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HomeMy Public PortalAboutFeb 2010 Thanks to Linda Hupp, Councilperson, for writing the grant to“Trees Please” sponsored by Mid-American American Energy. Riverdale received $1000 for the purchase of trees of trees for the City Parks. Randy Bohl, Mid-American Representative, is presenting the check to Linda Hupp. OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday February 2, 2010 Roll Call: Present: Channon, Hupp, Littrel, Franklin, and Halsey. Also present were Troy and Charles Harrington, Dale Hupp, Fire Chief Floyd Bruns, Attorney Angela Reier, Harry Pelton, Kristin Crawford from MSA, Teri Stickler, Sergeant McClimon from the Scott County Sheriff’s Office, and Joe Kellenberger from United Insurance. Agenda: Channon made a motion to approve the agenda as written, seconded by Franklin. Roll call vote: all ayes, motion carried. Minutes: Channon made a correction to the minutes from the meeting dated 01/15/10.The roll call vote to approve the minutes should have included Franklin as “aye”. Littrel motioned to approve the minutes from the meeting dated 01/15/10 with said corrections, seconded by Channon. Roll call vote: all ayes, motion carried. Warrants: Channon made a motion to table the warrants until later in the meeting. The United Insurance Bill was on the warrants list and Mr. Kellenberger from United Insurance was present to give the Council an overview of the Policy in New Business. Seconded by Halsey, roll call vote: all ayes. CLAIMS LIST February 2, 2010 VENDOR NAME REFERENCE TOTAL Air control Inc. Supplies FD $281.53 Computer Team Inc. Computer Repair $131.01 K&K True Value Supplies FD $24.31 Mahler Concrete & Excavating Snow Removal $760.00 Mid American Energy Street Lights & City Hall $2,458.19 Myra Halsey Custodial Services $200.00 North American Salt Co. Salt Snow Removal $2,811.33 Racom Edacs Access $82.65 Regalia Flag Pole & Accessories $3,939.93 Scott Carlson Tree Removal City Hall $400.00 Strafford Door Co. Install Flag Pole $600.00 United Insurance Counselors Insurance $24,317.15 US Bank Training & Supplies FD $3,125.43 W. B. McCloud Pest Control $85.00 Allied Waste Waste Service $2,500.00 Per Mar Security Services Per Mar Services $355.59 Phillips Conoco Fuel FD $118.09 Q West Telephone Service $182.09 Quad City Bank & Trust Fed/Fica Taxes $818.77 Quad City Times Publishing $121.72 Racom Edacs Access $48.06 Regalia FD Supplies $108.55 Auditor & Commission of Elections Election Expense $4,282.63 Stanley, Lande & Hunter Legal Services $3,126.14 Townsend Engineering Engineering Bike Path $3,635.00 Tri-State Fire Control Tests FD $800.00 Total $39,216.53 PAYROLL Paula McIntosh $718.31 Mary Frances Blevins $554.97 Jeffrey Grindle $787.41 PUBLICATIONS COMMUNICATIONS TO THE COUNCIL: Harry Pelton wanted to thank Larry Shoultz, Tim Curran, Dale and Linda Hupp, Jim Beran, and Don Fisher for helping with the holiday decorations. Mr. Pelton would like for someone to Co-Chair with him on the holiday decorations. Please call the City Office or Mr. Pelton if you are interested. Mr. Pelton had some thoughts on how to dispose of the decorations that the City no longer uses. Attorney Reier stated that item is on the Agenda and would be discussed and the City does need to set a policy. GUEST: Sergeant McClimon from the Scott County Sheriff’s Office attended the meeting. He wanted to let the City know that if we ever have any issues or problems to please call them. Mayor Grindle thanked the Sheriff’s Department for all they do. UNFINISHED BUSINESS: Attorney Reier presented a letter she received from Attorney Schiltz that represents Scott Community College. The letter was in reference to the Detention Pond. It is Attorney Reiers opinion that there has been a lack of communication. Attorney Reier suggested that the Riverdale Detention Pond Committee, Scott Community College Officials, The Engineering Companies involved, and the Attorney’s have a meeting to resolve the issues. The result of the meeting would be reviewed by the Riverdale City Council. Hupp made a motion for the Riverdale committee to meet with Scott Community College Officials, the Engineering Companies involved and the Attorney’s to negotiate a solution for the Water Detention Pond problems. Seconded by Channon. Roll