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HomeMy Public PortalAboutOct 08 Volunteer Square Park Meeting October 1, 2008 Riverdale City Hall Linda Hupp called the meeting to review the revised bid document to be presented at the Public Hearing on Oct. 7, 2008 at 7:00 pm. Present at the meeting were Jack Franklin, Teri Stickler, Linda Veit, and Linda Hupp. The bid document was reviewed and engineering firms were discussed. The engineering firm to be used to administer the work at the park will be reviewed when the bid is awarded. Linda Hupp OFFICIAL MINUTES Mayor Grindle opened the City of Riverdale public hearing on proposed plans, specifications, form of contract and estimated cost for construction of Volunteer Square Park at 6:30 p.m. on Tuesday, October 7, 2008. Roll Call: Present: Franklin, Channon, Littrel, Halsey and Hupp Also Present: Angela Reier (attorney), Tully Heath (Ament), Ryan Neubauer, Linda Veit, Jim Beran, Teri Stickler, Susan Littrel and Floyd Bruns Display boards and bid documents of the proposed Volunteer Square Park were available for the public to view and ask questions about. Linda Hupp asked for comments or questions from the public and stated the plans for Volunteer Square will need to be approved by Council. Some of the issues discussed were maintenance, handicap accessibility, memorials, and costs of project and sewer work. Angela Reier (attorney) stated the park project and sewer work are separate budget items but the two items will be added together for a project total. Before adjourning the meeting Mayor Grindle thanked everyone for attending the public hearing. A motion was made by Franklin and seconded by Littrel to adjourn the meeting. Roll call vote: all ayes, motion carried. The meeting adjourned at 6:55 p.m. _____________________ _______________________ Mayor Jeffrey Grindle Mary Frances Blevins, Asst. City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Wednesday, October 8, 2008. Roll Call: Present: Littrel, Hupp, Franklin Absent: Channon, Halsey Also present: Angela Reier, Michael Quick, Tully Heath (Ament), Mary Frances Blevins, Jim Mahler, Mike Delaney, Teri Stickler and Jim Edgemond (Howard R. Green Co.) Agenda: A motion to approve the agenda was made by Hupp and seconded by Littrel. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Franklin and seconded by Hupp to accept the minutes of the regular meeting of September 16, 2008. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Franklin and seconded by Hupp to approve the following warrants for payment. Roll call vote: all ayes, motion carried. October 8, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-53 SCBAS INC. sensor $572.37 10-53 CAR QUEST filters & oil $805.81 10-53 TOTAL COMMUNICAITONS 2, 110 volt charger, antenna $91.00 10-53 K&K HARDWARE FD supplies $10.05 10-53 PHYSIO CONTROL, INC annual maintenance agreement $2,009.50 10-55 CONCENTRA vaccines $94.00 10-55 EASTERN IA COMMUNITY COLLEGE EMT-B book $158.25 10-56 TRI-STATE FIRE CONTROL, INC. bunker pants, coat, boots $2,007.80 10-57 US BANK Emergency Medical, gloves Products, gloves gloves $101.61 10-57 US BANK Sams, water, soap, towels $73.59 10-57 ERIC HUPP Staples, FD supplies $42.24 20-30 MID AMERICAN ENERGY utilities $912.31 20-40 DECCO check & repair Alcoa entrance lights. $800.80 20-40 DECCO controller mechanism at Alcoa main entrance $2,811.00 20-90 ALLIED WASTE garbage $2,400.00 20-100 QC ANALYTICAL SERVICES, LLC water samples, Sept.-08 $372.00 40-10 SCOTT COUNTY LIBRARY SYSTEM library tax levy $10,807.50 40-30 MID AMERICAN ENERGY shelter utilities $10.96 40-30 CRIBBS LANDSCAPING mulch & weed control Haven's Acre Park $1,862.00 40-30 CRIBBS LANDSCAPING monthly lawn service $1,217.24 60-20 MARY FRANCES BLEVINS semi monthly $975.98 60-20 THERESA RALFS semi monthly $858.62 60-51 MID AMERICAN ENERGY utilities $625.79 60-52 MYRA HALSEY September service $200.00 60-52 CRIBBS LANDSCAPING monthly lawn service $307.22 60-61 QUAD CITY TIMES publishing $281.08 60-62 PITNEY BOWES rental fee 6-30 to 9-30-08 $156.00 60-62 PROCLAMATIONS FOR PROFESSIONALS resolutions for reference $55.00 60-63 NOTARY LAW INSTITUTE membership $26.00 60-63 MARY FRANCES BLEVINS 3-certified mail, return receipt $15.96 60-63 MARY FRANCES BLEVINS Wal Mart, pop & water $40.93 60-63 ANDERSON, LOWER, WHITLOW, P.C. inventory $2,500.00 60-63 BI-STATE REGIONAL COMMISSION membership, 10-2008 to12-31-2008 $257.00 80 AMENT bid letting & modification of bid documents for Water Tower Park $416.98 