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Home My Public Portal AboutJan 2010 OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday January 5, 2010. Roll Call: Present: Franklin, Channon, and Hupp. Littrel and Halsey were absent. Also present: Attorney Angela Reier, Kristin Crawford from MSA Engineering, Fire Chief Floyd Bruns, Tully Heath from Ament Engineering, Larry Wolff, and Troy and Charles Harrington. Agenda: Franklin made a motion to approve the agenda as written for January 5, 2010, seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: It was moved by Franklin to table the minutes from the meeting dated December 15, 2009 to the next council meeting. Franklin was the only councilman present at that December 15th meeting and so a quorum was not present to approve the minutes from that date. Seconded by Hupp. Roll call vote: all ayes, motion carried. Warrants: Franklin made a motion to approve the warrants as listed for January 5, 2010, seconded by Cheryl. Roll call vote: all ayes, motion carried. CLAIMS LIST January 5, 2010 VENDOR NAME REFERENCE TOTAL AT&T Telephone FD $125.53 BI-State Regional Comm. Quarterly Dues $264.75 Frank’s Tree Service Tree Removal $1,050.00 K& K True Value Hardware Light Bulbs $28.64 Mahler Concrete & Excavating Snow Removal $7,680.00 Mid-American Energy Co. Street Lights $1,858.94 MSA Professional Services Engineering $1,400.00 Myra Halsey Custodial Service $200.00 Paula McIntosh Reimburse for Postage $30.82 Pitney Bowes Postage $386.32 Printing Unlimited Supplies FD $179.33 Q West Telephone City Hall $173.68 Quad City Times Publishing $89.08 Racom Edacs Access $82.65 S.J. Smith Co. Vehicle Maintenance FD $19.42 Tri-State Automatic Sprinkler Install Back Flow Service $6,574.00 US Bank Supplies City Hall & FD $244.47 Tri City Blacktop Street Repairs $465.00 TOTAL $20,364.30 PAYROLL Mary Frances Blevins $760.79 Paula McIntosh $772.71 TOTAL PAID $1,533.50 UNFINISHED BUSINESS: Kristin Crawford from MSA attended the meeting to give an update on the Detention Pond. Attorney Reier had sent a letter to Scott Community College addressing the City’s concerns. There has been no response as of this time and Attorney Reier will follow up on the letter. Franklin stated that at a Public Hearing three years ago the drainage problems had been brought to Scott Community College’s attention. Tully Heath asked for letters from Riverdale and Bettendorf’s City Attorney’s stating that the College can redirect water. After more discussion the Council did feel as though the problems may be resolved. Ms. Crawford suggested setting up another Storm Water Committee Meeting. She will try and arrange that for next week. Attorney Reier asked to table the proposed Amendment to Riverdale Zoning Ordinance 97-153. So moved by Franklin, seconded by Hupp. Roll call vote: all ayes, motion carried. The Amendment to Ordinance #15-04 stating Mayor’s compensation was read as the second reading. Franklin made a motion to approve the second reading,seconded by Hupp. Roll call vote: all ayes, motion carried. Amendment to Ordinance 15.04 The City of Riverdale Ordinance Number 15.04 is revoked and replaced with the following Ordinance Number 15.04 effective February 1, 2010: 15.04. Compensation. The salary of the Mayor is $7,200 dollars per calendar year. NEW BUSINESS: Mayor Grindle stated that Council Committee Appointments would remain the same as last year. Infrastructure: Street Repairs, Sewer Repairs, City Hall Maintenance Dean Halsey, Doug Littrel Contracted Support Services: Solid Waste, Snow Removal, Salt, Mowing Jack Franklin, Cheryl Channon Safety: Scott County Sheriff Communication, Law Enforcement, Organize use of Traffic Speed Sign: Linda Hupp, Jack Franklin Parks: Assess needs and bring recommendations to Council: Dean Halsey, Linda Hupp NPDES Management: Assess progress in compliance with Storm Water Program: Doug Littrel Budget: Participate in Annual Budget Development: Mayor Jack Franklin, Cheryl Channon, Fire Chief, Clerk, Asst. City Clerk Mayor Grindle re-appointed Lou Wren as Planning and Zoning Inspector. Hupp made a motion to approve the appointment, seconded by Channon. Roll call vote: all ayes, motion carried. Mayor Grindle re-appointed Paula McIntosh as City Clerk and Mary Frances Blevins as Assistant City Clerk. Motion by Franklin to approve the appointment, seconded by Channon. Roll call vote: all ayes, motion carried. Mayor Grindle re-appointed Steve Hunter as the City Attorney. Hupp stated that she has heard comments from Riverdale residents stating that we should have a different City Attorney. Franklin said he has heard comments also. Hupp went on to say that