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HomeMy Public PortalAboutOct 2011 PLEASE REMEMBER TO BURN YARD WASTE ON PRIVATE PROPERTY ONLY. DO NOT BURN YARD WASTE IN THE STREET. ALL FIRES NEED TO BE EXTINGUISHED AT NIGHT. THE REQUIREMENTS FOR YARD WASTE PICKUP IS THAT THE YARD WASTE BE PLACED IN KRAFT PAPER BAGS OR IN GARBAGE CANS MARKED YARD WASTE. STICKS OR BRANCHES NEED TO BE BUNDLED IN LENGTHS NOT TO EXCEED 4 FEET. Please make every effort to not mow/rake leaves and grass into the street which then goes into the storm drains. The storm water management program is a federally mandated program to clean up what goes into our streams, creeks, and rivers. Everyone’s effort can make a big impact. Thank you for your help! OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council at 7:25 p.m. on October 4, 2011. Roll Call: Present: Halsey, Channon, Littrel, and Franklin. Hupp was absent. Also present: Attorney Steve Hunter, Ashley Steele, Troy Harrington, Kristin Crawford & Paul Loete from MSA, Jack Hoots, Judith Krell, Athena Smith, Ron Strawhacker, Jim Beran, Dave Welch, Harry Pelton, Jeff Struve, Marsha Voight-Zemo, Don Fisher, Dick Hanson, Dale Hupp, Steve Wilson, Jean Meer, Lonnie Logan, Mike Miller, Herb Atwood, John Robinson, Larry Minard, Bill Cusack, Carol Earnhardt, Jim Hancock, and Tom Sunderbruch. The list of names is from the sign-in sheet. If names have not been listed, you did not sign-in. Agenda: Halsey moved to approve the agenda for September 27, 2011. Seconded by Littrel. Roll call vote: all ayes, motion carried. Minutes: Channon made two corrections to the minutes dated 9/27/11. Third bullet in Public Communications the word “are” was left out. In Unfinished Business third bullet it should have stated Littrel moved, not Halsey. Channon moved to approve the minutes from the meeting dated 9/27/ 2011 with said corrections. Seconded by Halsey. Roll call vote: all ayes, motion carried. Warrants: Halsey moved to approve the warrants for October 4, 2011, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST OCTOBER 4, 2011 VENDOR NAME REFERENCE TOTAL Cribbs Landscaping Lawn Maintenance $1,560.96 Enviromark Storm Sewer Cleaning $1,630.00 K&K True Value Supplies Street, City Hall, & FD $203.53 Larry Brown Gas For Generator $6.03 MSA Comprehensive Planning $800.00 Myra Halsey Janitorial $350.00 Quad City Times Publishing $206.98 Stitches By Sandi Uniforms FD 1,332.00 The Green Thumbers Maintenance Agreement $266.00 Tri-City Blacktop Repair Bellingham Road $800.00 US Bank Supplies City Hall & FD $797.20 Total $7,952.70 PAYROLL 10/04/11 Paula McIntosh $829.75 Mary Frances Blevins $574.39 Jeffrey J. Grindle $276.51 Larry Brown $469.90 Total $2,150.55 PUBLIC COMMUNICATIONS TO THE COUNCIL: Members of the Board of Supervisors, Tom Sunderbruch, Jim Hancock, William Cusack, Carol Earnhardt, and Larry Minard attended the City Council meeting. Also attending was County Administrator Dee Bruemmer. Mr. Sunderbruch presented the council with a pamphlet outlining Scott County’s current operations and goals for better, more efficient service in the future. The pamphlet also told which agencies are funded by Scott County. Larry Minard spoke of the 175th birthday of Scott County. The Putnam Museum is coordinating some events to celebrate this milestone. The Board wanted to encourage persons to attend the different events that are being planned. Haven’s Acres residents attended the council meeting to express concerns over the Recreation Trail near their homes. UNFINISHED BUSINESS: Franklin moved to approve the purchase of 225 Riverdale 2012 calendars at the cost of $653.00. Seconded by Halsey. Roll call vote: all ayes, motion carried. Franklin moved to approve Cribbs Lawn Care Contract. Two contracts for 1 year each. Seconded by Halsey. Roll call vote: all ayes, motion carried. Franklin moved to approve 3 council persons to attend the Budget Workshop held in Iowa City on November 16, 2011 for the cost of the class and mileage. Seconded by Halsey. Roll call vote: all ayes, motion carried. NEW BUSINESS: Channon moved to approve the Liquor License for Riverdale Pub, seconded by Halsey. Roll call vote: Franklin – aye, Channon – aye, Littrel – abstain, Halsey – aye, motion carried. Halsey moved to approve an alcohol request for October 20, 2011 and October 21, 2011. Seconded by Channon. Roll call vote: Franklin – abstain, Channon – aye, Littrel – aye, Halsey – aye, motion carried. COMMITTEES REPORTS: Franklin thought council should look into sending minutes to residents via e-mail. The advantage would be to get the minutes out sooner. Franklin also had a handout of the 2012 budget detail and a handout concerning the Awards Plan. He asked that council review these documents for discussion at a later date. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Mayor Grindle wanted to remind everyone of the meeting at Haven’s Acres at 5:00 p.m. tomorrow evening. October 5, 2011. Steve Grimes, the project manager for the Recreation Trail will attend as well as John Riches from Alcoa. This will be an opportunity for everyone to review the Recreation Trail. Mayor Grindle thanked all for attending the meeting. Halsey moved to adjourn at 8:12 p.m. Seconded by Channon. Roll call vote: all ayes, motion carried. ______________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council at 7:00 p.m. on October 18, 2011. Roll Call: Present: Halsey, Channon, Littrel, Franklin and Hupp. Also present: Attorney Steve Hunter, Attorney Eric Long, Ashley Steele, Kristin Crawford MSA, Jack Hoots, Judith Krell, Athena Smith, Jim Beran, Dave Welch, Don Fisher, Dale Hupp, Jo Ann Welch & Attorney Mike Meloy. Agenda: Halsey moved to approve the agenda for October 18, 2011. Seconded by Hupp. Roll call vote: all ayes, motion carried. Minutes: Littrel moved to approve the minutes from the meeting dated 10/04/11as written, seconded by Channon. Roll call vote: Franklin – aye, Channon – aye, Hupp – abstain, Littrel – aye, Halsey – aye, motion carried. Warrants: Halsey moved to approve the warrants for October 4, 2011, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST OCTOBER 18, 2011 VENDOR NAME REFERENCE TOTAL Aflac Employee Insurance $99.46 Allied Waste Waste Services $2,780.00 Bi-State Quarterly Pmt. $264.75 Century Link Telephone City Hall & FD $145.92 Computer Team Computer Expense $24.63 Data Technologies Training $1,083.31 EFTPS Fica/Fed Taxes $1,118.26 Flirby’s Back Street Graphics Uniforms FD $772.50 Iowa American Water Utilities City Hall $92.74 Iowa One Call One Call $21.60 Ipers Ipers $733.78 Larry Brown Monthly Mileage $169.83 Mediacom Internet Service $50.95 Mid-American Energy Park Utilities $11.38 Postmaster Postage Newsletters $400.00 QC Analytical Services Water Testing $372.00 Scott County Library Semi Annual Payment $12,155.00 Stanley, Lande & Hunter Legal Services $5,762.94 Townsend Engineering Recreation Trail $268.00 W.B. McCloud Pest Control $90.00 Total $26,417.55 PAYROLL 10/04/11 Paula McIntosh $829.75 Mary Frances Blevins $574.39 Jeffrey J. Grindle $276.51 Larry Brown $354.26 Total $2,034.91 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Beran stated that he planned to have a “Meet the Candidates” night with Don Fisher serving as the moderator. This event will be held October 25, 2011 at 7:00 p.m. in the community room at City Hall. Mr. Beran asked the Council to waive the $25.00 community room rental fee. Franklin responded that was not an agenda item and could not be voted on. It was decided that Mr. Beran would rent the room and the rental fee would be on the agenda at a later date. Mr. Fisher stated that he would like to meet each of the candidates for some background information before the meeting. Attorney Mike Meloy attended the meeting on behalf of the Haven’s Acres residents that are opposed to the Recreation Trail. Mr. Meloy stated that the Council and Mayor had attended the walk through at the Recreation Trail the previous week. Mr. Halsey made the motion to have that meeting and Mr. Meloy thanked him for that. Mr. Meloy addressed what he felt were 3 important issues with the Recreation Trail. 1. The Recreation Trail is a nuisance because it is too close to the resident’s yards and it denies the residents of the peaceful enjoyment of their yards. 2. It is obvious that the topography has changed and this will create a storm water nuisance to the resident’s yards. 3. The Recreation Trail will devalue the resident’s real property values. Mr. Meloy and the residents feel that there are some alternatives. The city should consider the south side of the tracks or 42nd St. Mr. Meloy asked that the Council pass a motion to halt the construction of the Recreation Trail and look into moving the location. Mr. Meloy requested that the Council consider doing that. Jack Hoots stated that he thinks the survey stake near his home is in the wrong place and the trail may be on his property. Athena Smith stated that the walk through at the Recreation Trail was to show the Mayor and Council what the storm water run-off would do to their properties because of the location of the Recreation Trail. Mrs. Smith asked that the Council put a hold on the Recreation Trail Project. UNFINISHED BUSINESS: Franklin asked what each Councilman’s opinion was after the walk-through at the Recreation Trail. Franklin’s opinion is that he is not willing to take on the liability of stopping the construction on the Recreation Trail. The cost of stopping the construction would be around two and a half million dollars. Halsey stated that he had spoke with Steve Grimes, Project Manager for the Recreation Trail and he thought the cost of moving the location would be around five hundred thousand dollars. Franklin stated that was true for the construction part of it, but we would jeopardize and lose the federal grant money so the costs would be in the two and a half million dollar range. Halsey stated that he had spoken with John Riches from Alcoa about moving the location to the south side of the tracks. Mr. Riches stated that could not and would not go on the south side of the tracks. Those tracks are for Alcoa’s switching trains and there are times when trains will sit idle on the tracks. Halsey also stated that it had already been determined that the Recreation Trail could not go down 42nd St. Hupp stated that what she noticed is that the Trail is much higher than the original plans. Hupp feels that we do need to alleviate the water problems that may be caused because of the Recreation Trail. Hupp also stated that the Recreation Trail does need fencing at the entrance and exit to the bridge, but any other fencing should be up to the homeowners. Franklin stated that the we can put storm water drains to alleviate the water problems. Franklin thinks there are 4 homes that would benefit with storm water drains. The City would need construction easements to put the storm drains in. For the City to maintain these storm drains we would have to have a maintenance easement. Mayor Grindle stated that these homeowners have said that they have always had water problems, putting storm sewers in will make their properties better than they ever have been. Halsey moved to allow MSA to survey at the Hoots and Clemons property, seconded by Franklin. Roll call vote: all ayes, motion carried. Littrel moved to pursue the design of installing drains behind the back property lines from Kensington to the west and right of way requirements costs with Missman Stanley with consultation with MSA, seconded by Franklin. Roll call vote: all ayes, motion carried. Franklin stated he had mixed signals on the fence. Some residents stated they wanted a fence and now some don’t want a fence. Halsey stated the residents said the fence was a band aid; they just don’t want the Recreation Trail near their homes. Franklin thinks the Council should poll the residents about the fence. Franklin stated there was a meeting with the Welch family, Attorney Steve Hunter, Attorney Mike Meloy, Mayor Grindle and himself to discuss the water run-off issues with the Welch property. The Welch family made a nice offer to sell the property north of the sanitary sewer line. The land in question is 9.65 acres. We don’t know at this point in time what the land will cost, but the city will have an appraisal done. NEW BUSINESS: Franklin stated that in our Hazard Mitigation Plan we put in 2 items. One being a weather warning siren in Haven’s Acres. The cost would be around eighteen to twenty thousand dollars. Federal Emergency Management Agency (FEMA) grants are an 80/20 match and have to be in our FEMA plans. We would need to file with FEMA intent to file for a grant. Franklin asked if Council thought he should file for this grant. He was told to proceed. Franklin stated the second issue was that Scott Community College has expanded their use and creates more storm water issues and should we ask FEMA to help with that cost. There is a time issue with this project because Franklin is not sure if FEMA would help with a cost of a project that was already done. Franklin moved to hire Nelson Appraisal for $1,000.00 to appraise the land in question (shown in the pink box on the map). Seconded by Hupp. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Channon wanted to remind everyone that budget time is coming up as well as the holiday season. Hupp wanted to thank the Welch family for finding a solution. Littrel stated that he will be calling D&S next week to have our storm sewers cleaned out. Mayor Grindle thanked everyone for attending the meeting and thanks to the Welch family for working with us to find a solution for the storm water issues on their land. Halsey moved to adjourn at 8:01 p.m. Seconded by Hupp. Roll call vote: all ayes, motion carried. ____________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk 6 From the City of Riverdale 563 355-2511 October 2011 City of Riverdale Financial Report September 2011 Beginning Bank Balance September 2011 = $ 38,120.77 Ending Bank Balance September 2011 = $ 134,080.67 General Fund = $ 214,569.33 Special Revenue Fund = $ 183,487.03 Propriety (Sewer) Fund = $ 167,365.41 Capital Project Fund = $2,233,342.10 Debt Service Fund = $ 77,235.49 Total Monies = $2,875,999.36 Fire Department Report for August 16 to September 20, 2011 Calls: 1-Car Accident 1-EMS call 1-Mutual Aid Fire Training: EMS Cardiac Care EMS DeFib Recert HIPPA Rules Review Other: Serve your community- Come and join us! Mayor Jeffrey Grindle visiting with Secretary of Agriculture, Tom Vilsack at Riverdale City Hall October 7, 2011 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro-Tem Contracted Support Service & Budget Cheryl Channon (332-4730)- Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (209-7479) – Infrastructure & NPDES Management Mayor Jeffrey Grindle (349-7606) Lou Wren, Zoning Inspector, (355-1300) Please contact him regarding any construction projects. TRICK OR TREAT Will be Sunday October 31st From 5-7 p.m. BOO! PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 VOLUNTEERS NEEDED WE NEED SOMEONE TO CHAIR & ORGANIZE PUTTING UP THE HOLIDAY LIGHTS Holiday Lights should be put up on the weekend of November 5th, 12th, or 19th. Anybody wishing to help can meet at City Hall Come One Come All - get into The Holiday Spirit