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HomeMy Public PortalAboutApr 2011 - 2nd Newsletter Please help us celebrate Riverdale’s 4th of July by joining and participating in our parade. Bring your floats, antique cars, already decorated bicycles, pets, horses, wagons, strollers, etc. PLEASE NO ATV’S or other MOTORIZED VEHICLES for children. Parade start time will be announced in a future newsletter. MAIL BOX DECORATING Residents interested in participating need to PRE-REGISTER with one of the Committee Co-Chairpersons. Only those people who PRE-REGISTER will be judged. Judging is Sunday July 3rd. Winners to be announced during ice cream social, at the Pavilion. Prizes will be awarded. COMPREHENSIVE PLAN COMMITTEE The City of Riverdale has passed a resolution to prepare a Citywide Comprehensive Plan. The purpose of the Plan is to create a practical, user-friendly plan for the future of our community. The Plan will help Riverdale make informed decisions, develop and preserve community character, and achieve predictability in the evaluation of land use requests. MSA Professional Services has been hired by the City to prepare the plan. A large portion of the plan preparation will be public input and public meetings. The first step is forming a Plan Committee. The Plan Committee will include members of the City Council, the Planning and Zoning Commission, the Mayor and City residents or business owners. The Plan Committee will meet approximately once a month for approximately 7 months. All of these meetings will be members of the community that are interested in sitting on the Comprehensive Plan Committee. Members must be committed to attending the monthly meetings and also prepare for the meeting a couple hours a month. If you are interested in sitting on the committee to represent the community’s interests, please contact the City Clerks no later than May 3rd by 3:00pm. The first Plan Committee meeting will be May 10th at 7:00pm at Riverdale City Hall. OFFICIAL MINUTES Mayor Grindle opened the regular session of the Riverdale City Council at 7:00 p.m. on April 5, 2011. Roll Call: Present: Franklin, Hupp, Littrel, and Halsey. Channon was absent. Also present: Attorney Jon Sievers, Troy Harrington, Ashley Steele, Fire Chief Floyd Bruns, and Tim Oswald from Piper Jaffray. Agenda: Franklin moved to approve the agenda for April 5, 2011. Seconded Hupp. Roll call vote: all ayes, motion carried. Minutes: Franklin moved to approve the minutes from the meeting dated 03/15/11, seconded by Littrel. Hupp and Halsey had to abstain because there were not present at that meeting. Approval of these minutes will be tabled until the next meeting. Warrants: Hupp moved to approve the warrants for April 5, 2011, seconded by Franklin. Roll call vote: all ayes, motion carried. CLAIMS LIST APRIL 5, 2011 VENDOR NAME REFERENCE TOTAL Bi-State Regional Commission Quarterly Dues $264.75 City of Davenport Payment to Davenport $2,918.48 Cribbs Landscaping Mowing Parks & City Hall $1,560.00 Decco Street Light Repair $182.25 Fire Service Training Training FD $50.00 Firerescue Magazine Subscription $43.00 George Miller Misc Expense FD $382.58 JKM Concrete Solutions Salt & Sand $994.98 K&K True Value FD Equipment & City Hall $71.30 Mickey’s Catering Service Misc. Expense FD $934.73 Mid-American Energy Utilities City Hall $1,792.79 Mike Kleinsmith Training FD $76.09 MSA Engineering $1,191.76 Postmaster Box Rental Bett. PO $40.00 Quad City Times Publishing $406.35 Sandry Fire Supply, LLC Uniforms FD $418.42 Special Ed’s Pyrotechnics 4th of July $1,677.76 Stanley Steemer, Inc. Carpet Cleaning $303.00 The Green Thumbers Maint. Agreement Park $266.00 The Smoke-Eaters Publication Misc. Expense FD $175.00 US Bank Training FD & City Hall Expense $1,194.47 Total $14,944.67 PAYROLL 04/05/11 Paula McIntosh $811.60 Mary Frances Blevins $852.34 Jeffrey J. Grindle $279.15 Larry Brown $383.79 Total $2,326.88 UNFINISHED BUSINESS: Franklin asked to have Resolution No. 2011-04 and Resolution No. 2011-05 on the agenda because he would like them to be updated for the next budget year. Franklin thought it would be better to put these Resolutions in a Capital Improvement Plan and put them on the agenda at a later date. Franklin moved to combine Resolution No. 2011-04 Fire Truck Replacement and Overhaul Plan and Resolution No. 2011-05 Roadway Replacement Plan into a Capital Project plan and to put this on the agenda at a later date. Seconded by Halsey. Roll call vote: all ayes, motion carried. NEW BUSINESS: Resolution No. 2011-18 A