HomeMy Public PortalAboutOct 10
FYI
FREE HOUSEHOLD HAZARDOUS MATERIAL & ELECTRONIC WASTE & DOCUMENT SHREDDING
COLLECTION EVENT TO
CELEBRATE AMERICA RECYCLES DAY
MONDAY - NOVEMBER 8, 2010
2:00p.m. - 6:15 p.m.
ALCOA Main Parking Lot
State Street, Riverdale
NO BUINESS WASTE, TIRES, OR APPLIANCES WILL BE ACCEPTED
Please remain in your vehicle at all time and NO SMOKING
OFFICIAL MINUTES
Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:05 p.m. on
Tuesday October 5, 2010.
Roll Call:
Present: Franklin, Channon, Hupp, Littrel, and Halsey. Also present: Charles Harrington, Paul Loete from MSA, Fire Chief Floyd Bruns, Dale Hupp, Attorney Reier, and Judy Hiles.
Agenda:
Franklin made a motion to approve the Agenda as written, seconded by Channon. Roll call vote: all ayes, motion carried.
Minutes:
Franklin made a correction to the minutes dated 09/21/10. In the first bullet in Unfinished Business to add another option was sculpting the drainage ditch. A motion was made by Franklin
to approve the minutes dated 09/21/10 with said correction, seconded by Littrel. Roll call vote: all ayes, motion carried.
Warrants:
Channon made a motion to approve the warrants for October 5, 2010 as listed, seconded by Franklin. Roll call vote: all ayes, motion carried. Paula mentioned a bill turned in earlier
in the day from Scott Carlson for $3,500.00 for removal of dead and invasive trees. This had been approved at an earlier council meeting. Franklin made a motion to amend the warrants
to include Scott Carlson’s bill, seconded by Channon. Roll call vote: all ayes, motion carried.
CLAIMS LIST OCTOBER 05, 2010
VENDOR NAME REFERENCE TOTAL
Advanced Business Systems Memory for Computer $150.00
American Test Center Safety Inspection for FD $1,560.00
Bi-State Regional Comm. Quarterly Dues $264.75
Carquest Vehicle Maintenance FD $101.56
Cribbs Landscaping Monthly Lawncare $1,560.96
Gabrilson Indoor Climate New Air Conditioner City Hall $3,932.82
Grass Groomers Porta Potties Parks $200.00
Interstate Power Systems, Inc. Vehicle Maintenance FD $1,425.03
K&K True Value Misc. Parks $288.07
Linda Hupp Mileage to Conference $74.20
Mid-American Energy Utilities $1,566.82
Midland Communications Repair Phones $172.50
MSA Engineering Park $5,289.50
Myra Halsey Janitorial $200.00
Qwest Telephone $4.05
QC Analytical Storm Sewer Repair $372.00
Quad City Times Publishing $141.30
The Green Thumbers Maintenance Agreement $266.00
US Bank Misc. Expense City Hall $389.43
Scott Carlson Tree Removal $3,500.00
Miller Construction Duck Creek Stabilization $2,911.35
TOTAL $24,370.34
PAYROLL 10/05/10
Paula McIntosh $814.62
Mary Frances Blevins $524.25
Jeff Grindle $279.15
Larry Brown $191.35
TOTAL $1,809.37
RECEIPTS FOR SEPTEMBER 30, 2010
Room Rent $75.00
Alcoa Sewer $6,641.60
CD Interest $1,424.11
Refund from Whitey’s $30.00
Transfer in from IPAIT $58,227.00
Local Option Sales Tax $10,064.22
Road Use Tax $6,278.79
IPAIT Interest Capital Improvement $34.49
IPAIT Interest Sewer $20.59
Property Tax $59,019.96
Property Tax Capital Improvement $14,719.79
Davenport Watercap Payment $112.73
TOTAL $156,673.28
UNFINISHED BUSINESS:
Paul Loete from MSA stated that there was no update since the last meeting on the Detention Pond. Attorney Reier had nothing to report on the Detention Pond.
