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HomeMy Public PortalAboutAug 2011 OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council at 7:00 p.m. on August 2, 2011. Roll Call: Present: Channon, Hupp, Littrel, Halsey and Franklin. Also present: Attorney Steve Hunter, Fire Chief Floyd Bruns, Troy Harrington, Ashley Steele, Calisse McPherson from Missman Stanley, Norma Wren, Jack Hoots, Herb Atwood, Dorothy Jenkins, Wally Revels, Perri Smith, Athena Smith, Corey Clements, and Matt Griffith. Agenda: Franklin moved to approve the agenda for August 2, 2011 as presented. Seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Channon moved to approve the minutes from the meeting dated July 19, 2011 as written, seconded by Littrel. Roll call vote: Franklin – abstain, Channon – aye, Hupp – aye, Littrel – aye, Halsey – aye, motion carried. Warrants: Channon moved to approve the warrants for August 2, 2011 as presented, seconded by Franklin. Roll call vote: Franklin –aye, Channon – aye, Hupp – abstain, Littrel – aye, Halsey – aye, motion carried. CLAIMS LIST AUGUST 2, 2011 VENDOR NAME REFERENCE TOTAL Cribbs Landscaping Lawn Care $1,560.96 D and S Street Cleaning $1,188.00 Davenport Noon Optimists 4th of July $220.00 K&K True Value 4th of July and Misc. Expense City Hall $350.02 Laser Cut Images Name Tags at Kiosk Park $418.00 Mid-American Energy Utilities and Street Lights $1,449.48 Myra Halsey Janitorial Services $350.00 Paula McIntosh Expenses For Conference $287.99 US Bank Supplies & Misc. City Hall & FD $636.75 W.B. McCloud Pest Control $96.30 Total $6,557.50 PAYROLL 07/19/2011 Paula McIntosh $829.75 Mary Frances Blevins $601.65 Jeffrey J. Grindle $276.51 Larry Brown $73.49 Total $1,781.40 PUBLIC COMMUNICATIONS TO THE COUNCIL: There were several citizens present at the meeting to address their concerns on the Recreation Trail that is currently under construction behind their homes in Havens Acres. Perri Smith stated that he was not in favor of the Recreation Trail behind his home and was concerned about the homeowner’s liability. Mayor Grindle questioned Mr. Smith if his real objection was the public access so near their residences? Mr. Smith agreed with that statement. Jack Hoots expressed concern of standing water in their yards. Calisse McPherson from Missman Stanley and Associates assured that the Recreation Trail would not make existing drainage issues worse, nor would it make any existing drainage issues better. Matt Griffith had questions about the fencing and where the fence would be and how much would be fenced. Dorothy Jenkins stated that the homeowners had not been notified that the Alcoa fence was going to be moved. She resents the fact that the Alcoa security fence is security for Alcoa, but not the homeowners. Her understanding was that the Recreation Trail was not going so near their backyards and she wanted to know why they (homeowners) had not been contacted. Jack Hoots asked to have their backyards surveyed. Ms. McPherson explained that all land owners that had temporary or construction easements for the Recreation Trail on their property had been notified that the work was going to begin UNFINISHED BUSINESS: Mayor Grindle presented documentation dating back to 1995 that spoke of the Recreation Trail. Meetings that were held, list of names of those attending those meetings, and review and consideration of alternate routes for the Recreation Trail. Resolution No. 2008-01 was passed to accept the Recreation Trail. At the council meeting dated December 4, 2007 it was voted on unanimously to build the Recreation Trail at this present location. Mayor Grindle also stated that letters had been sent to the homeowner’s inviting them to attend these informational meetings. Franklin stated that we did need to look into the fence issue on the homeowner’s side of the trail. Former Mayor Norma Wren spoke of passed meetings and issues with the recreation trail. Mayor Wren stated that Havens Acres residents had 4 different options to view. It was very clear that the Havens Acres residents were ok with the option that was chosen. There were times when trains would block the entrance to Havens Acres so the idea of the bridge was developed and the residents were more comfortable with the current location of the trail. Franklin stated he understands the need for a fence, but we need to work the details out. Halsey stated he is not ok where the recreation trail is going. Halsey stated that the homeowner’s were not notified that construction was beginning and we need to apologize. Halsey asked that we write an apology letter and he would hand deliver the letter to the residents. Franklin moved to hire MSA to locate the pins and boundaries of the homes that back up to the recreation trail not to exceed $5,000.00. Seconded by Littrel. Roll call vote: all ayes, motion carried. Franklin asked that we start looking into fencing. Franklin moved to table the Awards Fund Review, seconded by Hupp. Roll call vote: all ayes, motion carried. NEW BUSINESS: Mayor Grindle appointed Joe Kosinski to the Board of Adjustments to finish out the term held by George Seaberg who resigned. Hupp moved to support the appointment of Joe Kosinski to finish the term held by George Seaberg, seconded by Littrel. Roll call vote: all ayes, motion carried. Mayor Grindle read Resolution No. 2011-29 A Resolution Approving The City Street Financial Report. Franklin moved to approve Resolution No. 2011-29 A Resolution Approving The City Street Financial Report July 1, 2010 to June 30, 2011 as presented, seconded by Channon. Roll call vote: all ayes, motion carried. RESOLUTION NO. 2011 - 29 A RESOLUTION APPROVING THE CITY STREET FINANCIAL REPORT JULY 1, 2010 TO JUNE 30, 2011. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA That the City Street Financial Report for the year ending June 30, 2011 be approved and the City Clerk is directed to file the report in the appropriate manner. PASSED AND APPROVED on August 2, 2011. Mayor Grindle read the Labor Day Proclamation 2011. This Proclamation is a way to show our communities support for working families and recognize the tremendous contributions union members make to our economy and nation. Halsey moved to approve the Labor Day Proclamation 2011, seconded by Channon. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated that Bob Dominacki had cut down the tree on the railroad property since we have never been able to get the railroad to return any calls concerning this matter. Halsey asked if we could draft a letter of apology to the residents in Havens Acres affected by the recreation trail. City Clerk Paula McIntosh thanked the Mayor and Council for allowing her the opportunity to attend the Clerk’s Academy in Ames the previous week. Paula gave an overview of the classes she attended. Mayor Grindle stated that he was sorry that residents in Havens Acres were upset. Efforts have been made to not let this happen. There were meetings held to keep residents informed on the progress of the recreation trail. The City will make every effort to make the residents in Havens Acres happy. Halsey made a motion to adjourn at 8:27 p.m. Seconded by Channon. Roll call vote: all ayes, motion carried. _____________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council at 7:05 p.m. on August 16, 2011. Roll Call: Present: Channon, Littrel, Halsey, Franklin. Hupp was absent. Also present: Attorney Steve Hunter, Attorney Eric Long, Fire Chief Floyd Bruns, Ashley Steele, Calisse McPherson from Missman Stanley, Dorothy Jenkins, Wally Revels, Perri Smith, Athena Smith, Matt Griffith, Kristin Crawford from MSA, Ron Strawhacker, Bob Dominacki, June Dominacki, Dennis Krell, Helen Robinson, John Robinson, Monty Halsey, Jason Bratcher, Barry Brockhouse, and Jim Beran. Agenda: Littrel moved to approve the agenda for August 16, 2011 as presented. Seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Channon moved to approve the minutes from the meeting dated August 2, 2011 as written, seconded by Littrel. Roll call vote: all ayes, motion carried. Warrants: Halsey moved to approve the warrants for August 16, 2011 as presented, seconded by Littrel. Roll call vote: all ayes, motion carried. CLAIMS LIST AUGUST 16, 2011 VENDOR NAME REFERENCE TOTAL Aflac Employee Insurance $99.46 Allied Waste Waste Services $2,780.00 Best Western Park Inn Clerk’s Academy $167.90 Century Link Telephone City Hall & FD $145.88 City of Bettendorf Recreation Trail $11,865.60 Decco Alcoa Light Repair $214.55 Eastern Iowa Comm. College FD Training $667.53 Fed/Fica Taxes Employee Taxes $962.44 Grass Groomers Porta Potties $204.00 IPERS IPERS $627.62 Mediacom Internet Service $109.40 MSA Comprehensive Planning $13,680.00 Quad City Golf Carts 4th of July $120.00 Quad City Times & Journal Publishing $337.62 Stanley, Lande, & Hunter Legal Services $1,687.50 Susan Geisler 4th of July $140.71 The Green Thumbers Maintenance Agreement Parks $266.00 Townsend Engineering Recreation Trail Engineering $150.00 Total $34,226.21 PAYROLL 07/19/2011 Paula McIntosh $829.75 Mary Frances Blevins $554.93 Jeffrey J. Grindle $276.51 Larry Brown $113.53 Total $1,774.72 PUBLIC COMMUNICATIONS TO THE COUNCIL: Residents from Havens Acres attended the meeting to express their concerns about the Recreation Trail under construction near their homes. Perri Smith had a list of questions for the council. Some of the questions and concerns were about liability, more flooding issues, contaminated ground, and fencing. The residents from Havens Acres feel the Recreation Trail is dividing the city. The homeowners asked that the council stop the construction of the Recreation Trail, ask for an extension on the Grant and find an alternative route for the Recreation Trail. UNFINISHED BUSINESS: Franklin presented the Hazard Mitigation Plan he has been working on. The council had copies to preview before the meeting. Franklin wanted to note changes to be made. Under the Heading Geography and Land Use: replace the last sentence: There are no levies in Riverdale, and no known occurrences of land subsidence. With: “After the 1966 Mississippi River flood, Alcoa built a private levee around the plant. When the City of Bettendorf built their Mississippi River Levee system, a flood wall was built on the eastern side of Duck Creek adjacent to the western end of Wisteria Lane. This levy and a small berm south of Wisteria Lane protect the Havens Acres