we have had some rough times this past year and she feels we have gotten good service from Attorney Reier and that is what we need. If there are residents that feel we need a change then they should step forward and make that known. Hupp made a motion to accept the appointment for Steve Hunter as Riverdale City Attorney, seconded by Channon. Roll call vote: all ayes, motion carried. Mayor Grindle appointed Sonya Paddock as the 4th of July Chairman for 2010. Channon made a motion to accept that appointment, seconded by Hupp. Roll call vote: all ayes. Mayor Grindle re- appointed Don Fisher as the Board of Adjustments member. Mayor Grindle stated that since Mr. Fisher has been a part of the BOA things have run very smoothly and professionally. Channon made a motion to accept that appointment, seconded by Franklin. Roll call vote: all ayes, motion carried. Fire Chief Floyd Bruns presented the Fire Department Report for November 17, 09 through December 15, 2009. The Riverdale FD had 3 EMS calls, Training: Cardiac Emergency, Firefighter Health and Safety, Foam and Fire Stream, and SOP. The Officers elected at the December 2009 meeting were: Chief Floyd Bruns 1st Asst Chief Dale Hupp 2nd Asst Chief Eric Hupp Captain Chris Bernard Captain Mike Kleinsmith Lieutenant John Claussen Lieutenant Rodney Fink President Philip Bowers Vice President Randy Bowers Mayor Grindle thanked all the members of the Fire Department for their devotion to Riverdale. A motion was made by Franklin to accept the Fire Department Report for the dates stated, seconded by Hupp. Roll call vote: all ayes, motion carried. The membership fees for Quad Cities Convention & Visitors Bureau were discussed. A motion was made by Franklin not to renew, seconded by Channon. Roll call vote: all ayes, motion carried. A motion was made by Hupp to approve Resolution No. 2010-01. A Resolution Approving the Plans, Specifications, Cost Estimate, and Form of Contract for Phase II of the Belmont Road Reconstruction Project. Seconded by Channon. Roll call vote: all ayes, motion carried. RESOLUTION NO. 2010-01 RESOLUTION APPROVING THE PLANS, SPECIFICATIONS AND FORM OF CONTRACT FOR THE PHASE II OF THE BELMONT ROAD RECONSTRUCTION PROJECT WHEREAS, plans, specifications and form of contract were filed with the City Clerk for the construction of certain improvements to the street system of said City; namely Belmont Road Paving Project, Phase II From the Scott Community College Entrance to Valley Drive WHEREAS, a hearing on said plans, specifications, and form of contract was held in the City Hall Council Chambers, 110 Manor Drive, City of Riverdale, Iowa at a regular meeting of the City Council of the city at 6:30 o’clock p.m. on the 15th day of December, 2009 NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA that the plans, specifications, and form of contract be approved and adopted as the plans specifications, and form of contract for the improvements. Passed, Approved and Adopted the 5th day of January, 2010. Hiring a part time maintenance person for Riverdale was discussed. Franklin will look into different possibilities. Franklin stated that he did not want a maintenance person to be a replacement for volunteerism. Hupp made a motion to table this item until a later date. Seconded by Channon. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Hupp told Council that we had received a $1,000.00 Grant from Mid-American Energy for trees. The City will have to match that amount. Franklin asked if we could get started on Budget preparations. City Clerk Paula will meet with him later in the week for some preliminary planning on the Budget. Mayor Grindle wanted to thank all the council for all they have done in the last year. He hopes that things go smooth in 2010. It is time to set some goals and get Budget Preparations going. Franklin made a motion to adjourn at 7:47 p.m. seconded by Channon. Roll call vote: all ayes. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Pro-Tem Jack Franklin opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday January 19, 2010. Franklin noted that Mayor Grindle was absent and as Mayor Pro-Tem he would be conducting the meeting. Roll Call: Present: Channon, Hupp, Littrel, and Halsey. Also present were Troy and Charles Harrington, Dale Hupp, Fire Chief Floyd Bruns, Harry Pelton, and Kristin Crawford from MSA. Agenda: Channon made a motion to approve the agenda as written, seconded by Littrel. Roll call vote: all ayes, motion carried. Minutes: Littrel made a motion to approve the minutes from the meeting dated 12/15/09, seconded by Halsey. Roll call vote: Halsey – aye, Littrel – aye, Channon – abstain, Hupp – abstain, Franklin – aye. Motion carried. Channon made a correction to the minutes dated 01/05/10. Under Warrants it stated that Cheryl made a motion, it should have said Channon made the motion. Under New Business it was stated the Mayor Grindle appointed Sonya Paddock as the 4th of July Chairman and the motion was made by Channon. The motion on this item was made by Franklin. Hupp made a motion to approve the minutes from the meeting dated 01/15/10 with said corrections, seconded by Channon. Roll call vote: Channon – aye, Hupp – aye, Littrel – abstain, Halsey, abstain, motion carried. Warrants: Channon made a motion to approve the warrants as listed, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST January 19, 2010 VENDOR NAME REFERENCE TOTAL Alex Air Apparatus Supplies FD $482.94 Allied Waste Waste Service $2,500.00 Ament Engineering Engineering Storm Sewer $1,242.00 AT&T Telephone FD $125.53 City Of Davenport Pmt. Dav. Sewer $3,961.90 David Welch Plumbing Repairs $116.50 DECCO Lights City Hall $1,405.16 Emergency Service Marketing Subscription Renewal $300.00 Home Beautifiers Painting City Hall $675.00 Iowa American Water Water Service $98.70 Iowa Municipal Finance Officers Assoc. Annual Dues $30.00 Iowa One Call Iowa One Call $11.70 IPERS IPERS $389.53 Mahler Concrete Snow Removal $2,723.40 Mary Frances Blevins Supplies City Hall $16.56 Media Com Internet Service $47.95 Myra Halsey Supplies City Hall $92.25 North American Salt Co. Salt $2,723.40 Per Mar Security Services Per Mar Services $355.59 Phillips Conoco Fuel FD $118.09 Q West Telephone Service $182.09 Quad City Bank & Trust Fed/Fica Taxes $818.77 Quad City Times Publishing $121.72 Racom Edacs Access $48.06 Regalia FD Supplies $108.55 Auditor & Commission of Elections Election Expense $4,282.63 Stanley, Lande & Hunter Legal Services $3,126.14 Townsend Engineering Engineering Bike Path $3,635.00 Tri-State Fire Control Tests FD $800.00 Total $30,767.37 PAYROLL Paula McIntosh $671.16 Mary Frances Blevins $554.97 GROSS WAGES FOR 2009 Mary Frances Blevins $20,287.50 Cheryl Channon $2,400.00 John Franklin $2,400.00 Jeffrey Grindle $7,200.00 Dean Halsey $2,400.00 Mary Hanson $600.00 Linda Hupp $2,400.00 Doug Littrel $2,400.00 Paula McIntosh $16,938.00 Theresa Ralfs $1,114.58 PUBLICATIONS COMMUNICATIONS TO THE COUNCIL: Harry Pelton stated that he had contacted the City Clerk with the names of the people who had helped remove the holiday decorations. Also a message he wanted to add to the City Newsletter asking for volunteers to help put the decorations up and taken down for next season. Mr. Pelton also stated that all the decorations are in the Fire Station for right now and asked what could be done with the old decorations that are no longer used. It was decided to add this as an agenda item in February. Franklin thanked Mr. Pelton for organizing and keeping track of the inventory for the holiday decoration. Also thanks to all the rest of the volunteers. UNFINISHED BUSINESS: Kristin Crawford from MSA presented an Amendment to the agreement dated September 14,2009 and to authorize the City to begin work on the following project amendment: Riverdale Storm Water Detention Evaluation. The project scope has changed due to: Ongoing Stormwater Issues and Coordination. The estimated cost for the work is $2,000.00. After discussion a motion was made by Hupp to authorize Attorney Reier to contact Scott Community’s Chairman of the Board and Board Members with a letter, seconded by Halsey. Roll call vote: all ayes, motion carried. A motion was made by Hupp to agree to the Amended Contract with MSA concerning the Stormwater Detention Pond, seconded by Channon. Roll call vote: all ayes, motion carried. Hupp wanted to thank Ms. Crawford and Mr. Loete for all the work they have done concerning the detention pond. Attorney Reier presented the changes to Ordinance 97-53. It was moved by Halsey to submit the changes made to Ordinance 97-53 to the Planning and Zoning Committee for their approval, seconded by Littrel. Roll call vote: all ayes, motion carried. The Amendment to Ordinance #15-04 stating Mayor’s compensation was read as the third reading. Channon made a motion to approve the third reading, seconded by Halsey. Roll call vote: all ayes, motion carried. The Amendment to Ordinance 15.04 is approved effective February 1, 2010. Amendment to Ordinance 15.04 The City of Riverdale Ordinance Number 15.04 is revoked and replaced with the following Ordinance Number 15.04 effective February 1, 2010: 15.04. Compensation. The salary of the Mayor is $7,200 dollars per calendar year. A motion was made by Littrel to table the discussion to hiring a maintenance person