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HomeMy Public PortalAbout2018-10-25 packetNOTICE OF MEETING AND TENTATIVE AGENDA' City of Jefferson Public Safety Committee Thursday, October 25 2018 7:30 a.m. Jefferson City Police Department — 401 Monroe Police Training Room TENTATIVE AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES 3. OLD BUSINESS a. Fire Apparatus Fleet Status (Chief Schofield) b. Fire Station #2 Update (Chief Schofield) 4. NEW BUSINESS a. Intent to Declare the Property at 2400 E. McCarty (old Fire Station 2) Surplus and Sell Via Sealed Bid (Chief Schofield) b. New Firefighter Eligibility Process Accepting Applications November 1St Through December l7th, Written and Physical Test January 2nd -5th (Chief Schofield) c. Proposed Changes to Shelter Advisory Committee Ordinance (Chief Schroeder) d. Community Cats Proposed Ordinance (Chief Schroeder) e. Updates to Computer Network (Chief Schroeder) 5. OTHER BUSINESS a. Fire Department Update (Chief Schofield) b. Police Department Update (Chief Schroeder) 2 6. ADJOURN NOTES 'Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Public Safety Committee Meeting Call to Order The June 28, 2018, Public Safety Committee meeting convened at 7:32 a.m. by Councilman Graham. Attendance Present: Committee Members: Councilman Graham, Councilman Schreiber, Councilman Mihalevich, and Councilman Hussey Guests: Fire Chief Matt Schofield and Police Chief Roger Schroeder Approval of Minutes Councilman Hussey made a motion to approve the minutes of the January 25, 2018, and April 16, 2018 meetings. Councilman Schreiber seconded the motion. Minutes were approved. Discussion of Agenda Items OLD BUSINESS Rosenbauer Fleet and Station No. 2 Update Chief Schofield advised that the replacement fleet apparatus, which was expected to be delivered in July, has been delayed from the manufacturer. He is in negotiations with the company for concessions related to the delay. The manufacturer has agreed, as a goodwill offering, to furnish some concessions and upgrades to the apparatus at no cost. Most of the upgrades were items that were initially cut because of cost and amount to approximately $100,000. The most important upgrade is the extension of the 1 -year bumper -to -bumper warranty to a 2 -year warranty, an estimated $40,000 upgrade. Chief Schofield anticipates a September or October delivery date. The buyers of the surplus trucks have been notified, and they are acceptable with the delay. An October or November date is anticipated for the sale of the trucks. Chief Schofield passed around drawings of the color scheme and layout of the new trucks. Fire Department personnel will conduct a final inspection of the apparatus at the manufacturers in a month or two. The manufacturer will provide three days of in-service training when the trucks are delivered. The construction of Fire Station 2 is progressing. Dirt is currently being moved. Chief Schofield is discussing an electrical relocation with Ameren. If possible, he wants to eliminate power lines that cross the driveway of the new station for safety reasons. Ameren is opposed to burying the lines. Negotiations with Ameren are ongoing. In response to Councilman Schreiber's inquiry concerning the next critical needs for the fire department, Chief Schofield advised the burn building at Hyde Park has been decertified and needs repair or replacement. Additionally, Fire Station 4 needs an overhaul, particularly installing an additional bathroom for male and female firefighters. Chief Schofield advised they are down one firefighter. They have interviewed several who are certified. There are currently two recruits in class in Columbia. They will graduate in August. 1 Chief Schofield will bring the additional firefighter on board when the two graduate so they can complete their on-the-job training together. NEW BUSINESS Consent Agenda Item for Equipment: Battery Operated PPV Fans Chief Schofield advised the fans will be on the consent agenda at the next Council meeting. Money has been allocated for the purchase of 7 fans at an approximate cost of $33,000. These fund were allocated as part of the fleet purchase. OTHER BUSINESS Fire Department Update Chief Schofield advised the Local's Golf Tournament will be played Friday, June 29th The Fire Department and Police Department issued a joint press release related to fireworks safety and enforcement of the City Code. Police Department Updates Chief Schroeder advised with the resignation of Captain Doug Shoemaker on June 6th to become the Chief of Police in Grand Junction, Colorado, a promotional process was begun to promote personnel to the positions of captain, lieutenant and sergeant. The Missouri Police Chiefs Association and the City's Human Resources Department run the selection process which includes a test, in -basket exercise and interview board. Education and experience are taken into consideration. Chief Schroeder has an administrative role at the conclusion of the process. Three lieutenants applied for the captain position, 5 sergeants applied for lieutenant and 20 officers applied for sergeant. The process will be completed within the next couple of weeks. Along with the promotions will come some reorganization, as Chief Schroeder matches the abilities of those promoted with job duties. Chief Schroeder noted that with Captain Shoemaker's resignation and Communications Supervisor Kathy Abernathy's retirement, the