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HomeMy Public PortalAboutSep 2010 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday September 7, 2010. Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey Also present: Charles Harrington, Attorney Angela Reier, Paul Loete from MSA, Jim Beran, Dale Hupp, George Seaberg, Fire Chief Floyd Bruns, Jean Meer, and Deputy Ken Koehler from the Scott County Sheriff’s Office. Agenda: Franklin made a motion to move the items listed in New Business to the time when Paul Loete from MSA arrived and to then approve the agenda as listed. Seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Hupp made a motion to approve the minutes from the meeting dated 07/29/10, seconded by Halsey. Roll call vote: Franklin – aye, Channon – abstain, Hupp – aye, Littrel – abstain, Halsey – aye, motion carried. Channon made a motion to approve the minutes from the meeting dated 08/03/10 as written, seconded by Franklin. Roll call vote: Franklin – aye, Channon – aye, Hupp – aye, Littrel – aye, Halsey – abstain, motion carried. The minutes from the meeting dated 08/17/10 were presented. Attorney Reier made a correction to the paragraph in Unfinished Business. The last three words on page one and the first word on page 2 will be omitted. The sentence was part of discussion and not any item for action. Littrel made a motion to approve the minutes from the meeting dated 08/17/10 with the correction. Seconded by Hupp. Roll call vote: Franklin – abstain, Channon – abstain, Hupp – aye, Littrel – aye, Halsey – aye, motion carried. Warrants: Halsey made a motion to approve the warrants for September 7, 2010 as listed, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST SEPTEMBER 7, 2010 VENDOR NAME REFERENCE TOTAL Air Control Inc. Supplies FD $208.36 City of Davenport Payment to Davenport $574.96 Computer Team, Inc. Computer Repair $475.76 Cribbs Landscaping Lawn Service $1,560.96 Decco Flag Pole Repair $127.28 K&K True Value Repair Parks & Supplies City Hall $143.24 Mid-American Energy Lights $1,622.57 Midland Communications New Telephone $243.46 Myra Halsey Janitorial & Supplies $279.08 Nelson Appraisal Appraisal Recreation Trail $1,250.00 Quad City Times Publishing $264.15 Richard & Delores Wells Easement $8,080.00 Sam’s Club Misc. FD $70.00 Sampson Fence & Deck Park Equipment $723.60 Special Ed’s Pyrotechnics Fireworks $2,397.21 The Green Thumbers Maintenance Parks $266.00 US Bank City Hall & FD Supplies $899.01 TOTAL $19,185.64 PAYROLL 08/17/10 Paula McIntosh $956.14 Mary Frances Blevins $827.44 Jeff Grindle $279.15 Larry Brown $492.48 TOTAL $2,555.21 PUBLIC COMMUNICATIONS TO THE COUNCIL: Deputy Ken Koehler from the Scott County Sheriff’s Office attended the meeting to address any concerns we might have. He asked if we had a Curfew Ordinance in place as well as a Fireworks Ordinance and Animal Ordinance. The Sheriff’s Department can enforce those Ordinances as long as we have them in place. Mayor Grindle had the Ordinances for him to review. Deputy Koehler also wanted to address the road problems at the Scott Community College entrance off of Highway 67. Scott Community College is repairing their entrance on Belmont Road so all the college traffic has to use the entrance on Highway 67. The Sheriff’s Department is doing traffic control from 7:00 a.m. until 8:30 a.m. and at noon and again from 2:30 p.m. until around 4:00 p.m. A portion of the new entrance is barricaded so the traffic cannot make a left turn on to Highway 67. The Sheriff’s Department has also put up traffic speed signs going both directions on the Highway and using three Deputies to direct traffic. George Seaberg wanted to know why our property taxes have increased. Part of the increase was due to the Emergency Management Agency Services. Some increase has to do with school districts, rollback changes, a reduction in Homestead Credit and a tax levy voted on by Riverdale residents. Jim Beran asked how the City was involved in the Detention Pond and why we are spending city dollars for a problem he thinks Scott Community College has