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HomeMy Public PortalAboutJune 08 Mayor Grindle opened a Special Meeting of the Riverdale City Council at 7:00 p.m. on May 28, 2009. Mayor Grindle thanked everyone for attending the meeting for the Fenno Rd. and Fenno Drive project. Roll Call: Present: Franklin, Channon, Hupp, Littrel Absent: Halsey Agenda: Hupp made a motion to approve the agenda. Seconded by Channon. Mayor Grindle held the informational meeting concerning the upcoming road project on Fenno Rd. and Fenno Drive. Tully Heath from Ament gave the Council an overview of the bids received. There was discussion on the bids and what repairs or replacements were going to be needed for the project. Mayor Grindle wanted the council to be fully aware of the entire project before decisions were made at the June 2, 2009 Council Meeting. Littrel made a motion to adjourn at 7:32 p.m. Seconded by Channon. Roll call vote: all ayes, motion carried. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council Meeting at 7:00 p.m. on June 2, 2009. Roll Call: Present, Franklin, Channon, Hupp, Littrel, and Halsey Others in attendance were Attorney Angela Reier, Troy Harrington, Ann Shoultz, Jean Meer, Jamie and Lonnie Logan, Judy Hiles, Jim Beran, Dick and Mary Hanson, and Floyd Bruns. Agenda: Franklin made a motion to approve the agenda as written, seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Attorney Reier made a correction in the Warrants. It was stated that Attorney Reier said there was a trial scheduled for June and it should have said August. Channon made a correction under Communications from the Council. It was stated that Halsey said the grass at Scott Community College needed to be mowed. The statement was made by Littrel. Channon made a motion to approve the Minutes with said corrections, seconded by Franklin. Roll call vote: all ayes, motion carried. Warrants: Littrel made a motion to approve the warrants, seconded by Franklin. Roll call vote: all ayes. June 2, 2009 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-55 NATHAN BECHTEL classes $1,767.00 10-55 US BANK,ALCOA CATHERING 2 day training classes $760.32 10-57 US BANK, HY VEE pop $60.19 20-11 TRI-CITY BLACKTOP, INC street repair $315.00 20-13 D & S storm drains cleaning $792.00 20-70 D & S street sweeping $800.00 40-30 CRIBBS LANDSCAPING monthly lawn service $1,217.24 40-30 VERBRAAKE'S WELDING gate repair park $65.00 40-30 K&K HARDWARE paint $118.58 40-30 HOMETOWN PLUMBING & HEATING repair fountain $122.50 40-30 MID AMERICAN utilities $10.17 60-20 MARY FRANCES BLEVINS semi monthly $623.86 60-20 PAULA MC INTOSH semi monthly $593.43 60-52 MYRA HALSEY May service $200.00 60-52 CRIBBS LANDSCAPING monthly lawn service $298.27 60-61 QUAD CITY TIMES publishing $174.59 60-63 US BANK, STAPLES supplies $200.87 60-63 US BANK,PETERSON BIRD SHOP 2 cases suet $32.40 60-63 US BANK, WAL MART supplies $16.95 60-63 AMERICAN FLAG & BANNER CO. 2 5X8 storm tough US Flags $133.50 60-63 K&K HARDWARE supplies $29.63 60-63 REGINA MEER mantel flowers $29.99 80 DELORES WELLS EXECUTOR FOR LUCILLE HASS acquisition of project parcel 26, Belmont Road Project $1,016.00 Total Gen. Fund Warrants $9,460.14 RECEIPTS Room Rent $25.00 QC Bank CD interest $2,119.93 copies, service fees $0.50 Road Use Fund May-09 $4,348.25 Alcoa - Sewer $4,627.00 QC Bank Fire Fund Interest $1,126.10 PUBLIC COMMUNICATIONS TO THE COUNCIL: Judy Hiles reported as Chairman for the 4th of July Committee. She asked if anything had been done about the handicapped parking spot at Bicentennial Park. Hupp said she had spoken with Kelly Construction and they were going to take care of that when they did the parking lot work at Volunteer Square Park. She asked about the water fountain as Bicentennial Park. It has been repaired. Ms. Hiles wanted to know if Mayor Grindle had checked with Alcoa to see if we could use that parking lot on 4th of July. Also check with Scott Community College to see if there would be available parking at the school. There will also be parking in the City Hall parking lot. Jim Beran asked to clarify something that was written in the minutes. He said he did not physically draw the line on the map that was referenced in the 05/19/09 minutes. Ament had put that line on the map. Dick Hanson mentioned what he knew about the drain tiles and the area that seems to have the water problems. Mr. Hanson spoke to the original owner of one of the homes in question. The recall was that these drain tiles were put in many years ago and was a neighborhood project to alleviate the water issues, therefore would not belong