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HomeMy Public PortalAboutDec 2011 2012 DINING TOUR BOOKS AVAILABLE If you would like to purchase a Dining Tour Book full of great coupons to local restaurants please contact SONYA PADDOCK at 563-355-6363. The books sell for $35 each. All proceeds will be donated to the RIVERDALE FIREFIGHTERS ASSOCIATION. "I bought one last year and made my money back after using just 3 coupons," said Sonya. By purchasing a book you get to support a GREAT organization, the Riverdale's Volunteer Firefighters Association. Coupons are valid until November 1, 2012 DECORATING RIVERDALE Thank you to the Volunteers for helping with the Holiday Lights. Pictured are a few of the Volunteers. November 20, 2011 OFFICIAL MINUTES Mayor Grindle opened a special session of the Riverdale City Council at 7:00 p.m. on November 29, 2011 Roll Call: Present: Franklin, Channon, Hupp, Littrel. Halsey was absent. Also present: Kristin Crawford from MSA and Dale Hupp Agenda: Franklin moved to approve the agenda for November 29, 2011 as listed. Seconded by Channon. Roll call vote: all ayes, motion carried. UNFINISHED BUSINESS: Kristin Crawford from MSA presented the Road Reconstruction Plans for Riverdale. Ms. Crawford stated that the plans are 90% ready at this time. Ms. Crawford wanted the Mayor and council to review the plans and make any changes or suggestions. The roads scheduled for reconstruction at this time are Manor Drive, Circle Drive, Elmhurst Lane, Windsor Drive, Fieldcrest Road, and Valley Drive. There will also be storm sewer work being done at the same time as the road construction. Mayor Grindle asked about tiling under the curbs and Ms. Crawford stated that is in her cost estimates. Ms. Crawford stated that this is a very costly project, but we are taking care of many problems. Franklin had concerns about the water pipes on Fieldcrest since we are lowering the road. Ms. Crawford stated that she will be in contact with all utilities to keep them informed of our road project. The project will be bid for asphalt and concrete finishes and the council will decide which will best serve the needs of Riverdale. Ms. Crawford had questions about different areas concerning trees, shrubs, and other items that might be in the way of the project. The road reconstruction project will not involve any resident’s property, but will be on some of the easements. Ms. Crawford stated that she will revise the storm sewer lay out to avoid any damage to a tree at 303 Manor Drive. There will be a Public Hearing before the council makes any final decisions with the Road Reconstruction Project. Ms. Crawford stated that the project should begin in early spring and estimated time of completion to be 120 days. Franklin moved to set the time and date of the Public Hearing concerning the Road Reconstruction Project to be held December 6, 2011 at 6:30 p.m. Seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to approve the Annual Report for the 2010/2011 fiscal year as presented. Seconded by Littrel. Roll call vote: all ayes, motion carried. Hupp moved to adjourn at 8:35 p.m. Seconded by Channon. Roll call vote, all ayes. ______________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened the Public Hearing of the Riverdale City Council at 6:38 p.m. on December 6, 2011. The purpose of the Public Hearing was to inform residents of plans and specifications for the road reconstruction project. Kristin Crawford from MSA presented the Plans and Specifications for review. Ms. Crawford stated that the project is roadways and storm sewers. MSA will coordinate with all utility companies. The project will be bid with asphalt and concrete. The Notice To Bidders will go out on January 3 and bid opening on January 24, 2011. Ms. Crawford stated it should take around 150 calendar days to complete the project. There was discussion of finishing each driveway to a standard finish. Hupp stated that would probably save time and money on the project. Ms. Crawford has taken pictures of each driveway. Each driveway would have the same flare if completed to the standard finish, but would have the same finishes as they have right now. Dale Hupp commented that there was no plan to solve the water problems in residents backyards created by Scott Community College. Mr. Hupp stated they will