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HomeMy Public PortalAboutApril 09 FYI The City would like to clarify on how to give donations to the RIVERDALE FIRE DEPARTMENT. If you write a check or give cash you MUST specify that it goes to the RIVERDALE FIRE FIGHTERS ASSOC. If your donations are NOT given in this manner, then your donation will go to the City’s General Fund. Happy 100th Birthday Ken Sheridan OFFICIAL MINUTES Mayor Grindle opened a Public Hearing of the Riverdale City Council at 6:38 p.m. The Public Hearing was concerning the “Notice of Intent To Commence A Public Improvement To Reconstruct Belmont Road Within The Corporate Limits Of The City Of Riverdale, Iowa” Mayor Grindle asked for any public comments. Richard Wells stated that he objected to the short notice of the Public Hearing. Mr. Wells then read a letter to the council to clarify his position: Public Meeting Concerning Belmont Road Restoration 07-April-2009 Objections to this public meeting. Notice of meeting not posted on website. Short notice posted on door of City Hall The purpose of this letter is to inform the public of my experiences with this project in particular the property acquisition. There is no intention of saying anything that went on was illegal, but even that definition was bent and twisted to the limit. I have learned that the definition of “fair” in legal terms has nothing to do with common sense, truth, keeping your word, or ethics in general. Before any proposal to acquire property was received two members of the city council visited my former mother-in-law Lucille Hass, this was pertaining to an action of illegal trespass by members of a survey crew that had been notified they did not have permission to be on the property. I presume their intentions were honorable and they intended to assure her that her wishes concerning her property would be respected. Lucille informed them that the city could have the property they needed for the road and she did not want any money for it. She also informed them that previously property along the road had been stolen and she had never agreed to or signed anything agreeing to this theft. Both city council members assured her that Riverdale would never seize her property by eminent domain and that the road would be constructed without bothering her property. On December 18 a parcel was received from Missman Stanley containing an eminent domain survey report saying they had been authorized to acquire the property required for the Belmont Road Project. Prior to this time things were simple, the land for the road would have been deeded to the city at no cost and all the city had to do was take care of the property they had been given to construct the road. Instead the city chose to spend thousands, if not tens of thousands for lawyers, appraisers, and engineers to construct a proposal to steal the property they wanted to acquire. They based their proposal on some meeting minutes of the Scott County Board of Supervisors dated May 02 1955 supposedly establishing a highway by petition. The Town of Riverdale was incorporated on December 10, 1950 This property was annexed by Town of Riverdale on September 8, 1954 The supposed petition refers to road #96 & 403, Belmont Road was named on a Manor Hill plot plan dated and recorded in 1924. The petition is not dated was not recorded and contains a least one if not many fraudulent signatures. This petition was not in the board of supervisor’s minute book and I was refused information on where it could be located. The Scott County board did not have authority to change the plotted road form 40’ to 66’ easement, as this property was part of the incorporated Town of Riverdale. I maintain that the city’s representative Mr. Robert Ryken did not negotiate in any definition of the word, and he stated several times that he did not have authority to make any changes to the written proposal. He did not offer our suggested minor changes to the December 10 proposal to the city in a reasonable manner but instead started another costly appraisal review and engineering revisions that will leave the city with a less desirable result and a greater cost. The city’s acquisition of this property is not an easement, a permanent easement already exists. When the city takes title to the property it acquires all rights and obligations of any property owner. With our alternate proposal this area would be a reasonably flat area that could and would be mowed by the adjacent property owner to a neat appearance. The present proposal calls for a slope that is very close to what exists now which looks like a trash filled pile of brush. The only reason this project was ever considered was that 90% of the cost was covered by money from the state of Iowa, the remaining cost to be divided equally between the cities of Bettendorf and Riverdale. With this in mind after deducting the cost of removing several tons of dirt, removing five (5) large trees, and reseeding over 5,000 square feet of property the resulting cost to the City of Riverdale would be less than 10% of the price first offered and may result in a net profit to the city. At this time the city of Riverdale and/or its negotiator (who appears to have the city of Bettendorf’s interests as his main goal) intends to reject any revisions or changes and proceed with condemnation without offering anything in return. This does not have to proceed in this manner. On March 27 I called Mayor Jeff Grindle to complain about Mr. Ryken’s refusal to negotiate on this land acquisition, he assured me he would have Mr. Ryken contact me. At this point I offered the city a proposal that we would deed the property to the city of Riverdale at no cost if they would incorporate a retaining wall along part of the acquired property at the existing elevation of the property line, he could not comment on this because of the eminent domain proceedings. Acceptance of this proposal will create an attractive roadway; result in a maintainance cost free property, and at no increased costs to the city of Riverdale. At this time I will repeat the same offer, no more appraisals, no more attorney fees, no more negotiations. Have the city attorney draft the proposal per these terms and it will be signed. Delores M. Wells Executor Lucille I. Hass Estate Franklin asked Mr. Wells to explain exactly what he wanted. Mr. Wells said he was willing to deed the property to the City at no cost if only the City would incorporate a retaining wall. Mr. Wells feels that he has made a fair proposal and asked the Council to at least consider the idea. Hupp then asked why we couldn’t consider the retaining wall, and what kind of wall was Mr. Wells asking for. Channon stated she thought part of the problems were that since this project involves Bettendorf that sometimes the plans went to Bettendorf and then did not get back to Riverdale in a timely fashion. City Attorney, Angela Reier thought there may be miscommunication from all involved. She suggested that Mayor Grindle, Franklin, and Channon meet with Mr. Wells and see if they can reach an agreement. Mr. Wells also stated that the condition of that area right now is a safety issue because of all the weeds and brush. It is very hard to see oncoming traffic when exiting the driveway. Franklin made a motion to adjourn the Public Hearing at 7:18 p.m. seconded by Channon. Roll call vote: all ayes. Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:33 p.m. on Tuesday April 7, 2009. Roll Call: Present: Channon, Franklin, Littrel, Hupp, Absent: Halsey Also present: Charles Harrington, Teri Stickler, Richard Wells, Dale Hupp, Mary Frances Blevins, Floyd Bruns, Harry Pelton, Judy Hiles, Chad Macke, Michael Dulaney and Bruce and Rhonda Skahill. Agenda: Mayor Grindle asked to move the agenda item concerning the 4th of July to the beginning of the New Business list and the item concerning the flag brackets on the poles being removed to item number 2 on New Business. Then a motion was made by Franklin to approve the agenda, seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: The minutes from the meeting dated 03/17/09 were presented. Channon made a motion to approve the minutes from the dated 03/17/09, seconded by Littel. Roll call vote: all ayes. Warrants: Franklin wanted it noted that the $4.95 listed on the warrants payable to him was for postage for the SCRA Grant that he submitted. A motion was made by Franklin and seconded by Channon to approve the following warrants for payment. Roll call vote: Channon – aye, Hupp – abstain, Littrel – aye, Franklin – aye. April 7, 2009 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-53 RACOM edacs access $82.65 10-53 TOTAL COMMUNICATION supplies $67.79 10-53 US BANK - PETE'S GARAGE repair chain saw $112.95 10-53 US BANK - UPS STORE postage $9.01 10-54 HEIMAN FIRE EQUIPMENT batteries $433.35 10-54 US BANK- PROGRESSIVE MEDICAL medical supplies $391.90 10-54 US BANK - EMERGENCY MEDICAL PROD. medical supplies $52.20 10-54 K&K HARDWARE supplies $22.76 10-55 CONCENTRA testing $67.00 10-57 MICKEY'S CATERING SERVICE catering $1,613.41 10-57 SMOKE-EATER 25 subscriptions $150.00 10-57 K&K HARDWARE rental $33.00 10-57 LASER CUT IMAGES awards $25.50 10-58 SEDLAK STUDIO vinyl of Sedlak painting 911 $400.00 20-11 TRI-CITY BLACKTOP, INC. fill pot holes $240.00 20-50 MAHLER CONCRETE & EXCAVATING CO. plowing & salt 3-29-09 $1,440.00 20-90 ALLIED WASTE garbage & recycling $2,400.00 40-30 MID AMERICAN utilities $10.79 40-30 CRIBBS lawn care $307.22 60-20 MARY FRANCES BLEVINS semi monthly $1,148.95 60-20 PAULA MC INTOSH semi monthly $828.19 60-40 STANLEY, LANDE & HUNTER declaratory judgment, A. Diercks $1,973.47 60-40 STANLEY, LANDE & HUNTER general $2,429.95 60-40 STANLEY, LANDE & HUNTER open meetings/open records $812.50 60-40 STANLEY, LANDE & HUNTER declaratory judgment, T. Picton $2,828.64 60-51 IOWA AMERICAN WATER utilities $72.15 60-52 CRIBBS lawn care $1,217.24 60-52 MYRA HALSEY March service $200.00 60-61 QUAD CITY TIMES publishing $226.31 60-62 PITNEY BOWES postal fees $206.99 60-62 US BANK - POSTMASTER 5 certified mailings $32.05 60-62 MILLTOWN WOOD PRODUCTS, INC computer desk & swing door $1,485.00 60-63 PAULA MC INTOSH supplies $3.06 60-63 JACK FRANKLIN postage $4.95 60-63 US BANK - STAPLES supplies $304.25 60-63 BI-STATE REGIONAL COMISSION membership 4-09 to 6-30-09 $257.00 60-63 BETTENDORF OFFICE PRODUCTS toner $44.95 60-70 UNITED INSURANCE COUNSELORS, INC premium $154.00 80 STANLEY, LANDE & HUNTER Belmont Road Project $1,087.65 80 STANLEY, LANDE & HUNTER Bike Path construction $28.00 Total Gen. Fund Warrants $23,204.83 SEWER FUND 90-20 CITY OF DAVENPORT $5,067.00 90-20 CITY OF DAVENPORT $2,007.22 RECEIPTS Room Rent $110.00 copies, service fees $30.25 QC Bank CD interest $1,586.85 QC Bank CD interest $1,289.31 QC Bank CD interest $1,495.89 QC Bank CD interest $743.84 Alcoa, light repair $98.18 IPAIT Capital Improvement March-09 $173.28 IPAIT Sewer March-09 $122.60 Local Option Sale Tax March-09 $10,306.40 American Water Payment March-09 $171.96 American Water Payment, Int March-09 $1.33 PUBLIC COMMUNICATIONS: Chad Macke from Ament attended the meeting to give an update on the Volunteer Square Park Project. The concrete has been poured and stamped for the Gazebo. The conduit is in place for the electrical work. The Gazebo will be installed very soon. Work is progressing as weather permits. Harry Pelton stated that the entrance post lights on Manor Drive were not working properly. They are now fixed, but need to have locks installed for safety reasons. Littrel will install the locks on the light poles and keys will be kept in the Clerks Office. UNFINISHED BUSINESS: Littrel reported on the Fenno Road project. He is in the process of obtaining bids now that the plans and specs are complete. He is working with Attorney Reier on this project. Franklin reported on the issue of setting up sub funds for Road Replacement and Fire Department Replacement Funds. Franklin thought we should name the Fire Department Fund as a Replacement Fund and also something that might include large replacement items as well as large maintenance issues. Attorney Reier will work with Franklin and have a Resolution ready for the next council meeting. NEW BUSINESS: Judy Hiles volunteered to Chair Riverdale’s 4th of July Celebration. A motion was made by Hupp to name Judy as the Chairperson. Seconded by Channon, roll call vote: all ayes, motion carried. Mrs. Hiles asked if there was a way we could retrieve the brackets that are on the light poles being replaced on Highway 67. These brackets were used for the Riverdale banners that were used for a past celebration. Mrs. Hiles thought we may use these banners at another time and we should save the brackets instead of having to replace them at a later date. Mayor Grindle said he would check on it. Franklin made a motion for Approval of Acquisition of Project Parcel 31 and Temporary Construction Easement from David and Connie Dayton for $574.00. Seconded by Littrel. Roll call vote: all ayes, motion carried. Littrel made a motion for Approval of Acquisition of Project 29 and Temporary Construction Easement from Michael L. Dulaney for $2,500.00. Seconded by Hupp. Roll call vote: all ayes, motion carried. Attorney Reier read Resolution number 2009-07. RESOLUTION AUTHORIZING CONDEMNATION, IF NECESSARY, FOR IMPROVEMENTS TO BELMONT ROAD WITHIN THE CITY OF RIVERDALE, IOWA WHEREAS, the Council has set a public hearing on the matter of making improvements to the road system of the City, to wit, the reconstruction of Belmont Road (the “Improvements”); WHEREAS, use of eminent domain may be necessary in order to obtain the ground necessary for the Improvements; and WHEREAS, the Council has heard the comments of the public on this matter, and reviewed all written correspondence, and other materials related to the Improvements. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, as follows: 1. That the Clerk has properly provided notice to all property owners who may be subject to condemnation if this project proceeds. 2. That the Clerk has properly placed a public notice in a paper of general circulation in the City of the public hearing. 3 That there exists a reasonable expectation that the City will be able to construct the Improvements called for in this resolution, comply with all standards, and obtain permits required by law. 4. That the Council hereby declares that the project is funded and shall proceed upon the complete acquisition, by negotiated sale or condemnation, of the ground needed therefore. 5. That there are two property owners from whom ground is needed at this time. They are: (a) Estate of Lucille Haas, c/o Richard and Delores Wells, Executor, 312 Belmont Road, Riverdale, IA 52722; and (b) Mr. and Mrs. Bruce Skahill, 1153 Fenno Drive, Riverdale, IA 52722. 6. The ground required is shown on Exhibit A (consisting of 3 pages) and Exhibit B (consisting of 2 pages) and pursuant appraisal of the ground, the fair market value of the acquisition (right-of-way and construction easement) is set at $1,016.00 for Exhibit A and $45.00 for Exhibit B. 7. The City Attorney and the Right of Way Negotiator are directed to attempt good faith negotiations with the parties to determine if the needed ground may be acquired by settlement; however, in the event of failure of the negotiations, the City Attorney is authorized and directed to use eminent domain to acquire the property. Hupp asked how much time we had to decide on pursuing the condemnation. Mayor Grindle stated the the Resolution does not stop the negotiations. Franklin stated it is one of things that you approve and hope you never have to use. A motion was made by Franklin to approve Resolution # 2009-07, seconded by Channon. Roll call vote: all ayes, motion carried. Fire Chief Floyd Bruns gave a Fire Department report for December 16, 2008 through March 17, 2009. For 12/16/09 through 01/20/09: Calls – 2 EMS calls, 1 Fire, 2 Mutual Aid Fire, and 1 Car Accident. Training: Forcible Entry, Basic ICS Review, ICS. For 01-20-09 through 02/17/09: Calls: 2 EMS Calls, 1 Mutual Aid EMS, and 2 Mutual Aid Fire, Training: EMS Quarterly Recertification, MCI and Command Center Operation, and SCBA and PPE.For 02/17/09 through 03/17/09 Calls: 1 EMS Call, 1 Fire, 5 Mutual Aid Fire, 2 Mutual Aid EMS, and 1 Standby, Training: Aerial Class #2, Aerial Class #3, and Ground Ladders. An alcohol request was made for April 19, 2009. Channon made a motion to approve the request, seconded by Hupp. Roll call vote: Channon – aye, Hupp – aye, Littrel – aye, Franklin – abstain. A proclamation was read concerning Rock Island Mayor, Mark Schwiebert’s retirement. City of Riverdale PROCLAMATION WHEREAS, Mark Schwiebert is retiring after a 28 year career as an elected official in the City of Rock Island, Illinois. The last 20 years as Mayor. WHEREAS, There have been many citizens and organizations that have benefited from Mark Schwiebert’s leadership. WHEREAS, We are most grateful for Mark Schwiebert’s knowledge, insight, and leadership qualities. THEREFORE, The City of Riverdale recognizes and appreciates Mark Schwiebert’s many years of Public Service. A motion was made by Franklin to approve the Proclamation, seconded by Channon. Roll call vote: all ayes, motion carried. A contract was received from Eide Bailey to do a Financial Review due to a change in the City Clerk. The contract was received the day of the meeting so this will be tabled until the City Attorney can look over the contract. Hupp made a motion to table until a further date, seconded by Littrel. Roll call vote: all ayes, motion carried. Littrel presented a proposal from Milltown for $1275.00 on restructuring the office counter to make it 100% compliant for handicap accessibility. The front of the counter would have an area that slides out for a writing surface. A motion was made by Littrel to approve the work to be done by Milltown for $1275.00 and not to exceed $1300.00. Seconded by Hupp. Roll call vote: all ayes motion carried. City Clerk Paula McIntosh asked Council about attending the Iowa Municipal Professional’s Academy July 22-24,2009. Mayor Grindle stated that the Clerk’s wages and expenses would be paid by the City. Hupp made a motion that the City Clerk could attend the Academy, seconded by Channon. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: City Clerk Paula McIntosh presented the Financial Report for the month ending March 2009. A motion was made by Doug to approve the February 09 Financial Report, seconded by Channon. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin stated he had sent the Grant Application to the Scott County Regional Authority concerning the Bike Path Project. The Mayor and Council thanked him for putting that Grant Application together. Mayor Grindle responded to a letter received from Marie Randol.City of Riverdale Spending. I asked him for his definition of wasteful spending? Why does the City need two jaws of life? No answer. Mayor Grindle’s response is as follows: Wasteful Spending? “Why does the City need to 2 jaws of Life?” My answer to you: (It’s common sense). We need the jaws of life on 2 trucks. What if we have 2 emergencies and only 1 Jaws of Life available? (minutes count) What if you and your family had a wreck on State St., but our Jaws of Life Was already in use on Belmont Rd. or somewhere else in the Quad Cities, would you consider a second Jaws of Life Wasteful spending then? As Mayor of Riverdale the safety of your family and all residents come first. I would never consider this “wasteful spending”. How can anyone possibly put a value on life? Fire Chief Bruns stated that just a couple of weeks ago Riverdale assisted LeClaire on a call. There were 3 accidents at the same time. Mayor Grindle stated many of the Cities around us have more than one set of Jaws of Life. Seconds count in a potentially fatal accident. The Jaws of Life can prevent a fatality. A letter dated January 27, 2009 from Marie Randol asked a question concerning Mediacom. She stated since the idea of having Mediacom set up to tape and record all meetings was the Mayor’s idea, and had been discussed during mediation, why hadn’t that been done? Mayor Grindle stated that he felt the funds would be better spent in defense of the City. Littrel made a motion to adjourn at 8:23 p.m. Seconded by Channon. Roll call vote, all ayes. ________________________ ______________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh City Clerk City of Riverdale Board of Adjustment Minutes Public Hearing 4/9/09 Members Present: Fisher, Hiles, Seaberg, Pelton, McDaniel Presiding: Fisher. Recorder of Proceedings: Hiles Call to Order 7:00 Adjourned: 8:00 Guests present: Shirley Littrel, Jeff Grindle, Floyd Bruns, Doug Littrel, Rosalee McDaniel. Also attending was Jim Edgmond representing Howard R. Green Co on behalf of Scott Community College. The board of Adjustments conducted a public hearing regarding the request for variance from Scott Community College. Comments were heard from Mr. Edgmond and guests. Motion by Seaberg, seconded by Pelton to adjourn at 8:00. Motion approved by all. Meeting of the Board of Adjustment will be held April 23rd at 7:00PM to vote on the variance. Submitted by Dean Hiles Following is the Riverdale Egg Hunt report from Myra Halsey. Easter Egg Hunt was Saturday April 11, 2009. It was a beautiful sunny day. We were in the park about 12:00 hiding eggs, Dean and Beth, James Halsey, Monty and Gwen Halsey, Rhonda Hill and myself. Around 12:30 the kids started coming and the hunt wasn’t suppose to start until 1:00. We had to hold them back until all the kids were there. We had 328 eggs filled with candy. Jean Meer brought me several bags of candy. We wrapped all of those in individual packages and hid them. Also, Mary Fran donated some of the eggs. 1:00 came and the kids were really getting excited to go hunt the eggs and away they went searching everywhere. We had at least 100 people their including moms, dads, grandmas, grandpas and friends. All the kids were happy with their finds and some of them finished the afternoon playing in the park. Thank you City of Riverdale for the wonderful Easter Egg hunt and for the lovely park. Sincerely, Myra Halsey OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday, April 21, 2009. Roll Call: Present: Channon, Franklin, Littrel, Hupp, Halsey. Absent: None Agenda: A motion to approve the agenda was made by Franklin and seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: The minutes from the meeting dated 04/07/09 were presented. Channon made a motion to approve the minutes from the dated 04/07/09, seconded by Littrel. Roll call vote: Halsey – abstain, Channon – aye, Hupp – aye, Littrel – aye, Franklin – aye. Motion carried. Warrants: Halsey had questions about the City Attorney’s fees. Hupp asked how much had been paid to Kelly Construction for the Volunteer Park Project. Tully Heath from Ament stated that have been paid for work to date minus 5% that Ament Engineering holds as a retainer until the project is complete. Halsey made a motion to pay all warrants, seconded by Franklin. Roll call vote: all ayes, motion carried. April 21, 2009 General Fund ACCT # COMPANY DESCRIPTION AMOUNT 10-52 PHILLIPS 66 CONOCO76 fuel $60.82 10-53 BRAIN CHANNON tempest blower repair $143.62 10-54 TRI STATE supplies $824.30 10-90 HUMANE SOCIETY OF SCOTT animal control $90.00 20-13 DEPARTMENT OF NATURAL RES. permit NPDES $1,250.00 20-100 QC ANALYTICAL SERVICES,LLC March water samples $372.00 40-10 SCOTT COUNTY LIBRARY semi annual fee $10,807.50 0-30 MID AMERICAN ENERGY utilities $866.53 40-30 MID AMERICAN ENERGY utilities, gazebo $10.40 80 AMENT services 2-20-09 to 3-27-09 $1,440.00 80 KELLY CONSTRUCTION volunteer square park $48,844.72 40-30 HOMETOWN PLUMBING repair fountain at Haven's Acres Park $198.50 40-40 MAYRA HALSEY annual egg hunt supplies $49.07 60-20 MARY FRANCES BLEVINS semi monthly $841.40 60-20 PAULA MC INTOSH semi monthly $641.82 60-20 MARY HANSON monthly $73.25 60-20 US BANK withholding $1,014.85 60-20 IPERS withholding $470.12 60-40 STANLEY, LANDE & HUNTER declaratory judgement T. Picton $138.10 60-40 STANLEY, LANDE & HUNTER open records/ record meetings Picton $25.75 60-40 STANLEY, LANDE & HUNTER general, M. Randol $889.90 60-40 STANLEY, LANDE & HUNTER declaratory judgement A. Diercks $2,877.28 60-51 MID AMERICAN ENERGY utilities $909.74 60-51 QWEST monthly phone service & install jack $309.73 60-51 AT&T service $56.45 60-62 PITNEY BOWES postage meter refill $413.98 60-62 POSTMASTER box rental fee, 1 year $38.00 60-62 MEDIACOM online service $45.95 60-62 HARRY PELTON supplies $13.40 60-62 COMPUTER TEAM repair $104.50 60-63 IOWA ONE CALL service $18.00 60-63 IOWA LEAGUE OF CITIES clerk academy $170.00 80 STANLEY, LANDE & HUNTER Belmont Road Project $518.65 80 MICHAEL L. DULANEY acquisition of Project Parcel 29 & temporary Construction easement $2,500.00 TOTAL WARRANTS $77,028.33 SEWER FUND 90 CITY OF DAVENPORT $2,099.42 RECEIPTS IPAIT capitol improvement interest April-09 $124.45 IPAIT sewer interest April-09 $95.19 Eastern Iowa Redemption Center $40.60 Copies $7.00 Room rent $70.00 Scott County Treasurer February-09 $5,533.38 Scott County Treasurer March-09 $69,379.65 Riverdale Fire Fighters Association Checks Memorials $170.00 Riverdale Fire Fighters Association Cash Memorials $35.00 Alcoa Light Repair $674.00 Road Use Fund April-09 $4,137.35 Public Communications to the Council: Judy Hiles attended the meeting to give an update on the 4th of July Committee. She stated the committee will hold a meeting on April 30, 2009 at 7:00 p.m. at City Hall. Judy has contacted several people who have helped with the 4th of July Celebration in the past and everyone is willing to help. Sonya Paddock is working with Judy as a Co-Chair and will Chair the event next year. Judy asks that anyone that can volunteer some time to please contact her. Jim Beran stated that he was at Volunteer Park this morning and Kelly Construction was in the process of hooking up water to two hydrants to service the park. Mr. Beran felt the way there were hooking things up is all wrong and Kelly is making a big mistake that the City will be sorry for down the road. Tully Heath from Ament Engineering stated he was fully aware of the situation and the hydrants would be very sufficient for our needs at the park. Mr. Beran again said he would volunteer and get some help to conduct the upcoming census. Dick Hanson asked City Attorney, Angela Reier who her client was. She responded with, the Mayor and City Council. Dick asked if Riverdale was being charged for her services when someone other than the City employees called or e-mailed her. Angela said she forwards all e-mails to the City. If she is directed by the Mayor or Council to respond, she will, and then the City would be charge accordingly. Mr. Hanson asked if this had always been the case. Ms. Reier stated that at one time when we were without a City Clerk and the Asst. City Clerk was on vacation she was asked to handle the correspondence. Harry Pelton asked if there was something that could be done near his home where there was a water main break in the winter. The Water Company cleaned up the area at that time, but over the course of the winter it has left behind gravel, salt, and cinders and therefore has killed the grass. Mr. Pelton asked if the area could be graveled instead of seeded or new sod. He thinks every winter the grass would just get killed out again. Littrel stated that it needs to be good sized rock so it does not wash away. Mr. Pelton will also check with the Water Company and see what they would be willing to do for repairs. UNIFINISHED BUSINESS: City Attornery Angela Reier reviewed the contract between Riverdale and Eide Baily to do a financial audit for the City. Mayor Grindle stated that it is typical and necessary to do a financial audit when you have a change in Clerks. This protects the Clerk that left as well as the new Clerk. Hupp made a motion to move forward and hire Eide Baily for the financial audit, seconded by Channon. Roll call vote: all ayes, motion carried. Tully Heath from Ament Engineering gave an update on the Volunteer Park Project. He stated that Kelly Construction was working on the yard hydrants, the Gazebo was almost done and they would begin work on the storm sewers. He felt the project was going smoothly. Resolution # 2009-8 was read with reference to creating the funding for a Fire Department Truck Replacement and Overhaul Fund. A motion was made by Franklin to adopt Resolution # 2009-8, seconded by Littrel. Roll call vote: all ayes, motion carried. Whereas, the City of Riverdale must maintain and replace its fire trucks over time, including large maintenance items. NOW , THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that a fund, named “Fire Department Truck Replacement and Overhaul Fund”, will be held within the assets of the City of Riverdale, to be expended at the direction of the City Council for the purchase of new fire trucks as well as performance of large maintenance on existing fire trucks. A motion was made by Franklin to Fund the Fire Department Truck Replacement and Overhaul Fund and a Road Replacement Fund. Seconded by Channon. Roll call vote: all ayes, motion carried. Hupp made a motion to put $50,000.00 in the Fire Department Truck Replacement and Overhaul Fund and $50,000.00 in the Road Replacement Fund. Seconded by Littrel. Roll call vote: all ayes, motion carried. Tully Heath from Ament stated that he had the Opinion of cost for the Fenno Hill project. The total cost will be under $100,000.00 so Riverdale can just ask for bids rather than going out for Public Bids. Franklin made a motion to table until the May 5, 09 meeting and will set a date for the Public Hearing at that time. Seconded by Halsey. Roll call vote: all ayes, motion carried. Resolution # 2009-9 was read concerning the City Clerk’s Salary. A RESOLUTION SETTING THE CITY CLERK’S SALARY FOR THE CITY OF RIVERDALE. WHEREAS, a new City Clerk was hired by the City of Riverdale; and; WHEREAS, the prior City Clerk’s salary was set by Resolution # 2008-16, and needs to be revoked to reflect the current salary of the City Clerk. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, that resolution 2008-16 be revoked and the salary of the current City Clerk, Paula McIntosh, be set at $17.00 per hour, for the hours as authorized or affirmed by the Mayor. Passed and approved the 21st day of April, 2009, by the following vote: Motion made by Littrel to approve resolution # 208-9 seconded by Channon. Roll call vote: all ayes, motion carried. A motion was made by Franklin to send Assistant City Clerk, Mary Frances Blevins to the Iowa Municipals Professional’s Academy, seconded by Channon. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Channon reported that there has been a vehicle driving the wrong way on Belmont Rd. Now that the road construction is under way Belmont only allows traffic one direction. The Scott County Sheriff’s Office will be contacted. Littrel reported that the desk in the City Office is done and the only thing left to do is the wheelchair ramp. Franklin reported that the Budget Protest Hearing was held last week. We are gathering some paperwork that was requested from Steve Ford from the Iowa Department of Management. We will get that sent tomorrow. Halsey reported that there were some major erosion problems near Haven’s Acres. This needs to be addressed soon. Channon stated that yard waste was not being picked up by our waste hauler as well as Haven’s Acres being missed even for regular garbage. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Linda Hupp wanted to recognize some of the residents of Riverdale. Teri Stickler for cleaning up Manor Dr. Harry Pelton for keeping the City’s lights in working order, and Jean Meer for doing the flowers and keeping things looking nice around City Hall. Hupp asked how the Egg Hunt went. Halsey stated they had about 75 kids and it went really well. Thank you to Mayra Halsey for chairing that event. A reminder that Riverdale Spring Clean-Up is May 2, 2009 Halsey stated that he did not realize that the Riverdale Fire Departments Jaws of Life were 18 years old. He was glad that the City was purchasing another set. Mayor Jeff Grindle does not feel that the Public Safety items are in any way wasteful spending as Marie indicated in one of her e-mails. If Marie was interested in saving money she could save the 81/2 X 11 sheets of paper, envelopes, and 42 cent stamps and just drive down to City Hall and talk to the Mayor. Ms. Randol asked about a name of an Attorney that a citizen had mentioned (not by name) at a council meeting. If Ms. Randol wants this information she needs to go talk to that resident. Ms. Randol’s last question on this e-mail was “ What’s the point of writing to the City Attorney?” Mayor’s response: I would like to take this time to respond to concerns forwarded to my office by the City Attorney from Marie Randol. Mrs. Randol’s concern was that she feels it does not do any good to contact the city attorney. I agree with her. I am surprised that Marie, having served as a council person, on the Board of Adjustments, and who has held the position of City Historian, is unaware of the process of contacting our attorney. Perhaps it just simply slipped her mind. So once again I would like to refresh Marie’s memory. The due process is as follows: A citizen having a concern contacts the mayor. The Mayor may chose to directly answer the concern or forward the question to the City Attorney for assistance. In closing on this issue, any citizen contacting the City Attorney rather than the Mayor is just wasting their own time. The Attorney simply refers any issue back to the Mayor for review. Halsey made a motion to adjourn at 8:08 p.m. Seconded by Franklin. Roll call vote: all ayes. ______________________ ______________________ Jeffery J. Grindle, Mayor Attested by Paula McIntosh City Clerk City of Riverdale Board of Adjustment Minutes Meeting 4/23/2009 Members Present: Fisher, Hiles, Seaberg, Pelton, McDaniel. Presiding: Fisher. Recorder of Proceedings: Hiles Call to Order 7:02 Adjourned: 7:18 The Board of Adjustments met regarding the request for variance from Scott Community College. Minutes from the previous meeting: Motion to approve by Seaberg, second by Pelton. Minutes approved. Motion was made by Seaberg, seconded by Hiles to approve the variance. Roll Call vote on the variance requested from Scott Community College: Fisher – aye, Seaberg – aye, Pelton – aye, McDaniel – aye, Hiles - aye Variance approved. Fisher notified the Board of an upcoming meeting of the Planning and Zoning Committee to consider revisions to shed and garage ordinances. Motion by Hiles, seconded by Seaberg to adjourn at 7:18. Motion approved by all. Meeting of the Board of Adjustment will be held July 8th at 7:00pm to elect officers. Submitted by: Dean Hiles 2 From the CITY OF RIVERDALE April 2009 City of Riverdale Financial Report February 2009 GF Checking $29,385.99 GF CD’s $650,000.00 Sewer MM $12,517.90 IPAIT Sewer $190,759.99 IPAIT CI $249,375.53 CI CD’s $307,580.64 Awards Fund $90,335.83 Total of all Assets $1,529,955.88 City Hall office hours are Tuesday, Wednesday and Thursday from 10:00 a.m. until 5:00 p.m. Please stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and we will get back to you as soon as possible. Thank you. Update Your Riverdale Directory Welcome Back to Riverdale Bert & Art Rose 318 Circle Drive 4th of July Celebration ! Look for updated information in the next newsletter after the April 30th meeting. If you have questions please call Judy Hiles at 359-0053 DON’T FORGET MAY 2 SPRING CLEAN UP Fire Department Report for March 17 to April 20, 2009 Calls: 5 EMS 1 Mutual Aid Car Accident 1 Public Assistance Training: Aerial Class #4 Traffic Safety CVA Aerial Class #3 HazMat Other: Happy 100th Birthday Ken Sheridan Former Riverdale Resident Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle can be reached at 349-7606 Lou Wren is the Zoning Inspector. You may contact Lou at 355-1300. Please contact him regarding any construction projects.