department lost 52 years of experience. The department does have a nice blend of experience and youth. Kandie Mooneyham was hired as a 32 -hour part-time property room technician. She is a retired supervisor with Probation and Parole. She has been a welcome addition and is making progress in organizing the property room. The "Poor People's March" was held five consecutive Mondays in the downtown area. Chief Schroeder coordinated with NAACP President Rod Chapel on the logistics of the marches which were orchestrated from beginning to end. All went very smoothly. Approximately 200 citations were issued. Councilman Hussey complimented the police department on the organization of the events. Chief Schroeder advised members of the National NAACP have complimented the department, stating Jefferson City was the best of all capital cities in managing the marches. Sgt. Chad Stiefermann graduated from the Missouri Police Chiefs Association Command College on May 25th. He attended class one week out of the month for seven months. 2 Police Information Manager Samantha Suthoff attended the 2018 Leadership Jefferson City class which concluded on June 7th. She attended class every Thursday for six months. Officer Jeff Collins received the Red Cross Heart of Heroes Award this year for lifesaving efforts. Officer Collins and his son, while on vacation in Illinois, assisted victims of a motor vehicle crash. Captain Eric Wilde has returned from his one-year military deployment in Jordan. Lt. Pat McCutchen served as interim commander of the Support Services Division in Captain Wilde's absence and did an excellent job. Chief Schroeder advised the police department building is 40 years old. Recently a facilities study, which was included in the department's budget, was conducted by Architects Alliance. Their initial report maximizing the use of space, which included the possibility of building up, has been received and is being reviewed. Reconstruction/remodeling of the locker rooms is critical as mold is growing in those areas. Cole County Prosecutor Mark Richardson purchased a drone for the police department. Five department personnel have taken the test to comply with FAA regulations to operate the drone. It has been used at crime scenes and for SWAT training. Chief Schofield advised the drone was used to view cracks at the site of the building wall collapse on Madison. Councilman Mihalevich commented that drone operation by the City is not immune to FAA regulations and waivers are required to fly the drone above crowds, during night time and over the airport. Chief Schroeder warned that crime statistics will reflect higher numbers than previously. This is due to the federal government mandating the use of Incident Based Reporting (IBR). Previously if more than one crime was committed during an incident, the most serious crime was reported. IBR requires that each crime committed during an incident be reported. Therefore, the number of crimes reported will dramatically increase. Chief Schroeder advised the department over the previous several years has enjoyed an approximate 3.8% turnover rate, which is extremely low in law enforcement. With two resignations, a retirement and an unexpected opening in the Records Section, the turnover rate at the current time is higher than usual. The department is currently in the selection process for Police Information Clerk, Communications Operator and Police Officer. Councilman Graham questioned if the City was paying for overtime for police officers who were guarding the site of the collapsed wall on Madison. Chief Schroeder stated the owner of the building was paying the overtime directly to the officers. Chief Schroeder briefed the committee on the two shootings which occurred in Jefferson City yesterday. He stated that shootings occur more frequently than the media reports as they tend to report only those that injure or kill a victim. Shootings do not just occur during the late night/early morning hours, but at any time of the day, as evidenced by several recent incidents. Other Updates Councilman Mihalevich noted that a mass notification system has been a pink sheet budget item for quite some time, and he would support bringing it to the budget. The college in Osage County and Linn are using the RAVE system. Councilman Graham advised Lincoln University 3 is considering the same system. It was suggested that the City, Cole County and Lincoln University join together to obtain the system. Chief Schroeder advised the City was getting close to purchasing and that the expense has halted approval in the past. Safety Net ads on t.v. feature University of Missouri Football Coach Barry Odom and law enforcement representatives, including Chief Schroeder. Safety Net supports families of fallen law enforcement officers, EMS, fire, and corrections officers located within Boone and Cole Counties. This is the first time that Coach Odom has attached his name to a fundraising effort. Adjourn Councilman Hussey made a motion to adjourn the meeting. Councilman Mihalevich seconded the motion. The meeting was adjourned at 8:23 a.m. 4 ARTICLE XVII. SHELTER ADVISORY COMMITTEE Sec. 7-620. Committee established, membership. e composed of three (3) members, who shall be qualified for appointment operating a licensed veterinary office open to the public within the City of Jefferson. A. Composition. The committee shall consist of five (5) voting members with the following qualifications for appointment: 1. Three (3) members shall be a licensed veterinarian practicing within a licensed veterinary office within the City of Jefferson. 