call vote: all ayes, motion carried. Kristin Crawford from MSA presented the Council with information and a map of a Proposed & Existing Storm Sewer Layout. She has been working with the Bettendorf City Engineer for some alternative solutions for storm water runoff. Halsey made a motion to table Proposed Amendment to City of Riverdale Zoning Ordinance 97-153 until a later date. Seconded by Franklin. Roll call vote: all ayes, motion carried. Hiring a maintenance person for Riverdale was discussed. Mayor Grindle had an approximate cost for wages, taxes, and Workman’s Compensation for a year. Mayor Grindle discussed all the small jobs that need to be done around City Hall as well as other areas around the City. He felt the City would be better off to hire a maintenance person rather than contracting the small jobs out. Franklin stated that he would rather have contract work rather than worry about a workman’s comp claim. Joe Kellenberger from United Insurance said that the work- comp issues are really non- issues. Hupp had researched a company that does handyman type work on an “as needed basis” for $50.00 per hour. She doesn’t think we can justify keeping someone busy for a minimum of 10 hours per week and is not interested in another City Employee. Halsey suggested that we hire someone on a trial basis. Halsey made a motion to solicit applications for an employee to be hired by Riverdale for an average of 10 hours per week at $15.00 per hour for a trial period of 90 days and to delegate the Mayor and City Clerk to create a job description. Seconded by Littrel. Roll call vote: all ayes, motion carried. Attorney Reier presented Ordinance # 2010-02 and read it in its entirety as the first reading. Franklin made a motion to accept the first reading of Ordinance # 2010-02 Amendment to Chapter 100, Storm Water Management Program, seconded by Littrel. Roll call vote: all ayes, motion carried. NEW BUSINESS: Joe Kellenberger from United Insurance attended the meeting to give an update on the yearly costs for Insurance. The cost is almost the same as last year and the Insurance on the trucks is up slightly. A motion was made by Littrel to pay all the warrants as listed, seconded by Halsey. Roll call vote: all ayes, motion carried. A motion was made by Franklin to table the Resolution Establishing Funds until a later date, seconded by Channon. Roll call vote: all ayes, motion carried. Mayor Grindle stated the City needs to come to a conclusion about what to do about the erosion problems on Duck Creek. Mayor Grindle has the application from the Corps of Engineers to get the work started. Hupp made a motion to use MSA on the erosion problem, seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp made a motion to approve an alcohol request on March 13, 2010, seconded by Halsey. Roll call vote: all ayes, motion carried. Bids for re-papering or painting the hallway and kitchen in City Hall were reviewed. After discussion it was moved by Halsey to hire Home Beautifiers to clean the walls and repair some areas that need re-glued not to exceed $500.00. Seconded by Franklin. Roll call vote: all ayes, motion carried. A Resolution will be in place at a future Council Meeting to set policy for disposing the City property that is no longer needed or wanted by the City. Franklin made a motion to table this until a future Council Meeting, seconded by Halsey. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Franklin is working with the Scott County Hazardous Mitigation Planning Committee. He recently had correspondence with this committee about an upcoming workshop that he would like to attend. This item will be on the next agenda. Hupp stated that Julie Myers will be in charge of the Egg Hunt this year. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin stated that the new flag pole at Volunteer Square Park is phenomenal. He wanted to thank Vi and Teri Stickler for this donation in honor of Wade Stickler and Don Iversen. Channon thought we should set up another budget meeting. It is scheduled for Monday February 8, 2010 at 1:00 p.m. at City Hall. Hupp wanted to thank Don Fisher, Larry Shoultz, Dale Hupp, and Monty Gauss for their help in unloading the new flag pole. Mayor Grindle wanted to thank Vi Stickler and Teri Stickler for their donation of the flag pole in memory of Wade Stickler, husband of Vi and Father of Teri, and Don Iversen, a good friend of the Stickler family. Halsey made a motion to adjourn at 9:35 p.m. Seconded by Littrel. Roll call vote: all ayes. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular meeting of the Riverdale City Council at 7:00 p.m. on Tuesday February 16, 2010 Roll Call: Present: Channon, Hupp, and Halsey. Littrel and Franklin were absent. Also present were Troy Harrington, Dale Hupp, Barry Brockhouse, Attorney Angela Reier, Kristin Crawford from MSA, and Teri Stickler. Agenda: Channon made a motion to approve the agenda as presented, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Channon made a motion to approve the minutes from the meeting dated 02/02/10 as written, seconded by Halsey. Roll call vote, all ayes, motion carried. Warrants: Halsey made a motion to approve the warrants, seconded by Hupp. Roll call vote, all ayes, motion carried. CLAIMS LIST February 16, 2010 VENDOR NAME REFERENCE TOTAL Allied Waste Waste Services $2,500.00 AT&T Telephone City Hall $147.15 City of Davenport Sewer Payment to Dav. $2,389.34 Decco Flag Pole Park $1,171.00 IA. Fire Chief’s Assoc. Misc. FD $75.00 IA. Firemen’s Assoc. Misc. FD $260.00 Ipers Ipers $488.42 Mahler Concrete Snow Removal $975.00 Mediacom Internet Service $26.30 Phillips Conoco Fuel FD $124.29 Physio-Control, Inc. Supplies FD $615.60 Q West Telephone City Hall & FD $175.44 Quad City Bank & Trust Fed/Fica Taxes $826.07 Quad City Times & Journal Publishing $224.91 Stanley, Lande, & Hunter Legal Services $3,228.70 Total Communications Vehicle Maintenance FD $149.00 Townsend Engineering Engineering Bike Path $1,857.50 Total $15,233.72 PAYROLL Paula McIntosh $676.56 Mary Frances Blevins $566.19 Jeffrey Grindle $279.75 PUBLICATIONS COMMUNICATIONS TO THE COUNCIL: Teri Stickler asked about the speed limit sign that Sergeant McClimon had mentioned at the previous council meeting. Mayor Grindle will check into it. It was mentioned by the Mayor and others that the Sheriff’s Department has been doing a lot of patrolling and ticketing in the area recently. Barry Brockhouse wanted some updates on the progress of the bike path and if there would be obstruction caused by the proposed bridge. Mayor Grindle stated that the bridge would be anchored off the banks and not in the creek and therefore would not cause any obstruction in the creek. The reason for the bridge is for the benefit of the bike path and will provide another access to Haven’s Acres for the Fire Department in case of emergencies. UNFINISHED BUSINESS: Attorney Reier tried to set up a meeting with Scott Community College, the Riverdale Committee, the Engineers, and the Attorney’s, but was not successful. The Attorney representing SCC thought a meeting was a little premature. Attorney Reier has prepared another letter to Scott Community College’s Attorney. Attorney Reier felt the next step would be for her and Ms. Crawford to draft a letter to be sent to the Department of Transportion to possibly slow down the letting of the project. A motion was made by Halsey to proceed with the negotiations with Scott Community College, the Riverdale Committee, the Engineers, and the Attorney’s and for Attorney Reier, and Ms. Crawford to draft a letter to the Department of Transportation concerning Scott Community College’s Phase 4 Plans. Seconded by Hupp, all ayes, motion carried. Ms. Crawford from MSA presented plans and options for the Duck Creek Stabilization. The different options and costs were discussed. Ms. Crawford will get information on some other ideas that were presented and bring those to the next council meeting. Attorney Reier presented Ordinance No. 2010-02 The City of Riverdale No. 05-162, Amending Chapter 100 to the 2005 Code of Ordinances of the City of Riverdale, Storm Water Management Program. There were some changes made from the last meeting so was presented as the first reading. Channon made a motion to approve as the first reading, seconded by Hupp. Roll call vote: all ayes, motion carried. Attorney Reier checked with other City’s Policies on disposing of city property and inventory. She recommended that items be donated to a charitable organization or if the items were of no value to be thrown away. After discussion it was decided to publicly