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HomeMy Public PortalAboutDec 08 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:02 p.m. on Tuesday, December 2, 2008. Roll Call: Present: Hupp, Franklin, Channon, Halsey, Littrel Absent: None Also present: Angela Reier, Ryan Neubauer, Ed Collins, Rosie Parry, Teri Stickler, Jim Beran, Ann Shoultz and Mike Dulaney Agenda: A motion to approve the agenda was made by Hupp and seconded by Littrel. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Littrel and seconded by Channon to accept the minutes of the regular meeting of November 18, 2008. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Channon and seconded by Littrel to approve the following warrants for payment. Roll call vote: all ayes, motion carried. December 2, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-53 SANDRY FIRE SUPPLY, L.L.C. vehicle wash 5 gal pail $70.00 10-53 K&K HARDWARE tankmast pwr plunger $6.74 10-54 MDM RADIO, TED BLEIMAN 5 mot minitor II w/chr $1,100.00 10-55 CONCENTRA Niers, vaccines $67.00 10-55 ERIC HUPP CPR class completion cards $8.75 10-56 STITCHES BT SANDI 4 coats applique Fire Rescue $172.00 20-40 K&K HARDWARE 3 cans 15oz fluo org inv paint $13.74 40-30 SCOTT CARLSON tree services at Bicentennial $185.00 50-10 SCOTT CARLSON clear downed trees from Manor Dr., pruned amur maples atCity Hall $1,300.00 60-20 MARY FRANCES BLEVINS semi monthly $463.03 60-20 THERESA RALFS semi monthly $858.62 60-20 IPERS interest 10/2008 $20.00 60-52 MYRA HALSEY November servcie $200.00 60-61 QUAD CITY TIMES publishing $82.95 60-62 BETTENDORF OFFICE PRODUCTS toner, office supplies $373.91 60-63 LINDA HUPP donuts $23.97 60-63 COMMAND BUSINESS SYSTEM repair & clean copier $178.95 60-63 MARY FRANCES BLEVINS 50# black oil sunflower seed 3 cases suet $74.63 60-63 HARRY PELTON supplies, twine & light bulbs $8.00 Total Gen. Fund Warrants $5,289.94 SEWER FUND 90 CITY OF DAVENPORT $2,445.78 RECEIPTS Room Rent $160.00 QC Bank CD interest November-08 $2,155.07 Road Usage November-08 $5,263.64 Local Option Sales Tax November-08 $9,894.80 Alcoa, Light repair $2,811.00 Alcoa, Sewer 3rd Quarter $5,719.00 PUBLIC COMMUNICATIONS: None UNFINISHED BUSINESS: A motion was made by Hupp and seconded by Franklin to accept Resolution No. 2008-33 (A resolution amending a fee schedule for expenses incurred in fulfilling Iowa Code Chapter 22 public records requests). Roll call vote: all ayes, motion carried. Resolution No 2008-33 states: A RESOLUTION AMENDING A FEE SCHEDULE FOR EXPENSES INCURRED IN FULFILLING IOWA CODE CHAPTER 22 PUBLIC RECORDS REQUESTS. WHEREAS, the Riverdale City Council adopted a Chapter 22 Public Records Policy and Fee Schedule (the “Policy”) on June 19, 2007, for expenses incurred in fulfilling public records requests made pursuant to Iowa Code Chapter 22; WHEREAS, the Riverdale City Council amended the Policy on May 6, 2008, to reflect charges for providing DVDs or CDs and set a time limit for reviewing original requested records; and WHEREAS, the estimated charges for supervisory services in the Policy are based on outdated wages for the City Clerk and Assistant City Clerk; and WHEREAS, the estimated charges for supervisory services in the Policy should be increased to $3.75 to $6.00 per fifteen-minute increment to reflect the current wages for the City Clerk and Assistant City Clerk; and WHEREAS, Riverdale now offers production and delivery of requested public records by electronic means; and WHEREAS, the Policy must be updated to establish fees and provide guidelines for the production and delivery of requested public records by electronic means; and WHEREAS, Riverdale occasionally incurs expenses from third parties in addressing and fulfilling records requests that constitute Resolution No. 2008-34 states: ion carried. Iowa Code Chapter 22 public records requests) all ayes, motion carried. Resolu“actual costs” pursuant to Iowa Code Section 22.3. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa, adopts the attached revised Chapter 22 Public Records Policy and Fee Schedule for public records requests. A motion was made by Franklin and seconded by Channon to accept Resolution No. 2008-34 (A resolution revising the request form for Iowa Code Chapter 22 public records requests). Roll call vote: all ayes, motion carried. Resolution No. 2008-34 states: A RESOLUTION REVISING THE REQUEST FORM FOR IOWA CODE CHAPTER 22 PUBLIC RECORDS REQUESTS. WHEREAS, the Riverdale City Council adopted a Records Request Form for Iowa Code Chapter 22 Public Records requests; and WHEREAS, the Riverdale City Council subsequently introduced a Document Management System at City Hall that allows individuals to search for and view city records electronically at no charge; and WHEREAS, because the current Records Request Form does not designate an area to document use of the Document Management System, the Records Request Form needs to be updated to reflect the availability of the Document Management System for individuals’ use; and WHEREAS, Riverdale now offers production and delivery of requested public records by electronic means; and WHEREAS, the Records Request Form must be updated to list the applicable fees for the production and delivery of requested public records by electronic means. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa, adopts the attached Records Request Form for public records requests. Areas were marked on Circle Drive and Manor to Fieldcrest for caulking and curb repair. There was discussion on the cause of some of the curb problems and the bids received for repairs. A motion was made by Franklin because of the incompleteness of the curb and gutter bids, Franklin moved to pass on them until they become more specific and the Council has a better understanding of the total cost of redoing the curbing around Circle, Manor, Elmhurst, Fieldcrest and Windsor. Seconded by Halsey. Roll call vote: all ayes, motion carried. There were questions, discussions and ideas regarding Riverdale’s City Hall handicapped accessibility to the City Clerk’s office. Littrel will check on prices for installing a window or moving the counter. A motion was made by Halsey to table the City Hall handicapped accessibility until the Council has better facts and numbers. Seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle explained the reason for a curb box at Bicentennial Park, the problems of locating the present box and the need for repairs as soon as possible. A motion was made by Halsey to have Littrel look into the repairs either from Hometown or someone else not to exceed $800 to repair or install shut off. Seconded by Hupp. Roll call vote: all ayes, motion carried. NEW BUSINESS: A motion was made by Littrel and seconded by Channon to accept Resolution No. 2008-32(A resolution amending the City of Riverdale’s open records delegation policy). Roll call vote: all ayes, motion carried. Resolution No. 2008-32 states: A RESOLUTION AMENDING THE CITY OF RIVERDALE’S OPEN RECORDS DELEGATION POLICY WHEREAS, Iowa Code Section 22.1(2) requires government bodies to delegate to particular officials or employees the responsibility for implementing the requirements of Chapter 22 and to publicly announce the particular officials or employees to whom responsibility for implementing the requirements of this chapter has been delegated; and WHEREAS, the City of Riverdale previously delegated the responsibility for implementing the requirements of Chapter 22 to the Mayor and the City Clerk, pursuant to Resolution # 2006-7, adopted on November 7, 2006; and WHEREAS, the City of Riverdale desires to authorize the Mayor and the City Clerk to designate a city employee or official to address any matters that may arise under Chapter 22 in the event that both the Mayor and the City Clerk are away from City Hall for an extended period of time to ensure that open-records requests are handled without undue delay in their absence. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the Mayor and the City Clerk are authorized to designate a city employee or city official the responsibility for implementing the requirements of Chapter 22 in the event that both the Mayor and City Clerk are away from City Hall for an extended period of time. BE IT FURTHER RESOLVED, that the Mayor or City Clerk shall post any such designation, including the name and title of the designated employee or official and the dates for which he or she has responsibility for implementing the requirements of Chapter 22. This policy may be further amended or modified by further resolution of the City of Riverdale at any time. A motion was made by Channon and seconded by Halsey to accept Resolution No. 2008-35(A resolution amending the City of Riverdale’s hours of operation for Riverdale City Hall). Roll call vote: all