created. Attorney Reier and Paul Loete explained to Mr. Beran that the City has looked at all different angles to find the best answer. The City is continuing to work with Scott Community College’s Engineers as well as our Engineers to find the best possible solution. Jean Meer wanted the Council to know that her yard is being repaired after all the construction work that disturbed her yard. She stated they are doing an excellent job and she is very happy. UNFINISHED BUSINESS: Attorney Reier stated that there had been another meeting with the Welch’s. The Attorney’s and Engineers will continue to work on proposals until an agreement can be made. There will be another meeting with them next week. Mr. Loete stated that Miller Trucking and Excavating was substantially done with the Duck Creek Erosion Project and the new playground equipment has been installed. Franklin asked a few questions about the project concerning the rip rap and the slope. The first pay request was presented by Mr. Loete. The pay request is minus the 5% retainage fee. MSA will hold the retainagefee until we are sure there are no items that need to be addressed concerning the project. Hupp made a motion to hire Tri City Blacktop for repairs on Elmhurst in the amount of $4,845.00, seconded by Littrel. Roll call vote: all ayes, motion carried. NEW BUSINESS: Paul Loete from MSA presented Pay Application No. 1 from Miller Trucking & Excavating in the amount of $55,315.65. A motion was made by Franklin to pay Miller Trucking & Excavating for the Stabilization of Duck Creek Bank in the amount of $55,315.65, seconded by Halsey. Roll call vote: all ayes, motion carried. A motion was made by Franklin to accept a bid from Scott Carlson for tree removal of dead trees along the edge of forest fragment behind the Fire Station and along Manor Dr. in the amount of $1,800.00 and also a bid from Scott Carlson to cut and spray invasive species in the forest fragment from River Dr. to the park in the amount of $1,700.00 for a total cost of $3,500.00. Seconded by Littrel. Roll call vote: all ayes, motion carried. Fire Chief Floyd Bruns presented the Fire Department Report for June 16 to August 17, 2010. A motion was made by Halsey to accept the Fire Department report for the dates listed, seconded by Franklin. Roll call vote: all ayes, motion carried. Franklin made a motion to send Ordinance No. 97-153 Section 20.35 Storage Shed and Section 41.07 Accessory Buildings back to the Planning and Zoning Committee, seconded by Halsey. Hupp asked if the Planning and Zoning Committee could change the wording and make the whole Ordinance more reader friendly. More clarity to the Ordinance. Paula will check with the Committee. Roll call vote: all ayes, motion carried. Hupp made a motion to accept the bid from Gabrilson Indoor Climate Solutions in the amount of $3,798.00 for a new air conditioner for the Community Room seconded by Channon. Roll call vote: all ayes, motion carried. Paul Loete told Council that we did not receive the I-Jobs Grant that we had submitted. Most of that money had gone to the Des Moines and Cedar Rapids areas that were hit really hard by flooding. Mr. Loete thought we should go ahead with Resolution 2010-15 In Support Of The Local Comprehensive Planning Grant Program Application. Resolution No. 2010-15 was read by Attorney Reier. Franklin questioned what the 10 Iowa Smart Planning Principles are. Mr. Loete will send those to Mr. Franklin. Franklin moved to accept Resolution No. 2010-15 In Support Of The Local Comprehensive Planning Grant Program Application as read, seconded by Hupp. Roll call vote: all ayes, motion carried. The Street Financial Report for year ending June 30, 2010 was presented by City Clerk Paula McIntosh. Franklin motioned to accept the report as presented, seconded by Channon. Roll call vote: all ayes, motion carried. Attorney Reier read Resolution No. 2010-16 A Resolution Approving The City Street Financial Report July 1, 2009 to June 30, 2010. Hupp made a motion to approve as read, seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle wanted