announce the items for sale for the public to put a bid on the items and then would be sold to the highest bidder. Hupp made a motion for closed bids to purchase the Holiday Lights and Decorations and to authorize the City Clerk to administer the date, time, and bidding process, seconded by Halsey. Roll call vote: all ayes, motion carried. NEW BUSINESS: Halsey made a motion to table the Storm Water Detention Easement Agreement until the next meeting, seconded by Channon. Roll call vote: all ayes, motion carried. Resolution No. 2010-03 A Resolution Approving The Agreement Between The City of Riverdale, Iowa And Allied Waste Services For Service Of The City’s Waste/Refusal Collection was read. Channon moved to accept Resolution No. 2010-03 as read, seconded by Halsey. Roll call vote: all ayes. Resolution No. 2010-04 A Resolution Approving The Agreement between The City of Riverdale, Iowa and Cribbs Landscaping For Service Of Mowing, Trimming, Spraying, And General Maintenance Of City Lawns And Flower Beds Throughout The City of Riverdale. Motion was made by Channon to accept Resolution No. 2010-04, seconded by Halsey. Roll call vote: all ayes, motion carried. A motion was made by Hupp to reimburse Franklin according to Riverdale’s travel policy to attend a Hazardous Mitigation Workshop, seconded by Channon. Roll call vote: all ayes, motion carried. A motion was made by Channon to authorize the City Clerk to work on a Snow Removal Contract for bids with Franklin’s approval, seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp wrote a grant to Mid American Energy for $1,000.00 for the purchase of trees. The City of Riverdale had to match the grant amount. Hupp presented a bid from The Green Thumbers for the purchase of trees in the amount of $ 1,439.80. Motion was made by Hupp to order the trees, seconded by Halsey. Roll call vote: all ayes, motion carried. Channon made a motion to table the Spring Clean-Up at Volunteer Square Park to a later date, seconded by Hupp. Roll call vote: all ayes, motion carried. An ad and job description for a maintenance person was discussed. A motion was made by Halsey to table until the next meeting, seconded by Channon. Roll call vote: all ayes, motion carried. COMMITTEE REPORTS: Channon commented on the 2010/2011 Budget. We aren’t looking at a huge deficit this year, but will be looking at a tax increase for the next fiscal year. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Hupp stated she is concerned about the Awards Fund. This fund needs to be kept intact. The City’s funds keep going down each year and the Awards Fund needs to be kept as it was meant to be used. The City will be looking at some options for this fund. Halsey stated that the railroad crossing on Kensington is in very bad shape. Mayor Grindle will take pictures of the crossing and again contact the railroad to see if the repairs can be made. Mayor Grindle stated that Susan Littrel wanted to thank the Riverdale Fire Department for responding to their home when Doug Littrel got hurt and a fire started in their home. She stated that we should be very thankful for a great Fire Department. Halsey made a motion to adjourn at 8:34 p.m. ______________________ ________________________ Jeffrey J. Grindle, Mayor Attested by Paula McIntosh, City Clerk 1 From the City of Riverdale February 2010 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386)- Parks, & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (209-7479)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren, Zoning Inspector. (355-1300) Please contact him regarding any construction projects. Congratulations to Amy Nienaber She won $5000 on “Who Wants to Be a Millionaire” Harry Pelton thanks Larry Shoultz, Don Fisher, Tim Curran, Jim Beran and Linda and Dale Hupp for their help in organizing and Storing the holiday lights. Think Spring Financial Report for January 2010 Beginning Bank Balance January 2010= $85,015.44 Ending Bank Balance January 2010 = $56,340.51 IPAIT Totals = $196,171.18 CD’s Totals = $949,042.57 Total of All Monies = $1,201,554.26 Fire Department Report for January 1 to February 16, 2010 Calls: 6-EMS 2-Fire Calls 1-Haz Mat Training: Aerial Class 1 Aerial Class 2 Rope and Knots Quarterly Recerts. Scene Saftey ICS Other: Serve your community-Come and join us!