Resolution Directing The Acceptance of a Proposal to Purchase General Obligation Capital Loan Notes, Series 2011 was introduced by Tim Oswald from Piper Jaffray. Mr. Oswald explained the payment schedule and stated when the Resolution was passed it would set the interest rate at the date of passing the Resolution. Hupp moved to approve Resolution No. 2011-18 Resolution Directing The Acceptance of a Proposal to Purchase General Obligation Capital Loan Notes, Series 2011. Seconded by Franklin. Roll call vote: Franklin – aye, Hupp – aye, Littrel – aye, Halsey – aye, Channon – absent. Motion carried. RESOLUTION DIRECTING THE ACCEPTANCE OF A PROPOSAL TO PURCHASE $2,000,000.00 GENERAL OBLIGATION CAPITAL LOAN NOTES, SERIES 2011 WHEREAS, the city is in need of funds to pay costs of essential corporate purpose projects, and General Obligation Capital Loan Notes be issued for the construction, reconstruction, rehabilitation and renovation of street, water, sewer, storm Sewer, including acquisition of right-of-way, and the equipping of the fire department (the “Project”); and WHEREAS, the notice of intention of the City to take action for the issuance of not to exceed $2,500,000.00 General Obligation Capital Loan Notes has heretofore been duly published and no objections to such proposed action have been filed and the City desires to proceed with the issuance of the Notes; and WHEREAS. it is deemed necessary that the City should enter into a Loan Agreement and borrow the amount of $2,000,000.00 as authorized by 384.24, 384.24A, and 384.25, Code of Iowa as amended; and WHEREAS, a proposal has been received from Piper Jaffray & Co. of Des Moines, Iowa; and WHEREAS, it is the intention of the City Council to enter into a Loan Agreement in accordance with said proposal dated April 5, 2011: NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, STATE OF IOWA: Section 1. That this City Council does hereby accept the attached proposal of Piper Jaffray & Co. of Des Moines Iowa, and takes additional action to permit the entering into of a Loan Agreement. Section 2. The Mayor and City Clerk are authorized and directed to proceed on behalf of the City to enter into such Loan Agreement, to negotiate the final terms of a Loan Agreement to take all action necessary to permit the entering into of a Loan Agreement on a basis favorable to the City and acceptable to the Purchaser, and to proceed to meet the conditions of this accepted Proposal. PASSED AND APPROVED this 5th day of April, 2011. Franklin moved to approve the Agreement with MSA for the Riverdale Comprehensive Plan in the amount of $20,000.00. Seconded by Hupp. Roll call vote: all ayes, motion carried. Mayor Grindle appointed Joe Kosinski and Susan Geisler as Co-Chairpersons for the 4th of July Celebration. Hupp wanted to thank them for stepping up and taking over that celebration. Hupp moved to send the City Clerk and Assistant City Clerk to Clerk’s Academy and Clerk Institute in July not to exceed $1,000.00 in expenses. Seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp moved to approve the salt contract extension and purchase 200 ton of salt at $61.38 per ton for the 2011/2012 season. Seconded by Littrel. Roll call vote: all ayes, motion carried. Hupp moved to approve an alcohol request for May 17, 2011, seconded by Halsey. Roll call vote: all ayes, motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin stated that he had attended another Hazardous Mitigation meeting. At the previous local meeting 10 to 20 hazards to the City had been identified and Franklin had turned those into Bi-State. Bi-State would now like for the Cities to identify the actions for various hazards. Franklin suggested another local meeting for April 12, 2011 at 7:00 p.m. in City Hall. Paula will post this meeting. Halsey stated that they did have sand and sand bags at Havens Acres, but did not think there may be a need for them now. We will keep the sand bags on hand for future use. Mayor Grindle wanted to thank all of those that have volunteered to help with the 4th of July celebration and to Joe Kosinski and Susan Geisler for co-chairing this event. Lots of volunteers are needed to make this event a success. Anyone interested in helping can contact City Hall for information. Halsey moved to adjourn at 7:40 p.m. seconded by Franklin. ______________________ _______________________________ Jeffrey J. Grindle Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Pro-Tem Franklin opened the regular session of the Riverdale City Council at 7:00 p.m. on April 19, 2011. Franklin