON community beautification $2,625.00 60-20 MARY FRANCES BLEVINS semi monthly $148.36 60-20 THERESA RALFS semi monthly $796.36 60-20 MARY HANSON monthly $73.45 60-20 US BANK withholding $650.10 60-20 IPERS withholding $256.94 60-40 STANLEY, LANDE & HUNTER bidding requirements & procedures $845.00 60-40 STANLEY, LANDE & HUNTER city ordinances $151.56 60-40 STANLEY, LANDE & HUNTER litigation open meetings/water tower $989.53 60-40 STANLEY, LANDE & HUNTER open records/open meetings $200.00 60-40 STANLEY, LANDE & HUNTER policy handbook $1,069.72 60-51 MID AMERICAN ENERGY utilities $666.21 60-51 MEDIACOM on line service $45.95 60-51 Q WEST utilities $152.10 60-51 IOWA AMERICAN WATER utilities $72.15 60-52 MC CLUNG PAINTING & WALLC community room painting/wallpaper $3,500.00 60-61 QUAD-CITY TIMES legal publishing $200.75 60-63 IOWA ONE CALL service $12.60 60-63 BI-STATE REGIONAL COMMISS. meeting QC Riverfront Council lunch $11.00 Total Gen. Fund Warrants $38,562.71 SEWER FUND: 90-20 CITY OF DAVENPORT $1,664.68 RECEIPTS Room Rent $20.00 Copy Fees $28.50 COMMUNICATION FROM STATE REPRESENTATIVE LINDA MILLER: Linda Miller handed out surveys and business cards for feedback from the community on how she is doing in her position as State Representative. Ms. Miller stated there is an email address on the business card, and she can respond promptly by email. Ms. Miller informed the council and public that legislative debates are broadcast live on the computer and if an issue arises that someone would like her to respond to, they could email her and she can mention it on the floor during the debate. Ms. Miller also stated she has a blog on the Quad City Times website that is not edited and is updated frequently. Ms. Miller discussed some of the committees she is on and stated the session starts January 7th. Ms. Miller thanked everyone for allowing her the time to give an update on state government. UNFINISHED BUSINESS: After some discussion on the need for a security system at City Hall, a motion was made by Franklin and seconded by Grindle to accept a contract with Per Mar not to exceed $22,000. Roll call vote: all ayes, motion carried. A motion was made by Stickler and seconded by Halsey to add an additional $138.00 to the shipping cost of the bus shelter. Roll call vote: Franklin-yes, Ulrich-no, Stickler-yes, Grindle-yes, Halsey-yes, motion carried. Halsey questioned if the slab could be put in now? Stickler asked if the location for the slab has been determined. Ulrich stated he will contact the bus depot and meet with Halsey to determine a location. The council discussed having the parking lot light repair bill sent to Scott Carlson, since the damage occurred during the time trees were being trimmed. The council asked the City Clerk to send a letter and the bill to Scott Carlson and to speak with DECCO on the reason for the payment delay. A bid for the amount of $32,137.50 for the Bellingham intake replacement project was discussed by the council. The City Clerk updated the council on budget balances for this project. After looking at the balances, the council determined the slag seal of Fenno could be done in July 2008 and the Bellingham intake replacement project could be implemented immediately. Due to the amount of the bid it was suggested the council approve the bid by resolution. Mayor Wren asked for a short recess at 7:25 p.m. to determine the resolution number. Mayor Wren stated the meeting was back in session at 7:30 p.m. A motion was made by Franklin and seconded by Grindle to accept Resolution #2007-23 which states: RESOLUTION # 2007-23 A RESOLUTION ACCEPTING THE BID OF $32,137.50 FROM MAHLER CONCRETE & EXCAVATING FOR SEWER INTAKE REPLACEMENT AND JOINT REPAIR ON BELLINGHAM ROAD WHEREAS, the sewers on Bellingham Road are becoming damaged due to their location; and WHEREAS, moving the location of the sewers to the side of the road is in the City’s best interest. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the City shall accept the bid of $32,137.50 from Mahler Concrete & Excavating for sewer intake replacement and joint repair. This resolution shall take immediate effect. ADOPTED this 16th day of October 2007. Roll call vote: all ayes, motion carried. The council discussed traffic control for the area during construction. NEW BUSINESS: Mayor Wren stated the fire department for the City of Riverdale has historically maintained a checking account separate from the Riverdale’s general fund at the Alcoa Community Credit Union (now known under a different name). The Fire Fund is no longer utilized, but a balance remains in the account. It has been recommended by counsel to close the Fire Fund account and the assets be transferred into Riverdale’s general fund. Per the State Auditor’s report, $1430.30 should be deposited as a refund to Riverdale for its expenditures related to training costs associated with Emergency Medical Services. The remaining balance can be set aside in the general fund for pre-approved expenditures for the Fire Department. A motion was made by Ulrich and seconded by Grindle to proceed with the closing of the Fire Fund account and credit the City of Riverdale the $1430.30. Roll call vote: all ayes, motion carried. The Ordinance making Bellingham Road a “No parking” zone was not numbered correctly on the agenda. A motion to table the first reading of Ordinance number 07-169 was made by Ulrich and seconded by Stickler. Roll call vote: all ayes, motion carried. The information for the proclamation was not received. A motion was made by Stickler and seconded by Halsey to establish Trick or Treat hours as October 31, 2007 from 5 p.m. to 7 p.m. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: A motion was made by Ulrich and seconded by Halsey to table the September Financial Report until the next meeting. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Grindle thanked John Channon for his help in removing steel post at Haven’s Acres Park. Stickler asked for an update on the deer hunt. Mayor Wren stated she tried to get in contact with Chief Redington, but has not heard anything. Stickler stated she has seen people parking at Bicentennial Park and entering Welch’s property. Stickler would like to let people know through the minutes that the Welch’s want to approve anyone hunting on their property and they want them to park on their property. Mayor Wren announced the Scott County jail grand opening for the public on Saturday, November 17th from 10 a.m. to 2 p.m. Mayor Wren invited anyone interested to take a survey from State Representative Linda Miller. PUBLIC communications: Jack Hoots informed the council that he is very unhappy with the slag seal that was put on the roads in the Haven’s Acres area. Mr. Hoots questioned if the process was done correctly, because you can see where the slag seal starts and stops. Judy Krell stated the slag seal discolored her husband’s motorcycle and asked why it wasn’t done with a better product. Grindle stated that the product used is a better product and explained how it is made and used. Mayor Wren suggested a meeting with Tri City Blacktop, Jeff Grindle and any interested residents to see what can be done to resolve the issue. Mr. Hoots stated the railroad crossing at Kensington needs to be fixed. Ms. Krell asked if the bus shelter will be see through. Mayor Wren answered it would. Mr. Hoots stated the people may not like to look at the graffiti on the box cars if the bike path goes that direction. A motion to adjourn was made by Halsey and seconded by Franklin. Roll call vote: all ayes, motion carried. The meeting adjourned at 7:47pm ____________________ ____________________ Norma Wren, Mayor Theresa Ralfs, City Clerk From the City of Riverdale October 2007 Theresa has open office hours for the public on Wednesday’s from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and I will get back to you as soon as possible. Thank you. Fire Department Report for September 18 to October 16, 2007 Calls: 9-EMS Call 3-Mutual Aid Fire 2-Fire 1-Mutual Aid Fires 1-Accident Training: CPR Fire Cause Determination Search and Rescue Other: Serve your community- Come and join us! j Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Contracted Support Service & Budget Jeff Grindle (359-7676)-Infrastructure & Safety John Ulrich (359-5704)-Mayor Pro Tem/Parks/Budget Dean Halsey (355-2013)-Contracted Support Service & Parks Teri Stickler (359-3044)-Parks & Contracted Support Service The Council as a whole will work on the Celebration Committee Mayor Norma Wren can be reached at 355-1300. Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. b cTRICK OR TREATc Will be Tuesday, October 31st from 5-7 pm BOO! A Citizen’s Guide to Understanding Stormwater What is stormwater runoff? Stormwater runoff occurs when precipitation from rain or snowmelt flows over the ground. Impervious surfaces like driveways, sidewalks, and streets prevent stormwater from naturally soaking into the ground. Why is stormwater runoff a problem? Stormwater can pick up debris, chemicals, dirt, and other pollutants and flow into a storm sewer system or directly to a lake, stream, river, wetland, or coastal water. Anything that enters a storm sewer system is discharged untreated into the waterbodies we use for swimming, fishing, and providing drinking water. The effects of pollution: Sediment can cloud the water and make it difficult or impossible for aquatic plants to grow. Sediment also can destroy aquatic habitats. Excess nutrients can cause algae blooms. When algae die, they sink to the bottom and decompose in a process that removes oxygen from the water. Fish and other aquatic organisms can’t exist in water with low dissolved oxygen levels. Debris-plastic bags, six-pack rings, bottles, and cigarette butts-washed into waterbodies can choke, suffocate, or disable aquatic life like ducks, fish, turtles, and birds. Household hazardous wastes like insecticides, pesticides, paint, solvents, used motor oil, and other auto fluids can poison aquatic life. Land animals and people can become sick or die from eating diseased fish and shellfish or ingesting polluted water. Polluted stormwater often affects drinking water sources. This, in turn, can affect human health and increase drinking water treatment costs. d There have been some calls to City Hall regarding vandalism. Please report any suspicious activity to the Scott County Sheriff’s Department. Thank You.