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HomeMy Public PortalAboutFeb 08 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:04 p.m. on Tuesday, February 5, 2008. Roll Call: Present: Franklin, Halsey, Littrel, Channon, Hupp Absent: None Also present: Jim Beran, Bonita Grindle, Ann Shoultz, Angela Reier (attorney), Mike Thavenet (Premier Pest Management), Teri Stickler, Floyd Bruns, Marie Randol Agenda: A motion to approve the agenda was made by Franklin and seconded Halsey. Roll call vote: all ayes, motion carried. Minutes: A motion was made by Channon and seconded by Littrel to accept the minutes of a Belmont Road reconstruction project meeting held on January 24, 2008. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Channon to accept the minutes of the regular meeting of January 15, 2008. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Franklin and seconded by Hupp to approve the following warrants for payment. Roll call vote: all ayes, motion carried. February 5, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 S.J. SMITH COMPANY cylinder rental $57.78 10-53 IOWA BATTERY COMPANY, INC battery $68.00 10-53 RACOM edacs access $79.50 10-54 SANDRY FIRE SUPPLY, LLC helmets & front $4,982.00 10-54 VERIZON cell phone $16.06 10-55 RODNEY FINK EMT refresher course $75.00 10-56 US BANK uniforms decals $106.45 10-57 IOWA FIRE CHIEFS' ASSOCIATIO membership dues & CD $85.00 10-57 US BANK hyvee pop $46.96 20-40 DECCO traffic signal repair State & Bellingham $65.95 20-50 MAHLER CONCRETE & EXCAVA snow removal & salting 1-17thru2-3-08 $11,495.00 20-50 NORTH AMERICAN SALT CO road salt $694.79 60-20 MARY FRANCES BLEVINS payroll error on ck 15254 $2.00 60-20 MARY FRANCES BLEVINS semi monthly $43.11 60-20 THERESA RALFS semi monthly $796.36 60-51 AT&T long distant service $67.46 60-52 K & K HARDWARE repairs $52.97 60-52 MYRA HALSEY January cleaning $200.00 60-61 QUAD CITY TIMES publishing $18.57 60-62 K & K HARDWARE supplies $140.14 60-62 US BANK Wal Mart pop and supplies $54.20 60-62 US BANK Staples, supplies $115.69 60-63 US BANK Notary Law Institute, notary journal $15.50 60-63 MCCLOUD pest control $78.00 Total Gen. Fund Warrants $19,356.49 RECEIPTS Mediacom $1,103.52 QC Bank & Trust Interest $2,490.30 QC Bank & Trust Interest $2,490.30 copies $9.00 Room rent $10.00 PUBLIC COMMUNICATIONS: Mike Thavenet from Premier Pest Management reported to the council that eighty deer where taken out during the special deer hunt. Mr. Thavenet stated there were fifty five special hunts throughout the state of Iowa this season and the hunt that took place in the City of Bettendorf and the City of Riverdale came in number one with bow hunting. Mr. Thavenet stated the hunt was a great success and surpassed their expectations, and that success is also measured by the cooperation of the residents and schools. The fee of $229.00 per deer is not expected to increase next season. Teri Stickler raised concerns regarding entrails being left so close to people’s property because of the coyote problem. Jim Beran made a proposal to the Mayor and Council by stating he would be willing to help out the City wherever is needed on a volunteer basis. Mr. Beran listed a number of areas that he feels is in need of attention. Mayor Grindle asked Mr. Beran if he is asking for an official position. Mr. Beran stated that because the Mayor and members of the Council all work, it is difficult for them to run some of the errands that need to be done and all he would ask for is a tank of gas every now and then. Angela Reier (attorney) stated she would like the council to wait until the next meeting before making any decisions regarding Mr. Beran’s offer so she could have a chance to look at the legal side of the issue regarding any contracts that would be needed or any liability issues. Halsey and Littrel both thanked Mr. Beran for his offer. Marie Randol asked Jim Beran if he took over the Neighborhood Watch Program. Jim Beran stated there was zero response from the residents. UNFINISHED BUSINESS: The council discussed the flag pole light repair estimates from DECCO and Acme Sign Company. A motion was made by Halsey and seconded by Franklin to accept the proposal from Acme Sign Company for $25866.50 to furnish and install one set of bronze tunnel lights on the flag pole at City Hall. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Channon to appoint Linda Hupp to the parks committee and Cheryl Channon to the budget committee. Roll call vote: all ayes, motion carried. NEW BUSINESS: Mayor Grindle read Resolution 2008-03. Resolution 2008-03 states: RESOLUTION # 2008-03 A RESOLUTION AUTHORIZING THE PAYMENT OF A SETTLEMENT IN LAWSUIT NO. 108831, DIERCKS V. THE CITY OF RIVERDALE, IOWA, ET AL. WHEREAS, the City of Riverdale (“Riverdale”) is a named defendant in lawsuit No. 108831, Diercks v. The City of Riverdale, Iowa; Mayor Norma Wren; City Clerk Theresa Ralfs; The Water Tower Park Committee of the City of Riverdale; Linda Veit; Jim Partridge; Sandy Partridge; Ralph Parry; Rosie Parry; Judy Hiles; Linda Hupp; Jim Beran; and Councilman Teri Stickler (collectively the “Defendants”), in the District Court for Scott County, Iowa (“Lawsuit”); and WHEREAS, Mike Motto, the insurance council for the Defendants, has negotiated a settlement of $9000 for Plaintiff’s dismissal of the lawsuit and release of claims, of which the insurance company is paying $8000 on behalf of Riverdale and Riverdale is paying $1000, the deductible amount in accordance with its insurance policy (“Payment”) and the City Council believes settlement to be in the best interest of Riverdale. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the Mayor is authorized to make the Payment and execute such documents as are necessary to effectuate the settlement of the Lawsuit. A motion was made by Channon and seconded by Franklin to accept Resolution 2008-03. Roll call vote: Franklin-yes, Channon-yes, Halsey-yes, Littrel-yes, Hupp-abstained (named in lawsuit), motion carried. The council discussed the declining salt supply. A motion was made by Franklin and seconded by Halsey to approve the purchase of additional salt and/or sand not to exceed $10,000. Roll call vote: all ayes, motion carried. The City Clerk informed the Council that the new document management system is now installed and training has begun. To get all the city’s documents into the system will be time consuming and additional hours will be needed by the Assistant City Clerk. A motion was made by Franklin and seconded by Channon to approve additional working hours for the Assistant City Clerk up to but not over 40 hours a week at regular pay rate as needed. Roll call vote: all ayes, motion carried. A motion was made by Channon and seconded by Hupp to accept the first reading of the Amendment to Ordinance 47.05. Amendment to Ordinance 47.05 states: Amendment to Ordinance 47.05 47.05. Parks Closed. No person, except those camping in designated areas, shall enter or remain within any park between sunset and five o’clock a.m. Roll call vote: Franklin-yes, Channon-yes, Halsey-yes, Littrel-yes, Hupp-yes. All ayes, motion carried. A motion was made by Franklin and seconded by Halsey to authorize Doug Littrel to purchase tools and a hand truck for city hall maintenance not to exceed $120. Roll call vote: all ayes, motion carried. The City Clerk gave information to the council regarding different levels of financial reviews from Eide Bailly. The City Clerk stated that even though an audit is not required for a city the size of Riverdale it is advisable to have a financial review every couple of years. The issue of the financial review will be on the February 19, 2008 agenda. A motion was made by Halsey and seconded by Hupp to approve the request to serve alcohol in the community room on February 15, 2008. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: The City Clerk informed the Mayor and Council that training has begun on the document management system and a presentation of the new system will be done at a future meeting. Franklin gave an update on the Belmont Road reconstruction public meeting that was held on January 24, 2008 at Riverdale City Hall. Minutes from this meeting are posted on the City of Riverdale’s website. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp informed the council that she has some ideas for Bicentennial Park. Hupp stated some residents would like a shelter for shade, and to relocate the basketball hoop so there is not so much noise for neighbors. Hupp asked if anyone has any suggestions to let her know. Mayor Grindle stated he is glad to see the lawsuit has been worked out with a settlement. Mayor Grindle also stated he hopes in the future that issues can be talked over and wants everyone to know that if there is a problem to come down to City Hall or call to discuss it, because the City is open to ideas and he wants to work with everybody. A motion to adjourn was made by Franklin and seconded by Halsey. Roll call vote: all ayes, motion carried. The meeting adjourned at 8:27 p.m. ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk Budget Meeting for City of Riverdale Mayor Grindle opened the budget meeting for the City of Riverdale, Iowa on Tuesday, February 5, 2008 at 5:05 p.m. Present: Jeff Grindle (budget committee) Jack Franklin (budget committee), Cheryl Channon (budget committee), Floyd Bruns (budget committee), Linda Hupp, Jim Beran, Doug Littrel and Angela Reier (attorney) arrived at 6:00 p.m. Fire Chief Floyd Bruns distributed a summary of fire department budget items to the budget committee. Budget items for the fire department that were discussed were: Fuel, Equipment & Supplies, Uniforms, Training and Conferences, Dues, Subscriptions & Miscellaneous, Awards Fund and establishing an account number for the Support Fund. The budget committee also discussed Animal Control which is a public safety item. Budget items discussed for Animal Control were: deer management and moles. Linda Hupp distributed some budget items for parks that she wanted the budget committee to discuss. Budget items discussed for parks were: a shelter for Bicentennial Park with new picnic tables and a new basketball court. Jim Beran addressed the budget committee with suggestions on how the budget should be done. The budget committee discussed budget items for Public Works. Budget items discussed for Public Works were: Roadway Maintenance, Roadway Replacement, Storm Sewer Maintenance and Storm Sewer engineering. A motion to adjourn was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. The meeting adjourned at 6:50 p.m. _________________________ Theresa Ralfs, City Clerk Budget Meeting for City of Riverdale Mayor Grindle opened the budget meeting for the City of Riverdale, Iowa on Tuesday, February 12, 2008 at 7:07 p.m. Present: Jeff Grindle (budget committee) Jack Franklin (budget committee), Cheryl Channon (budget committee), Floyd Bruns (budget committee), Linda Hupp, Jim Beran, and Angela Reier (attorney) The budget committee discussed expenditure amounts for the 2009 Budget. Budget items discussed were: Awards Fund, Animal Control, Roadway Maintenance, Roadway Replacement, Storm Sewer Maintenance, Street Lighting, Traffic Control & Safety, Snow Removal, Highway Engineering, Street Cleaning, Garbage, Storm Sewer Engineering (Other Public Works), Parks, Recreation, Community Beautification, Planning & Zoning, Legal Services, City Hall and General Buildings, Other Administration, Expenses, Tort Liability, Sewers & Disposal and Capital Projects. Jim Beran distributed worksheets he developed to the budget committee. The budget committee discussed how fund transfers should be done and how they should be shown on the budget and asked Angela Reier (attorney) to research the appropriate procedure for adding money to a fund. The budget committee discussed how the city could comply with the state auditor’s recommendations by allocating monies to different projects. A motion to adjourn was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. The meeting adjourned at 9:45 p.m. _________________________ Theresa Ralfs, City Clerk Budget Meeting for City of Riverdale Mayor Grindle opened the budget meeting for the City of Riverdale, Iowa on Thursday, February 14, 2008 at 4:47 p.m. Present: Jeff Grindle (budget committee) Jack Franklin (budget committee), Cheryl Channon (budget committee), Mary Hanson (budget committee), Marie Randol, Jim Beran, and Angela Reier (attorney) Budget forms and budget worksheets were passed out. Angela Reier (attorney) updated the budget committee on the information she received from Eide Bailly regarding funds. The budget committee discussed expenditure amounts for the 2009 Budget. Budget items discussed were: Snow Removal, Legal Services, Awards Fund and Capital Projects. The budget committee discussed tax levy rates. Franklin would like communication between the city and residents regarding taxes received by the city not covering operating expenses. A motion to adjourn was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. The meeting adjourned at 6:10 p.m. _________________________ Theresa Ralfs, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:03 p.m. on Tuesday, February 19, 2008. Roll Call: Present: Franklin, Halsey, Littrel, Channon, Hupp Absent: None Also present: Jim Beran, Jim Mahler and Teri Stickler Agenda: A motion to approve the agenda was made by Franklin and seconded Halsey. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Hupp and seconded by Franklin to accept the minutes of the regular meeting of February 5, 2008. Roll call vote: all ayes, motion carried. Motion was made by Littrel and seconded by Hupp to accept the minutes of the budget meeting of February 5, 2008. Roll call vote: Franklin-yes, Channon-yes, Halsey-abstain (not present at meeting), Littrel-yes, Hupp-yes, motion carried. Motion was made by Franklin and seconded by Channon to accept the minutes of the budget meeting of February 12, 2008. Roll call vote: Franklin-yes, Channon-yes, Halsey-abstain (not present at meeting), Littrel-yes, Hupp-yes, motion carried. Warrants: A motion was made by Channon and seconded by Halsey to approve the following warrants