the Council to know that Bettendorf was going to do some Smoke Testing in our Sanitary Sewers. It is at no cost to Riverdale and Bettendorf will give us a complete report when it is finished. Hupp made a motion to allow Bettendorf to do the Smoke Testing in our Sanitary Sewers, seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp made a motion to table a contract with Advanced Business Systems Inc. for Laserfische Support until a later date. Paula will get more information and present it later. Riverdale has been contacted by the Federal Emergency Management Agency regarding the final flood elevation determination for the City. Riverdale must adopt or show evidence of adoption of floodplain management regulations by February 18, 2011. Mr. Loete stated it is just a matter of modifying our current Ordinance. COMMITTEE REPORTS: Franklin stated it was time to start thinking about next year’s budget. We have two major projects coming up. Manor Drive and Fieldcrest need work as well as the pipe to drain from the Detention Pond. He asked that a Budget Prep Calendar be created. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp wanted to thank MSA for all that they do for the City. She stated that MSA always makes our projects look easy by their professionalism. Hupp asked if the council thought she should apply for the MidAmerican Grant for trees again this year. There are plenty of places we can plant trees, council was in agreement to apply for the Grant. Littrel stated he is going to start taking inventory of our street signs Halsey stated that Haven’s Acres looks beautiful and he is getting lots of positive feedback from residents. Thanks to Linda Hupp for all the hard work she does in the parks. Mayor Grindle stated that the parks are looking very nice and thanks to Linda Hupp and Dean Halsey for all their hard work in the parks. MSA has done a great job on all the projects they have worked on. Thanks to Cheryl Channon who made calls and got things taken care of after the storm. The Fire Department and Sheriff’s Department helped clear trees that had fallen due to the Storm. Thanks to the council, Attorney Reier, Paula, Mary Fran for all they do. Also thanks to our Maintenance man Larry Brown. He is doing a great job around town and has been busy painting stripes and handicap lines in the parking lots. A motion was made by Halsey to adjourn at 8:50 p.m. __________________ _____________________________ Jeffrey J. Grindle Mayor Attested by: Paula McIntosh City Clerk OFFICAL MINUTES Mayor Grindle opened a special meeting of the Riverdale City Council at 7:00 p.m. on Thursday September 9, 2010. Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey. Agenda: Hupp made a motion to approve the agenda, seconded by Franklin. Roll call vote: all ayes, motion carried. NEW BUSINESS: Hupp made a motion to approve Resolution No. 2010-17 City of Riverdale Bow And Arrow Deer And Coyote Hunting Rules And Regulations 2010-2011 Season, as read. Seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp made a motion to pay the City of Davenport for the Sewer usage charges in the amount of $1,585.43. Seconded by Littrel. Roll call vote: all ayes, motion carried. Halsey made a motion to adjourn at 7:06 p.m. _________________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Pro Tem Franklin opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday September 21, 2010. Roll Call: Present: Franklin, Channon, Hupp, Littrel, and Halsey. Franklin noted that Mayor Grindle was absent and he would be presiding over the meeting as Mayor Pro Tem. Also present: Charles Harrington, Ronald Huff, and Paul Loete from MSA and Fire Chief Floyd Bruns. Agenda: Channon made a motion to approve the Agenda as written, seconded by Hupp. Hupp then asked to move the last item in New Business: Investigative Survey of the Condition Of Fieldcrest Road, Manor Drive, and Circle Drive to the top of the Agenda so Paul Loete from MSA could address that earlier in the meeting. Hupp made a motion to approve the amended Agenda seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Halsey