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HomeMy Public PortalAboutOct 09 MARY HANSON’S RETIREMENT PARTY NOVEMBER 8 , COMMUNITY ROOM 2:00 TO 4:00 P.M. OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:02 p.m. on Tuesday, October 6, 2009 Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey, Also present: Attorney Angela Reier, Fire Chief Floyd Bruns, Tully Heath, Judy Hiles, Teri Stickler, Ann Shoultz, Dale Hupp, Paul Loete, Kristin Crawford, Jim Beran, and Charles Harrington Agenda: A motion was made by Littrel to approve the Agenda as written, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: It was moved by Franklin to approve the minutes from the meeting dated 09/15/09 as written, seconded by Channon. Roll call vote: all ayes, motion carried. A motion was made by Channon to approve the minutes from the meeting dated 09/17/09 as written, seconded by Littrel. Roll call vote: Halsey – abstain, Channon – aye, Hupp – aye, Littrel – aye, Franklin – aye. Motion carried. Warrants: Hupp made a motion to approve the warrants for October 6, 2009 as written, seconded by Halsey. Roll call vote: all ayes, motion carried. CLAIMS LIST October 6, 2009 VENDOR NAME REFERENCE TOTAL Ament Engineering Engineering Park $216.00 AT&T Telephone City Hall $51.62 Bettendorf Office Products Office Supplies $64.94 BI-State Regional Commission Quarterly Dues $264.75 Centennial Contractors Catch Basin Manor Drive $6,000.00 City Of Davenport Sewer Payment $2,917.20 Cribbs Landscaping Mowing $1,515.51 Data Technologies License & Support Fee $975.00 DECCO Electrical City Hall $548.36 Grass Groomers Porta-Potties Parks $200.00 Home Beautifiers Painting Doors City Hall $2,575.00 Hometown Heating & Plumbing Storm Sewers $441.00 Internal Revenue Service Payment 941 $194.95 Iowa American Water Water Payment $476.95 K&K True Value Misc. Expenses $268.45 Kelly Construction Volunteer Square Park $26,750.42 Meadows Warehousing Temp. Construction Easement $2,450.00 Mid-American Energy Utilities $1,515.77 Myra Halsey Sept. Custodial $200.00 Phillips Conoco Fuel FD $171.37 Physis-Control FD Maintenance $2,459.50 Pitney Bowes Postal Expense $167.00 Q West Telephone $174.65 Quad City Times Publishing $306.92 Racom Edacs Access $82.65 Special Ed’s Pyrotechnics Fireworks Supplies $1,190.00 Stanley,Lande, & Hunter Legal Expenses $17,508.16 Townsend Engineering Engineering Bike Path $2,145.25 Tri-City Blacktop Repair Manor Dr. $335.00 US Bank Office, FD, and Misc. Supplies $1,822.83 Vollertson, Britt, & Gors. Fee for Abstract of Title $130.00 Total $74,119.25 PAYROLL Mary Frances Blevins $994.16 Paula McIntosh $997.24 TOTAL PAID $1,941.40 PUBLIC COMMUNICATIONS: Paul Loete and Kristin Crawford from MSA presented the Council with a Storm Water Detention Evaluation and a Sanitary Sewer Evaluation. The purpose of the storm water evaluation is to decide if the Riverdale Sewer System can accommodate any additions to the current system and how much more the system could tolerate. The purpose of the storm water detention evaluation is to alleviate the current problems and find solutions to make sure the neighbors near the detention pond do not have water issues in their yards or homes. Mr. Loete and Ms. Crawford documented on their progress to date and listed the items that still need to be reviewed. They will have a final analysis at the next council meeting. UNFINISHED BUSINESS: Tully Heath from Ament gave an update of Volunteer Square Park. The work is complete and the final payment to Kelly Construction had been submitted. Hupp made arrangements for members of the Riverdale Fire Department to receive flu vaccines and Hepatitis B vaccines at Genesis Clinic on Spring St. in Davenport. The flu shots are $20.00 and the hepatitis shots are $80.00 each. Genesis Clinic would bill Riverdale. Hupp made a motion to allow each of our firemen to get a flu shot, hepatitis B shot, titer test, and the HINI shot when it becomes available. Seconded by Halsey. Roll call vote: all ayes. Hupp with the help of Attorney Reier created a Park and Gazebo reservation form. There was discussion as to what the form should or should not state. Hupp made a motion to accept the parks reservation form with the corrections that were made, seconded by Franklin. Roll call vote: all ayes. Hupp made a motion to form a committee for the Volunteer Square Park Kiosks. The committee members will be Dale Hupp, Linda Hupp, Teri Stickler, Rosie Parry, and Mary Hansen. A committee chairman will