80 ANDREW J. & EMILY A. MOORE Belmont Road Project $5,992.00 80 ACORN PROPERTIES, LLC Belmont Road Project $1,886.00 80 ACORN PROPERTIES, LLC Belmont Road Project $666.00 Total Gen. Fund Warrants $42,503.24 SEWER FUND 90-20 CITY OF DAVENPORT $25.06 RECEIPTS Room Rent $60.00 QC Bank CD interest $5,385.76 copies, service fees $9.75 IPAIT, Capitol Improvement Interest August-08 $431.07 IPAIT Sewer Interest August-08 $272.70 Scott County Treasurer August-08 $3,106.82 Scott County Treasurer August-08 $86.14 Scott County Treasurer September-08 $17.07 Scott County Treasurer September-08 $72,734.82 Local Option Sales Tax September-08 $10,030.35 Alcoa, 2nd Quarter Sewer $6,572.30 IPAIT Capitol Improvement Interest September-08 $424.32 IPAIT Sewer Interest September-08 $268.43 Sewer Interest September-08 $2.53 Sewer fees, American Water Co. September-08 $169.42 PUBLIC COMMUNICATIONS: Jim Edgemond with Howard Green informed the council about a new plan to move four street lights (not traffic signals) to the other side of State Street for the Phase 3 portion of the Scott Community College entrance project. Mr. Edgemont stated he is just giving information about the idea and no action is needed by the council right now. UNFINISHED BUSINESS: Angela Reier stated the city is waiting for a letter from Eide Bailey with recommendations before finalizing the city’s inventory list. A motion was made by Franklin and seconded by Littrel to table the issue of the inventory list of the City’s personal property. Roll call vote: all ayes, motion carried. Hupp stated she has researched the possibility of a city administrator for the City of Riverdale on a consulting and “as needed” basis. Ms. Hupp informed the council that she spoke with the city administrator from the City of Durant and he would charge $75 an hour plus travel expenses, which could be helpful in reducing the attorney fees. Ms. Hupp stated a city administrator could help in creating policy plans and bring the city’s zoning ordinances up to date. Mayor Grindle stated he would like the opportunity to interview at least two more city administrators. Ms. Hupp stated she will see who is available and continue to research it. A motion was made by Hupp and seconded by Franklin to get a proposal from the City Administrator of Durant and bring it to the next council meeting. Roll call vote: all ayes, motion carried. After some discussion, a motion was made by Hupp and seconded by Franklin to accept a fee of $500 from Ament Engineering to give a report on ADA compliance of Riverdale City Hall. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Littrel to table the issue of sewer work on Wisteria Lane & Circle Drive. Roll call vote: all ayes, motion carried. A motion was made by Littrel and seconded by Franklin to make free copies of the previous meeting minutes available to the public at council meetings. Roll call vote: all ayes, motion carried. Angela Reier reported to the council on a three page letter she wrote describing the law regarding vacating a portion of Bellingham Road. Because vacating a portion of Bellingham Road would cut off access to other property owners, Ms. Reier recommended the council take no action at this time. NEW BUSINESS: A motion was made by Hupp and seconded by Franklin to accept Resolution #2008-27 (A resolution to accept bid documents and issue notice to bidders for the Volunteer Square Park Project). Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to accept Resolution #2008-28 (A resolution declaring a class of security records confidential pursuant to Iowa Code section 22.7). Roll call vote: Franklin-yes, Hupp-yes, Littrel-yes, motion carried. A motion was made by Franklin and seconded by Littrel that in accordance with the Open Meeting law of the State of Iowa, Iowa Code Section 21.5 (1)(k), the Regular Meeting of the Riverdale City Council held at City Hall, in Riverdale, Iowa, at 7 p.m. on October 8, 2008, be CLOSED to the public for the purpose of permitting discussion of Riverdale’s current security system at the Riverdale City Hall, assessment of the security system, potential modifications to the security system, as well as Confidential Records relating to the security system, and that discussion at the closed session be limited to the following: The City of Riverdale’s security system at the Riverdale City Hall, including an assessment of the security system, potential modifications to the security system, as well as records which contain information related to security procedures or emergency preparedness which are developed or maintained by the City of Riverdale for the protection of its employees, visitors, and the property, which include, but are not limited to, information directly related to vulnerability assessments; information contained in records relating to security measures such as security and response plans, security codes and combinations, passwords, restricted area passes, keys, and security or response procedures; emergency response protocols; information relating to the location of security devices and components; and information contained in records that if disclosed significantly increase the vulnerability of critical physical systems or infrastructures of a government body to attack. As outlined in Resolution No. 2008-28. Roll call vote: Franklin-yes, Hupp-yes, Littrel-yes, all ayes, motion carried. Meeting closed to public at 7:50 p.m. and re-convened to open meeting at 8:17 p.m. Because no action was taken in the closed session, a motion was made by Franklin and seconded by Hupp to acquire additional information on the security system. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Littrel to table the issue of salt storage and make sure it is at the top of the agenda. Roll call vote: all ayes, motion carried. Angela Reier reported that a lot of comments were made regarding the fire department at the last city council meeting. Ms. Reier continued by stating the City of Riverdale is required to provide fire protection and Riverdale fulfills that requirement by having the fire department. Franklin stated the state law does not require a certain response time. After some discussion regarding who would be allowed access to the fire department and who would give that approval, a motion was made by Franklin and seconded by Littrel to table Resolution No. 2008-25 (A resolution restricting access to the Riverdale Fire Department pursuant to Iowa Code Section 364.1). Roll call vote: all ayes, motion carried. After a lengthy discussion regarding business hours for city hall and Resolution #2008-26 (A resolution adopting hours of operation for Riverdale City Hall pursuant to Iowa Code Section 364.1) a motion was made by Franklin and seconded by Hupp to table Resolution No. 2008-26. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Hupp to table the acquisition of project parcel 29 from Shirley Ann Long Estate for $1,535.00 for Belmont Road Reconstruction Project to look into ownership. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Littrel for approval of acquisition of Project Parcel 30 from Gladys Dilley for $3,303.00 for Belmont Road Reconstruction Project and Temporary construction easement. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Littrel to approve an alcohol licenses for Riverdale Pub. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Hupp to approve the Fire Department Report for Aug 19 to Sept. 16, 2008. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Hupp to service the generator not to exceed $250. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Littrel to table the issue of tree management services. Roll call vote: all ayes, motion carried. The council discussed different options for the city’s calendar. A motion was made by Franklin and seconded by Hupp to approve a twelve picture calendar. Roll call vote: Franklin-yes, Hupp-yes, Littrel-no, motion failed. Littrel would like pricing information for the calendars at the next meeting. A motion was made by Hupp and seconded by Littrel to set trick or treat hours for October 31, 2008 from 5 -7 p.m. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: A motion was made by Franklin and seconded by Hupp to approve the August 2008 Financial Report. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Hupp to publish a summary of the monthly financial report in the monthly newsletter. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin thanked Linda Hupp and the volunteer park committee for their extreme effort with plans for Volunteer Square Park. Mayor Grindle stated he has received a request to post council meeting dates and times in the newsletter. Mayor Grindle thanked the park committee for all the work done in the city parks. The Mayor stated the parks look better than they have in years. A motion to adjourn was made by Littrel and seconded by Franklin. Roll call vote: all ayes, motion carried. The meeting adjourned at 9:25 p.m. ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, October 21, 2008. Roll Call: Present: Hupp, Franklin, Channon, Halsey Absent: Littrel Also present: Angela Reier, Ryan Neubauer, Jim Rose (Ament), Mike Dryden (Ament), Floyd Bruns, Teri Stickler and Jim Mahler Agenda: A motion to approve the agenda was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Hupp and seconded by Franklin to approve the minutes of the regular meeting of October 8, 2008 with corrections. Roll call vote: Franklin-yes, Channon-abstain (not at meeting), Hupp-yes, Halsey-abstain (not at meeting). Motion failed. A motion was made by Franklin and seconded by Hupp to table the approval of the October 8, 2008 regular meeting minutes until the November 4, 2008 council meeting. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Halsey and seconded by Hupp to approve the following warrants for payment. Roll call vote: all ayes, motion carried. October 21, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 MHC CONVENIENCE LLC SERIES fuel $71.79 10-52 PHILLIPS 66-CONOCO-76 fuel $70.05 10-53 AIR CONTOL INC battery charger for grease gun $46.55 10-54 EMERGENCY SERVICES MARKETING CORP., INC annual subscription fee & set up fee $350.00 40-30 MID AMERICAN utilities $8.21 40-30 THE OUTHOUSE rental fee, September-08 $107.50 40-30 STEVE'S MIRROR & GLASS 20-1/2 X 71 tempered glass & labor bus shelter on Kensington $228.02 60-20 MARY FRANCES BLEVINS semi monthly $658.28 60-20 THERESA RALFS semi monthly $858.62 60-20 MARY HANSON monthly $73.25 60-20 US BANK withholding $928.56 60-20 IPERS withholding $446.39 60-40 NEW ERA MEDIATION 10 hours mediation sessions 9-8-08 to 10-8-08 $1,600.00 60-40 STANLEY, LANDE & HUNTER mediation $3,388.95 60-40 STANLEY, LANDE & HUNTER declaratory judgment $3,538.00 60-40 STANLEY, LANDE & HUNTER general $5,138.94 60-40 STANLEY, LANDE & HUNTER open records/open meetings $928.54 60-40 ADVANTAGE LITIGATION SUPPORT copies of depositions $365.16 60-51 AT&T long distance servcie $38.62 60-51 MEDIACOM online service $45.95 60-51 Q WEST monthly service phone $150.14 60-51 IOWA AMERICAN WATER water $72.15 60-52 GABRILSON INDOOR CLIMATE 2 new carrier furnances $3,986.00 60-61 QUAD-CITY TIMES publishing $46.93 60-63 IOWA ONE CALL service $31.50 60-63 DELUXE BUSINESS CHECKS checks $96.01 80 GLADYS DILLEY Parcel 30 Belmont Road Project $3,303.00 80 STANLEY, LANDE & HUNTER Belmont Road Project $682.25 Total Gen. Fund Warrants $27,259.36 RECEIPTS Room Rent $85.00 Copy Fees/service fee $15.50 Road Use Fund October-08 $3,620.07 PUBLIC COMMUNICATIONS: Mayor Grindle informed the council that Kathy Wine with River Action is unable to attend the meeting. Mayor Grindle gave the council some information about the Father’s Day Ride the River event and will invite Kathy Wine to the next council meeting for more information. The City Clerk informed the council that a new resident suggested reducing the speed limit on Belmont Road from 35mph to 25mph. Channon stated she would like to wait on this subject until construction is completed on Belmont Road. Jim Rose and Mike Dryden with Ament updated the Mayor and Council regarding the Belmont Road construction project, the retention pond, the Scott Community College entrances, and a scheduled walk through of city hall by Al Varney with Ament for Americans Disability Act compliancy. UNFINISHED BUSINESS: Jim Mahler explained to the council his need to increase the size of storage for salt. A motion was made by Channon and seconded by Hupp to approve an amendment to the 2008-2009 snow removal contract to increase the monthly fee for salt storage from $250 to $750 for a six month period of October 2008 through March 2009 for the amount of $4,500 after which the cost of salt storage will return to $250 per month for the remainder of the contract term. Roll call vote: all ayes, motion carried. After some discussion regarding how permission will be granted to unauthorized individuals for access to the fire department, a motion was made by Hupp and seconded by Franklin to approve Resolution #2008-25. Roll call vote: all ayes, motion carried. Resolution #2008-25 states: RESOLUTION # 2008-25 A RESOLUTION Restricting access to the Riverdale Fire Department PURSUANT TO IOWA CODE SECTION 364.1 WHEREAS it is in the public interest to protect the citizens, customers, City of Riverdale employees, visitors to the Riverdale Fire Department, and other persons within the City’s jurisdiction, and to protect and preserve municipal property and infrastructure including property located in the Fire Department; WHEREAS Iowa Code Section 364.1 permits cities to exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges, and property of the City or of its residents. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the Riverdale Fire Department is not open to the public at any time. This Resolution applies to the Fire Department offices located at 110 Manor Dr., Riverdale, IA. The public is only permitted in the Fire Department upon the request of authorized persons. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the following individuals are authorized to invite the public into the Fire Department or to authorize other individuals to enter the Fire Department: (1) the Riverdale Mayor; (2) the Riverdale City Clerks; (3) the Riverdale City Council; and (4) the Riverdale Fire Department Line Officers. A motion was made by Channon and seconded by Hupp to approve Resolution #2008-26. Roll call vote: all ayes, motion carried. Resolution #2008-26 states: RESOLUTION # 2008-26 A RESOLUTION ADOPTING hours of operation for riverdale city hall PURSUANT TO IOWA CODE SECTION 364.1 WHEREAS, it is in the public interest to protect the citizens, customers, City of Riverdale employees, visitors to City Hall, and other persons within the City’s jurisdiction, and to protect and preserve municipal property and infrastructure including property located in City Hall; and WHEREAS, Iowa Code Section 364.1 permits a city to exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges, and property of the City or of its residents. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the hours of operation for the Riverdale City Hall shall be 10:00 a.m. until 5:00 p.m. on Tuesdays, Wednesdays, and Thursdays, except for: (1) holidays, and (2) intermittent time periods during such hours of operation when City staff members are away from the building and must temporarily close City Hall. During such intermittent time periods, City staff will post a notice on the door of City Hall stating that the building is temporarily closed and when the building will re-open for business. BE IT FURTHER RESOLVED, that this Resolution applies to the building located at 110 Manor Drive, Riverdale, IA, and the premises or grounds on such property. The City Hall is closed and not open to the public at all other times, and during such times, the public is only permitted in the City Hall building, premises, and grounds upon the authority of authorized persons. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the following individuals are authorized to invite the public into the City Hall building and the premises or grounds during times when the City Hall is closed and not open to the public or authorize other individuals to enter the City Hall: (1) the Mayor; (2) members of the City Council; (3) the City Clerk; and (4) the Riverdale Assistant City Clerks (5) Fire Chief; (6) Assistant Fire Chiefs. Franklin questioned if signage will be needed to designate the fire department as open to authorized personnel only. Angela Reier stated she would look into what other city’s do. A motion was made by Franklin and seconded by Halsey to table the issue of approval of acquisition of Project Parcel 29 from the Shirley Ann Long Estate for $1,535.00 and Temporary Construction Easement for Belmont Road Reconstruction Project indefinitely. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Halsey to table the subject of an inventory list of City’s personal property until the next council meeting. Roll call vote: all ayes, motion carried. Mayor Grindle informed the Council that he has spoken with Scott Carlson regarding tree issues around the city. The Council had concerns about which trees would be worked on. Mayor Grindle stated he would invite Scott Carlson to the next council meeting to discuss their concerns. A motion was made by Franklin and seconded by Channon to table the issue of tree management services until the next council meeting. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to purchase 250 calendars with full color cover and the rest black and white. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Hupp that in accordance with the Open Meeting law of the State of Iowa, Iowa Code Section 21.5 (1)(k), the Regular Meeting of the Riverdale City Council held at City Hall, in Riverdale, Iowa, at 7:00 p.m. on October 21, 2008, be CLOSED to the public for the purpose of permitting discussion of Riverdale’s current security system at the Riverdale City Hall, assessment of the security system, potential modifications to the security system, as well as Confidential Records relating to the security system, and that discussion at the closed session be limited to the following: The City of Riverdale’s security system at the Riverdale City Hall, including an assessment of the security system, potential modifications to the security system, as well as records which contain information related to security procedures or emergency preparedness which are developed or maintained by the City of Riverdale for the protection of its employees, visitors, and the property, which include, but are not limited to, information directly related to vulnerability assessments; information contained in records relating to security measures such as security and response plans, security codes and combinations, passwords, restricted area passes, keys, and security or response procedures; emergency response protocols; information relating to the location of security devices and components; and information contained in records that if disclosed significantly increase the vulnerability of critical physical systems or infrastructures of a government body to attack. As outlined in Resolution No. 2008-28. Roll call vote: Franklin-yes, Hupp-yes, Halsey-yes, Channon-yes, all ayes, motion carried. Meeting closed to public at 8:04 p.m. and re-convened to open meeting at 8:26 p.m. A motion was made by Franklin and seconded by Halsey to modify the Riverdale City Hall security system with the purchase of additional equipment from PerMar Security Services not to exceed $1,900.00 pursuant to PerMar’s bid. Roll call vote: Franklin-yes, Channon-yes, Hupp-yes, Halsey-yes, all ayes, motion carried. NEW BUSINESS: A motion was made by Halsey and seconded by Channon to approve the request to serve alcohol on November 22, 2008 in the community room. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: A motion was made by Channon and seconded by Halsey to approve the September 2008 Financial Report. Roll call vote: all ayes, motion carried. Hupp informed the Council she has spoken with another City Administrator. Hupp asked if any of the other city council members would be interested in helping with the interviewing process. Franklin stated he would be interested if he is available. There was some discussion regarding setting up a time for training on the security system. Halsey reported he has tried to call Jim Mahler regarding curbs. Mayor Grindle stated he would like to be present at the walk through when they look at repairs needed for curbs. Halsey informed the council that the railroad track pads on Kensington and Bellingham have dropped significantly and could be unsafe. Halsey reported he has called the railroad but they are not returning his calls. The attorney will send a letter to the railroad. There was some discussion regarding street lights that are burnt out. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Mayor Grindle stated there has been a question from an individual regarding letting the public speak outside of Public Communications during a council meeting. Mayor Grindle continued by saying his job is to let everyone state their views, even if their views are different than his and he holds the city’s open meetings to a higher standard than others. Mayor Grindle stated because public communications happens early in the meeting, someone may have a question or a brief statement about something that happens later in the meeting and they should be given the opportunity. Mayor Grindle stated he wants the meeting to be open and comfortable and not have someone leave with questions or misunderstandings. A motion to adjourn was made by Halsey and seconded by Franklin. Roll call vote: all ayes, motion carried. The meeting adjourned at 8:45 p.m. ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk Riverdale Board of Adjustment Minutes  October 1, 2008  Members Present: Fisher, Frantz, Seaberg Excused/absent: Hiles, Nice  Presiding Officer: Fisher Recorder of Proceedings: Fisher Time Called to Order: 7:04 Time Adjourned: 7:25  The agenda and Actions from the previous meeting were discussed and the letter sent to the Riverdale City Council with regard to the ordinance regulating sheds and outbuildings was reviewed. The request made by this letter has been passed from the City Council to the Planning and Zoning Committee.  