still have water to their back doors. Ms. Crawford explained that the water issue is not on the current plan; however it could be added later as a change order during the reconstruction project. Linda Hupp asked if we could get that added to the project. Mayor Grindle stated that we need to have a settlement with the Welch’s and Scott Community College before we make plans concerning those drainage issues. Mr. Hupp stated that the water issues need to be addressed now and now is the time to do it along with the road and storm sewer reconstruction project. Franklin moved to close the Public Hearing at 6:56 p.m. seconded by Channon. Roll call vote: all ayes, motion carried. Mayor Grindle opened a regular session of the Riverdale City Council at 7:00 p.m. on December 6, 2011. Roll Call: Present: Franklin, Channon, Hupp, and Halsey. Littrel was absent Also present: Attorney Steve Hunter, Attorney Eric Long, Kristin Crawford from MSA, Jim Beran, Dale Hupp, Herb Atwood, Dave Welch, JoAnn Welch, Jan and Ron Strawhacker, and Attorney Mike Meloy. Agenda: Halsey moved to approve the agenda for December 6, 2011. Seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Channon made a correction to the minutes dated November 15, 2011. In new business the roll call vote to approve alcohol for events in the Community Room should have read that Channon and Hupp abstained, not voted aye. Franklin made a correction under Public Communications. The minutes said that Franklin stated that any damage done to property would be repaired. That statement was made by Mayor Grindle. Channon moved to approve the minutes from the meeting dated 11/15/2011 with said corrections, seconded by Franklin. Roll call vote: all ayes, motion carried. Channon moved to approve the minutes from the meeting dated 11/29/2011, seconded by Hupp. Roll call vote: Franklin – aye, Channon – aye, Hupp – aye, Halsey – abstain, motion carried. Warrants: Hupp moved to approve the warrants for December 6, 2011 as listed, seconded by Halsey. Roll call vote: all ayes, motion carried. CLAIMS LIST DECEMBER 6, 2011 VENDOR NAME REFERENCE TOTAL Air Control Vehicle Maintenance FD $874.99 Century Link Telephone City Hall & FD $150.86 City of Bettendorf Engineering Recreation Trail $26,212.37 D and S Street Cleaning $1,988.00 Decco Repair Flag Pole Lights $710.00 Interstate Power Systems Vehicle Maintenance FD $1,617.00 Iowa American Water Utilities Parks $1.30 Iowa Prison Industries Stop Sign $53.25 Jeff Grindle Holiday Light Expense $40.08 K&K True Value Expense Holiday Lights $262.53 Mid-American Energy Utilities City Hall & Street Lights $1,428.67 MSA Engineering $21,091.26 Myra Halsey Custodial & Supplies $454.30 North American Salt Co. Salt For Roads $848.39 Pepsi 4th of July Expense $1.04 Quad City Times and Journal Publishing $369.59 Townsend Engineering Engineering Recreation Trail $37.50 US Bank Misc. Expense City Hall & FD $526.06 US Postal Service Pre-Sorted Mail Permit $190.00 Total $56,857.19 PAYROLL 12/06/11 Paula McIntosh $829.75 Mary Frances Blevins $905.26 Jeffrey J. Grindle $276.51 Larry Brown $490.37 Total $2,501.89 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Beran asked to speak about the check valve during Unfinished Business. Herb Atwood asked about the fence that was going to be discussed near the recreation trail and the resident’s homes. Mr. Atwood wanted the council to know that the residents would like a wood privacy fence and not a chain link fence that was mentioned at a previous meeting. This item will be discussed during Unfinished Business. UNFINISHED BUSINESS: Franklin moved to approve the Plans and Specifications for the Road Reconstruction and to advertise for bids. Seconded by Channon. Roll call vote: all ayes, motion carried. Halsey reported that he had received bids from Creative Deck and Fence for chain link fence. Halsey had a few phone calls from residents stating that they would rather have privacy wood fence and not chain link. Halsey moved to table the fence issue until a later date. Seconded by Franklin. All ayes, motion carried. Franklin has not had a reply from Eide Bailly concerning the Financial Review. Kristin Crawford from MSA had some cost estimates concerning the check valve on a storm sewer pipe in Haven’s Acres. Ms. Crawford had approximate totals. Franklin asked