be named by the committee. Seconded by Franklin, roll call vote: all ayes. NEW BUSINESS: Fire Chief Bruns gave the Fire Department Report for August 18 through September 15, 2009. They had 2 fire calls, 7 EMS calls; tree down across Manor Dr. Training was emergency vehicle operation, triage, and MCI communication. They also held a fall cleanup. An additional bid was received from Kelly Concrete for $848.00 for repair of the existing curb and handicap ramp at the entryway at City Hall/Fire station. When they originally started the work they felt there was more repair work to be done than on the original bid. A motion was made by Hupp to do the additional work at the cost of $848.00, seconded by Littrel. Roll call vote: all ayes. The Alcohol Permit for the Riverdale Pub was presented. A motion was made by Littrel to approve the permit for the Riverdale Pub, seconded by Channon. Roll call vote: Halsey – no, Channon – aye, Hupp – aye, Littrel – aye, Franklin – no. Motion carried. Judy Hiles is going to do the Riverdale calendars for 2010. The calendar is going to feature the Riverdale Fire Department. Hupp made a motion to purchase 300 calendars for the cost of $875.00, seconded by Halsey. Roll call vote: all ayes. A motion was made by Hupp to hold a Retirement Reception for Mary Hansen on November 8, from 2:00 until 4:00 not to exceed the cost of $300.00 and if that date works for Mary. Seconded by Halsey, roll call vote: all ayes. The installation of storm sewer and catch basin on Wisteria Lane was discussed. A motion was made by Littrel to get another bid not to exceed $15,575.00 and work completed as outlined in previous bid and to go with the lowest bid. Seconded by Halsey, roll call vote: all ayes. Riverdale received a letter from Iowa American Water stating that we needed to install a Backflow Prevention Device in the line that serves as the buildings sprinkler system. Chief Bruns stated that it already has a single check valve and the water company wants a double check valve. Halsey made a motion to table until we have more information, seconded by Channon. Roll call vote: all ayes. Hupp made a motion that we address putting up the new swing set at Haven’s Acres Park in the spring, seconded by Halsey. Roll call vote: all ayes. Halsey made a motion to set the Trick – Or – Treat date as October 31, 2009 from 5:00 p.m. until 7:00 p.m. Seconded by Channon, roll call vote: all ayes. A motion was made by Hupp to set a Public Hearing Date for the next phase of Belmont Road for November 3, 2009 at 6:30 p.m. Seconded by Channon, roll call vote: all ayes. Franklin made a motion to write a letter to the citizens of Riverdale concerning the tax levy for the Road Replacement Fund and Fire Truck Replacement and Overhaul Fund. The letter will be reviewed by Hupp and all expenses concerning the letter to be paid by Franklin. Seconded by Littrel. Roll call vote: all ayes. Franklin reported on the Roadway Maintenance and Fire Truck Replacement and Overhaul Fund. He explained how he arrived at the dollar figures stating that we have no way of really knowing what inflation rates or what future costs will be, the important part is to start planning and saving now for the future of Riverdale. Hupp looked into purchasing trees for Bicentennial Park. Hupp made a motion to purchase trees from Aunt Rhodie’s not to exceed $1,800.00, seconded by Halsey. Roll call vote: all ayes. Franklin made a motion to table purchasing material for new bows as well as money to expend for holiday decorations until the October 20 meeting, seconded by Halsey. Roll call vote: all ayes. COMMITTEE REPORTS: Hupp presented two forms she created for committees and other groups to post their agenda’s and complete their minutes. The forms will be available at the City Office. Littrel reported that a bid for fixing the hill on Fenno Road will be on the October 20th agenda. Franklin wanted to make sure that the Public Meeting on October 20, 2009 at 6:00 p.m. will be posted. COMMUNICATIONS FROM THE COUNCIL AND OTHER CITY OFFICIALS Halsey thanked Doug Littrel for moving all the mulch from Bicentennial Park to Havens Acres Park. He has spent a lot time moving and spreading the mulch. Channon thanked the Mayor and Council for the opportunity of attending the League of Cities activities in Davenport last week. Jim Beran mentioned that Boyler’s is violating City Ordinances by having junk cars and letting their property look terrible. Mayor Grindle will call and talk to them