Mr. Loete presented the Change Order from the Duck Creek Stabilization Project. Hupp made a motion to approve the Change Order, seconded by Halsey. Roll call vote: all ayes, motion carried.
Mr. Loete presented Pay Application #2 from Miller Construction for the Duck Creek Stabilization Project. This consists of the 5% retainage held by MSA until the completion of the project.
This includes a one year warranty. Mr. Loete recommended approval. Hupp made a motion to pay, Pay Application # 2 in the amount of $2,911.35 to Miller Construction & Excavating, seconded
by Halsey. Roll call vote: all ayes, motion carried. Mr. Loete presented the Statement of Final Completion and recommended approval. Channon moved to approve the Statement of Final Completion
as written, seconded by Littrel. Roll call vote: all ayes, motion carried.
NEW BUSINESS:
A motion was made by Littrel to allow City Clerk Paula McIntosh to publish all documents for the City to pursue the IDED Housing Fund Grant Application and to send letters to Riverdale
residents to see who might be interested in this Housing Rehabilitation Program. Seconded by Halsey. Roll call vote: all ayes, motion carried.
Halsey made a motion to approve the Alcohol License for Riverdale Pub, seconded by Littrel. Roll call vote: all ayes, motion carried.
Judy Hiles offered to do the Riverdale calendars again this year. Hupp made a motion to have Judy do 225 calendars at the cost of $600.00, seconded by Channon. Roll call vote: all ayes,
motion carried.
Fire Chief Floyd Bruns presented the Fire Department Report for August 17, to September 21, 2010. He also stated that the Fire Department had participated in the Alcoa Family Day. A
motion was made by Halsey to approve the Fire Department Report for the dates listed, seconded by Littrel. Roll call vote: all ayes, motion carried.
Franklin moved to enter into Closed Session at 7:40 p.m., seconded by Halsey. Roll call vote: all ayes, motion carried. Halsey motioned to recess for 5 minutes, seconded by Franklin.
Roll call vote: all ayes, motion carried.
Attorney Reier mentioned that no decisions were made in Closed Session and now in Open Session. Hupp made a motion to have a Special Meeting on October 14, 2010 at 5:30 p.m. Seconded
by Halsey. Roll call vote: all ayes, motion carried.
COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS:
Franklin stated that he had attended a Hazardous Mitigation Meeting. These meetings consist of making plans in case of disasters. Mr. Franklin had put together some history of Riverdale
for this meeting as well as stating where our residential areas are and any other types of things that need to be protected in Riverdale if there was a disaster.
Hupp mentioned that she and Paula had attended the Iowa League of Cities Conference in Coralville. They had attended three of the sessions and visited many of the vendor booths. Ms.
Hupp felt it was a good conference and was glad that she had the opportunity to attend.
Littrel stated that he would be getting in contact with the street sweepers and have our City streets cleaned by the middle of November.
Halsey reported that the railroad crossing on Kensington is complete.
Franklin stated we should thank Mayor Grindle for his perseverance on the getting the tracks repaired.
Mayor Grindle stated that our Maintenance person was busy repairing the basketball court at Havens Acres. Mr. Brown has repaired all the concrete as well as painting lines on the basketball
court.
Halsey made a motion to adjourn at 8:54 p.m. Seconded by Hupp.
__________________ _____________________________
Jeffrey J. Grindle Mayor Attested by: Paula McIntosh City Clerk
OFFICIAL MINUTES
Mayor Grindle opened a Special Meeting of the Riverdale City Council at 5:35 p.m. on October 14, 2010.
Roll call: Franklin, Channon, Hupp, and Halsey. Littrel was absent.
Also present Attorney Reier.
Franklin made a motion to approve the agenda as written, seconded by Channon. Roll call vote: all ayes, motion carried.
New Business:
Mayor Grindle stated we would go into Closed Session Pursuant to Iowa Code 21.5 (1) (c) To Discuss Claims With Counsel Where Litigation May Be Imminent and Disclosure Would Disadvantage
the Position of Riverdale Related to Claims With Scott Community College and the Welch Farm Related to the Storm Water Detention Pond Behind the Homes on Manor Drive and Drainage Therefrom
Franklin moved we go into go into Closed Session Pursuant to Iowa Code 21.5 (1) (c) at 5:37 p.m. as listed seconded by Halsey. Roll call vote: all ayes, motion carried.
