Loading...
HomeMy Public PortalAboutAug 2010 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:02 p.m. on Tuesday August 3, 2010. Roll Call: Present: Littrel, Franklin, Hupp, and Channon. Halsey was absent. Also present: Charles Harrington, Floyd Bruns, Harry Pelton, Attorney Angela Reier, Kristin Crawford from MSA, Dale Hupp, Ken Hughes, Jim Beran, Teri Stickler, and Don Fisher. Agenda: Franklin made a motion to approve the agenda for August 3, 2010 as listed, seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Motion was made by Franklin to approve the minutes from the meeting dated July 20, 2010, as written seconded by Littrel. Roll call vote: all ayes, motion carried Warrants: A motion was made by Channon to approve the payment of the warrants for August 3, 2010, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST AUGUST 3, 2010 VENDOR NAME REFERENCE TOTAL Bettendorf Office Products Office Supplies $188.36 City of Davenport Payment to Davenport $4,174.47 Cribbs Landscaping Lawn Service $1,560.96 D and S Street Sweeping $850.00 Enviromark Storm Sewer $853.90 Heather Schulz 4th of July $478.08 K&K True Value 4th of July $478.08 Mid-American Street Lights $1,564.21 Myra Halsey Custodial Service $200.00 Paula McIntosh Travel Expenses $114.48 QC Analytical Services Storm Water Testing $372.00 Quad City Bank & Trust Publishing $108.90 Scott County Fire Chief’s Assoc. Dues FD $50.00 Total Communications Vehicle Maintenance FD $1,692.00 US Bank Office Supplies $ 1,011.81 W.B. McCloud Co., Inc. Pest Control $85.00 TOTAL $13,340.49 PAYROLL 07/20/10 Paula McIntosh $884.30 Mary Frances Blevins $543.67 Jeff Grindle $279.15 TOTAL $1,707.12 RECEIPTS 07/31/10 Scott County Tax Disbursement $14.74 Local Option Sales Tax $10,161.52 Cash CD $50,000.00 CD Interest $1,041.37 Scott Community College Salt $3,989.40 Room Rent $25.00 Copies $12.79 Road Use Tax $3,615.50 I-Job Revenue $3,470.27 Davenport Watercap Payment $2,211.69 IPAIT Capital Improvement $21.45 IPAIT Sewer $12.81 TOTAL $74.542.28 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Beran approached the Council with concerns on Amended Ordinance 97-153. He thought that the way things were worded in the July 20, 2010 minutes was incorrect. Attorney Reier explained that too much time had elapsed since the changes were made by Planning and Zoning. There is only a 30 day window to review between Council and Planning and Zoning. The Public Hearing concerning Amended Ordinance 97-153 Section 20.35 Storage Sheds and Section 41.07 Accessory Buildings that was set for August 17 was cancelled and will be scheduled at a later date. Mr. Beran’s concerns will be addressed as we move forward with this Amended Ordinance. UNFINISHED BUSINESS: Attorney Reier stated that we were going in to closed session later in the meeting concerning the Detention Pond between Scott Community College (SCC) and the homes on Manor Drive. Kristin Crawford from MSA stated that we turned in an application for an I-Jobs Grant concerning these drainage issues. Ms. Crawford also stated that there was a meeting with SCC, the Attorney’s, the Engineers, and Dale Hupp that morning with more discussion on the Detention Pond. Ms. Crawford felt that the discussions were moving in a positive direction. Ms. Crawford reported on the Duck Creek Stabilization Project. Miller Construction has started the project. It will take 12 good dry days to complete. Littrel made a motion to table the Hill Between Fenno and Belmont Road until a later date. Seconded by Franklin. Roll call vote: all ayes, motion carried. NEW BUSINESS: The City received an e-mail from Scott Carlson a Certified Arborist that has done work for Riverdale. He offered to volunteer his time, 2 of his employees, and some volunteers from Riverdale to rid some of our wooded areas of non-native invasive weed trees. Franklin asked how much it would cost to just have Mr. Carlson do the work. Franklin stated that it was a very nice of Mr. Carlson to offer his time. Mayor Grindle will check with him and get back to the Council with the cost. Attorney Reier read Resolution No. 2010-10 A Resolution Authorizing The City Of Riverdale To Give A $100.00 Reward For Reporting Vandalism To City Parks Or Property. Hupp made a motion to approve Resolution 2010-10 and accept the reward as $100.00, seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle mentioned the black marks in the Gazebo and sidewalk area of Volunteer Square Park. Also the vandalism to the storm sewer drains and the bus shelter at Havens Acres Park was mentioned. If anyone sees the person or persons doing the vandalism to please report it to the Scott County Sheriff’s Office. Franklin made a motion to allow and pay for any Council member, Mayor, or Clerks to attend the Iowa League of Cities Conference in Coralville in September, 2010. Seconded by Channon. Roll call vote: all ayes, motion carried. A 2010 Labor Day Proclamation was read by Mayor Grindle. Franklin moved to accept the Proclamation, seconded by Channon. Roll call vote: all ayes, motion carried. Hupp made a motion to approve an alcohol request for August 15, 2010, seconded by Channon. Roll call vote: all ayes, motion carried. Franklin made a motion at 8:00 p.m. to go into Closed Session Pursuant To Iowa Code 21.5 (1) (c) To Discuss Claims With Counsel Where Litigation May Be Imminent and Disclosure with Scott Community College Related to the Storm Water Detention Pond Behind the Homes on Manor Drive. Seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle stated at 8:26 that we were in Open Session. Attorney Reier stated that no decisions were made in the Closed Session. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp stated that she received a call concerning the City newsletter being printed with colored ink. The caller felt this was a waste of money to the City. City Clerk, Paula McIntosh explained that with our new printer we carry a maintenance contract. This contract allows us a certain number of colored pages in a month, a certain number of black and white pages, our color and black and white cartridges are replaced as needed and any repair work and training falls under the maintenance contract price. Paula and Assistant City Clerk Mary Frances can track how many pages of each are being used so we do not go over our contract amount. Franklin made a motion to adjourn at 8:36 p.m. Seconded by Littrel. __________________ _____________________________ Jeffrey J. Grindle Attested by: Paula McIntosh City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:03 p.m. on Tuesday August 17, 2010. Roll Call: Present: Littrel, Hupp, and Halsey. Franklin and Channon were absent. Also present: Charles Harrington, Attorney Angela Reier, Kristin Crawford from MSA, Ken Hughes, Jim Beran, Don Fisher, and Richard Wells. Agenda: Hupp made a motion to approve the Agenda for August 17, 2010 as listed, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: A quorum was not present to approve the minutes from the meetings dated 07/29/10 and 08/03/10. These will be on the next agenda for approval. Warrants: Hupp asked for clarification on the bill to Horizon Outdoor Services. The warrants listed the full amount was for mulch at the park. Actually the cost for re-grading the mulch was $90.00 and $450.00 was for storm sewer repair at City Hall. Hupp made a motion to approve the warrants for August 17, 2010, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST AUGUST 17, 2010 VENDOR NAME REFERENCE TOTAL Aflac Insurance $164.60 Allied Waste Garbage Service $2,708.00 AT&T Telephone Service $55.41 Emergency Medical Products Supplies FD $307.94 Emergency Services Marketing Subscription FD $300.00 Gabrilson Indoor Climate Service Air Conditioners $469.00 Grass Groomers Porta-Potties $200.00 Horizon Outdoor Services Mulch and Storm Sewer Repair $540.00 Iowa One Call Iowa One Call Service $24.30 IPERS IPERS Payroll $509.75 John A. Nahra Mediation $731.25 Mediacom Internet Service $47.95 MSA Engineering $7,615.75 Nelson Appraisal Easement Appraisal Bike Path $1,250.00 Phillips Conoco Fuel FD $313.42 Q West Telephone City Hall $176.08 Quad City Bank & Trust Fed/Fica Payroll Taxes $747.56 Quad City Times Publishing $117.90 Sandry Fire Supply, LLC Uniforms FD $244.00 Stanley, Lande, & Hunter Legal Services $4,476.38 Townsend Engineering Engineering Bike Path $536.25 TOTAL $21,535.54 PAYROLL 08/17/10 Paula McIntosh $733.89 Mary Frances Blevins $536.21 Jeff Grindle $279.15 Larry Brown $263.55 TOTAL $1,812.80 UNFINISHED BUSINESS: Kristin Crawford from MSA presented maps and other information concerning the Detention Pond and the Welch property. It is just a proposal at this time. Attorney Reier explained that originally the City would have a permanent easement where the pipe is and temporary easement for the rest of the area and the Welch’s would be responsible for that area. The Welch’s would like for it all to be permanent easement and the City would maintain responsibility. Attorney Reier thought that was reasonable. Littrel asked if a tree or something would fall there, was the City responsible. Attorney Reier responded no, we would only be responsible for the dam and rock area. The plan is to use a 42” pipe instead of 36 “ pipe and Ms. Crawford felt this would be very beneficial to the Welch’s. We would not be replacing any curb and gutter with this proposal. The new pipe would run behind the curb and gutter, but still in the easement area. Ms. Crawford stated her impression is that the Welch’s were in agreement and feeling good about the changes. Ms. Crawford has sent the Welch’s this latest proposal and will send it to Ament Engineering. Ms. Crawford gave an update on the Duck Creek Erosion Project. Things are going well and the area looks really good. Hupp asked about an area that looks very bare and if something should be done about that. Ms. Crawford stated that some erosion control substance should be placed in that area. Ms. Crawford will look into that. Halsey stated that he would like to see the fence area curve around so people could not walk around the fence and get onto the rock area. NEW BUSINESS: Ms. Crawford