subdivision. There are no known occurrences of land subsidence in Riverdale. Franklin presented the STAPLEE (Social, Technical, Administrative, Political, Legal, Economic, and Environment) Criteria for Riverdale. This STAPLEE Evaluation recognizes various actions to help reduce hazards in advance of bad things that may happen in Riverdale. This would make Riverdale eligible for FEMA Grants to help pay for things that are needed for emergencies. Franklin moved to send this to Bi-State as our rough draft with said changes, seconded by Littrel. Roll call vote: all ayes, motion carried. Franklin moved to table the Awards Fund discussion, seconded by Channon. Roll call vote: all ayes, motion carried. NEW BUSINESS: Kristin Crawford from MSA stated that she would have a project update on all projects that MSA is working on for Riverdale at the next council meeting. Ms. Crawford discussed the drainage issues with the culvert at the end of Wisteria Lane. MSA had contacted several companies for quotes on cleaning and televising the line. MSA had contacted Davenport and Bettendorf, but they were unable to provide televising services because of time and insurance issues. Ms. Crawford gave council several options on the best way to alleviate the issues. Franklin moved to authorize Kristin to make arrangements with Municipal Pipe Tool not to exceed $2,500.00, seconded by Littrel. Roll call vote: all ayes, motion carried. Franklin moved to table Kingsley Wildlife Management Contract, seconded by Channon. Roll call vote: all ayes, motion carried. Channon moved to table Resolution No. 2011-30 City of Riverdale Bow And Arrow Deer And Coyote Hunting Rules And Regulations 2011-2012 Season. Seconded by Littrel. Roll call vote: all ayes, motion carried. Littrel moved to set the date for the Fall Clean-Up for October 15, 2011, seconded by Channon. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin asked that since we have made revisions to Belmont Road that we need to make sure all the storm drain notices are attached to the storm drains. Mayor Grindle stated that our city Maintenance person was getting that done. Franklin also asked Attorney Steve Hunter if the City boundaries have been updated since the changes to Belmont Road. Halsey stated he would like to find out when Alcoa changed the location of the trail. Havens Acres residents thought the trail was going on the opposite side of the tracks not the present location. Halsey asked if we could have the fence issue on the next agenda. Halsey stated that the Havens Acres residents just want to know that the city is looking out for their best interest and that a fence will be installed between their homes and the Recreation Trail. Franklin asked if there might be regulations for a fence along the Recreation Trail and if we would have to put emergency entrances at certain locations. Halsey made a motion to adjourn at 8:55 p.m. seconded by Franklin. Roll call vote: all ayes, motion carried. ______________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk 6 From the City of Riverdale 563 355-2511 August 2011 August 2009 Fire Department Report for June 14 to August 16, 2011 Calls: 1- Fire 2-Mutual Aid Fire 5- EMS calls 2- Public Assistance Training: Defib Recert July 4th Prep Aerial Class 5 Driver Training Opening a Door to a Car Other: Serve your community- Come and join us! REMINDER!!!!! ALL YARD WASTE AND GARBAGE MUST BE OUT BY 7 A.M. ON MONDAYS, UNLESS A HOLIDAY FALLS ON A MONDAY THEN ON TUESDAY. THE TRUCKS START AT 7 A.M. AND FINISH BY 8:30 A.M. City of Riverdale Financial Report, July 2011 Beginning Bank Balance July 2011 = $ 16,863.24 Ending Bank Balance July 2011 = $ 28,782.31 General Fund = $ 192,931.93 Special Revenue Fund = $ 160,747.81 Propriety (Sewer) Fund = $ 179,104.66 Capital Project Fund = $2,263,548.31 Total Monies = $2,796,332.71 Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (209-7479)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any construction projects. CANDIDATE’S GUIDE TO THE REGULAR CITY ELECTION NOVEMBER 8, 2011 The offices on this year’s city election is Mayor & 3 Councilperson. OVERVIEW A Candidate must be an eligible elector in the city at the time of the election. A Candidate must file nomination papers with the city clerk. The affidavit of candidacy and nomination petitions must be filed together or they will be rejected. Copies of nomination papers are available at the city clerk’s office, county auditor’s office or on the Secretary of State’s website. Nomination papers must be filed during the filing period. First Day: Monday, August 29, 2011 Last Day: Thursday, September 22, 2011 – 5p.m. Affidavit of Candidacy: Candidate’s Name Office Sought Type and Date of Election Candidate’s Home Address Candidate’s Affirmation, Signature and Notarization Candidate’s must collect at least 10 signatures of Riverdale residents Signatures will not be counted on petitions missing the required information For Additional information contact the Clerks at Riverdale City Hall. Mark your calendars! Fall Clean Up Day will be Saturday, October 15th! Have items to the curb by 7 a.m. Absolutely NO household hazardous material or e-waste! PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28