Littrel arrived at 5:40 p.m.
Mayor Grindle stated that the Riverdale City Council was in Open Session at 6:20 p.m.
Littrel motioned to authorize Attorney Reier to write a letter to the owner’s of the Welch Farm indicating that Riverdale would like to proceed with the current drawings for the Storm
Water Run Off which involves an additional 60 feet of pipe, or in the alternative, to have the parcel surveyed and appraised for potential purchase by Riverdale. Seconded by Halsey.
Roll call vote: all ayes, motion carried.
Franklin made a motion to adjourn at 6:22 p.m. Seconded by Halsey. Roll call vote: all ayes, motion carried.
Jeffrey J. Grindle, Mayor Paula McIntosh, City Clerk
OFFICIAL MINUTES
Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:03 p.m. on
Tuesday October 19, 2010.
Roll Call:
Present: Franklin, Channon, Hupp, Littrel. Halsey was absent. Also present: Charles Harrington, Kristin Crawford from MSA, Fire Chief Floyd Bruns, Dale Hupp, Harry Pelton, and Attorney
John Sievers.
Agenda:
Franklin made a motion to remove an item from the agenda “Moving Money From the General Fund To Capital Improvement Fund” and then approve the Agenda as written, seconded by Hupp. Roll
call vote: all ayes, motion carried.
Minutes:
Channon made a motion to approve the minutes as written for October 5, 2010, seconded by Littrel. Roll call vote: all ayes, motion carried.
Warrants:
Littrel made a motion to approve the warrants for October 19, 2010 as listed, seconded by Hupp. Roll call vote: all ayes, motion carried.
CLAIMS LIST OCTOBER 19, 2010
VENDOR NAME REFERENCE TOTAL
Aflac Employee Insurance $199.96
Allied Waste Waste Service $2,708.00
Carquest Vehicle Maintenance FD $40.95
Interstate Power Systems Vehicle Maintenance FD $651.34
Iowa American Water Watercap Payment $85.39
Iowa One Call One Call Service $36.90
IPERS IPERS $564.13
Mediacom Internet Service $47.95
Mid-American Energy Utilities Parks $11.35
Midland Communications Phone Repairs City Hall $150.00
MSA Engineering Duck Creek Erosion $1,323.00
Pitney Bowes Postage $156.00
Qwest Telephone Service $166.00
Quad City Bank & Trust Payroll Taxes $1,013.50
Quad City Times Publishing $117.90
Stanley,Lande, & Hunter Legal Services $1,450.00
Townsend Engineering Engineering Bike Path $270.00
Tri-State Fire Control Vehicle Maintenance FD $1,580.81
Total $10,573.18 PAYROLL 10/19/10
Paula McIntosh $814.62
Mary Frances Blevins $535.77
Jeff Grindle $279.15
Larry Brown $261.82
TOTAL $1,891.36
UNFINISHED BUSINESS:
Franklin stated there really was not much to talk about concerning the Storm Water Issues with Scott Community College (SCC) and the Welch Farm. Hupp asked if a letter had been sent
to the Welch’s. Attorney Sievers did not know. Mr. Pelton asked for some clarification as to what was going on with the storm water issue as far as putting in a new pipe. Franklin stated
that nothing has been decided yet. Mr. Pelton’s opinion is if anything is done to the Welch Farm that Scott Community College should have to bear the cost, not Riverdale. Mr. Pelton
stated that the fault lies with SCC not Riverdale. Franklin stated that the City Council hears Mr. Pelton’s opinion. Hupp stated that we are still communication with the Welch’s and
we need to come to an agreement with the Welch’s before we take any proposals back to SCC. Franklin made a motion to table this issue until a later date, seconded by Channon. Roll call
vote: all ayes, motion carried.
Ordinance No. 97-153 Section 20.35 Storage Shed and Section 41.07 Accessory Buildings was presented. Mayor Grindle stated that there was still some wording that needed to be changed.