made a motion to approve the minutes from the meeting dated 09/09/10 seconded by Channon. Roll call vote: all ayes, motion carried. Channon made a motion to approve the minutes from the meeting dated 09/07/10 as presented, seconded by Littrel. Roll call vote: all ayes, motion carried. Warrants: Hupp made a motion to approve the warrants for September 21, 2010 as listed, seconded by Channon. Roll call vote: all ayes, motion carried. CLAIMS LIST SEPTEMBER 21, 2010 VENDOR NAME REFERENCE TOTAL Advanced Business Systems Maintenance Quarterly Agreement $246.49 AFLAC Employee Insurance $491.29 Allied Waste Waste Pick Up $2,708.00 AT&T Long Distance $92.89 City of Davenport Sewer Pmt to Davenport $3,739.95 Computer Team, Inc. Computer Repair $233.46 Gabrilson Indoor Climate Air Conditioner Repair $606.64 Grass Groomers Porta Potties Parks $200.00 Home Depot Supplies City Hall $40.05 Iowa American Water Water Payment $334.83 IPERS Monthly Payroll $708.79 Mediacom Internet $47.95 Medic Medical Supplies $200.00 Mid-American Energy Utilities Parks $12.71 Miller Trucking & Exc. Inc. Duck Creek Stabilization $55,315.65 Physio Control, Inc. Vehicle Maintenance FD $2,459.76 Pitney Bowes Postage City Hall $193.01 Qwest Telephone City Hall $148.16 Quad City Bank & Trust Fed/Fica Taxes $1,368.09 Scott Carlson Storm Clean Up $150.00 Stanley, Lande, & Hunter Legal Services $2,162.50 Tri-City Blacktop Street Repair $4,845.00 TOTAL $75,605.15 PAYROLL 09/21/10 Paula McIntosh $709.85 Mary Frances Blevins $574.41 Jeff Grindle $279.15 Larry Brown $261.82 John Franklin $563.30 Linda Hupp $553.10 Cheryl Channon $553.10 Doug Littrel $285.05 Dean Halsey $553.10 TOTAL $4,305.88 RECEIPTS FOR AUGUST 31, 2010 Mediacom $1,258.01 Room Rent $50.00 Nationwide Mutual Insurance $1,070.06 Tri-State $185.25 Eastern Iowa Redemption $40.80 Quad City Bank CD Interest $1,487.67 MSA $360.00 Copies $1.00 Scott County Tax $10.67 Local Option Sales Tax $10,161.54 Davenport Watercap Payment $812.02 Road Use Tax $6,659.67 IPAIT Capital Improvement Interest $29.84 IPAIT Sewer Interest $17.81 TOTAL $22,144.34 UNFINISHED BUSINESS: Paul Loete from MSA talked about a meeting that was held earlier in the day with the Welch family, Attorney Reier, and Jack Franklin. Attorney Reier is still working on reaching an agreement for an easement. Mr. Loete stated that the position the Welch’s are taking at this time is to have a pipe run the entire length of their property. That is about 1300 feet and would be very costly for the City. Another option was Bank Stabilization again very costly, but less than a pipe. Hupp asked if we did run a pipe through the Welch land would we then be responsible for the water flowing through Bettendorf to Duck Creek? Mr. Loete stated that we would and that was another whole process with different permits and other things to consider. Franklin stated that if we were to consider running a pipe the length of the property it would use most of the money the City has for Capital Improvement. Channon stated it was not the City’s responsibility to take care of private property. The problem should have been addressed many years ago. Mr. Loete stated that he and Attorney Reier wanted to know how the Council felt about the different options and how to proceed. Attorney Reier will continue to work on an easement agreement. Mr. Loete stated that the Duck Creek Stabilization Project was substantially complete. Everything has been paid except for the 5% retainage fee held by MSA. When we receive the statement of Final Completion from the contractor the remainder will be paid. Franklin asked if MSA could do a study and survey of Fieldcrest Road, Manor Drive, and Circle Drive and give us a survey cost and a cost to repair those roads. Franklin thought MSA may have something on file from a similar proposal done in the past. Hupp made a motion to update the proposal and cost of a Survey of the condition of Fieldcrest Road, Manor Drive, and Circle Drive, seconded by Halsey. Roll call vote: all ayes, motion carried. Mr. Loete wanted to let Council know that Scott Community