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HomeMy Public PortalAboutFeb 09 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, February 3, 2009. Roll Call: Present: Hupp, Franklin, Channon, Littrel, Halsey Also present: Angela Reier, Tully Heath (Ament), Joe Kellenberger (Allied Insurance Counselors), Jim Beran, and Richard Wells. Agenda: A motion to approve the agenda was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Channon and seconded by Hupp to accept the minutes of the regular meeting of January 20, 2009. Roll call vote: all ayes, motion carried. Warrants: A motion was made by Littrel and seconded by Halsey to approve the following warrants for payment. Roll call vote: all ayes, motion carried. February 3, 2009 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-53 US BANK, STAPLES printer $80.77 10-53 US BANK,GARMIN INTERNATIONAL map $69.99 10-53 US BANK,Q.C. AUTO SERVICE repairs, oil change $351.84 10-54 US BANK,EMERGENCY MEDICAL PROD. supplies $191.55 10-55 ERIC HUPP postage, 1st responder mailing $67.20 10-57 US BANK, HYVEE pop $79.76 10-57 SCOTT COUNTY FIRE CHIEF'S ASSOC. membership dues 2009 $50.00 10-57 E.M.S. ASSOCIATION SCOTT COUNTY membership dues 2009 $25.00 10-58 US BANK, BEARCAT WAREHOUSE INC. scanner $212.47 20-50 NORTH AMERICAN SALT COMPANY salt $1,315.36 20-50 MAHLER CONCRETE & EXCAVATING CO. snow removal $2,340.00 60-20 MARY FRANCES BLEVINS semi monthly $785.58 60-40 ADVANTAGE LITIGATION SUPPORT depositions, Diercks & Randol $486.00 60-52 GABRILSON INDOOR CLIMATE SOLUTION furnace repair $140.17 60-52 MYRA HALSEY January service $200.00 60-52 DECCO repair lights in restroom $129.04 60-61 QUAD CITY TIMES publishing $180.77 60-62 US BANK, STAPLES supplies $196.52 60-62 COMPUTER TEAM, INC. video card & monitor $204.00 60-62 K&K HARDWARE 8 fluo bulbs $10.05 60-62 VULCAN SIGNS City Hall signs $70.00 60-63 US BANK, WAL MART pop $5.98 60-63 Q.C.CONVENTION & VISITORS BUREAU 1 year membership $175.00 60-70 ALLIED GENERAL AGENCY COMPANY emt's annual premium & terrorism $2,006.88 Total Gen. Fund Warrants $9,456.58 SEWER FUND 90-20 CITY OF DAVENPORT November-08 $1,765.66 90-20 CITY OF DAVENPORT December-09 $1,971.42 RECEIPTS Room Rent $55.00 copies, service fees $4.25 Local Option Sales Tax January-09 $9,894.80 Sewer Interest $1.94 Sewer fees, American Water Co. $1,613.52 Mediacom $1,146.92 Walgreen's rebate $3.00 PUBLIC COMMUNICATIONS: Richard Wells presented memorial checks to the Riverdale Fire Department in memory of Lucille Haas. She was a long time resident of Riverdale even before it was incorporated. She was proud of being a resident of Riverdale and very supportive of the City Government and the Volunteer Fire Department. Mr. Wells thanked Linda Hupp and Jim Beran for their help with the luncheon arrangements. Tully Heath, Ament, discussed the sidewalk proposal for Belmont Road. Channon and Franklin, who were members of the Belmont Road Steering Committee, understood that the side walk was not to go pass the culvert. UNFINISHED BUSINESS: A motion was made by Hupp and seconded by Franklin to accept the second reading of Resolution No. 2009-02 ( A Resolution Amending Ordinance NO. 21.01) as read. Roll call vote: all ayes, motion carried. Resolution # 2009-02 states: RESOLUTION NO. 2009-02 A RESOLUTION AMENDING ORDINANCE NO. 21.01 WHEREAS, the City of Riverdale, Iowa (“Riverdale”) established the Riverdale Planning and Zoning Commission (the “Commission” pursuant to Iowa Code Sections 392.1 and 414.6; and WHEREAS, Riverdale Code of Ordinance No. 21.01 currently specifies that the Commission must include at least seven members; and WHEREAS, the City Council believes it is in the best interests of Riverdale to reduce the number of members of the Commission from seven members to five to ensure the expedient and efficient consideration of and recommendation on zoning matters. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, Iowa, that Riverdale Code of Ordinance No. 21.01 is amended to read as follows 21.01 PLANNING AND ZONING COMMISSION. There shall be appointed by the Council a City Planning and Zoning Commission, hereinafter referred to as the Commission, consisting of five (5) members, who shall be residents of the City and qualified by knowledge or experience to act in matters pertaining to the development of a City plan and who shall not hold any elective office in the City government. FURTHER RESOLVED, that the Assistant City Clerk shall enter the attached Amendment to Ordinance No. 21.01 in the Code of Ordinances of the City of Riverdale. NEW BUSINESS: Joe Kellenberger, United Insurance Counselor, presented the new insurance policy to the Council and answered questions. Mr. Kellenberger stated Allied Insurance has been the City’s Insurance Company for many years and items