about the problems. Channon thanked the Fire Department for the Open House. Mayor Grindle wanted to thank the residents for coming to the Fire Departments Open House and showing their support. Also to thank all the volunteers who helped with the Open House. Mayor Grindle also wanted to thank everyone who volunteers their time for any projects in Riverdale. A motion was made by Halsey to adjourn at 9:42 p.m. seconded by Channon. Roll call vote: all ayes, motion carried. ________________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:07 p.m. on Tuesday, October 20, 2009 Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey, Also present: Attorney Angela Reier, Fire Chief Floyd Bruns, Ron & Rosalee McDaniel, Charles Harrington, Ron Huff, Richard Wells, Teri Stickler, Ann Shoultz, Jim Beran, Sonya Paddock, Jean Meer, Jamie & Lonnie Logan, Ladd Tucker from Allied Waste, Bonnie & Dennis Keeley, Pat Mohr, Kristin Crawford and Paul Loete from MSA, Harry Pelton, Jason Holdorf & Brian Friese from Missman Stanley, and Kirk Barkdoll from Scott Community College. Agenda: Littrel made a motion to approve the agenda for October 20, 2009. Hupp made a motion to move the Closed Session to the first item on New Business and then approve agenda with said change, seconded by Franklin. Roll call: all ayes, motion carried Minutes: It was moved by Franklin to approve the minutes from the meeting dated 10/06/09 as written, seconded by Littrel. Roll call vote: all ayes, motion carried. Warrants: Franklin made a motion to approve the warrants for October 20, 2009 as written, seconded by Channon. Roll call vote: all ayes, motion carried. CLAIMS LIST October 6, 2009 VENDOR NAME REFERENCE TOTAL Allied Waste Garbage Service $2,500.00 Ament Engineering Engineering Park $144.00 AT&T Telephone $84.05 Computer Team, Inc. Computer Repair $183.45 Grass Groomers Porta-A-Potties Parks $200.00 Iowa American Water Water Utilities $85.50 Iowa One Call Iowa One Call $18.90 IPERS IPERS $455.14 Mediacom Internet Service $47.95 Mid-American Energy Utility $10.98 Phillips Conoco 76 Fuel FD $211.35 Q West Telephone City Hall $173.68 QC Analytical Water Test $372.00 Quad City Bank & Trust Payroll Taxes $957.11 Quad City Times Publishing $136.27 Racom Edacs Access $48.06 Sandry Fire Supply, LLC FD Lights $124.00 Scott County Library Library Payment $11,447.00 Stanley, Lande, & Hunter Legal Expenses $9,279.04 Tri-City Blacktop Fenno Road Project $3,838.27 Tri-State Fire Control FD Uniforms $730.00 General Total $26,043.97 Capital Improvement $4,630.78 Storm Water $372.00 Total $31,046.75 PAYROLL Mary Frances Blevins $543.74 Paula McIntosh $733.49 TOTAL PAID $1,277.23 PUBLIC COMMUNICATIONS: Ladd Tucker from Allied Waste attended the meeting to explain the Solid Waste and Recycling Options for the new contract with Allied Waste. With option A everything would stay the same as our current 3 year contract with a slight increase in cost each year. Option B is a 5 year contract. It would include a 95 gallon cart for trash and a 65 gallon cart for recycling. The recycling would be picked up every other week and this contract also includes 2 City wide clean up days. The cost of the 5 year contract is slightly more than the 3 year contract. Hupp asked if you had more garbage than the 95 gallon could hold, could a homeowner still set out a regular can to be picked up. The answer was yes. After more discussion Hupp made a motion to go with Option B with Allied Waste for 5 years provided that you could set out regular garbage cans if needed, seconded by Franklin. Roll call vote: Channon – no, Franklin – aye, Halsey – aye, Littrel – no, Hupp – aye, motion carried. Teri Stickler read a “Letter to the Editor” from George Seaberg. Mr. Seaberg acted as a “Guardian” on one of the “Honor Flights” from the Quad Cities to Washington DC. Mr. Seaberg talked about the adventure and had accompanied Jim Perry. Mr. Seaberg summed up the day’s surprises in the phrase “compassion and respect” Mr. Seaberg said when they reached Dulles Airport fire trucks “saluted” the plane by shooting water over the aircraft much like crossed swords at military ceremonies. One of the highlights was the appearance of Bob and Elizabeth Dole who talked to every veteran. As their flight arrived in Moline at 1:00 a.m.they were met with a bagpipe player, with 300 others applauding. Jeff and Susie Tunberg passed out Whitey’s Camo ice cream. Mr. Seaberg stated it was a privilege to be part of the Honor Flight. Mayor