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HomeMy Public PortalAboutDec 09 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, December 1, 2009 Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey, Also present: Attorney Angela Reier, Jim Beran, Dale Hupp, Troy Harrington, Teri Stickler, Kristin Crawford from MSA Agenda: Franklin made a motion to approve the agenda as written for December 1, 2009, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: It was moved by Littrel to approve the minutes from the meeting dated 11/17/09, seconded by Halsey. Roll call vote: all ayes, motion carried. Warrants: Halsey made a motion to approve the warrants for December 1, 2009, seconded by Channon. Roll call vote: Franklin – aye, Channon – aye, Hupp – abstain, Halsey – Littrel – aye, motion carried. CLAIMS LIST December 1, 2009 VENDOR NAME REFERENCE TOTAL Centennial Contractors Storm Sewer Repair $12,650.00 D and S Street Sweeping & Storm Sewer Clean-Out $1,988.00 Data Technologies Training and W2’s $1,730.00 Laser Cut Images Plaque $70.00 Linda Hupp Holiday Decorations $46.95 Mid-American Energy Street Lights $870.54 MSA Engineering $1,920.00 Myra Halsey Janitorial $200.00 QC Times Publishing $133.62 Racom Edacs Access $82.65 Regina Meer Holiday Decorations $17.12 Total Communications Vehicle Maint. FD $160.00 US Bank Supplies & Vehicle Maint. FD $437.12 Us Postal Service Annual Fee for Bulk Mail $185.00 Total $20,491.11 PAYROLL Mary Frances Blevins $483.87 Paula McIntosh $570.29 TOTAL PAID $1,054.16 PUBLIC COMMUNICATIONS: Jim Beran again addressed the Council with his concerns with Scott Community College hooking into the Riverdale Sewer System. UNFINISHED BUSINESS: Kristin Crawford from MSA attended the meeting and gave an update of the Detention Pond. She had a presentation of the studies and findings. MSA and the City is still waiting to hear from the College as well as Ament to move forward with this project. Ms. Crawford addressed the Rain Garden to be developed on Fenno Drive. The runoff is from a City Road so is fair for the City to abate the runoff on private property. Ms. Crawford feels the City should obtain an easement unless an easement already exists. Ms. Crawford presented an Agreement in the amount of $1,400.00 for the work dealing with the Rain Garden issue. Hupp made a motion to hire MSA for the Rain Garden work in the amount of $1,400.00, seconded by Franklin. Roll call vote: all ayes, motion carried. NEW BUSINESS: The Fire Department Report for October 20, through November 17, 2009 was read. There was 1 EMS call, 1 Fire, Training: Quarterly Recertification, Water Supply, RIT, and Training Needs Assessment. Channon made a motion to approve the Fire Department report for October 20, through November 17, 2009, seconded by Hupp. Roll call vote: all ayes, motion carried. There was discussion of persons from the Fire Department be in charge of lowering Riverdale’s flags when the need arises. Resolution #2009-19: A Resolution Revoking and Replacing Resolutions 2007-13 and 2008-28 and Declaring a Class of Security Records Confidential Pursuant to Iowa Code Section 22,7(50), was read by Attorney Reier. Hupp moved to accept Resolution #2009-19 as read, seconded by Halsey. Roll call vote: all ayes, motion carried. RESOLUTION # 2009-19 A RESOLUTION AMENDING RESOLUTIONS 2007-13 AND 2008-28 AND DECLARING A CLASS OF SECURITY RECORDS CONFIDENTIAL PURSUANT TO IOWA CODE SECTION 22.7. WHEREAS, the Riverdale City Council installed a security system in the Spring of 2008 and subsequently modified that system in the Fall of 2008 (the “Security System”) which altered Riverdale’s security procedures and emergency preparedness, for the protection of City of Riverdale employees, visitors to City Hall, and the property located in City Hall; WHERAS, the Riverdale City Council previously declared certain classes of records confidential pursuant to Iowa Code Section 22.7(50) by Resolution Nos. 2007-13 and 2008-28 because the Riverdale City Council believed it necessary to protect the effectiveness of the Security System for the benefit of the City of Riverdale employees, visitors to City Hall, and the property located in City Hall; WHEREAS, Riverdale no longer considers the “video and sound recordings from the operation of the Security System” to be a confidential record under Iowa Code Section 22.7(50); and WHEREAS, Iowa Code Section 22.7(50) will “only apply to information held by a government body that has adopted a rule or policy identifying the specific records or class of records to which this subsection applies” and the Riverdale City Council now wishes to amend its policies as adopted in Resolution Nos. 2007-13 and 2008-28. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that Resolution Nos. 2007-13 and 2008-28 are amended by deleting from the class of records that are deemed confidential pursuant to Iowa Code Section 22.7(50) the “video and sound recordings generated from the operation of the Security System”. ADOPTED this 1st day of December, 2009. Bids were received for tree removal at Haven’s Acres Park. A motion was made by Hupp to hire Frank’s Tree Service in the amount of $1,050.00, seconded by Halsey. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Hupp reported that the Kiosk Committee is still meeting and working on the details for the Kiosk. Littrel reported that the storm sewer work done on Wisteria is done and looks good. Halsey stated that he has been receiving many complaints on the railroad crossing on Kensington. Halsey asked if anything was going to be done about the leaves at Haven’s Acres Park. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Hupp wanted to thank Jean Meer for the bows and wreaths in City Hall and the Community Room. Thanked the Fire Department for hanging the wreath on the chimney and to everyone who helped with the lights and decorations. She also stated that it seems like it is the same people every year and would like to encourage others to come and help. It is something that the whole family could be involved in. She also thought we should plan to put the decorations up a weekend earlier. Halsey said he would get some bids for painting the storage closet and the inside foyer door. Mayor Grindle wanted to thank Jean Meer for making the bows and wreaths for City Hall and thanks to Dale and Linda Hupp, Ralph and Rosie Parry, Floyd Bruns, Dick Hanson, Larry and Ann Shoultz, Carol Tucker, and Harry Pelton for volunteering to put up Holiday Lights and Decorations. Thanks to the Fire Department for placing the wreaths on City Hall. Thanks to John Channon for repairing the railroad signs on Kensington Dr. Mayor Grindle wanted everyone to know that Allied Waste would like to start using the new garbage carts before the new contract goes into effect in June of 2010. We have to let Allied Waste know by December 15, 2009 if you have a preference to the size of cart you would like. If your preference is not specified you will receive the 95 gallon size. Halsey made a motion to adjourn at 8:37 p.m. Roll call vote: all ayes _____________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened a Public Hearing for the City of Riverdale concerning the 2nd phase of Belmont Road at 6:30 p.m. on Tuesday December 15, 2009. Tully Heath from Ament Engineering presented the Plans and Specs for the 2nd phase. The letting for the project will be in February 2010. He stated the project should be complete by fall of 2010. Franklin stated that the Multiuse Trail was not labeled on the cemetery side and it should be labeled as such. Tully explained that is was labeled on another section of the plans. Dick and Jeff Wells attended the Public Hearing with questions concerning the 2nd phase. The Public Hearing was closed at 6:52 p.m. by motion from Franklin and second by Halsey. Roll call vote: all ayes, motion carried. Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:07 p.m. on Tuesday December 15, 2009. Roll Call: Present: Franklin, Littrel, and Halsey. Hupp and Channon were absent. Also present: Attorney Angela Reier, Kristin Crawford from MSA, Fire Chief Floyd Bruns, and David Geisler. Agenda: Franklin made a motion to approve the agenda as written for December 15, 2009, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: It was moved by Franklin to approve the minutes from the meeting dated 12/01/09, seconded by Littrel. Roll call vote: all ayes, motion carried. Warrants: Franklin made a motion to approve the warrants for December 15, 2009, seconded by Halsey. Roll call vote: all ayes, motion carried. CLAIMS LIST December 15, 2009 VENDOR NAME REFERENCE TOTAL Allied Waste Waste Service $2,500.00 City of Davenport Sewer Payment $5,209.76 Iowa American Water Water Payment $218.91 Iowa One Call Iowa One Call Fax $33.30 IPERS IPERS $566.54 K&K True Value Misc. Supplies $351.33 Linda Hupp Reimburse Lights $42.69 Mediacom Internet Service $47.95 North American Salt Co. Salt for Roads $3,683.40 Phillips Conoco Co. Fuel FD $149.77 Quad City Bank & Trust Fed. & Fica Taxes $857.49 Quad City Times Publishing $191.83 Racom Edacs Access $48.06 Stanley, Lande, and Hunter Legal $3,699.98 The Printing Store Calendars $875.00 Total Communications Radio Equipment FD $628.20 Townsend Engineering Engineering Bike Path $2,330.00 State Taxes Quarterly Tax $326.00 Tri City Blacktop Street Repairs $465.00 Total $22,225.21 PAYROLL Mary Frances Blevins $510.05 Paula McIntosh $577.76 Jack Franklin $593.00 Jeff Grindle $1,762.00 Linda Hupp $553.10 Cheryl Channon $553.10 Doug Littrel $553.10 Dean Halsey $553.10 TOTAL PAID $5,655.21 PUBLIC COMMUNICATIONS: David Geisler approached the Council with an opinion on the last court issue. He stated he read in the paper that Riverdale had made the decision to appeal and he wanted the council to think about that and put the whole issue behind us and move forward. Attorney Reier told him that it is actually two separate issues and the video issue has been resolved. The other issue has to do with fees and that is Attorney Client privilege information at this time. UNFINISHED BUSINESS: Kristin Crawford from MSA attended the meeting and gave an update of the Detention Pond. She stated at the Detention Pond Committee Meeting that Scott Community College and Ament said they were diverting water and according to the plans submitted by Ament it does not show that they are diverting the water. MSA and Ament have different opinions on how to relieve the problem. Attorney Reier asked Ms. Crawford to outline all the things that we think need to be done and she will write a letter to Scott