if they couldn’t do a check valve at the end of the valve. Ms. Crawford will check into that. Jim Beran asked to state his views as to why a check valve is not necessary. Mr. Beran gave his ideas and stated that there is no way it can flood in that area anymore. The council feels they cannot take that chance. Mr. Beran feels the council needs more facts. Hupp moved to table until further review and to have MSA do some elevations and inform the council of the results. Seconded by Halsey. Roll call vote: all ayes, motion carried. NEW BUSINESS: Paula McIntosh read the Fire Department report for September 20 through November 15, 2011. Hupp moved to approve for those dates, seconded by Channon. Roll call vote: all ayes, motion carried. Franklin moved to authorize the Mayor and Mayor Elect to negotiate with the Welch family on a purchase of a parcel of land on a voluntary purchase agreement and sale basis subject to Council approval of any purchase agreement. Seconded by Halsey. Roll call vote: all ayes, motion carried. Franklin would like to attend training for New City Officials. There are 3 parts to the training and Mr. Franklin would like to attend all 3 sessions. Halsey moved to approve the cost of the training and travel expenses not to exceed $500.00. Seconded by Channon. Roll call vote: Channon – aye, Hupp – aye, Halsey – aye, Franklin – abstain. Motion carried. Hupp moved to approve $250.00 to Horizon for the repair of the landscaped area near the city hall building entrance and then send the bill to the trucking company responsible for the damage. Seconded by Halsey. Roll call vote: all ayes, motion carried. Hupp had a bid from Per Mar to add a camera to the landscaped entrance area that gets damaged by trucks. Hupp felt that maybe this was not the time for that expense. Franklin stated the need for more software and hardware to increase the backup capabilities for the city computers. The backup for the hard drive would be backup and recovery for 4 work stations. One backup and recovery for the server. Franklin would also like to purchase a fire resistant and water resistant hard drive with 5 years recovery service. Franklin would also like to do a backup off sight to an internet site. Also to add switches to the network. Total cost would be $1120.00 with the backup off site at $600.00 per year. Franklin moved to purchase the software, hardware and off site backup not to exceed $1,800.00. Seconded by Halsey. Roll call vote: all ayes. Motion carried. COMMITTEE REPORTS: Hupp would like to form a committee to begin talks with the Welch family and Scott Community College. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin stated that the pipe that Jim Beran spoke about is 10’ below ground level and so we do need the valve that was discussed earlier. In a 10 year flood event it would flood that area. Channon wanted to thank everyone that helped with the holiday decorations. There was a good turn out and everything looks really nice. Halsey stated that he is very tired of all the negative media. Everything printed by the media is false and the media does not seem to care about the facts and the truth. Paula mentioned that we are in need of new chairs for the community room. She will get costs and present them at the next meeting. Mayor Grindle wanted to thank everyone for surviving the construction this past summer. There will be more construction next year with the road reconstruction project. Also thanks to all for their help with the holiday lights. It was a lot of work and very cold. It takes many volunteers for all that Riverdale does. Halsey made a motion to adjourn at 7:58 p.m. Seconded by Channon. Roll call vote: all ayes, motion carried ______________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened a special session of the Riverdale City Council at 7:00 p.m., December 14, 2011. Roll Call: Present: Franklin, Channon, Hupp, Littrel and Halsey. Also present: Kristin Crawford from MSA, Attorney Steve Hunter, Dale Hupp, Vi Stickler, Teri Stickler, Harry Pelton, Don Fisher, Ron Strawhacker, Janet Strawhacker, JoAnn Welch, Attorney Mike Meloy, Ed Collins, Dean Hiles, and Jim Tucker. NEW BUSINESS: Franklin stated that the Welch family had made a generous offer to sell the city of Riverdale a portion of land on or about 10 acres of their property. The