have basically stayed the same except for City Public Officials Error and Omission. That category premium increased because of all the law suits and is now insured by Tudor Insurance Company. Also benefits changed for Life/Accident for Volunteer Fire Department provided by Hartford Insurance Company. A motion was made by Franklin and seconded by Littrel to accept the proposal from United Insurance Counselor not to exceed $24,000 for the conglomerate of insurance listed. Roll call vote: Franklin-yes, Littrel-yes, Halsey-yes, Channon-abstain, Hupp-abstain, motion carried. Mayor Grindle stated we have 20 tons of salt to finish the season and Riverdale is able to purchase another 25 tons at the current price of $53.83 per ton. A motion was made by Franklin and seconded by Halsey to purchase the additional salt not to exceed $1500. Roll call vote: all ayes, motion carried. Franklin presented the budget to the Council and explained each category. There was heated discussion of the proposed budget and consequent tax levy. Franklin stated Riverdale can’t afford to run a deficit budget anymore therefore the millage rate will increase. A motion was made by Hupp and seconded by Littrel to accept the Budget Committee’s budget as presented. Roll call vote: all ayes. Motion carried. Franklin make a motion and seconded by Halsey to authorize the Acting City Clerk to publish the budget in the newspaper and set the Public Hearing at 6:00 p.m., Tuesday, February 17, 2009. Roll call vote: all ayes, motion carried. Mayor Grindle made two appointments to the Board of Adjustment due to one resignation and one expired term. The new members are Harry Pelton and Ron McDaniel. A motion was made by Franklin and seconded by Halsey to accept the appointments. Roll call vote: all ayes, motion carried. Angela Reier, Attorney, discussed the Belmont Road Project concerning Michael Dulaney and Lucille Haas properties. Mr. Ryken, the right of way negotiator from MSA has been in contact with the property owners and has not ignored the issues and will continue to follow up. Hotlink from Quad Cities Convention and Visitors Bureau was discussed and decided not to purchase at this time. A motion was made by Hupp and seconded by Halsey to accept Resolution No. 2009-03 ( A Resolution Amending the Assistant City Clerk/Temporary City Clerk’s Salary for the City of Riverdale). Roll call vote: all ayes, motion carried. Resolution # 2009-03 states: Resolution # 2009-03 A Resolution Amending the Assistant City Clerk/Temporary City Clerk’s Salary for the City of Riverdale Whereas, pursuant to Resolution No. 2008-15, the salary for the Assistant City Clerk, Mary Frances Blevins, was set at fifteen dollars per hour; Whereas, Mary Frances Blevins and continued to serve the City of Riverdale well and has undertaken the position of City Clerk upon a temporary basis; Whereas, the City of Riverdale wishes to increase Ms. Blevins’ salary and give Ms. Blevins paid vacation time as a reward for her service. Now, Therefore, Be It Resolved By The Council Of The City of Riverdale, Iowa, that Mary Frances Blevins salary shall be increased to seventeen ($17.00) dollars per hour, that such pay increase shall continue after a permanent City Clerk has been appointed; Be It Further Resolved that Ms. Blevins shall be given two weeks of paid vacation time during each of the City of Riverdale’s fiscal years, and such vacation time (with pay computed on the basis of a 26 hour work week) must be approved by the Mayor. Littrel presented to the Council a proposal from Milltown for a new desk and moving the counter in the office to comply with the Handicap Accessibility Law for $1485. A motion was made by Littrel and seconded by Halsey to accept the proposal from Milltown not to exceed $1500. Roll call vote: all ayes, motion carried. A motion was made by Littrel and seconded by Channon to accept Resolution No. 2009-04 ( A Resolution Regarding the City of Riverdale’s Open Meeting Agenda Policy). Roll call vote: all ayes, motion carried. Resolution #2009-04 states: Resolution # 2009-04 A Resolution Regarding The City of Riverdale’s Open Meeting Agenda Policy Whereas, in compliance with Iowa Code Section 21.1(4), the City of Riverdale (“Riverdale”) currently posts notice of the time, date, place, and tentative agenda of each meeting (“Notices”) on the rear door of City Hall, which is where its meetings are held; Whereas, Riverdale also posts Notices of its City Council meetings on its website; Whereas, Iowa law requires the notice be posted at least 24 hours prior to the meeting unless 24-hour notice is impossible or impractical for good cause; Whereas, Riverdale generally strives to post Notices of its meetings no later than the Thursday of the week proceeding the meeting at both City Hall and