for payment. Roll call vote: all ayes, motion carried. February 19, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 MHC CONVENIENCE LLC SERIES fuel $185.49 10-53 TOTAL COMUNICATIONS batteries $800.00 10-54 TRI-STATE FIRE CONTROL supplies $152.00 10-54 MEDTRONIC Lifepak 1000 EKG $5,290.00 10-54 COMPUTER TEAM, INC. install network $113.95 10-57 SCOTT COUNTY FIRE CHIEF'S membership dues $50.00 20-30 MID AMERICAN ENERGY street lighting $966.99 20-50 NORTH AMERICAN SALT CO bulk hwy salt $2,019.16 20-50 MAHLER CONCRETE & EXCAVA snow removal 1-5 thru 1-10-08 $1,367.50 20-50 MAHLER CONCRETE & EXCAVA snow removal 1-21-08 $1,422.50 20-50 MAHLER CONCRETE & EXCAVA snow removal 2-11 thru 2-18-08 $12,203.76 20-90 ALLIED WASTE garbage & recycling $2,300.00 40-30 MAHLER CONCRETE & EXCAVA Bicentennial Park $395.34 60-20 MARY FRANCES BLEVINS semi monthly $253.62 60-20 THERESA RALFS semi monthly $796.36 60-20 MARY HANSON monthly $73.45 60-20 US BANK withholding $649.03 60-20 IPERS withholding $256.25 60-40 STANLEY, LANDE & HUNTER closed meeting $150.00 60-40 STANLEY, LANDE & HUNTER litigation open meeting/water tower $1,362.80 60-40 STANLEY, LANDE & HUNTER intergovenmental agreement with Bett $175.00 60-40 STANLEY, LANDE & HUNTER open records, open meetings $866.54 60-40 STANLEY, LANDE & HUNTER city resolutions $337.50 60-40 STANLEY, LANDE & HUNTER city ordinances $637.50 60-40 STANLEY, LANDE & HUNTER declaratory judgment action $137.65 60-40 STANLEY, LANDE & HUNTER general $735.80 60-51 MEDIACOM on line service $45.95 60-51 MID AMERICAN ENERGY utilities $1,362.99 60-51 AT&T long distant service $53.41 60-61 QUAD CITY TIMES publishing $233.95 60-62 MYRA HALSEY supplies, towels, tissue, cleaner $71.29 60-62 DOUGLAS LITTREL hand truck $32.09 60-63 THERESA RALFS seminar, food for clerks $18.19 60-63 MC CLOUD pest control $81.00 60-70 BUSH, MOTTO, CREEN, KOURY law suit #108831 settlement record $1,000.00 60-70 UNITED INSURANCE COUNSEL. renewal, emt ins., accident policy $19,418.54 Total Gen. Fund Warrants $56,015.60 SEWER FUND 90-20 City of Davenport $4,805.00 90-20 City of Davenport $2,739.77 RECEIPTS room rent $20.00 copies $1.75 QC Bank CD interest $3,924.49 PUBLIC COMMUNICATIONS: None. UNFINISHED BUSINESS: A motion was made by Channon and seconded by Hupp to accept the second reading of the Amendment to Ordinance 47.05. Amendment to Ordinance 47.05 states: Amendment to Ordinance 47.05 47.05. Parks Closed. No person, except those camping in designated areas, shall enter or remain within any park between sunset and five o’clock a.m. Roll call vote: Franklin-yes, Channon-yes, Halsey-yes, Littrel-yes, Hupp-yes. All ayes, motion carried. The third and final reading of this Amendment to Ordinance 47.05 will be at the March 4, 2008 regular council meeting. NEW BUSINESS: The city clerk and Franklin gave an overview of the proposed 2009 Budget to the Mayor and Council. A motion to conduct a public hearing for the proposed 2009 Budget at Riverdale City Hall on March 4, 2008 at 6:30 p.m. was made by Channon and seconded by Hupp. Roll call vote: all ayes, motion carried. Angela Reier (attorney) gave the Mayor and Council a summary of the open record issues involved in the declaratory judgment action the City has pending against Marie Randol. Ms. Reier stated the City Attorney’s office received a letter from Ms. Randol’s attorney asking for the dismissal of the lawsuit because the requested records had been received. Franklin stated if the council decides to dismiss the case it needs to be stipulated that the requested documents were received by Ms. Randol. After some discussion, a motion was made by Franklin and seconded by Channon to authorize the City Attorney to dismiss the case City of Riverdale v. Marie Randol with the understanding that the Requests, as defined in the lawsuit, have been fulfilled. Roll call vote: all aye, motion carried. Mayor Grindle stated he would like to contact Eide Bailly directly to receive more information regarding the different levels of financial reviews. A motion was made by Franklin and seconded by Littrel to table the issue of the Financial Review until more information is received. Roll call vote: all ayes, motion carried. The council discussed the subject of taking an inventory of Riverdale property and equipment. Franklin stated he could see the benefit of taking an inventory of items valued at $1000 or more because that is the deductible amount on the insurance policy and that was the amount suggested by the state auditor. The council raised concerns regarding taking inventory of the fire department because of Homeland Security issues. Angela Reier (attorney) stated she could do an opinion letter regarding the inventory of the fire department. The