asked that it be noted that he would be presiding over the meeting because Mayor Grindle was sick. Roll Call: Present: Hupp, Littrel, and Channon. Halsey was absent. Also present: Attorney Steve Hunter, Troy Harrington, Ashley Steele, Richard Wells, Kristin Crawford from MSA, and Tim Bawden. Agenda: Channon moved to approve the agenda for April 19, 2011. Seconded Hupp. Roll call vote: all ayes, motion carried. Minutes: Channon moved to approve the minutes from the meeting dated 03/15/11 as written, seconded by Littrel. Roll call vote: Hupp – abstain, Littrel – aye, Channon – aye, Franklin – aye, motion carried. Littrel moved to approve the minutes from the meeting dated 04/05/11 as written, seconded by Hupp. Roll call vote: all ayes, motion carried. Warrants: Channon moved to approve the warrants for April 19, 2011 as presented, seconded by Hupp. Roll call vote: all ayes, motion carried. CLAIMS LIST APRIL 19, 2011 VENDOR NAME REFERENCE TOTAL Allied Waste Garbage Pick Up $2,708.00 CDW-Government City Hall Computers $3,260.38 City of Bettendorf Deer Hunt 2010/2011 $880.00 City of Davenport Payment to Davenport $2,897.55 Iowa American Water Water Utilities $86.58 Mediacom Internet City Hall $47.95 Mid-American Energy Park Utilities $11.03 Q-West Telephone City Hall & FD $153.13 QC Analytical Services Water Samples $372.00 Scott County Library Library Payment $11,857.00 Stanley, Lande, & Hunter Legal Services $5,160.38 Townsend Engineering Engineering Bike Path $386.10 US Postal Service Postage Newsletters $300.00 Aflac Employee Insurance $199.96 Ipers Ipers $606.94 Total $28,927.00 PAYROLL 04/19/11 Paula McIntosh $811.60 Mary Frances Blevins $557.50 Jeffrey J. Grindle $279.15 Larry Brown $72.00 Total $1,720.25 RECEIPTS MARCH 2011 Transfer from IPAIT for Belmont Road $150,000.00 Transfer from IPAIT for Cleaning Sewer Line $5,420.79 Transfer from IPAIT for Recreation Trail $18,858.87 Room Rent $145.00 Copies $6.50 Alcoa Sewer $4,508.71 CD Interest $983.01 CD Interest $1004.18 Staples Rebate $7.98 Property Taxes $54,711.42 Property Taxes Levy $13,643.06 Local Option Sales Tax $10,363.60 Iowa American Water $61.85 Road Use Fund $3,705.30 IPAIT Interest Capital Improvement $10.12 IPAIT Interest Sewer $7.38 IPAIT Interest Levy $.78 Total $263,438.55 PUBLIC COMMUNICATIONS TO THE COUNCIL: Richard Wells spoke to the council about the agreement that was to be signed between Langman Construction, Ament Engineering and the City of Riverdale. Mr. Wells would like a copy of the agreement when it has been signed by all parties. Mr. Wells stated that we have had several really nice days and Langman Construction has not done anymore work on Belmont Road. Mr. Wells was asking for the support of the City to make sure all the items on the agreement would be completed to his satisfaction. UNFINISHED BUSINESS: Kristin Crawford from MSA spoke about the Comprehensive Plan Preparation for the City of Riverdale. The first step is to get a Planning Committee formed. The committee would be made up of 8-10 people and would attend about 7 meetings. The goal of this committee is to review the existing condition of the city, visions, goals, objectives, policies for the city, and future land use. Anyone who would like to be part of this committee should contact City Hall by May 3, 2011. All committee meetings will be open to the public. NEW BUSINESS: Littrel moved to approve Resolution No. 2011-19: RESOLUTION APPOINTING BANKERS TRUST COMPANY OF DES MOINES, IOWA TO SERVE AS PAYING AGENT, NOTE REGISTRAR, AND TRANSFER AGENT, APPROVING THE PAYING AGENT AND NOTE REGISTRAR AND TRANSFER AGENT AGREEMENT AND AUTHORIZING THE EXECUTION OF THE AGREEMENT. Seconded by Channon. Roll call vote: Hupp – aye, Littrel – aye, Channon – aye, Franklin – aye. Motion carried. Hupp moved that the form of Tax Exemption Certificate be placed on file and approved. Seconded by Littrel. Roll call vote: Hupp – aye, Littrel – aye, Channon – aye, Franklin – aye. Motion carried. Littrel moved that the form of Continuing Disclosure Certificate be placed on file and approved. Seconded by Hupp. Roll call vote: Hupp – aye, Littrel – aye, Channon – aye, Franklin – aye. Motion carried. Hupp moved to approve Resolution No. 2011-20: RESOLUTION APPROVING AND AUTHORIZING A FORM OF LOAN AGREEMENT AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE OF $2,000,000.00 GENERAL OBLIGATION NOTES, SERIES 2011, AND LEVYING A TAX TO PAY THE NOTES. Seconded by Channon. Roll call vote: Hupp – aye, Littrel – aye, Channon – aye, Franklin – aye. Motion carried. Establishing an