on its website; Whereas, Riverdale wishes to continue its early posting policy, but recognizes that the Notices may need to be modified up to 24 hours before the meeting to help facilitate the handling of Riverdale business; Now, Therefore, Be It Resolved By The Council Of The City of Riverdale, Iowa, that the rear door of City Hall is designated as the official posting site for all meeting Notices; Be It Further Resolved that the City Clerk shall also post the Notices for the City Council meetings on Riverdale’s website; Be It Further Resolved that the meeting Notices shall be posted as early as practical by the City Clerk and/or Assistant City Clerk, but that such Notices may be modified by the City Clerk, Assistant City Clerk, Mayor, or members of the City Council up to 24 hours prior to the meeting or less time if 24 hours notice is impossible or impractical for good cause; Be It Further Resolved that any modifications to a posted agenda shall contain the date and time of the modification and initials or signature of the modifier; Be It Further Resolved that the Notices shall contain a legend that reads: The notice for this meeting is not considered final until 24 hours prior to the meeting and may be further modified if 24 hours notice is impossible or impractical for good cause. and Be It Further Resolved that any changes to the Notices for a City Council meeting or any other meeting that has been posted on Riverdale’s website must be made to both the Notice on the website and the Notice on the City Hall door. COMMITTEE REPORT: Franklin thanked everyone on the Budget Committee for all their help in building the budget. Channon thanked Franklin for all his long hours and hard work on the budget and other Council members agreed. Littrel presented information on fax machines. Halsey showed the Council new City Hall signs. COMMUNICAITONS FROM COUNCIL AND OTHER OFFICIALS: Franklin received a letter from a resident concerning taxes and questioned when a meeting would be held regarding this issue. Franklin stated all budget meetings have been open and Franklin wanted it noted all budget meetings have been posted 24 hours in advance, budgets have been listed in the agenda and there will be a public hearing Tuesday, February 17, 2009 at 6:00 p.m. before the Council meeting. Angela Reier will inform the resident of the public hearing. Littrel received a couple of phone calls regarding poachers with deer stands on Scott Community College property. Residents have seen two deer walking around with arrows in their back side. Littrel contacted DNR, the sheriff’s department and Premier Pest Control regarding the problem. The Clerk will contact Dr. Thomas Coley at Scott Community College in the morning requesting permission to be on the College property to remove the deer stands. Angela Reier, attorney, updated the City Council on the status of the firm, Stanley, Lande & Hunter’s representation of the City of Riverdale. All the attorneys from the firm currently charge Riverdale $125 per hour. Angela Reier normally charges $170 per hour for her time and Pat Driscoll and Steve Hunter normally charge $240 per hour for their time. A motion to adjourn was made by Halsey and seconded by Channon. Roll call vote: all ayes, motion carried. Meeting adjourned at 10:00p.m ___________________ _______________________________________ Jeffrey J.Grindle, Mayor Mary Frances Blevins, Acting City Clerk 4 From the City of Riverdale February 2009 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386)- Parks, & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 359-7676 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects. Thank you, Linda Hupp, for your help with mailing the newsletters! due to a shortage in the supply of road salt, some area roads may be slick. Residents are reminded to drive carefully. thank you for your cooperation. Think Spring Financial Report for December 2008 General Fund Activity: Total Receipts = $15,251.75 Total Disbursements = $45,082.34 TOTAL ASSETS: December Ending Balances GF Checking = $76,456.59 GF CD’s = $650,000.00 Sewer MM = $15,627.08 IPAIT Sewer = $157,459.81 IPAIT CI = $248,901.04 CI CD’s = $322,059.30 Awards Fund = $90,335.83 Financial Report for January 2009 General Fund Activity: Total Receipts = $15,563.32 Total Disbursements = $59,680.27 TOTAL ASSETS: January Ending Balances GF Checking = $32,339.64 GF CD’s = $650,000.00 Sewer MM = $17,242.54 IPAIT Sewer = $157,621.52 IPAIT CI = $249,156.65 CI CD’s = $322,059.30 Awards Fund = 90,335.83 Paula McIntosh, Riverdale’s New City Clerk ANNUAL SPRING EGG HUNT AT HAVEN’S ACRES PARK Volunteers are needed to help with this year’s Egg Hunt! If you are interested in volunteering for this fun event please contact Myra Halsey or Mary Frances at City Hall 355-2511