council discussed pursuing cost information and companies that could take an inventory of the City’s property and equipment. Mayor Grindle stated he could contact Eide Bailly for suggestion on companies that do inventories. A motion was made by Franklin and seconded by Channon to table the issue of taking inventory of the city’s property and equipment pending more information. Roll call vote: all ayes, motion carried. A motion to approve the request to serve alcohol in the community room on March 9th was made by Hupp and seconded by Halsey. Roll call vote: all ayes, motion carried. Jim Mahler updated the council on the shortage of bulk salt. The council discussed different options for conserving the salt. The council asked the city clerk to put in the newsletter information about the lack of salt and the need to drive carefully. COMMITTEE REPORTS: The January 2008 Financial report was discussed. A motion was made by Franklin and seconded by Channon to approve the January 2008 Financial report. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp stated she appreciated the amount of hours that were put in preparing the budget. Hupp updated the council on information she has collected regarding a new basketball court in Bicentennial Park. Mayor Grindle asked the residents to be patient with the unpleasant road conditions. Due to the shortage of salt supplies everyone in the area is dealing with bad road conditions, but we will get through this snowy winter. Mayor Grindle thanked Jim Beran for his help and everyone that worked on the budget. A motion to adjourn was made by Halsey and seconded by Littrel. Roll call vote: all ayes, motion carried. The meeting adjourned at 8:23 pm ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk 1 From the City of Riverdale February 2008 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386)- Parks Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 359-7676 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. Thank you, Linda Hupp, for your help taking down the holiday lights! due to a shortage in the supply of road salt, some area roads may be slick. Residents are reminded to drive carefully. thank you for your cooperation. Form 631.1 NOTICE OF PUBLIC HEARING BUDGET ESTIMATE FISCAL YEAR BEGINNING JULY 1, 2008 - ENDING JUNE 30, 2009 City of Riverdale , Iowa The City Council will conduct a public hearing on the proposed Budget at Riverdale City Hall on March 4, 2008 at 6:30 p.m. The Budget Estimate Summary of proposed receipts and expenditures is shown below. Copies of the the detailed proposed Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property . . 2.70103 The estimated tax levy rate per $1000 valuation on Agricultural land is . . . . 2.70576 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. 355-2511 Theresa Ralfs phone number City Clerk/Finance Officer's NAME       Budget FY Re-est. FY Actual FY   2009 2008 2007       (a) (b) (c) Revenues & Other Financing Sources         Taxes Levied on Property   1 166,013 146,860 146,464 Less: Uncollected Property Taxes-Levy Year 2 0 0 0 Net Current Property Taxes 3 166,013 146,860 146,464 Delinquent Property Taxes   4 0 0 0 TIF Revenues   5 0 0 0 Other City Taxes 6 136,205 134,743 140,637 Licenses & Permits   7 390 390 390 Use of Money and Property   8 85,000 92,000 101,929 Intergovernmental   9 56,000 56,000 54,424 Charges for Services 10 30,200 30,200 32,977 Special Assessments   11 0 0 0 Miscellaneous   12 15,000 15,000 5,953 Other Financing Sources   13 200,000 0 0 Total Revenues and Other Sources 14 688,808 475,193 482,774         Expenditures & Other Financing Uses         Public Safety   15 66,483 74,900 43,922 Public Works   16 222,000 203,000 104,760 Health and Social Services   17 0 0 0 Culture and Recreation   18 61,615 81,287 44,750 Community and Economic Development   19 9,500 57,500 13,605 General Government   20 255,000 197,627 146,419 Debt Service   21 0 0 0 Capital Projects   22 395,000 350,000 320,829 Total Government Activities Expenditures   23 1,009,598 964,314 674,285 Business Type / Enterprises   24 45,000 41,000 29,327 Total ALL Expenditures # 1,054,598 1,005,314 703,612 Transfers Out   27 200,000 0 0 Total Expenditures/Transfers Out # 1,254,598 1,005,314 703,612 Excess Revenues & Other Sources Over         (Under) Expenditures/Transfers Out # -565,790 -530,121 -220,838 Continuing Appropriation     0 0   Beginning Fund Balance July 1   30 1,471,267 2,001,388 2,222,226 Ending Fund Balance June 30 31 905,477 1,471,267 2,001,388 Fire Department Report for January 15 to February 19, 2008 Calls: 3-EMS 2-Mutual Fire 1-Car accident Training: Aerial Class #2 Rope and Knots Quarterly Recert. 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