Community College to express what Riverdale feels will alleviate the problem. Franklin thought their plans should be sent to the Iowa Department of Transportation. Ms. Crawford showed Council the easement exhibit for the Rain Garden on Fenno Road. NEW BUSINESS: Franklin made a motion to swear in the Mayor and two councilmen at the convenience of the City Clerk. Seconded by Halsey. Roll call vote: all ayes, motion carried. A bid was received from Home Beautifiers for patching and painting walls in the community room storage closet as well as painting the hallway door. Littrel made a motion to hire Home Beautifiers not to exceed $775.00 seconded by Franklin. Roll call vote: all ayes, motion carried. The City of Riverdale Zoning Ordinance # 97-153 was reviewed. Attorney Reier asked the Council to review the Ordinance and decide what language they want it to state and then it will be sent to the Planning and Zoning Board with Council recommendations. Franklin made a motion to table until a later meeting until Attorney Reier can modify and present to Council with said changes. Seconded by Littrel. Roll call vote: all ayes, motion carried. The Amendment to Ordinance # 15-04 stating Mayor’s compensation was read as the first reading. Littrel made a motion to approve the first reading, seconded by Halsey. Roll call vote: all ayes, motion carried. Amendment to Ordinance 15.04 The City of Riverdale Ordinance Number 15.04 is revoked and replaced with the following Ordinance Number 15.04 effective February 1, 2010: 15.04. Compensation. The salary of the Mayor is $7,200 dollars per calendar year. Halsey made a motion to approve an alcohol request for January 16, 2010, seconded by Littrel. Roll call vote: all ayes, motion carried. Littrel made a motion to purchase the Maintenance Agreement with Per Mar as written, seconded by Franklin. Roll call vote: all ayes, motion carried. A bid was received from Centennial Contractors for double catch basins to be installed on Manor Drive. A motion was made by Franklin to postpone until a meeting in the spring, seconded by Halsey. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin stated that Council needs to start thinking about scheduling budget meetings. Littrel said thanks for a good year and he thought the council had accomplished many things this past year. Mayor Grindle wanted to thank all the council for all they have done in 2009. Lots of projects got completed such as street and park projects. Thanks to Attorney Reier for all she has done for City this past year.Thanks to the Fire Department for everything they do for the City. Also thanks to all the Riverdale residents for their support and all the volunteer work they do and Happy Holidays to all. Franklin wanted everyone to know that Mayor Grindle puts in an exceptional amount of time and effort for Riverdale. Halsey made a motion to adjourn at 8:22 p.m. seconded by Littrel. Roll call vote: all ayes. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk 5 From the City of Riverdale December 2009 City Hall Office Hours: Tuesday, Wednesday & Thursday 10:00 AM to 5:00 PM CLOSED MONDAY & FRIDAY Fire Department Report for October 20 to November 17, 2009 Calls: 1-EMS Call 1-Fire Training: Quarterly Recertification Water Supply RIT Training Needs Assessment Serve your community- Come and join us! Your Council & their Committee appointments are as follows: Jack Franklin (359-6612) Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-3386) Contracted Support Service & Budget Linda Hupp (355-3386) Parks & Safety Dean Halsey (355-2013) Infrastructure & Parks Doug LIttrel (209-7479) Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren (355-1300) Zoning Inspector, Please contact him regarding any Construction projects. VOLUNTEERS NEEDED FOR THE 4TH OF JULY COMMITTEES. COME TO THE ORGANIZATIONAL MEETING JANUARY 21, 2010 OR CALL SONYA PADDOCK 355-6363 FOR INFORMATION Everything We Do We may not always realize that everything we do affects not only our lives but touches others, too. A single happy smile can always brighten up the day for anyone who happens to be passing by your way. And a little bit of thoughtfulness that shows someone you care creates a ray of sunshine for both of you to share. Yes, every time you offer someone a helping hand, every time you show a friend you understand, every time you have a kind and gentle word to give, you help someone to find the beauty in this precious life we live. For happiness brings happiness and loving ways bring love, and giving is the treasure that contentment is made of. -Author Unknown- Financial Report for November 2009 General Fund Activity: Total Receipts = $51,973.87 Total disbursements = $43,540.48 TOTAL ASSETS: November Ending Balances GF Checking = $113,151.37 GF CD’s = $450,000.00 Sewer = $5,910.82 IPAIT Sewer = $191,242.32 IPAIT CI = $4,879.33 CI CD’s = $307,580.64 Awards Fund = $91,461.93 Fire Equip/Truck CD = $50,000.00 Road Replacement CD = 50,000.00 You are reminded that reflectors at the end of your driveway are a big help to the Snow Removal Crews. Please remove snow from Fire Hydrants in your yard. Christmas tree pickup will be any Monday during the month of January. Thank you, Judy Hiles, for all of your hard work on the 2010 Riverdale Calendar. You did a wonderful job!