account for the Capital Loan Notes was discussed. Attorney Steve Hunter will prepare a resolution to state where these funds will be deposited. Riverdale received the State of Iowa Federal – Aid Grade Crossing Surface Repair Force Account Agreement for the construction and surface improvements at the railroad crossing located at S. Bellingham Road, Riverdale, IA. Little moved to approve the agreement with the Railroad and the Iowa Department of Transportation to repair the grade crossing on S. Bellingham Road. Seconded by Channon. Roll call vote: all ayes, motion carried. A letter was received from the Scott County Waste Commission concerning the 28E Member Grant Program. There was discussion on how to use the grant money. Littrel moved to use any grant money received from the Scott County Waste Commission for spring and fall clean-ups, seconded by Channon. Roll call vote: all ayes, motion carried. Attorney Steve Hunter discussed a proposed gun ordinance for the City of Riverdale. It was Attorney Hunter’s opinion that Riverdale may propose an Ordinance to bar firearms from Public Buildings. Franklin would also like an Ordinance to bar firearms from parks. These two Ordinances would be completely separate. The council was in agreement to pursue these Ordinances. Kristin Crawford from MSA presented an agreement between Riverdale and MSA for engineering services for Manor Drive, Fieldcrest Road, Circle Drive, Elmhurst Lane, and Windsor Drive. Franklin asked if these would be the plans for Contractors to bid. Franklin also thought we should add Valley Drive. Franklin stated he would like to see a cost estimate. Ms. Crawford will add Valley Drive and provide the cost for the next council meeting. Hupp moved to hold a Public Hearing on May 17, 2011 at 6:30 p.m. for the Budget Amendment for the 2010/2011 Budget. Seconded by Channon. Roll call vote: all ayes, motion carried. Littrel talked to Bettendorf about the traffic light at the entrance to Pleasant Valley High School. Bettendorf officials stated the light is a combination light. During school hours the light is tripped and after hours it is on a timer. Bettendorf wanted to keep the light working this way because they feel it slows down traffic. Hupp said she has heard complaints from many residents that they often sit at that light when there is no traffic and would like to have the light changed to trip only.. Channon stated that the light was originally put in to accommodate the busses, but the busses no longer use that entrance. The council will pursue this further. COMMITTEE REPORTS: Littrel had spoken to Dean Halsey and Mr. Halsey wanted it noted that things are going well for the Egg Hunt that is scheduled for April 23, 2011 at 1:00 p.m. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Franklin stated that he had held another Hazardous Mitigation meeting and things are moving forward and he will contact Bi-State for more information from them. Channon moved to adjourn at 8:25 p.m. seconded by Hupp. ______________________ _______________________________ John Franklin Mayor-Pro Tem Attested by: Paula McIntosh, City Clerk PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 From the CITY OF RIVERDALE 563 355-2511 April 2011 WE WOULD LIKE TO HAVE THE NAMES OF RIVERDALE RESIDENTS (PAST AND PRESENT) THAT HAVE SERVED IN THE MILITARY. IF YOU KNOW OF ANYBODY PLEASE CALL THE CITY OFFICE OR LINDA HUPP WITH THE NAME, BRANCH OF SERVICE, AND YEARS SERVED. WE WOULD LIKE TO HAVE THESE NAMES IN OUR KIOSK AT VOLUNTEER SQUARE PARK BY JULY 4, 2011 4th of July Co-Chairperson, Joe Kosinski, Dave & Susan Geisler Watch for updates in the Newsletter or Check the Web Site Calendar for Meetings & Agenda Volunteers Needed to Supervise Activities & Setup. Contact a Co-Chairperson if willing to Volunteer. DON’T FORGET MAY 7 SPRING CLEAN UP Please have everything curb side by 7:00 A.M. City of Riverdale Financial Report March 2011 Beginning Bank Balance March 2011 -$ 3,596.74 Ending Bank Balance $208,360.54 March 2011 IPAIT Totals = $ 299,809.07 CD’s Totals = $ 546,812.78 Total Monies = 1,054,982.39 Long May It Wave Land of the Free Your Council and their committee appointments are as follows: Jack Franklin (359-6612)-Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-4730)-Contracted Support Service & Budget Linda Hupp (355-3386) – Parks & Safety Dean Halsey (355-2013)-Infrastructure & Parks Doug Littrel (359-1343)-Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren, Zoning Inspector. (355-1300). Please contact him regarding any construction projects.