to the City. Mr. Hanson also recalled his time on the council in 2005. The council had discussions about the storm sewers with Ament. Ament said at that time that the homeowners were responsible for their own water tiles. Jean Meer and her son-in-law, Lonnie Logan asked about a lot of water near their home. Mayor Grindle said this was a retention pond belonging to Scott Community College. Mayor Grindle has talked to the College about getting rid of this water. It is runoff from the schools parking lots. UNFINISHED BUSINESS: Tully Heath from Ament gave an update on the progress at Volunteer Square Park. The sidewalks are ready to pour, but have been dealing with some wet weather. They are ready to add the curb and gutter in the existing parking lot. He said they are optimistic about finishing by the deadline. More conversation concerning the water issues behind the homes on Manor Drive and Circle Drive. Franklin felt the question was “are those drain tiles ours or not?” Hupp stated that some of the lines shown on the City map are not actually lines that the City owns. Franklin said the if the City were to take ownership of these lines then the homeowners would have to disconnect anything they might have connecting to these lines. Franklin thought we should look at our options. If we fix the pipe we would then own the pipe and would set Riverdale up as being responsible for all the homes that may be tied into those drain tiles. Franklin said he wouldn’t mind being responsible for the pipe, but sure doesn’t want to be held responsible for someone’s basement flooding. Hupp asked what if we do nothing, Mr. Beran disconnects from this line, and we tell homeowners there are holes that need to be fixed. Attorney Reier said there are companies you can hire that investigate abstracts, but the cost would be as much or more than repairing the pipe. Tully said if it isn’t causing any problems and Mr. Beran disconnects and takes care of the problem then just leave it alone. The issue is “who does the drain tile belong to?” Hupp did some research on the cost and it could run into quite a large expense. Homeowners in that area need to know that there are issues with water and piping near their homes. They need to be aware of these problems and fix any holes that may be a result of drainage issues. Hupp asked if we could maintain our storm sewers if we sealed the pipe in question off. Tully said yes. Hupp made a motion to send letters to all homeowners affected on Manor Drive and Circle Drive concerning these drain tiles and wash-outs. We will ask homeowners to address the problems as they may arise. If homeowners have any knowledge of ownership please let the City know. Motion seconded by Halsey. Roll call vote: all ayes, motion carried. The Duck Creek Waterway was discussed. Tully presented the council with some solutions to the erosion problems on the Duck Creek Waterway near Haven’s Acres. What he presented would be a more permanent solution at a high cost. Franklin asked if we couldn’t just put rip rap in that area to stop the erosion. After discussion of possible solutions Halsey made a motion to table until a later time, seconded by Franklin. Roll call vote: all ayes, motion carried. On the Fenno Road and Fenno Drive project Tully suggested we go with the low bid which was Tri-City Blacktop. Tully said that core samples had been taken and the base was about 6” in most places. Most areas would be overlay. The cost should stay real close to the actual bid with possibly one change order with a small cost. Franklin made a motion to accept the bid from Tri-City Blacktop, seconded by Channon. Roll call vote: all ayes, motion carried. City Clerk Paula McIntosh read Resolution # 2009-11. RESOLUTION NO. 2009-11 A RESOLUTION AWARDING THE BID AND AUTHORIZING THE CITY OF RIVERDALE TO ENTER INTO A CONTRACT WITH _Tri- City Blacktop______________ FOR THE FENNO ROAD AND FENNO DRIVE OVERLAY PROJECT WHEREAS, the City of Riverdale, Iowa, has determined it is necessary to replace/repair Fenno Road and Fenno Drive; and WHEREAS, the following bids were received: Tri City Blacktop, General Asphalt Construction and Valley Construction; and WHEREAS, the City Council of the City of Riverdale hereby determines Tri-City Blacktop_______________ to be the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the City of Riverdale accepts the Tri-City Blacktop_________Bid and awards the Fenno Road Project contract to Tri-City Blacktop______________ for $__78,005.40____________for the Fenno Road and Fenno Drive Overlay Project; and BE IT FURTHER RESOLVED, by the City Council of the