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HomeMy Public PortalAboutSep 08 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, September 2, 2008. Roll Call: Present: Littrel, Channon, Hupp, Franklin, Halsey Absent: None Also present: Angela Reier (attorney), Ryan Neubauer, Floyd Bruns, Tully Heath (Ament), Teri Stickler (late), Jim Beran, Sara Huston, Linda Veit and Theresa Ralfs Agenda: A motion to approve the agenda was made by Franklin and seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Channon and seconded by Littrel to accept the minutes of the regular meeting of August 19, 2008. Roll call vote: Channon-yes, Hupp-yes, Littrel-yes, Franklin-yes, Halsey-yes, motion carried. Warrants: A motion was made by Channon and seconded by Halsey to approve the following warrants for payment. Mayor Grindle called attention to the Tri- City Blacktop bill, stating the work on Bellingham Road has already been completed. Roll call vote: all ayes, motion carried. September 2, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-54 US BANK Healthwarehouse.com, medical supplies, one touch ultra-mini blood glucose monitoring system and 50 diabetic test strips $166.23 10-54 US BANK Emergency medical products, one touch ultra control normal solution $28.08 10-55 EASTERN IA COMMUNITY COLLEGE 2 - EMT basic classes, Buck & Niers $1,845.00 10-55 BRYAN NIERS EMT expense $90.00 10-57 US BANK HyVee, pop $48.69 10-57 SAM'S CLUB 2 memberships $70.00 10-57 BRUCE BOWERS 4-tropies $41.94 20-11 TRI-CITY BLACKTOP, INC clean, tack prime & fill holes in concrete with hot mix asphalt $1,385.00 40-30 CRIBBS LANDSCAPING monthly lawn service $307.22 50-10 SCOTT CARLSON remove hangers in lower park, remove broken elm tree at City Hall, grind 3 stumps, haul grindings & fill with dirt $550.00 60-20 MARY FRANCES BLEVINS semi monthly $578.85 60-20 THERESA RALFS semi monthly $858.62 60-52 MYRA HALSEY August service $200.00 60-52 CRIBBS LANDSCAPING monthly lawn service $1,217.24 60-61 QUAD CITY TIMES publishing $197.18 60-62 US BANK Staples, supplies $136.90 60-63 US BANK Lorman Education service $329.00 60-63 MARY FRANCES BLEVINS certified mail, return receipt $5.32 60-63 THERESA RALFS conference lunch $15.75 80 MR.& MRS. DENNIS L & MICHELE M. EVEN & MORTGAGE ELECTRONIC SYSTEMS, INC. AS NOMINEE FOR FIRST CENTRAL STATE BANK Belmont Road Project $1,478.00 Total Gen. Fund Warrants $9,631.67 RECEIPTS Room Rent $25.00 QC Bank CD interest $1,928.22 copies, service fees $24.25 PUBLIC COMMUNICATIONS: Jim Beran requested that copies of the minutes from the prior council meeting be available to the public in attendance at the present council meeting. This topic will be added to the next agenda and taken into consideration by the Council. UNFINISHED BUSINESS: Angela Reier read Ordinance 41.17. A motion to approve the third reading of Ordinance No. 41.17 was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. Ordinance No. 41.17 states: ORDINANCE 41.17 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF RIVERDALE, IOWA, BY INCLUDING A NEW SECTION 41.17 – NO SMOKING IN PUBLIC BUILDINGS OR ON PUBLIC GROUNDS. BE IT ORDAINED, by the City Council of the City of Riverdale, Iowa, that: Section 1. A new Section of the Code of Ordinances of the City of Riverdale, Iowa, is added as follows: 41.17 NO SMOKING IN PUBLIC BUILDINGS OR ON PUBLIC GROUNDS. (a) IOWA SMOKEFREE AIR ACT. The Council hereby adopts by reference the Iowa Smokefree Air Act, Chapter 142D of the Code of Iowa, as amended from time to time, as such chapter pertains to smoking in public places, places of employment, and certain outdoor areas. (b) NO-SMOKING AREAS. It is unlawful to smoke in any city vehicle, public building, and grounds or outdoor areas used in connection with such public buildings, including but not limited to sidewalks immediately adjacent to the buildings, all sitting or standing areas immediately adjacent to the buildings, or any other area specifically designated by resolution of the City Council. For purposes of this Ordinance, “public building” shall include any shelter house in any public park. Pursuant to Iowa Administrative Code § 641–153.2, the City specifically excludes all city parking lots from the “grounds of any public building” within the meaning of the Iowa Smokefree Air Act and permits smoking in such city parking lots. Section 2. REPEALER. All ordinances or parts of ordinances that conflict with the provisions of this Ordinance are hereby repealed. Section 3. SEVERABILITY. If any section, provision, or part of this Ordinance is determined to be invalid or unconstitutional, such determination shall not affect the validity of this Ordinance as a whole or any section, provision, or part thereof not determined to be invalid or unconstitutional. Section 4. EFFECTIVE DATE. This Ordinance shall be in effect from and after its final passage, approval, and publication as required by law. Angela Reier stated information on the inventory list of city personal property will be available at the next meeting. Littrel made a motion to table the inventory list until the next meeting, seconded by Halsey. Roll call vote: all ayes, motion carried. Littrel presented a bid from Tri City Blacktop, Inc. for road repair work on Bellingham Road. The Council discussed different solutions for the repairs. Franklin stated the city needs to obtain more bids with a list of requirements. Jim Beran gave a history of Bellingham Road, and suggested Riverdale vacate the road to Alcoa. The Council asked Angela Reier to check into the legal requirements for vacating a portion of Bellingham Road. The council will discuss this issue at a future meeting. NEW BUSINESS: Tully Heath (Ament) presented 5 bid tabulations for Phase1 for the Belmont Road Project. Ament recommended the City go with Tschiggfrie Excavating Company, the lowest bidder. Since the company is out of Dubuque, and the Council is unaware of this company’s work history, the Council would like Ament to check into Tschiggfrie’s qualifications and reputation. A motion was made by Littrel and seconded by Franklin to table the acceptance of the bid for the Belmont Road Project Phase 1 until Tully Heath (Ament) checks the qualifications of Tschiggfrie Excavating Company with the Iowa DOT. Roll call: all ayes, motion carried. Franklin asked Mr. Heath when approval of the bid would be needed. Mr. Heath replied in a couple of weeks, so storm sewers, telephone lines and electrical lines can be in before winter. Angela Reier updated the council regarding zoning requirements for Scott Community College signage at Belmont and State Street. Franklin made a motion to accept the attorney’s recommendation for the City to enforce the zoning code on State Street, seconded by Halsey. Roll call vote: all ayes, motion carried. Mayor Grindle stated he would like to invite Dr. Coley from Scott Community College and a representative from RDG Planning and Design to discuss the signage at the entrance to the college on Belmont Road. After some discussion, a motion was made by Hupp and seconded by Channon to table the issue of enforcement of the zoning requirements for the Belmont Road signage at Scott Community College until the next meeting when someone from the sign company and the college would be present to explain the design. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to accept the July 15-August 19, 2008 Riverdale Fire Department report. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Channon to purchase new Iowa code books for the city. Roll call vote: all ayes, motion carried. Mayor Grindle gave an account of the damage to the bus shelter at Havens Acre Park. There is an estimate of $228 for the glass, which has been ordered. A motion was made by Franklin and seconded by Channon, not to exceed $400 to replace the glass in the bus shelter. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Channon to give the Mayor’s old laptop computer to the Fire Department for their use. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Hupp reported she is working on bid document for Volunteer Park. Littrel stated the railroad still needs to cut the grass in certain areas. Angela Reier stated she will contact the railroad. Littrel presented a bid from Hawkeye Paving Corporation for sewer work on Wisteria Lane and Circle Drive. Because this issue was not on the agenda it will be discussed at the September 16th council meeting. Mr. Fisher, of the Board of Adjustment, sent the Council members a letter requesting a change to the Zoning Ordinance. Mayor Grindle stated he will contact the Plan and Zoning Committee to let them review the letter and make any necessary changes. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated there is a bad picnic table by the bike path. Dallas Paustian cut off the ruff edges but the table needs to be scrapped. Halsey stated Myra Halsey informed him that the service doors and the Fire Department doors need painting. The outside windows also need washing and the cob webs around the building should be cleaned. It was suggested to get some bids for the work. Mayor Grindle reported he was given a list of names of hunters from David Welch that will be allowed to hunt on his property. Jim Beran asked if Cribbs could blow off the acorns under the shelter before the cement becomes stained. A motion to adjourn was made by Halsey and seconded by Littrel. Roll call vote: all ayes, motion carried. The meeting adjourned at 8:38 p.m. ____________________ ____________________ Jeff Grindle, Mayor Mary Frances Blevins, Assistant City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, September 16, 2008. Roll Call: Present: Littrel, Channon, Hupp, Franklin, Halsey Absent: None Also present: Forty one individuals signed in at the meeting. Agenda: A motion to approve the amended agenda, with a correction to move Mr. Slavens to follow Dr. Coley was made by Franklin and seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Channon and seconded by Littrel to accept the minutes of the regular meeting of September 2, 2008. Roll call vote: Channon-yes, Hupp-yes, Littrel-yes, Franklin-yes, Halsey-yes, motion carried. Warrants: Hupp asked for more detail regarding the “general” category on the attorney invoice. Angela Reier noted that because of the size of last months legal bill the city was given a discount. Halsey questioned the number of hours for mediation. A motion was made by Franklin and seconded by Channon to approve the following warrants for payment. Roll call vote: all ayes, motion carried. September 16, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 MHC CONVENIENCE LLC SERIES fuel $472.98 10-53 K&K HARDWARE 25 18/3 black service cord ft. $22.05 10-55 CONENTRA Niers, vaccine, & test $94.00 20-30 MID AMERICAN street lighting $901.89 20-90 ALLIED WASTE monthly services contract $2,400.00 40-30 THE OUTHOUSE rental fee, July & August $215.00 40-30 IOWA AMERICAN WATER fountains & water for sod @ Bicen Pk $344.33 40-30 K&K HARDWARE concrete coarse mix & hex caps $34.18 60-10 JEFF GRINDLE quarterly $1,374.10 60-10 CHERYL CHANNON quarterly $554.10 60-10 JACK FRANKLIN quarterly $566.70 60-10 DEAN HALSEY quarterly $554.10 60-10 LINDA HUPP quarterly $554.10 60-10 DOUG LITTREL quarterly $554.10 60-10 US BANK withholding $706.80 60-10 IPERS withholding quarterly $250.80 60-20 MARY FRANCES BLEVINS semi monthly $635.11 60-20 THERESA RALFS semi monthly $858.62 60-20 MARY HANSON monthly $73.25 60-20 US BANK withholding $855.70 60-20 IPERS withholding $396.62 60-20 TREASURER, STATE OF IOWA quarterly $251.00 60-40 NEW ERA MEDIATION 8 hours mediation sessions $1,280.00 60-40 STANLEY, LANDE & HUNTER general $4,427.97 60-40 STANLEY, LANDE & HUNTER open records/open meetings $716.40 60-40 STANLEY, LANDE & HUNTER mediation, Diercks, Picton & Randol $1,931.87 60-40 STANLEY, LANDE & HUNTER City Resolutions $337.50 60-40 STANLEY, LANDE & HUNTER declaratory judgment action, Diercks $7,317.90 60-51 MID AMERICAN utilities $656.19 60-51 MEDIACOM online service $45.95 60-51 Q WEST monthly service phone $157.85 60-51 IOWA AMERICAN WATER water $157.84 60-52 GABRILSON INDOOR CLIMATE time, material, installed exhaust fan assembly $914.00 60-61 QUAD-CITY TIMES publishing $174.43 60-62 COMPUTER TEAM, INC. upgrades, consulting, LaserFiche renewal $4,936.00 60-62 BETTENDORF OFFICE SUPPLIES toner, canon GPR-6 $44.95 60-63 IOWA ONE CALL service $19.80 80 STANLEY, LANDE & HUNTER Belmont Road Project $825.40 Total Gen. Fund Warrants $36,613.58 RECEIPTS Room Rent $50.00 Copy Fees/service fee $14.25 Scott County Treasurer July-08 $11.77 Local Option Sales Tax July-08 $9,758.89 Local Option Sales Tax August-08 $10,030.35 Road Use Fund August-08 $4,474.80 Sewer fees, American Water Co. August-08 $1,628.31 Sewer interest August-08 $3.42 Sewer fees, American Water Co. July-08 $1,514.88 Sewer interest July-08 $3.31 Alcoa light repair $232.50 Road Use Fund September-08 $4,755.20 PUBLIC COMMUNICATIONS: Dr. Thomas Coley (SCC) gave an update on signage for the college. Because of some concerns about the signs, some changes have been made. Mike Dryden (Ament) will provide the City of Riverdale with copies of the proposed signs. There was some discussion regarding traffic flow in and out of the college, water issues from the new road, residents halls and over grown field grass on college property. Jim Slavens (mediator) gave an overview on how mediation works and what can be expected from the process. Mayor Grindle stated he felt progress is being made in mediation. Many concerns were raised by individuals at the meeting, some of the concerns discussed were treatment of neighbors, cost of mediation and a time table to end mediation, attorney fees, letters being sent about the fire department and EMS response times, problems with getting people to volunteer for the fire department, record requests and number of lawsuits, also mentioned