city had an appraisal completed. Last Friday, December 9, 2011 Mayor Grindle, the Welch family, Attorney Hunter, Attorney Meloy, and Franklin sat down and discussed the possible purchase of the land in question. The city received a letter from Attorney Meloy outlining what the Welch family is asking for the property. Franklin presented maps and drawings for the council to review. The Welch family is asking for $17,500.00 per acre. A survey will be completed by the city to determine the actual size of the property. The purchase price of $175,000.00 that is stated in the letter from Attorney Meloy may be more or less as is determined by the survey. Attorney Meloy asked Kristin Crawford from MSA the cost of a survey. Ms. Crawford stated it would be $2,600.00. That includes the survey, setting the survey pins and recording the plot. Franklin stated the reason for buying the corner area is because it is landlocked and would require easements and so would be easier for the city to own that area as well. Franklin addressed term number two that states: an established easement access way to the Welch farm for the agriculture maintenance of the farmland. The Welch family would like an access from Fieldcrest Drive and from the entrance of Bicentennial Park Road. Franklin stated that we have not located an easement for agriculture to access the farmland, but would like to continue with the access through the park. Franklin is opposed to access at Fieldcrest Road. Our roads are not equipped to handle farm equipment and it is a residential area with children. All members of the council agreed that there should not be agriculture access off of Fieldcrest Road. Term number three asked for an established easement access way to the Welch farm for future development at the entrance of Fieldcrest Road for 12 homes or less and from Bicentennial Park to Manor Drive. Hupp stated that an entrance from Manor would create two downhill roads coming together and would create an unsafe area, especially in the winter. Hupp also stated that the plan has always been to have access from State Street. Hupp is not opposed to access from Fieldcrest somewhere down the road if a developer wanted to do that, but right now is not the time to create that access. Attorney Hunter stated that we have two approaches to the access on Fieldcrest. One is to leave it to the future or establish the parameters in advance and limit it. Franklin stated that State Street is limited access. Attorney Meloy stated they did not know what the DOT would allow from State Street and that is why they would like access on Manor and Fieldcrest. Franklin polled the council on their opinion to the access on Fieldcrest and Manor. The entire council wanted to let the Planning and Zoning Committee make the future decisions. Hupp asked to clarify the power of the Planning and Zoning Committee (P&Z). Attorney Hunter stated that they do have some power, but need to have reasons for denying or limiting what a developer may have in mind. There would be negotiations back and forth with the P & Z and the developers. The city has a lot of power when it comes to sub-division rules. Term number four asked for chicken wire fence along the new property line after the purchase. Everyone is agreement on a fence along the property lines. Attorney Hunter stated that the purchase agreement would include obtaining an Environmental Phase 1 Report. This is a level of due diligence for a Government Entity. That cost would be around $2,200.00. Total cost would be $190,000.00 to $200,000.00 including the cost of the survey as well as the Environmental Phase 1 Report. Attorney Hunter reminded everyone that the Mayor and Mayor Elect have been authorized to negotiate the purchase of the Welch land. The decisions that were made at this meeting are as follows: The city will purchase 10 acres more or less at $17,500.00 per acre – around $175,000.00 The city will establish an agricultural easement through Bicentennial Park Any entrance from Fieldcrest Road and Manor Drive will be determined at a later date No access through Bicentennial Park City will put up a fence to establish boundaries Halsey made a motion to adjourn at 7:45 p.m. seconded by Hupp. Roll call vote: all ayes, motion carried. ______________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Grindle