Franklin made a motion to send it back to Planning and Zoning, seconded by Littrel. Roll call vote: all ayes, motion carried.
NEW BUSINESS:
Hupp made a motion to move forward with the IDED Grant Application and to hire MSA to do the Grant Application, seconded by Franklin. Roll call vote: all ayes, motion carried.
Franklin stated the intent of hiring MSA to do a study of Riverdale roadways is to do an evaluation of the condition of the roads and curbs, find out what the problems are, and give
an estimate of the construction costs for each road. Ms. Crawford stated that they would do an evaluation of Manor Drive, Circle Drive, and Fieldcrest Road and would give recommendations,
costs, and timelines for the road repair. Franklin asked what we could do to make us eligible for stimulus funds.Franklin made a motion to accept the proposal from MSA for Fieldcrest,
Circle Drive, and Manor Drive as written for repair and reconstruction evaluation. Mayor Grindle mentioned that Elmhurst and Windsor Drive was not listed and needed to be added. Franklin
changed the motion to include Elmhurst and Windsor Drive not to exceed $2,500.00 more than the original cost of $2,000.00. Seconded by Littrel. Roll call vote: all ayes, motion carried.
Ms. Crawford stated that Scott Community College (SCC) was building a Truck Training Facility and that MSA reviewed the plans for this facility done by Shive Hattery to ensure they were
following Riverdale’s Storm Water Ordinance. Franklin asked if they had already started the work and yes they have. Franklin stated that bothers him and that SCC is not following our
Storm Water Ordinance. Attorney Sievers asked for some clarification on this item. Franklin stated that he wants SCC to comply with our Storm Water Ordinance and not step on the City’s
toes. Dale Hupp asked if SCC was going to hold a Public Hearing concerning the noise this would create. Franklin stated we have no Ordinance to force them to hold a Public Hearing. Mayor
Grindle stated they have been told to stop and it appears they are moving forward. We will need to look into this. Franklin asked if we had sent them a letter. We have not. Franklin
made a motion to send them a letter telling them to stop all construction until our Engineers are sure they are in compliance with our Storm Water Ordinance. If they are in compliance
then no letter needs to be sent. Seconded by Channon. Roll call vote: all ayes, motion carried.
Mayor Grindle explained that our NPDES Permit was being handled by Ament Engineering. We have had problems with Ament getting the proper paperwork turned in and not being turned in on
time. Therefore he suggested that MSA be hired to take care of the NPDES permit for the City of Riverdale. MSA had a proposal for $6,500.00 for work to be done over a 5 year period.
We would be billed by jobs completed so may or not be the full $6,500.00. Ms. Crawford explained the permit is for Storm Water Discharge to make sure no contaminated water is going into
areas such as Duck Creek. Hupp asked how we would be billed. Ms. Crawford stated over the 5 year period. Hupp made a motion to sign the Agreement with MSA for Riverdale NPDES Permit
Administration in the amount of $6,500.00 from October 2010 through October 2014. Seconded by Littrel. Roll call vote: all ayes, motion carried.
A bid was received from Scott Carlson for $900.00 for tree removal near the bike path. Mayor Grindle explained where it was and that it is weed trees coming through the bank areas and
a fallen tree in the park which is hanging over the creek. Littrel made a motion to accept the bid from Scott Carlson in the amount of $900.00, seconded by Channon. Roll call vote: all
ayes, motion carried.
Hupp made a motion to approve an alcohol request for December 1, 2010, seconded by Channon. Roll call vote: all ayes, motion carried.
Franklin stated that we need to make some plans for road repairs in our 2011/2012 Budget Year. Hupp stated that we will know more about what our needs will be after the study done by
MSA. Franklin stated that we are moving toward Budget Prep time and wants to dedicate money to certain areas or certain roads. We need to know how much we need to Budget for road repair.
Littrel made a motion that our direction will be towards working on Manor Drive, Circle Drive, Fieldcrest, Elmhurst Lane, and Windsor as money permits, seconded by Franklin. All ayes,
motion carried.