The request for Variance made by Steve Wilson, 304 Manor Drive was presented and the date of October 22 was set for a Public Hearing with regard to this request. The Public Hearing will be held at 7:00 pm in the Council Room at the Community Center.  Theresa Ralfs will send letters to all Residents that live within 300 feet of the Wilson Property to give them the opportunity to respond to the Variance Request.  Frantz moved to adjourn, Seaberg seconded City of Riverdale Board of Adjustment Minutes Public Hearing 10/22/08 Members Present: Fisher, Hiles, Seaberg, Nice, Frantz Presiding: Fisher Recorder of Proceedings: Hiles Call to Order 7:00 Adjourned: 7:20 Guests present: Jean Meer, Jamie Logan, Steve Wilson The board of Adjustments conducted a public hearing regarding the request for variance from Steve Wilson. Comments were heard from Mr. Wilson and guests. Also reviewed were responses from residents who responded to the mailing. Motion by Hiles, seconded by Nice to adjourn at 7:20. Motion approved by all. Meeting of the Board of Adjustment will be held October 28th at 8:00PM to vote on the variance. Submitted by: Dean Hiles ~ 1 ~ From the City of Riverdale October 2008 City Hall Office Hours: Tuesday, Wednesday & Thursday 10:00 AM to 5:00 PM CLOSED MONDAY & FRIDAY Financial Report for September 2008 General Fund Activity: Total Receipts = $73,674.08 Total disbursements = $46,245.25 TOTAL ASSETS: September Ending Balances GF Checking = $71,555.54 GF CD’s = $650,000.00 Sewer MM = $7,003.44 IPAIT Sewer = $156,900.71 IPAIT CI = $248,017.26 CI CD’s = $322,059.30 Awards Fund = $89,063.20 For the latest Agenda and Meeting Minutes visit the City’s website at Riverdaleia.org Riverdale City Council Meetings are held the 1st and 3rd Tuesday of the month! November’s City Council Meetings will be the 4th and 18th ! Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) - Parks Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 359-7676 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. b cTRICK OR TREATc Will be Friday, October 31st from 5-7 pm Fall Clean-up Tips to Prevent Water Pollution (Based on the EPA’s Homeowner’s Guide to Healthy Habits for Clean Water and Contributed by Ament, Inc. Engineers, Architects and Surveyors Clearing fallen leaves, pruning trees and bushes, and cleaning gutters are among the chores that many of us are doing at this time of year. As we take care of our homes, however, we should also remember to take steps to protect the environment. Many clean-up activities can create waste and debris that contribute to water pollution, if not handled properly. Polluted runoff is the nation’s greatest threat to clean water, according to the EPA. Polluted runoff occurs as storm water flows over driveways, lawns and sidewalks, picking up debris, chemicals, dirt, and other pollutants. By following these guidelines you can help prevent polluted runoff, and protect the water quality of our rivers, lakes and streams. - Ten Tips to Prevent Water Pollution - Sweep up yard debris, instead of hosing down areas. Compost or recycle yard waste when possible. Never dump anything down storm drains or into streams. Vegetate bare spots in your yard, and use native plants and grasses when possible. They require less water, fertilizer and pesticides. Use the least toxic pesticides, follow labels, and learn how to prevent pest problems. Do not use when the forecast calls for rain. Direct downspouts away from paved surfaces; consider a rain garden to capture runoff. Take your car to the carwash, or wash it on a lawn or other unpaved surface instead of washing it in the driveway. Check your car for leaks and recycle your motor oil (some service stations provide this service). Clean up spills and leaks with an absorbent material like kitty litter or sand. Pick up after your pet. Have your septic system pumped and inspected regularly. If you have a swimming pool, drain it only when a test kit does not detect chlorine levels. If possible, drain it into the sanitary sewer system. d Belmont Road Reconstruction Project – Phase 1 Update Utility relocations are in full swing along Belmont Road and are expected to be complete in early November. The Project contractor, Tschiggfrie Excavating, will then begin work on the proposed storm sewer from the Scott Community College entrance to the west. At this time no work is anticipated on the roadway itself until next spring because of the approaching winter. If you have any questions about the construction please call Ament’s Quad Cities office at 309-762-3617. Street Sweeping will be done on November 14th!