were the open records and open meeting laws that will be discussed by the Iowa legislature. George Seaberg stated the cost for legal fees and how they have gone up substantially in the past few years and how the city is in jeopardy of losing their insurance and volunteer firemen. Mr. Seaberg stated he felt the current city attorney is not competent in dealing with the city’s issues and stated for the record he is requesting the City get a new city attorney. Angela Reier stated she would respect the council’s decision if they went with another attorney, but continued by saying she values Riverdale and has made herself available to the Mayor and Council anytime day or night. Volunteer firemen Fink and Claussen spoke about their concerns regarding getting new members to join the fire department and how the reputation of the department is being damaged. Many people at the meeting praised the Riverdale Fire Department and their quick response times. Aaron Rodgers from Tschiggfrie Excavating Company and Mike Dryden from Ament Engineering answered questions from the council regarding the Belmont Road Project Phase 1 bid document. Mr. Rodgers informed the council that Tschiggfrie Excavating is a union contractor and has been pre-qualified by the DOT. UNFINISHED BUSINESS: A motion was made by Channon and seconded by Hupp to approve Resolution #2008-23 (A resolution to award the public improvement contract for Phase 1 of the Belmont Road reconstruction project approving a bid for Phase 1 of the Belmont Road Project to Tschiggfrie Excavating Company). Roll call vote: Franklin-yes, Hupp-yes, Channon-yes, Halsey-yes, Littrel-no. Motion carried. Angela Reier informed the council that the inventory list of City’s personal property for property over $1000 is still in process. A motion was made by Franklin and seconded by Channon to table the inventory list until the next meeting. Roll call vote: all ayes, motion carried. Because the signage for Scott Community College at the entrance of Belmont Road has been changed, no action was taken by the council. A motion was made by Franklin and seconded by Channon to table the issue of vacating a portion of Bellingham Road until the next meeting. Roll call vote: all ayes, motion carried. Hupp informed the council that she has been approached by another engineering firm to administer the Volunteer Square park project. The council discussed their concerns and frustrations about how the bid process has been executed in the past regarding this project. Mike Dryden with Ament acknowledged that communication had not been clear about what the city expected. After some discussion, a motion was made by Hupp and seconded by Franklin to not exceed $1000 to prepare a bid package for Volunteer Square. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to set a public hearing for public viewing of proposed plans, specifications, and estimated cost for the reconstruction of Volunteer Square on October 7, 2008 at 6:30 p.m. at Riverdale City Hall. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to take a five minute break. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Franklin to reconvene the meeting at 9:50 p.m. Roll call vote: all ayes, motion carried. NEW BUSINESS: The council discussed the possibility of creating a City Administrator position for the City of Riverdale. Hupp will research this issue and report back to the council. A motion was made by Franklin and seconded by Halsey to table the issue of Ament Engineering viewing city hall’s access to persons with disabilities. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Halsey to table the issue of making minutes available to the public at Council meetings. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Halsey to accept the bid from Gabrilson in the amount of $3986.00 to replace two furnaces at City Hall. Roll call vote: all ayes, motion carried. A motion was made by Halsey and seconded by Channon to approve the Belmont Road Project acquisitions of (1) approval of acquisition of Project Parcel 20 and temporary construction easement from Mr. Andrew J. Moore and Mrs. Emily A. Moore for $5,992.00. (2) approval of acquisition of Project Parcel 27 and temporary construction easement from Acorn Properties, LLC, for $1,886.00 and (3) approval of acquisition of Project Parcel 28 and temporary construction easement from Acorn Properties, LLC, for $666.00. Roll cal vote: all ayes, motion carried. A motion was made by Littrel and seconded by Halsey to table sewer work on Wisteria Lane & Circle Drive. Roll call vote: all ayes, motion carried. A motion was made by Channon and seconded by Franklin to approve Resolution #2008-24 (A resolution adopting a record maintenance & destruction policy). Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Channon to approve surety bonds for the City Clerk and two Assistant City Clerks. Roll call vote: all ayes, motion carried. A motion was made by Halsey and seconded by Littrel to table bids for maintenance work at City Hall. Roll call vote: all ayes, motion carried. Angela Reier recommended a resolution establishing City Hall business hours. A motion was made by Franklin and seconded by Channon to table the issue of establishing city hall business hours. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: A motion was made by Franklin and seconded by Littrel to table the August 2008 Financial Report. Roll call vote: all ayes, motion carried. Hupp informed the council that a new basketball net is needed at Bicentennial Park. Hupp thanked Ralph Parry for trimming bushes and thanked Dale Hupp and Larry Wolff for their help with the swing at Bicentennial Park. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Fall Clean up day will be Oct. 4th Mayor Grindle stated mediation is progressing. A motion to adjourn was made by Halsey and seconded by Littrel. Roll call vote: all ayes, motion carried. The meeting adjourned at 10:25 p.m. ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk 3 From the City of Riverdale September 2008 Theresa and Mary Frances have open office hours for the public on Wednesday’s from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and we will get back to you as soon as possible. Thank you. Please use one of the following options when disposing of High Efficiency Light Bulbs Wait for a hazardous waste pick up day Take the light bulb to the return desk at Home Depot to participate in their “Take Back Program” Use a recycling facility Thank you for your cooperation! Safety is Key Benefit in Belmont Road Improvements Students at Pleasant Valley High School and Scott Community College, and other users of Belmont Road, will have an easier, safer commute when the improvements currently underway are completed early next fall, according to Jim Rose, PLS, Director of Ament, Inc. Engineers, Architects and Surveyors in Moline. “If you have driven on Belmont Road you know it can be difficult, especially in bad weather, due to narrow lanes, steep ditches and a lack of curbing,” Rose said. “The improvements currently underway address all of these issues.” The Iowa Department of Transportation will provide 80% of the funding for this nearly $4.0 million project. Improvements include widening the lanes by approximately three feet, adding curbs and gutters, and putting in a full drainage system. The new roadway will also have an 8’ wide, multi-use recreational path for pedestrians. The paved path will begin at the Pleasant Valley High School tennis courts and follow Belmont Road beyond the new Scott Community College entrance. Construction crews are already nearly finished with a realignment section of roadway on the Scott Community College campus, and will complete the Belmont Road entrance to the college in October. A new college entrance road connecting U.S. 67 to the southerly loop drive on the south side of the campus will be completed before Thanksgiving. In preparation for continuing work on Belmont Road next spring, over the next two months construction teams will relocate utilities and put in storm sewers, then patch the road for winter. During the winter months, Belmont Road will be free from construction zones. Next spring, work on the road will resume, with crews portioning off a section of road and routing traffic around their work area onto temporary paving. “Detouring traffic is not possible because connecting side streets are the only way in or out of nearby neighborhoods,” said Ament’s Tully Heath, P.E., a civil engineer on the project. “Crews will put in temporary pavement to accommodate traffic while they work on an adjacent section of roadway. Our goal is to cause drivers as little inconvenience as possible.” Belmont will remain open for westbound traffic throughout the construction process, which should be completed by next fall, Heath said. If you have questions regarding the Belmont Road reconstruction project, call Ament at 309-762-3617. Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) - Parks Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 359-7676 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. Mark your calendars! Fall Clean Up Day will be Saturday, October 4th! Have items to the curb by 7 a.m. Absolutely NO household hazardous material or e-waste!