for Riverdale until a future meeting, seconded Halsey. Roll call vote: all ayes. NEW BUSINESS: Attorney Reier and Ms. Crawford are working together on the easement agreement on the private property on Fenno Dr. A motion was made by Channon to table this until the next meeting or a later date, seconded by Littrel. Roll call vote: all ayes, motion carried. Attorney Reier passed out a preliminary draft of Ordinance No. 2010-02. The City of Riverdale No. 05-162, Amending Chapter 100 to the 2005 Code of Ordinances of the City of Riverdale, Storm Water Management Program. Attorney Reier wanted the Council to see the draft and wanted the Committee to have a chance to review the draft. A motion was made by Hupp to table until a future date, seconded by Channon. Roll call vote: all ayes motion carried. A bid of $300.00 was received for cleaning the hallway walls in the city hall. There was discussion as to cleaning the walls or get bids for new wallpaper. It was moved by Channon to not have the walls cleaned, seconded by Littrel. Roll call vote: all ayes, motion carried. Halsey stated he would get bids for replacing the wall paper. Fire Chief Floyd Bruns gave the Riverdale Fire Department final report for 2009. Franklin thanked Chief Bruns and all the Riverdale Fire Department for all they do. A motion was made by Halsey to approve the Fire Department Final Report for 2009, seconded by Littrel. Roll call vote: all ayes, motion carried. The Annual Egg Hunt for Riverdale was discussed. Hupp thought she has found somebody to chair the event. Hupp made a motion for the date of the Egg Hunt to be April 3, 2010 at 1:00 p.m. at Bicentennial Park, seconded by Channon. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Franklin is working with the Scott County Hazardous Mitigation Planning Committee. Franklin presented a worksheet he is putting together for this committee concerning an inventory of community assets. This would assist in FEMA funds in case of a disaster. A budget meeting was scheduled for January 26, 2010 at 7:00 p.m. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Harry Pelton asked if the City could send the Welch’s a thank you letter in appreciation of the Deer Hunters being allowed to hunt on their land. There has been quite a few deer harvested off the Welch land this hunting season. Franklin asked the City Clerk to draft a letter as soon as deer season is over. Halsey made a motion to adjourn at 8:25 p.m. Seconded by Littrel. Roll call vote: all ayes. ______________________ ________________________ John Franklin, Mayor Pro-Tem Attested by Paula McIntosh, City Clerk 6 From the City of RIVERDALE January 2010 Annual Spring Egg Hunt at Bicentennial Park. Chairman &Volunteers are needed to help with this year’s Egg Hunt! If you are interested in volunteering for this fun event please contact City Hall at 355-2511 Financial Report for December 2009 General Fund Activity: Total Receipts = $15,772.75 Total Disbursements = $49,819.50 TOTAL ASSETS: December Ending Balances: Checking Account Balance = $85,015.44 GF CD’s = $450,000.00 IPAIT Sewer = $191,265.57 IPAIT CI = $4,879.92 CI CD’s = $307,580.64 Awards Fund = $91,461.93 Fire Equip/Truck CD = $50,000.00 Road Replacement CD = $50,000.00 Thank you, Harry Pelton, , Pat Tray, Jim Beran, and Larry Wolff for your help with taking down the holiday lights! F Y I Harry Pelton would like to compile a calling list of VOLUNTEERS to help with Christmas decorations going up and coming down. Please call City Hall, 355-2511, leave your name, phone number and your preference as to the day and time of day you would be available. Show the Riverdale spirit for Volunteering. The list can include other events as well. Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Safety, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service, & Budget Linda Hupp (355-3386)-Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (209-7479)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren, Zoning Inspector. (355-1300). Please contact him regarding any construction projects. Fire Department Report for November 17 to December 15, 2009 Calls: 3-EMS call Training: Cardiac Emergency Firefighter Health & Safety Foam & Fire Stream SOP Serve your community-Come and join us! Fire Department- Final Report for 2009 ACTIVITY: Incidents Man Hours Alarms: 72 458 33 EMS 5 Accident 9 Fire 17 Mutual Aid Fires 6 Mutual Aid EMS 1 Mutual Aid Other 1 Other Drills: 32 918 Meetings: 28 441 Training Outside Of Department: 406 Maintenance, Public Relations: 1212 Miscellaneous: 128 TOTAL: 3563 Past Years Alarms 2001 – 42 2002 – 55 2003 – 61 2004 – 52 2005 – 92 2006 – 84 2007 – 67 2008 – 67