ayes, motion carried. Resolution No. 2008-35 states: A RESOLUTION AMENDING THE CITY OF RIVERDALE’S HOURS OF OPERATION FOR RIVERDALE CITY HALL WHEREAS, it is in the public interest to protect the City of Riverdale’s residents, customers, employees, visitors, and other persons within Riverdale’s jurisdictions, and to protect and preserve municipal property and infrastructure, including property located in City Hall; and WHEREAS, Iowa Code Section 364.1 permits a city to exercise any power and perform any function it deems appropriate to protect and preserve the rights, privileges, and property of the City or of its residents; and WHEREAS, the City Council of the City of Riverdale, Iowa, adopted Resolution No. 2008-26 on October 21, 2008, establishing hours of operation for City Hall and the grounds surrounding the building; and WHEREAS, Resolution No. 2008-26 prohibits the public from entering the City Hall building and grounds at all times, except for during the stated hours of operation; and WHEREAS, Riverdale routinely posts official notices, meeting agendas, and other information for public viewing on the door of City Hall; and WHEREAS, the intent of Resolution No. 2008-26 was not to prohibit members of the public from entering the grounds around City Hall to view any notices or meeting agendas that are posted on the door of City Hall, nor was any member of the public ever prohibited from entering for that purpose by any Riverdale official or employee; and WHEREAS, Riverdale invites members of the public to use reasonable egress and ingress across the grounds around City Hall to view any notices or meeting agendas posted on the door of City Hall when the building and grounds are closed to the public. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the hours of operation for the Riverdale City Hall shall be 10:00 a.m. until 5:00 p.m. on Tuesdays, Wednesdays, and Thursdays, except for: (1) holidays; and (2) intermittent time periods during such hours of operation when City staff members area away from the building and must temporarily close City Hall. During such intermittent time periods, City staff will post a notice on the door of City Hall stating that the building is temporarily closed and when the building will re-open for business. RESOLVED FURTHER, that this Resolution applies to the building located at 110 Manor Drive, Riverdale, Iowa, and the grounds on such property. City Hall is closed and not open to the public at all other times. Except during the hours of operation, the public is only permitted in the City Hall building or grounds upon the authority of authorized persons. RESOLVED FURTHER, notwithstanding anything in this Resolution to the contrary, the public shall have reasonable ingress and egress across the grounds around City Hall so that members of the public have access to any notices or meeting agendas posted on the door of City Hall at all times. RESOLVED FURTHER, that the following individuals are authorized to invite the public into the City Hall building and grounds during times when City Hall is closed and not open to the public or authorized other individuals to enter City Hall: (1) the Mayor; (2) members of the City Council; (3) the City Clerk; (4) the Assistant City Clerks; (5) the Fire Chief; and (6) the Assistant Fire Chiefs. RESOLVED FURTHER, that Resolution No. 2008-26 is revoked in its entirety.. Angela Reier recommended signage of hours for City Hall and would check into the wordage of the signs. Hours would be posted at the doors. Halsey will check into the cost and wordage of the signage. Angela Reier stated the reasons for signage and discussion followed. A motion was made by Halsey and seconded by Hupp to table the signage for City Hall and the Fire Department until more information is obtained. Roll call vote: all ayes, motion carried. Angela Reier explained Resolution No. 2008-36 and Resolution No. 2008-37 are revisions of policies that are currently in effect and cross reference for Resolution No. 2008-38. A motion was made by Franklin and seconded by Channon to accept Resolution No 2008-36(A resolution revising the emergency spending authority for city council members). Roll call vote: all ayes, motion carried. Resolution No. 2008-36 states: A RESOLUTION REVISING THE EMERGENCY SPENDING AUTHORITY FOR CITY COUNCIL MEMBER WHEREAS, the City of Riverdale (“Riverdale”) recognizes that certain