2. One (1) member shall be a licensed veterinarian practicing within Cole County. This member may be practicing outside of the City of Jefferson. 3. One (1) member shall be shall be a resident of the City of Jefferson and must have a demonstrated interest, competence or knowledge of animal shelter operations. B. Members shall be appointed for 3 year terms. Members shall be appointed for three (3) year staggered terms. Any vacancies shall be filled by appointment and approval in like manner for the unexpired portion of the term. All members shall continue to serve until their successors shall have been appointed and qualified. C. Members shall receive no compensation for their service on the committee, but may receive reimbursement for authorized expenses, upon approval of the City Administrator. Sec. 7-621. Meetings, quorum. The shelter advisory committee shall hold a regular business meeting at least once each quarter at such time and place as shall be established by rule of the committee. The committee may hold such additional business meetings as it shall, from time to time, deem necessary. A quorum for the transaction of business at such meetings shall be a majority of the duly appointed members of the committee. Sec. 7-622. Officers. The shelter advisory committee shall elect, at its first meeting in each fiscal year and from among its resident members, a chairman and vice chairman. Such officers shall be eligible to succeed themselves at the will of the committee, except that persons shall serve a maximum of four (4) consecutive terms as chairman. Sec. 7-623. Powers and duties generally. The shelter advisory committee shall make a continuous study of shelter needs and shall make recommendations to the City Council and Council committees for the development and use of the shelter. The shelter may investigate any complaints regarding the shelter and report the same to the Chief of Police or his or her designee. The shelter advisory committee may adopt bylaws not inconsistent with the code for its own organization and procedure. Sec. 7-624. Annual report The shelter advisory committee shall make an annual report to the City Council each January giving a full account of its business and accomplishments during the prior year. Sec 7-625. Finances. fl o The City Council, acting for the committee, may receive federal, state, and private grants for the work of the committee. All expenditures shall follow adopted accounting and purchasing guidelines. Sec. 7-626. Staff, city cooperation. The committee may request, and shall receive, the cooperation of city staff members in providing it assistance for the furtherance of its duties as approved by the City Administrator. ARTICLE XVII. SHELTER ADVISORY COMMITTEE Sec. 7-620. Committee established, membership. A. There shall be an animal shelter advisory committee composed of three (3) members, who shall be qualified for appointment by operating a licensed veterinary office open to the public within the City of Jefferson. B. Members shall be appointed for 3 -year terms. Any vacancies shall be filled by appointment and approval in like manner for the unexpired portion of the term. All members shall continue to serve until their successors shall have been appointed and qualified. C. Members shall receive no compensation for their service on the committee, but may receive reimbursement for authorized expenses, upon approval of the City Administrator. Sec. 7-621. Meetings, quorum. The shelter advisory committee shall hold a regular business meeting at least once each quarter at such time and place as shall be established by rule of the committee. The committee may hold such additional business meetings as it shall, from time to time, deem necessary. A quorum for the transaction of business at such meetings shall be a majority of the duly appointed members of the committee. Sec. 7-622. Officers. The shelter advisory committee shall elect, at its first meeting in each fiscal year and from among its resident members, a chairman and vice chairman. Such officers shall be eligible to succeed themselves at the will of the committee, except that persons shall serve a maximum of four (4) consecutive terms as chairman. Sec. 7-623. Powers and duties generally. The shelter advisory committee shall make a continuous study of shelter needs and shall make recommendations to the City Council and Council committees for the development and use of the shelter. The shelter may investigate any complaints regarding the shelter and report the same to the Chief of Police or his or her designee. The shelter advisory committee may adopt bylaws not inconsistent with the code for its own organization and procedure. Sec. 7-624. Annual report. Rev. 06/07/2016 738 AP The shelter advisory committee shall make an annual report to the City Council each January giving a full account of its business and accomplishments during the prior year. Sec 7-625. Finances. The City Council, acting for the committee, may receive federal, state, and private grants for the work of the committee. All expenditures shall follow adopted accounting and purchasing guidelines. Sec. 7-626. Staff, city cooperation. The committee may request, and shall receive, the cooperation of city staff