Grindle and the council stated that they were proud to know that Mr. Seaberg had the privilege of accompanying a WWII Veteran on the Honor Flight. UNFINISHED BUSINESS: A motion was made by Franklin at 7:35 p.m. to enter in to Closed Session Pursuant to Iowa Code Section 21.5(c) to Discuss Matters Presently in Litigation with Counsel, Including City of Riverdale v. Diercks, Picton, & Randol, Equity No. 11098, and the City of Riverdale v. Diercks, Equity No. 111996. Seconded by Halsey. Roll call vote: all ayes motion carried. Council entered in to open session at 8:35 p.m. Franklin noted that no decisions had been made during the Closed Session. Kristin Crawford and Paul Loete from MSA gave updates on the Sanitary Sewer Evaluation and the Storm Water Detention Evaluation. Ms. Crawford had spread sheets and maps of how the Sanitary Sewer currently operates and it was MSA’s conclusion that the Riverdale sewer system could accommodate what Scott Community College wants to add on as well as accommodate any new housing that may develop in the future. Franklin asked why Scott Community College could not go the other direction. Kirk Barkdoll from SCC stated it was because of the cost. It is 1200 square feet for them to tie in at Manor Drive and it would double the cost to go the other direction. Mr. Loete recommended that we approve the Application. The Application was not on the agenda so a special meeting will be held October 22, 2009 at 6:00 p.m. Littrel made a motion to hold a special meeting on October 22, 2009 at 6:00 p.m. to review the Application For Sewer Connection Permit, seconded by Halsey. Roll call vote: all ayes, motion carried. Ms. Crawford reported that MSA had found major issues with the Detention Pond. Mr. Loete would like to come up with a short term solution and then work for a more permanent solution to alleviate the problems. Mr. Loete suggested that the City create a committee to meet with MSA and Scott Community College. MSA had some ideas to create a Rain Garden for Fenno Drive for storm water retention. Mr. Loete thought some of the cost would come from the County, but found out that only applies to private homeowner. Mr. Loete thought we might look for some funding through I-Jobs. Hupp made a motion to table New Bows and Holiday Decorations until the November 3, 2009 meeting, seconded by Halsey. Roll call vote: all ayes, motion carried. Two bids were received for installing catch basins on Wisteria Drive. A motion was made by Littrel to accept the bid from Centennial Contractors for $12,650.00, seconded by Halsey. Roll call vote: all ayes, motion carried. Fire Chief Floyd Bruns and Jim Beran had met with Iowa American Water concerning the Back Flow Devise for the FD Sprinkler System that services City Hall. Iowa American Water insists this has to be done. A bid was received from Tri-State for $6,574.00. This would make us compliant with The State of Iowa Department of Public Health. Halsey moved that we hire Tri-City to complete this required work for the cost of $6,574.00, seconded by Littrel. Roll call vote: all ayes, motion carried. A series of Budget Workshops are held each fall at various places throughout Iowa. A motion was made by Hupp to send Mayor Grindle and Franklin to the Budget Workshop. The motion was amended by Littrel to send Mayor, any Council, City Clerk or Assistant City Clerk to the Budget Workshop and cover travel expenses for all attending Seconded by Halsey. Roll call vote: all ayes, motion carried. The flag pole donation was tabled until the November 3, 2009 meeting. NEW BUSINESS: Sonya Paddock attended the Council Meeting to talk about holding a Monthly Caregiver Support Group and to waive the fees for the Community Room. Ms. Paddock gave the Council some handouts and asked that they review them and she would attend another Council Meeting to hear what the Council may decide. Littrel made a motion to table the work that may be done at the end of Fenno Drive until a later date, seconded by Hupp. Roll call vote: all ayes, motion carried. A 28E Agreement with Bettendorf for snow removal on Belmont Road was discussed. A letter was received and read from Wally Mook, Director of Public Works for Bettendorf. Mr. Mook stated that the new surface on Belmont Road will require a non-salt ice melt for the first year. A 28E Agreement will be drawn up and this will be on the next agenda. A motion was made by Franklin to authorize Attorney Reier to formulate a 28E Agreement with Bettendorf for the snow removal on Belmont Road at a cost of approximately $1,700.00 per year for two years, seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle had already spoken with our current snow contract person, Mr. Mahler, and this agreement with Bettendorf is ok with him. A notation will be made on Mr. Mahler’s contract stating the new terms and will require a signature from him. Moving a tree in Haven’s Acres Park to another location was discussed. A motion was made by Littrel to move the tree to another park location as directed by Hupp not to exceed $500.00, seconded by Hupp. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Hupp stated that the new trees were planted at Bicentennial Park. She wanted everyone to notice them as they go by they are really beautiful trees. She also wanted to thank Teri Stickler for help watering them. A note will be put in the newsletter about the new carts that will be used for our new garbage contract with Allied Waste. Residents can choose the size of cart they would prefer. COMMUNICATIONS FROM THE COUNCIL AND OTHER CITY OFFICIALS: Mayor Grindle thanked everyone for staying through this long meeting. A motion was made by Halsey to adjourn at 10:02 p.m. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk ------------------------------------------------------------------------------------------------------------------------- CUT AND MAIL BACK OR PLACE IN MAIL BOX AT RIVERDALE CITY HALL Residents of Riverdale: October 22, 2009 Riverdale has entered into a new contract agreement with Allied Waste. The new contract will eventually utilize the new automated cart system. The carts will be provided by Allied Waste. Each homeowner will be provided with a 95 gallon cart for trash and a 65 gallon cart for recycling. The recycling will be picked up every other week. Regular trash and yard waste will still be picked up weekly. Homeowners can choose to use a 65 gallon cart instead of the 95 gallon cart for trash. We have both sizes on display in City Hall. We encourage you to stop in to look them over and decide which size is more convenient for you. We need to let Allied Waste know as soon as possible so they can get the correct sizes ordered. If you have a preference without looking them over please check a size below and return or call City Hall at 355-2511. If you do not specify a size you will automatically receive a 95 gallon cart. 95 gallon________ 65 gallon________ Name________________________________ Address______________________________ 2 From the City of Riverdale October 2009 Paula and Mary Frances have open office hours for the public on Tuesday, Wednesday & Thursday from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and I will get back to you as soon as possible. Thank you. Fire Department Report for August 18 to September15, 2009 Calls: 2-Fire Call 7-EMS call 1-Tree Across Manor Training: Emergency Vehicle Operation Triage and MCI Communication Other: Fall Cleanup Serve your community-Come and join us! Please make every effort to not mow/rake leaves and grass into the street which then goes into the storm drains. The storm water management program is a federally mandated program to clean up what goes into our streams, creeks, and rivers. Everyone’s effort can Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro-Tem Contracted Support Service & Budget Cheryl Channon (332-4730)- Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343) – Infrastructure & NPDES Management Mayor Jeffrey Grindle (349-7606) Lou Wren, Zoning Inspector, (355-1300) Please contact him regarding any construction projects. cTRICK OR TREATc Will be Saturday, October 31st From 5-7 p.m. BOO! Please make every effort to not mow/rake leaves and grass into the street which then goes into the storm drains. The storm water management program is a federally mandated program to clean up what goes into our streams, creeks, and rivers. Everyone’s effort can make a big impact. Thank you for your help! PLEASE REMEMBER TO BURN YARD WASTE ON PRIVATE PROPERTY ONLY. DO NOT BURN YARD WASTE IN THE STREET. ALL FIRES NEED TO BE EXTINGUISHED AT NIGHT. THE REQUIREMENTS FOR YARD WASTE PICKUP IS THAT THE YARD WASTES BE PLACE IN KRAFT PAPER BAGS OR IN GARBAGE CANS MARKED YARD WASTE FOR PICKUP. ALSO, STICKS OR BRANCHES NEED TO BE BUNDLED IN LENGTHS NOT TO EXCEED 4 FEET. VOLUNTEERS NEEDED The Holiday Lights will be set up on Saturday, November 21st anybody wishing to help can meet at City Hall at 9a.m. Come One Come All !!