City of Riverdale, Iowa, that the Mayor and/or City Clerk shall execute all documents and take all steps necessary to carry out this Resolution. Pass and approved this _2_____ day of _June_________, 2009 Aye Nay Abstain/Absent Franklin, Channon, Hupp, Littrel, and Hasley _____________________________ Jeffrey J. Grindle, Mayor ATTEST: Paula McIntosh, City Clerk Littrel made a motion to accept Resolution #2009-11 as read, seconded by Channon. Roll call vote: all ayes, motion carried. Amendment to Ordinance #21.01 needs no action at this time. Franklin made a motion to table until a later date, seconded by Channon. Roll call vote: all ayes, motion carried. Hupp reported that a new Bi-Pod swing set and bucket seats have been ordered for Haven’s Acres Park. She was also going to order 2 handicapped swings, but the cost was over what had been approved to spend at the May 19, 09 Council Meeting. Hupp made a motion to purchase one handicapped swing not to exceed $1,000.00, seconded by Halsey. Roll call vote: all ayes, motion carried. Fire Chief Floyd Bruns asked Council if he could order the new Jaws of Life. We would receive 10% off the purchase price if ordered now. It will be billed after July1, 2009 so will be in the next fiscal year which is when it was budgeted. A motion was made by Franklin to order the Jaws of Life now, seconded by Halsey. Roll call vote: all ayes, motion carried. City Clerk Paula McIntosh presented the April 2009 Financial Report. Hupp made a motion to approve the April 2009 Financial Report, seconded by Littrel. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin reported that Riverdale had received the Grant from the Scott County Regional Authority in the amount of $13,000.00 for engineering costs on the Riverfront Trail Project. Mayor Grindle and the Council thanked Franklin for writing the grant. Hupp thanked Jean Meer for doing the mantel flowers for the Community Room. Halsey stated that the signs were in for posting the hours for City Hall. There was discussion as to where to place the signs. Discussion on tables that need repair or replaced at the parks. City Treasurer Mary Hanson read a letter of resignation to the Mayor and Council. She stated that she will retire on June 30, 2009. Mary has served the City of Riverdale for over 27 years. Mayor Grindle stated that the City of Riverdale has accomplished many things in the last couple of years and we keep moving forward. The City has made the parks and City Office handicapped accessible. Thanked Susan Littrel for the idea of handicapped swings in the parks. Halsey made a motion to adjourn at 9:05 p.m. Seconded by Littrel. Roll call vote: all ayes. _________________________ _____________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh , City Clerk 3 From the City of Riverdale June 2009 June 2009 Paula and Mary Frances have open office hours Tuesday, Wednesday & Thursday from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and we will get back to you as soon as possible. Thank you. Fire Department Report for April 20 to May 19, 2009 Calls: 4- Mutual Aid Fire 4- EMS call 1-Fire Training: EMS ReCert Emergency Driving Aerial Check Off Hose and Appliances Serve your community- Come and join us! July 4th Celebration Schedule of Events 9:00 A.m. 5K Fun Run. Start at Riverdale City Hall. No entry fee. 1:30 p.M. Judging of Floats & Bikes Please be aware That NO decorating will be done at the park this year, and no decorations will be provided. Surprise us all with your entries. Win a prize!! Prizes will be awarded for: Most Original/Creative Best Design Funniest Most Patriotic Special prizes will also be given to the float entries on garden tractors. Judging will be located where the old water tower stood. 2:00 p.m. THE BIG PARADE!!! Anyone that would like to include Their antique car in the parade is welcome, Please be there by 1:30 p.m. 3:00 p.m. 3:00 P.M. Ice Cream Social Residents- please donate pies, cup cakes, Or cookies 3:00 P.M. Kids games Bungee run, dunk tank, Balloon man, pony Rides, tattoos, photos of kids taken and Frame making, and other fun! 4:30 p.m. Water spray provided by the Riverdale Fire Department. Wear your swimsuit and meet at Bicentennial Park. 5:00 P.M. pot luck dinner Bring your own meat and a covered dish to Share. Pop and a grill will be provided. 6:30 p.m. Live Music starring the “montage” with local resident Jeff Struve! Popcorn and Pop available. Bring your lawn Chair and enjoy the music. At dusk FIREWORKS!!! Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 349-7606 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects.