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Home My Public Portal AboutTBM 2016-05-04FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, May 4, 2016 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Philip Vandernail; Mayor Pro -Tem; Eileen Waldow, Trustees; Katie Soles, Cody Clayton Taylor, Andy Miller, Parnell Quinn and Herb Meyring Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list Mayor Vandernail called the meeting to order at 7:00 p.m. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding the Fraser US Highway 40 Improvement Project and to include Town Manager Durbin, Town Attorney McGowan and Town Engineer Gagnon. Trustee Soles moved, and Trustee Taylor seconded the motion to enter executive session. Motion carried: 7-0. Enter: 5:00 p.m. Exit: 5:31 p.m. Attorney's Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney Trustee Soles moved, and Trustee Miller seconded the motion to exit executive session. Motion carried: 7-0. 2. Workshop: Meet & Greet - Winter Park Town Council, Winter Park/ Fraser Chamber of Commerce and Fraser Valley Metropolitan Recreation District Board's Page 2 of 4 3. Regular Meeting: Roll Call 4. Approval of Agenda: Trustee Quinn moved to approve the Agenda. Motion failed for lack of second. Trustee Miller moved, and Trustee Soles seconded the motion to approve the Agenda as amended moving consent agenda item f. Resolution 2016-05-02 Authorizing the Town Manager to enter into an MOU Aerial Adventure MOU to discussion item i. Motion carried: 7-0. 5. Consent Agenda: a) Minutes — April 20, 2016 b) Town Clerk Appointment — Lu Berger C) Treasurer Appointment — Nat Havens d) Judge Appointment — Georgia Noriyuki e) Resolution 2016-05-01 Authorizing Execution of an Easement Agreement for the Fraser River Trail around Mary's Pond Trustee Soles moved, and Trustee Meyring seconded the motion to approve the consent agenda. Motion carried: 7-0. 6. Open Forum: Jane Mather: Ehlers presentation Infiltration Work Plan Steve Sumrall: Infiltration 7. Public Hearings: a) Lost Boys Restaurant Group Liquor License Trustee Taylor moved, and Trustee Waldow seconded the motion to open the public hearing on Lost Boys Restaurant Group Liquor License. Motion carried: 7-0. TA McGowan briefed the Board on the Liquor License Hearing Procedure Items were entered into the record: Copy of Application Proof of Publication Clerk's Finding of Fact Police Department Findings Staff report Trustee Soles moved and Trustee Miller seconded the motion to accept the exhibits into the record. Motion carried: 7-0. Page 3 of 4 Fernan DeLeon addressed the Board regarding his desire to obtain a liquor license for One Love. Trustee Soles moved, and Trustee Waldow seconded the motion to close the public hearing on Lost Boys Restaurant Group Liquor License. Motion carried: 7-0. 8. Discussion and Possible Action Regarding: a) Resolution 2016-05-03 Lost Boys Restaurant Group Trustee Miller moved, and Trustee Soles seconded the motion to approve Resolution 2016-05-03 Lost Boys Restaurant Group. Motion carried: 7-0. b) Town Attorney Appointment — Rod McGowan Trustee Waldow requested an RFQ be sent out to look for an alternative to the Town Attorney. Trustee Soles, Miller, Taylor and Quinn voiced their disapproval of moving forward with the RFQ. Clark Lipscomb and Jane Mather spoke in favor of an RFQ Trustee Taylor moved, and Trustee Soles seconded the motion to approve Town Attorney Appointment — Rod McGowan. Motion carried: 7-0. TA McGowan was excused from the meeting. C) Resolution 2016-05-04 The Simple Life Real Estate Company Business Enhancement Grant Trustee Quinn recused himself from the meeting. TP Trotter outlined the business grant application. Staff is recommending that the TB approve this business enhancement grant request for $1743.09 to be spent on outdoor signage at The Simple Life Real Estate Company at the FVC. Trustee Soles moved, and Trustee Meyring seconded the motion to approve Resolution 2016-05-04 The Simple Life Real Estate Company Business Enhancement Grant. Motion carried: 6-0. d) Resolution 2016-05-05 Water Wastewater Committee Appointments TM Durbin outlined the makeup of the Water Wastewater Committee and the need to reappoint the members. Trustee Soles moved, and Trustee Quinn seconded the motion to approve Resolution 2016-05-05 Water Wastewater Committee Appointments. Motion carried: 6-1. e) Proposal to guide on the Fraser River 9. Page 4 of 4 Jeff Ehlert addressed the Board on his desire to guide on the Fraser River. Trustees directed staff to move forward with preparing an agreement to guide on the Fraser. f) Solid Waste Management Planning Initiative Update Laurie Batchelder Adams updated the Board on the Solid Waste Management Planning Initiative. g) Proposed Establishment of an Economic Development Advisory Committee Mayor Vandernail and TM Durbin outlined what a committee for economic Development may look like. Such a committee would help advise the Board on economic and local business matters. Trustees directed staff to move forward with establishing an Economic Development Committee. h) Proposed Economic Development Initiative Discussion held on development initiatives. Amendment 69 — Jeanne Nicholson Jeanne Nicholson spoke on Amendment 69. Resolution 2016-05-02 Authorizing the Town Manager to enter into an MOU Aerial Adventure MOU Proposing an MOU that would authorize them to do such work provided that they are responsible for securing the area and site restoration. This would not commit the Town to any future decision and all such work would be at their risk. Mather proposed allowing others to submit a proposal for the land use. Trustee Soles moved, and Trustee Meyring seconded the motion to approve Resolution 2016-05-02 Authorizing the Town Manager to enter into an MOU Aerial Adventure. Motion carried: 7-0. Other Business: Trustee Meyring moved, and Trustee Soles seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:40 p.m. OF F�S�'A Lu Berger, Town C rk SEAL COLORADO TOWN BOARD REGULAR MEETING REGISTRATION SHEET rviav 4. cv 10 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY Ga L,—.:s d 61- r1 M 01 X15 �rnqr) �f-LP-0y) 7Q" U� -4(t S rL�v, a v�_k �`t� �t 51 `M��e—'c �Ci✓ NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY l 173 �s � C� }-� f<-') va -e ✓ a '