College had submitted plans for a truck training facility. This would consist of another parking lot and another building. Mr. Loete stated that they have already bid the project. Mr. Loete stated that we need their Storm Water Calculations. Mr. Loete has contacted the Engineering firm for this project. Mr. Loete presented the IDED Housing Fund. This is the Community Development Block Grant program. Its purpose is to expand or retain the supply of decent and affordable housing for low income Iowans. The Housing Fund Applications are due by December 8, 2010. This would be of no cost to the City unless the City would want to put in some money in which case we would score higher on the grant application. This item will be on the next agenda. Littrel made a motion to accept the proposal from Advanced Systems in the amount of $2,046.00 for the license renewal and update fee. Seconded by Halsey. Roll call vote: all ayes, motion carried. Paula McIntosh read Ordinance No. 97-153 Ordinance Amending The Zoning Ordinance Of The Town of Riverdale. Hupp made a motion to pass Ordinance No.97-153 as read, seconded by Littrel. Roll call vote: all ayes, motion carried. NEW BUSINESS: A motion was made by Hupp to allow our Maintenance person to get rid of City tree and bush trimmings at the Compost sight and for the City to pay any tipping fees incurred or to get rid of the waste at the Mt. Joy free facility. Seconded by Littrel. Roll call vote: all ayes, motion carried. Hupp made a motion to set Riverdale Trick-Or-Treat on October 31, 2010 from 5:00 p.m. until 7:00 p.m. Seconded by Littrel. Roll call vote: all ayes, motion carried. A motion was made by Halsey to purchase $25.00 worth of candy for Mayor Grindle to hand out at the Pleasant Valley Homecoming Parade. Seconded by Hupp. Roll call vote: all ayes, motion carried. Resolution No. 2010-18 A Resolution Amending The City Clerks Salary For the City Of Riverdale was read. Hupp made a motion to approve Resolution No. 2010-18 in the amount of $25,200.00 per year effective October 1, 2010. Seconded by Channon. Roll call vote: all ayes, motion carried, Resolution No. 2010-19 A Resolution Amending The Assistant City Clerk’s Salary For The City of Riverdale. A motion was made by Halsey to approve Resolution No. 2010-19 in the amount of $17.50 per hour effective October 1, 2010. Seconded by Littrel. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Littrel wanted everyone to know that Tom Ehredt had passed away and the funeral had been earlier in the day. Franklin noted that Mr. Ehredt had served on the council and held other City positions as well. Halsey stated that a culvert at the end of Kensington was plugged and asked Paula to let our maintenance man know so it could be cleaned out. Halsey made a motion to adjourn at 8:40 p.m. seconded by Channon. All ayes. __________________ _____________________________ John J. Franklin Mayor Pro -Tem Attested by: Paula McIntosh City Clerk 5 From the City of Riverdale September 2010 August 2009 Paula and Mary Frances have open office hours for the public Tuesday, Wednesday & Thursday from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and we will get back to you as soon as possible. Thank you. Fire Department Report for June 16 to August 17, 2010 Calls: 2-EMS Calls 2-Fire Calls Training: Water Application Drill EMS Assessment Hose & Appliances Ventilation Quarterly EMS Recert Flammable Liquids & Gasses Auto Extrication Other: 4th Activities Serve your community- Come and join us! City of Riverdale Financial Report August 2010 Beginning Bank Balance August2010 = $71,037.24 Ending Bank Balance August 2010 = $46,657.98 IPAIT Totals = $512,029.86 CD”s Totals = $545,770.86 Total Monies = $1,104,458.70 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any construction projects. TRICK OR TREAT HOURS FOR RIVERDALE OCTOBER 31st 5-7PM Ghost, Goblins & Withches ----------OH MY!! HAPPY HALLOWEEN, BE SAFE Mark your calendars! Fall Clean Up Day will be Saturday, October 9th! Have items to the curb by 7 a.m. Absolutely NO household hazardous material or e-waste!