emergency situations occasionally arise that require the immediate incurrence of city expenses; and WHEREAS, the Riverdale City Council finds that the needs of Riverdale and its residents are best served in such situations when its City Council members can severally incur emergency expenditures, up to a maximum amount and subject to the review and approval by the City Council, to facilitate the procurement of goods and services in such situations; and WHEREAS, Riverdale passed Resolution No. 2008-2 on January 15, 2008, severally authorizing each City Council member, under certain circumstances, to incur up to $500 in emergency expenditures; and WHEREAS, upon further review and consideration, the City Council wishes to extend such limited emergency spending authority to the Mayor and the Fire Chief to facilitate the procurement of goods and services in emergency situations. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the Mayor, the Fire Chief, and the City Council members (the “Authorized Spenders”) are severally authorized to incur up to $2000 in emergency expenditures, without prior formal Council approval, provided that: (1) under the circumstances, the Authorized Spender determines in good faith that it would be detrimental to Riverdale’s interests to hold the expenditure for formal Council approval; (2) the Authorized Spender reports on the record at the next Council meeting the amount of the emergency expenditure and the reason therefore; and (3) all such emergency expenditures are provided for in the city’s local budget and there are funds currently available to cover all such expenditures in the city’s general fund. A motion was made by Franklin and seconded by Channon to accept Resolution No. 2008-37(A resolution revising the administrative and maintenance expenses policy). Roll call vote: all ayes, motion carried. Resolution No. 2008-37 states: A RESOLUTION REVISING the administrative AND maintenance EXPENSES POLICY WHEREAS, the City of Riverdale (“Riverdale”) recognizes that Riverdale must incur certain office, administrative, and regular maintenance expenses on a daily basis to facilitate the efficient running of Riverdale; and WHEREAS, such daily operating expenses are included in Riverdale’s annual budget and are not connected to or dependent upon any matter of city policy; and WHEREAS, the Riverdale City Council passed Resolution 2008-12, a resolution authorizing the City Clerk and/or Assistant City Clerk to incur city administrative, maintenance, and emergency expenses, and upon review and further consideration, the City Council wishes to revoke Resolution 2008-12 and replace it with this Resolution 2008-20; and WHEREAS, upon further review and consideration, the City Council wishes to extend the administrative and maintenance spending authority to the Fire Chief to facilitate the procurement of office, administrative, and regular maintenance goods and services for the Riverdale Fire Department; and WHEREAS, Riverdale finds that it is in the best interests of the community and the most efficient use of City time and resources to authorize the City Clerk and/or Assistant City Clerk, upon review and approval by the Mayor and two members of the City Council, or upon the review and approval of the Mayor Pro Tem acting in the Mayor’s absence and one member of the City Council, to authorize the incurrence of such budgeted daily operating expenditures; and WHEREAS, Riverdale finds that it is in the best interests of the community and the most efficient use of City time and resources to authorize Fire Chief to incur such budgeted daily operating expenditures for the Riverdale Fire Department. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the City Clerk and/or Assistant City Clerk, upon review and approval by the Mayor and two members of the City Council, or upon the review and approval by the Mayor Pro Tem acting in the Mayor’s absence and one member of the City Council, may incur expenditures for the following items that are included in Riverdale’s annual budget, up to Five Thousand Dollars ($5,000) per expenditure: (1) office, administrative, property upkeep at City Hall and the grounds surrounding City Hall; and (2) regular maintenance expenses at City Hall and the grounds surrounding City Hall, except that anytime there is a vacancy in the Council or any other circumstance that action by the Mayor or Mayor