There was discussion of Riverdale’s Solid Waste Control Ordinance. Particularly parts of the Ordinance that concerns burning. There are people with asthma or other breathing difficulties
that would prefer that burning was disallowed. There was discussion to persons that burn illegally. Such as construction waste and grubbing and clearing of property. The Ordinance is
pretty specific as to what is an illegal burn. Franklin stated that enforcement is a problem. Our Ordinance cannot be enforced if no one knows it is happening. Mayor Grindle suggested
that the council review the Ordinance and bring it back to council for the next meeting. Residents are encouraged to call the Scott County Sheriff’s Office anytime they see illegal things
occurring within the City. Franklin made a motion to table until Attorney Reier has a chance to look the Ordinance over. Seconded by Hupp. Roll call vote: all ayes, motion carried.
Dates were discussed for Budget preparation.
COMMITTEE REPORTS:
Littrel stated that the street sweepers will be coming through about the 15th of November.
COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS:
Franklin stated he will be attending a Hazardous Mitigation Meeting in Eldridge on Monday October 25, at 6:00 p.m.
Franklin also attended a Transportation Committee Meeting at Bi-State concerning the Bike Path. Bi-State did not recommend Riverdale at this time.
Hupp stated that Maintenance man, Larry Brown is doing an excellent job for our City and wants the Riverdale residents to know that. Franklin agreed with that statement.
Mayor Grindle stated that we are starting our Budget Preparations. This will be an interesting year. It takes a lot of time and dedication to prepare the budget
Channon made a motion to adjourn at 9:09 p.m. Seconded by Hupp.
__________________ _____________________________
Jeffrey J. Grindle Mayor Attested by: Paula McIntosh City Clerk
7
From the City of Riverdale
October 2010
City of Riverdale Financial Report September 2010
Beginning Bank Balance September 2010 = $ 71,037.24
Ending Bank Balance September 2010 = $ 106,350.70
IPAIT Totals = $ 453,857.94
CD’s Totals = $ 545,770.86
Total Monies = $1,105,989.50
Fire Department Report for
August 17 to September 21, 2010
Calls: 2-Fire Call
6-EMS call
1-Standby
1-Mutual Aid Fire
Training:
EMS Medical
Drive Aerial
Hax-Mat
Medical Protocols
Other:
Alcoa Family Day
Serve your community-
Come and join us!
Your Council and their committee appointments are as follows:
Jack Franklin (359-6612)-Mayor Pro-Tem
Contracted Support Service & Budget
Cheryl Channon (332-4730)-
Contracted Support Service & Budget
Linda Hupp (355-3386) – Parks & Safety
Dean Halsey (355-2013)-Infrastructure &
Parks
Doug Littrel (209-7479) – Infrastructure
& NPDES Management
Mayor Jeffrey Grindle (349-7606)
Lou Wren, Zoning Inspector, (355-1300)
Please contact him regarding any
construction projects.
TRICK OR TREAT
Will be Sunday
October 31st
From
5-7 p.m.
BOO!
Please make every effort to not mow/rake leaves and grass into the street which then goes into the storm drains. The storm water management program is a federally mandated program to
clean up what goes into our streams, creeks, and rivers. Everyone’s effort can make a big impact. Thank you for your help!
PLEASE REMEMBER
TO BURN YARD WASTE ON PRIVATE PROPERTY
ONLY. DO NOT BURN YARD WASTE IN THE STREET. ALL FIRES NEED TO BE EXTINGUISHED AT NIGHT.
THE REQUIREMENTS FOR YARD WASTE PICKUP IS THAT THE YARD WASTE BE PLACED IN KRAFT PAPER BAGS OR IN GARBAGE CANS MARKED YARD WASTE. STICKS OR BRANCHES NEED TO BE BUNDLED IN LENGTHS NOT
TO EXCEED 4 FEET.
VOLUNTEERS NEEDED
Holiday Lights will be set up on
Sunday, November 14th,
anybody wishing to help can
meet at City Hall at 1p.m.
Come One Come All - get into
The Holiday Spirit