opened a regular session of the Riverdale City Council at 7:00 p.m. on December 20, 2011. Roll Call: Present: Franklin, Channon, Littrel and Halsey. Hupp was absent. Also present: Attorney Eric Long, Kristin Crawford from MSA, Jim Beran, Harry Pelton, Patty Franklin, Herb Atwood, Dave Welch, JoAnn Welch, Fire Chief Floyd Bruns, and Ashley Steele. Agenda: Halsey moved to approve the agenda for December 20, 2011. Seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Franklin made a correction to the minutes dated December 6, 2011. Second sentence in Communications it should have read: In a 100 year flood event the water level would be 10’ foot above the bottom elevation of the manhole. Halsey moved to approve the minutes from December 6, 2011 with said corrections. Seconded by Channon. Roll call vote: Franklin – aye, Channon – aye, Littrel – abstain, Halsey – aye, motion carried. Franklin made corrections to the minutes dated December 14, 2011. The sentence “Franklin is opposed to access at Fieldcrest Road” should say Hupp is opposed to the agriculture access to Fieldcrest Road. The minutes also said that Franklin stated that State Street was limited access to the Welch property. Franklin asked that the minutes state that those two access points were from the traffic light on State Street and the farm house. Littrel moved to approve the minutes from the meeting dated December 14, 2011 with said corrections. Seconded by Halsey. Roll call vote: all ayes, motion carried. Warrants: Halsey moved to approve the warrants for December 20, 2011 as listed, seconded by Franklin. Roll call vote: all ayes, motion carried. CLAIMS LIST DECEMBER 20, 2011 VENDOR NAME REFERENCE TOTAL Advanced Business Systems Maintenance Agreement $338.52 Aflac Aflac Employee Insurance $99.46 Allied Waste Garbage Contract $2,780.00 Century Link Telephone $145.92 EFTPS Processing Employee Taxes $1,506.34 Heiman Fire Equipment Vehicle Operations FD $490.60 Interstate Power Systems, Inc. Vehicle Operations FD $347.36 Iowa American Water Water & Sewer Utilities $261.92 IPERS IPERS $865.70 Larry Brown Mileage December $181.49 Mediacom Internet $50.95 Mickey’s Country Café FD Appreciation $654.45 Mid-American Energy Utilities Parks $12.64 MSA Engineering Road $15,000.00 Stanley, Lande & Hunter Legal Fees $3,050.00 State Taxes Employee Taxes/Quarterly $398.00 Total $26,183.35 PAYROLL 12/20/11 Paula McIntosh $829.75 Mary Frances Blevins $574.39 Jeffrey J. Grindle $276.51 John J. Franklin $558.02 Linda Hupp $565.10 Cheryl Channon $565.10 Doug Littrel $565.10 Dean Halsey $565.10 Larry Brown $340.95 Total $4,840.02 RECEIPTS NOVEMBER 2011 Local Option Sales Tax $13,312.34 Road Use Tax $3,323.55 Davenport Water Payment $4,086.48 Alcohol License $390.00 Scott County Tax $33,812.39 Room Rent $160.00 Copies $9.50 Alcoa Light Repair $232.20 Alcoa Sewer $6,091.40 Mediacom $1,316.12 Contribution Community Room $136.00 Ipait Interest Capital Improvement $1.39 Ipait Interest Sewer Fund $3.18 Ipait Interest Capital Improvement Levy $.78 Ipait Interest Levy Bond $32.21 Total $62,869.98 UNFINISHED BUSINESS: Franklin stated the city had received a financial review proposal from Eide Bailly. Mayor Grindle stated that typically Riverdale does a review when there are changes in the city. In this case a new Mayor as of January 1, 2012. Franklin moved to appropriate $4,500.00 to review the city’s finances with Eide Bailly. Seconded by Halsey. Roll call vote: all ayes motion carried. Attorney Eric Long reported on the progress of the Discussion and Approval of 10 or more acres of the Welch farm. No purchase agreement has been drafted at this time. Attorney Meloy and Attorney Hunter will work on that at a later date. Attorney Long thought it would most likely be after the first of the year. NEW BUSINESS: There was discussion of a storage facility for city equipment. Mayor Grindle stated we have materials to store for the sign project as well as paint and other items. Halsey moved to approve a 10 X 17 storage unit at AAA Storage for $70.00 per month plus the deposit required. Seconded by Littrel. Roll call vote: all ayes motion carried. Halsey moved to purchase 80 economy stack chairs for the community room not to exceed $3,000.00, seconded by Franklin. Roll call vote: all ayes motion carried. New appliances for the community room kitchen were discussed. The dishwasher is not working at all and the microwave needs to be replaced. Halsey and Littrel will get cost estimates for all of the appliances. Halsey moved to table purchase of new kitchen appliances, seconded by Littrel. Roll call vote: all ayes motion carried. Halsey moved to approve an alcohol request for January 8, 2012, seconded by Channon. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM THE COUNCIL AND OTHER OFFICIALS: Franklin read a letter of resignation to the Mayor and Council resigning as a council person at the end of the December 20, 2011 council meeting. Franklin will take over as Mayor of Riverdale in January 2012. Halsey moved to accept the resignation of John J. Franklin as a councilman, seconded by Channon. Roll call vote: Franklin – abstain, Channon – aye, Littrel – aye, Halsey – aye. Motion carried. Halsey stated that he had requests from residents in Haven’s Acres about fencing near the Recreation Trail. It was not on tonight’s agenda, but asked that it be placed on the next agenda. Halsey also wanted to wish everyone a Merry Christmas. It has been a good year although we have had some rough times. Mayor Grindle wanted to thank the council and the Riverdale residents for the last six years. He has enjoyed his time serving on the council as well as 4 years as Mayor. Mayor Grindle stated that he thought a lot has been accomplished during this time and thanks everyone for their support. Franklin thanked Mayor Grindle for everything he has done for the city. Mayor Grindle has worked very hard for Riverdale. Harry Pelton thanked the council and appreciates their time and effort. Halsey made a motion to adjourn at 7:40 p.m. Seconded by Franklin. Roll call vote: all ayes motion carried. ____________________ _______________________________ Jeffrey J. Grindle, Mayor Attested by: Paula McIntosh, City Clerk 2 From the City of Riverdale 563 355-2511 December 2011 Fire Department Report for November 15 to December 20, 2011 Calls: 1 EMS Call 1 Mutual Aid Fire Training: Refilling Air Tanks Team Building Scavenger Hunt EMS Training Other: Serve your community- Come and join us! Your Council & their Committee appointments are as follows: Jack Franklin (359-6612) Mayor Pro Tem, Contracted Support Service & Budget Cheryl Channon (332-3386) Contracted Support Service & Budget Linda Hupp (355-3386) Parks & Safety Dean Halsey (355-2013) Infrastructure & Parks Doug Littrel (209-7479) Infrastructure & NPDES Management Mayor Jeff Grindle (349-7606) Lou Wren (355-1300) Zoning Inspector, Please contact him regarding any Construction projects. THANK YOU, Sonya & Don Paddock, Linda & Dale Hupp, Judy & Dean Hiles, Ed Collins, Bonnie & Larry Wolff, Ann Shoultz, Don Fisher, Cheryl Channon, Pat Tray, Jann, Tim & Baby Curran, Jenny & Tim Staub, Adrienne & Sophie Picchotti, Rhonda Hill, George Seaberg, Amy, Riley & Addyson Kramer and Jeff Grindle. Your volunteerism shows the great spirit of Riverdale!!! Everything We Do We may not always realize that everything we do affects not only our lives but touches others, too. A single happy smile can always brighten up the day for anyone who happens to be passing by your way. And a little bit of thoughtfulness that shows someone you care creates a ray of sunshine for both of you to share. Yes, every time you offer someone a helping hand, every time you show a friend you understand, every time you have a kind and gentle word to give, you help someone to find the beauty in this precious life we live. For happiness brings happiness and loving ways bring love, and giving is the treasure that contentment is made of. -Author Unknown- Financial Report for November 2011 November Beginning Balance = $ 171,312.32 November Ending Balance = $ 157,321.98 General Fund = $ 190,400.24 Special Revenue Fund = $ 209,952.47 Propriety (Sewer) Fund = $ 175,670.08 Capital Project Fund = $2,306,140.22 Total Monies = $2,882,163.01 You are reminded that reflectors at the end of your driveway are a big help to the Snow Removal Crews. Please remove snow from Fire Hydrants in your yard, so Fire Department can locate them in emergencies. Christmas tree pickup will be any Monday during the month of January. Thank you, Judy Hiles, for all of your hard work on the 2012 Riverdale Calendar. You did a wonderful job!