Pro Tem would require participation by a majority of the Council Members such action may not be taken without a duly called regular or special meeting of the City Council or by the Mayor or Mayor Pro Tem acting alone; and RESOLVED FURTHER, that the Fire Chief may incur expenditures for the following items that are included in Riverdale’s annual budget, up to Two Thousand Five Hundred Dollars ($2,500) per expenditure: (1) office, administrative, and property upkeep at the Riverdale Fire Station and the surrounding grounds; and (2) regular maintenance expenses at the Riverdale Fire Station and the surrounding grounds. RESOLVED FURTHER, that the City Clerk, Assistant City Clerk, and Fire Chief shall properly account for all such authorized expenditures and include the items on the City Warrants issued to the City Council at its next regular meeting detailing the purpose and amount thereof; and RESOLVED FURTHER, that all such authorized expenditures will only be payable upon approval of a City Warrant for payment by the City Council; and RESOLVED FURTHER, that nothing in this Resolution shall be construed to give the Mayor, any member of City Council, the City Clerk, the Assistant City Clerk, or the Fire Chief any authority to summarily approve any City expenditure or to approve any expenditure that is not included in the City’s annual budget without prior approval of the City Council. A motion was made by Channon and seconded by Halsey to accept Resolution 2008-38(A resolution adopting a credit card use policy). Roll call vote: all ayes, motion carried. Resolution No. 2008-38 states: A RESOLUTION ADOPTING A CREDIT CARD USE POLICY WHEREAS, the City of Riverdale, Iowa (“Riverdale”) recognizes that the use of credit cards to pay certain city expenditures allows Riverdale to be more effective, efficient, and accountable to the public than other payment methods; and WHEREAS, the City Council recently adopted two resolutions to facilitate the expedient payment of city expenses, including: (1) Resolution No. 2008-36, approving emergency spending authority for Mayor, City Council members, the City Clerk, and the Fire Chief; and (2) Resolution No. 2008-37, authorizing the incurrence of certain administrative and maintenance expenses (together, the “Spending Resolutions”); and WHEREAS, the City Council finds that it is in the best interests of Riverdale to use credit cards to pay certain expenses in accordance with this Resolution, the attached Credit Card Use Policy, and the Spending Resolutions. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa, adopts the attached Credit Card Use Policy. A motion was made by Halsey and seconded by Channon to accept Resolution No. 2008-39( A resolution revising the policy for the use of the community room in City Hall). Roll call vote: all ayes, motion carried. Resolution No. 2008-39 states: A RESOLUTION REVISING THE POLICY FOR THE USE OF THE COMMUNITY ROOM IN CITY HALL WHEREAS, the City of Riverdale (“Riverdale”) recognizes that the Community Room in the Riverdale City Hall should continue to be available for use by certain individuals and businesses connected with Riverdale; and WHEREAS, Riverdale finds that it is in the best interests of the community to impose certain terms and conditions upon rental of the Community Room to ensure the safety of the renter and the renter’s guests and protect Riverdale’s property from damage; and WHEREAS, the Riverdale City Council adopted Resolution No. 2008-18 on June 17, 2008, adopting the Riverdale Community Room Facility Use Agreement and Terms and Conditions (the “Existing Agreement”); and WHEREAS, the Existing Agreement did not adequately protect Riverdale’s property in that it did not require renters to inspect or report existing damage to the Community Room upon entry; and WHEREAS, upon further review and consideration, Riverdale wishes to revoke the Existing Agreement and adopt the revised Riverdale Community Room Facility Use Agreement and Rules and Regulations attached to this Resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that the revised Riverdale Community Room Facility Use Agreement and Rules and Regulations is adopted and shall be used in conjunction with all future rentals of the Community Room, and the attached Agreement revokes and replaces the Existing Agreement. A motion was made by Halsey and seconded by Hupp to allow alcohol on December 