has done some ground work on the Planning and Zoning Ordinance Review and has now turned that over to Paul Loete. Ms. Crawford will be on maternity leave until October. Hupp made a motion to table the Planning and Zoning Ordinance Review until a later date, seconded by Littrel. Roll call vote: all ayes, motion carried. There was discussion about moving our long distance service to Qwest. Paula presented a spread sheet on costs for Qwest and our current long distance carrier AT&T. There would be substantial savings with Qwest. More discussion concerning a Voice Mail Option or having a second line into the City office. A motion was made by Hupp to have Paula investigate different options and for her to make the decision as to the best way to proceed, seconded by Halsey. Roll call vote: all ayes, motion carried. A motion was made by Littrel to send Ordinance No. 97-153 – Section 20.35 Storage Shed and Section 41.07 – Accessory Buildings back to the Planning and Zoning Committee, seconded by Hupp. Roll call vote: all ayes, motion carried. A bid was received from Tri City Blacktop for street repair on Elmhurst Lane. There was some question to some of the wording in the contract. Littrel made a motion to table until the next meeting, seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp made a motion to approve the contract with the Scott County Humane Society with the deletion of Section B item number 2, seconded by Littrel. Roll call vote: all ayes, motion carried. Attorney Reier explained the need for another Temporary Easement Agreement with the Wells family. The original agreement did not acquire enough property for the temporary easement for the retaining wall. The Wells would like the fence replaced by a fencing company of their choosing at the same cost as determined earlier even though the fence will be longer. Attorney Reier wanted to note that the Well’s could have asked for more because of a longer fence, but they did not. A motion was made by Littrel to approve the Acquisition of Temporary Construction Easement Regarding Phase II of Belmont Road Reconstruction Project from Richard and Delores Wells for $8,080.00, seconded by Halsey. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Hupp asked about purchasing a couple of new benches for Haven’s Acres Park. The benches that are there need to be replaced. Also maybe a table in that area. It is a beautiful area and thought people might like to sit there and enjoy the scenery. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated that the Railroad had brought in timbers and looked as if the railroad was going to start repairing the crossing and Kensington. Mayor Grindle stated that he has kept in contact with the DOT concerning the crossing on Kensington. Mayor Grindle wanted to remind everyone that we do have construction going on in different areas of town and with all the rain asked everyone to be patient. The bad weather does hold these projects up, but they will be done soon. Mayor Grindle also mentioned we do have some bids from Scott Carlson for tree removal and cleaning out of some invasive trees. Those bids will be on the next agenda. A reminder to let Paula know by August 20 if you want to attend the Iowa League of Cities Conference in Coralville. Halsey made a motion to adjourn at 7:59 p.m. Seconded by Hupp. Jeffrey J. Grindle Attested by: Paula McIntosh City Clerk 4 From the City of Riverdale August 2010 August 2009 Paula and Mary Frances have open office hours for the public Tuesday, Wednesday & Thursday from 10:00 a.m. until 5:00 p.m. feel free to stop in with any questions or concerns and to pick up keys for the community room reservations. Other times, please leave a phone message and we will get back to you as soon as possible. Thank you. REMINDER!!!!! ALL YARD WASTE AND GARBAGE MUST BE OUT BY 7 A.M. ON MONDAYS, UNLESS A HOLIDAY FALLS ON A MONDAY THEN ON TUESDAY. THE TRUCKS START AT 7 A.M. AND FINISH BY 8:30 A.M. City of Riverdale Financial Report July 2010 Beginning Bank Balance July 2010 = $24,446.71 Ending Bank Balance July 2010 = $71,037.24 IPAIT Totals = $511,982.21 CD”s Totals = $545,770.86 Total Monies = $1,130,054.50 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any construction projects. BACKYARD EARTH MACHINE COMPOST BIN $40.00 A Savings of $60.00 TRUCKLOAD SALE Saturday, August 28, 2010 9am - 3pm At the following locations: Modern Woodman Park , 209 South Gaines Street, Davenport, Iowa And iWireless Center, 1201 River Drive, Moline, Illinois OPERATION MEDICINE CABINET Offers Free, Safe Disposal of old medications, mercury thermometers, sharps containers, fluorescent lights and have data-sensitive documents shredded all free of charge. Thursday, September 23, LeClaire Road & Hwy 61, Eldridge Friday, September 24, Middle Road & Creek Road, Bettendorf Saturday, September 25, 5640 Carey Avenue, Davenport At the above locations from 9 a.m. to 1 p.m. Mark your calendars! Fall Clean Up Day will be Saturday, October 9th! Have items to the curb by 7 a.m. Absolutely NO household hazardous material or e-waste!