members in providing it assistance for the furtherance of its duties as approved by the City Administrator. (Ord. 14471, §1, 2-16-2009; Ord. No. 14561, §1, 8-3-2009) Secs. 7-627 to 7-629. Reserved. Rev. 11/07/2017 739 BILL NO. 18 - SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADDING A NEW ARTICLE GOVERNING THE PERMITTING AND CARE OF COMMUNITY CATS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Chapter 5 (Animals) Article 111 (Community Cats) is created as follows: ARTICLE III. COMMUNITY CATS Sec. 5-70. Definitions. "Community Cat" means an unowned, free -roaming cat, 12 weeks of age or older, that is cared for by one or more persons residing or working in the immediate area who are known or unknown. A community cat may or may not be feral. "Community Cat Caretaker" means a person who possesses a valid permit and provides care that includes providing food, shelter, or medical care to a community cat or a colony of community cats. A community cat caretaker is not the owner or harborer of a community cat. "Eartipping" means the deliberate removal of no more than one-quarter of an inch from the tip of the left ear of a community cat, performed by a licensed veterinarian while the cat is under anesthesia. Eartips may be used to identify a community cat as being sterilized and lawfully vaccinated for rabies and does not serve as proof of a current rabies vaccination. "Trap -Neuter -Return (TNR)" means the process of humanely trapping, sterilizing, vaccinating for rabies, eartipping, and returning a community cat to their original location. Sec. 5-71. Feeding community cats without a permit. No person shall provide food, water, or other forms of sustenance to a community cat or a community cat colony without a community cat caretaker permit.. Sec. 5-72. Community Cat Caretaker Permit. a) Any organization or individual aged eighteen (18) years or older may submit an application to the animal control division for a community cat caretaker permit. The application shall be on a form provided by the division and shall provide the following information: 1) A detailed description of the cats in the colony along with photographs; 2) Proof that the cats in the colony have been eartipped, neutered, or spayed and vaccinated against rabies at the time of surgery or as the opportunity arrises, or that there is an active TNR effort toward the colony; 3) The address of the property where the colony will be maintained; 4) Contact information for the applicant and any other information that may be required by the division. b) Community cat caretaker permits shall be issued for a period of two (2) years. c) An animal control officer may inspect the property where the community cats will be maintained. Sec. 5-73. Requirements for Care of Community Cats. Every person issued a community cat caretaker permit shall comply with the following: a) Regularly feed the cat colony, including weekends and holidays. Food must be placed in bowls and all empty food cans and bags must be removed. b) All cats must be spayed or neutered, or TNR efforts must be in process. c) All trapped cats shall be identified by tipping their ears d) All cats shall be vaccinated for rabies. e) Maintain records on the location and size of the colonies as well as the vaccination, ear tipping, and spay and neuter records of the colony cats. f) Take all reasonable steps to remove kittens at six to eight weeks of age from the colony after they have been weaned and capture and spay the mother cat. g) Obtain medical attention for any colony cat that exhibits illness, signs of rabies, or unusual behavior and remove the cat from the colony to prevent disease or injury to other cats in the colony. h) Where feasible, report the number of cats that died or otherwise ceased to be a part of the colony and the number of cats placed in animal shelters or permanent homes. 1) Any shelters or structures placed for the animals in the colony must be in compliance with the City Code. Sec. 5-74. Permit Duration. The permit shall be valid for two (2) years. Sec. 5-75. Revocation of Permit. a) The animal control division may revoke the community cat caretaker permit of any permit holder for any of the following reasons: 1) Conviction of or a plea of guilty to any violation of this Chapter or any other animal statute or ordinance; 2) Failure of the permit holder or property owner to permit an animal control officer to inspect the property at which the community colony is located; 3) Failure or inability of the permit holder to provide care for the community cat colony as required by Section 5-73 above; 4) The size of the community cat colony has increased by ten (10) cats or to such numbers that the colony is a health hazard or interferes with the peace or quiet of any City of Jefferson resident; 5) The permit holder has a balance due and owing to the City of Jefferson that has remained unpaid for at least forty-five (45) days. b) Within sixty (60) days of the revocation of permit, the former permit holder shall relocate the colony to the care of one or more community cat caretaker permit holders. Sec. 5-76. Violations. Any violation of this Article shall be a general ordinance violation subject to the penalties prescribed in Section 1-13 of the City Code. Section 2. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: Approved: Presiding Officer Carrie Tergin, Mayor ATTEST: APPROVED AS TO FORM: City Clerk City Counselor