13, 2008. Roll call vote: all ayes, motion carried. The following letter was read to the City Council regarding the resignation of Theresa Ralfs. I would like to inform the City Council of my resignation from the position of City Clerk of Riverdale,effective December 31, 2008. An opportunity has become available to me, and even though the decision has been difficult and was not arrived at without much careful and painful consideration, I have decided to take advantage of this new opportunity. I came across the opening for the Riverdale City Clerk position by chance, and there has been a time or two during my time here when I wondered what exactly chance had dealt me. Virtually every day I was at work, however, the smiling face of a resident, the joke told by a volunteer firefighter, the warm support shown by those I worked with...all those things remind me chance had brought me here for a reason. That reason was to meet all of you, and I just want to say that I’m so very grateful for all the wonderful friendships I have made. You will not be forgotten. Thank you for giving me the opportunity to serve you as City Clerk it has been an honor. Halsey expressed how much Theresa will be missed, and commented that possibility if she didn’t have so many rough times put on her she would never have considered leaving our city. Mayor Grindle stated it was an honor to work with Theresa, a hard worker with good values and very efficient. Littrel commented a very good friend. All council members stated Theresa will be missed Mayor Grindle stated the cost for advertising for a new City Clerk would be approximately $600. A motion was made by Franklin and seconded by Halsey to publish the job opening to find a new City Clerk not to exceed $1000. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Littrel reported some residents have requested a ceiling fan for the Community Room. Franklin informed the Council, Joe Kellenberger, Allied Insurance Agent, said raising the insurance on the Fire Department members can not be done until renewal time in March. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Teri Stickler noticed the love seats in the Community Room are rubbing against the fireplace and damaging the leather. Stickler suggested putting a wood trim around the edge of the fireplace or bumpers on the love seat for protection, preventing further damage. Halsey will check into the repairs. Mayor Grindle appointed Doug Littrel to tree management next year. Mayor Grindle informed the Council mediation has ended. A discussion followed regarding various comments and the outcome of the mediation. A motion to adjourn was made by Halsey and seconded by Littrel. Roll call vote: all ayes, motion carried. The meeting adjourned at 9:03 p.m. ____________________ ____________________ Jeffrey J.Grindle, Mayor Mary Frances Blevins, Assistant City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, December 16, 2008. Roll Call: Present: Hupp, Franklin, Channon, Halsey, Littrel Absent: None Also present: Michael Quick, Floyd Bruns, Teri Stickler, Jeff Barry (MidAmerican Energy), Agenda: A motion to approve the agenda was made by Franklin and seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Halsey and seconded by Channon to accept the minutes of the regular meeting of December 2, 2008. Roll call vote: Franklin-yes, Channon-yes, Hupp-yes, Halsey-yes, Littrel-yes, motion carried. Warrants: A motion was made by Franklin and seconded by Littrel to approve the following warrants for payment. Roll call vote: all ayes, motion carried. December 16, 2008 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 PHILLIPS 66 CONOCO 76 fuel $33.51 10-53 TRI-STATE oxygen cell, batteries, calibrator $323.52 10-53 CAR QUEST 1 mil S506 gage $57.28 10-53 US BANK UPS, ship air sample $8.61 10-57 US BANK HyVee, pop $43.62 20-13 D AND S cleaning of strom drains $1,100.00 20-30 MID AMERICAN utilities $852.10 20-30 DECCO repair parking lot lights $694.80 20-50 MAHLER CONCRETE & EXCAVA plowing, salting & loading salt 11-30-08 to 12-9-08 $5,302.50 20-50 NORTH AMERICAN SALT CO. 27.41 tons salt, $53.83/unit $1,475.48 20-50 NORTH AMERICAN SALT CO. 29.67 tons salt, $53.83/unit $1,597.14 20-70 D AND S sweeping of streets & parking lots $800.00 20-90 ALLIED WASTE garbage & recycling $2,400.00 40-30 MID AMERICAN utilities $11.32 60-10 JEFF GRINDLE quarterly $1,374.10 60-10 CHERYL CHANNON quarterly $554.10 60-10 JACK FRANKLIN quarterly $566.70 60-10 DEAN HALSEY quarterly $554.10 60-10 LINDA HUPP quarterly $554.10 60-10 DOUG LITTREL quarterly $554.10 60-10 US BANK withholding $706.80 60-10 IPERS withholding quarterly $250.80 60-20 MARY FRANCES BLEVINS semi monthly $618.57 60-20 THERESA RALFS semi monthly $858.62 60-20 MARY HANSON monthly $73.25 60-20 US BANK withholding $832.75 60-20 IPERS withholding $380.95 60-20 TREASURER, STATE OF IOWA quarterly $266.00 60-40 STANLEY, LANDE & HUNTER declaratory judgment, Diercks $3,369.77 60-40 STANLEY, LANDE & HUNTER mediation $150.00 60-40 STANLEY, LANDE & HUNTER general $4,541.86 60-40 STANLEY, LANDE & HUNTER open records/open meetings $1,568.20 60-40 WESTON REPORTING transcripts, Littrel, Channon, Halsey $145.70 60-51 IOWA AMERICAN WATER utilities $144.03 60-51 MID AMERICAN utilities $609.66 60-51 MEDIACOM online service $45.95 60-52 ROGER'S MOBILE WASH, INC. washed building & fuel surcharge $500.63 60-52 CAR QUEST oil filter, generator $7.58 60-61 THE PRINTING STORE 300, 2009 calendars $850.00 60-61 QUAD-CITY TIMES publishing $133.19 60-62 INTERNATIONAL TECH. & SEC. 3 schlage keys $10.05 60-63 MARY FRANCES BLEVINS water & candy $14.01 60-63 MARY FRANCES BLEVINS postmaster, deposit for return mail $20.00 60-63 US BANK Knox Company, knox box $185.00 60-63 MILLTOWN WOOD PRODUCTS 3 section oak storage unit, installed $2,900.00 60-63 IOWA ONE CALL service $26.10 80 PER MAR security system $1,725.00 Total Gen. Fund Warrants $38,066.55 SEWER FUND 90 CITY OF DAVENPORT $4,029.76 RECEIPTS Room Rent $50.00 Copy Fees/service fee $10.50 Scott County Treasurer November-08 $755.74 Road Use Fund December-08 $4,439.92 IPAIT Capitol Improvement interest November-08 $245.55 IPAIT Sewer interest November-08 $155.34 Sewer fees, American Water Co. November-08 $1,772.26 Sewer interest November-08 $2.08 Alcoa, sewer $5,719.00 PUBLIC COMMUNICATIONS: Jeff Barry from MidAmerican Energy informed the Council about the need to relocate some street lights due to the proposed new entrance for Scott Community College at State Street. The Council discussed different options. Teri Stickler recommended the council consider environmentally friendly bulbs. Franklin suggested the city contact Ament Engineering to check into federal law requirements for street lights. A decision on this issue will need to be made in the next two months, before construction begins on the new entrance. Jim Schmedding from Bi-State Regional Commission did not attend the meeting to discuss the city’s website. UNFINISHED BUSINESS: None NEW BUSINESS: A motion was made by Hupp and seconded by Franklin to accept a surety bond for Fire Chief Floyd Bruns. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Channon to accept Resolution No. 2008-40. Roll call vote: all ayes, motion carried. Resolution No. 2008-40 states: A RESOLUTION REVISING THE REQUEST FORM FOR IOWA CODE CHAPTER 22 PUBLIC RECORDS REQUESTS. WHEREAS, the Riverdale City Council adopted a revised Records Request Form for Iowa Code Chapter 22 Public Records requests; and WHEREAS, the Records Request Form must be updated to denote acceptance and receipt of the requested documents by the recipient thereof; and WHEREAS, the “For Office Use Only” section at the bottom of the Records Request Form is no longer administratively useful. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa, adopts the attached Records Request Form for public records requests. A motion was made by Channon and seconded by Hupp to accept Resolution No. 2008-41. Roll call vote: all ayes, motion carried. Resolution No. 2008-41 states: A resolution declaring a cLAss of personnel records confidential pursuant to iowa code section 22.7 WHEREAS, Iowa Code Section 372.14(3) and the Riverdale Code of Ordinances Section 18.01 requires the City Council to appoint a City Clerk to maintain city records and perform other duties prescribed by state and city law; and WHEREAS, the City of Riverdale (“Riverdale”) is in the process of accepting applications for the position of City Clerk for the City of Riverdale; and WHEREAS, the City Council is advised and finds that potential candidates will be discouraged from applying for the position of City Clerk if their applications were made public on account of potential conflicts with their current employer or otherwise; and WHEREAS, the City Council is advised and finds that, pursuant to Iowa Code Section 22.7, the Council may find that otherwise qualified applicants would be discouraged from making applications if their applications were available for general public examination. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that it hereby determines that otherwise-qualified applicants for the position of City Clerk will be discouraged from applying for the position if their application is available for general public examination. FURTHER RESOLVED, that the applications and any documents created from the applications that contain the names or other personally identifiable information regarding the applicants for City Clerk be treated as confidential pursuant to Iowa Code Section 22.7, unless public disclosure is authorized by the applicant or a subsequent determination is made that the records are not confidential under Iowa Code Section 22.7. A motion was made by Franklin and seconded by Halsey to approve a request to serve alcohol in the community room on December 20, 2008. Roll call vote: all ayes, motion carried. A motion was made by Hupp and seconded by Littrel to accept the Fire Department report for October 21 to November 18, 2008. Roll call vote: all ayes, motion carried. A motion was made by Franklin and seconded by Halsey to approve the replacement of the sprinkler valve at City Hall not to exceed $5000 (five thousand dollars). Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: A motion to accept the 2008 November Financial Report was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. Littrel updated the Council regarding repairs he has made around City Hall. Littrel informed the Council that he has been in contact with Milltown to discuss alteration needed to make the counter handicap accessible. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin requested the council get resolution a week in advance to proof read them before council meetings. Franklin stated the budget committee will need to meet soon. Mayor Grindle and the Council thanked the City Clerk for her service to the City. A motion to adjourn was made by Halsey and seconded by Franklin. Roll call vote: all ayes, motion carried. The meeting adjourned at 7:50 p.m. ____________________ ____________________ Jeff Grindle, Mayor Theresa Ralfs, City Clerk 8 From the City of Riverdale December 2008 City Hall Office Hours: Tuesday, Wednesday & Thursday 10:00 AM to 5:00 PM CLOSED MONDAY & FRIDAY Fire Department Report for October 21 to November 18, 2008 Calls: 4-EMS Calls 1-Fire 2-Mutual Aid Fire 2-Stand By Training: Quarterly Recertification PVHS tour Firefighter Health and Safety Serve your community- Come and join us! j You can view the latest City Council minutes and agenda at the city’s website. Check them out at riverdaleia.org The January regular city Council Meetings will be held January 6th & 20th Everything We Do We may not always realize that everything we do affects not only our lives but touches others, too. A single happy smile can always brighten up the day for anyone who happens to be passing by your way. And a little bit of thoughtfulness that shows someone you care creates a ray of sunshine for both of you to share. Yes, every time you offer someone a helping hand, every time you show a friend you understand, every time you have a kind and gentle word to give, you help someone to find the beauty in this precious life we live. For happiness brings happiness and loving ways bring love, and giving is the treasure that contentment is made of. -Author Unknown- I would like to say thank you to the people of Riverdale for allowing me the opportunity to serve you as City Clerk. I have made many wonderful friendships and it is hard to say good bye. Thank you for everything you do to make Riverdale such a special place! Theresa Ralfs Financial Report for November 2008 General Fund Activity: Total Receipts = $42,561.23 Total disbursements = $27,084.49 TOTAL ASSETS: November Ending Balances GF Checking = $106,287.18 GF CD’s = $650,000 Sewer MM = $16,260.65 IPAIT Sewer = $157,305.31 IPAIT CI = $248,411.27 CI CD’s = $322,059.30 Awards Fund = $89,063.20 You are reminded that reflectors at the end of your driveway are a big help to the snow removal crews! Christmas tree pickup will be any Monday during the month of January. Thank you, Judy Hiles, for all of your hard work on the 2009 Riverdale Calendar. You did a wonderful job!