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HomeMy Public PortalAboutDecember 2012 + RIVERDALE CITY COUNCIL MINUTES & PUBLIC HEARING DECEMBER 4, 2012 Mayor Franklin opened the Public Hearing regarding Riverdale’s intent to submit a Housing Fund Application to the Iowa Department of Economic Development for an Owner Occupied Housing Rehabilitation Program. Liz Kemp from MSA, the entire City Council, Clerk and Mayor were present. Mayor Franklin noted there was no public present. Liz Kemp from MSA was present to give an overview of what this grant would mean for the citizen’s of Riverdale. 1. The Community Development and Housing Needs Assessment identified housing rehab for LMI residents as a priority. The City has also collected pe-applications from residents indicating a need for such a program. 2. The program will be funded through the use of housing Funds (CDBG) and commitment of city funds. 3. The application will be submitted by December 12, 2012. 4. CDBG - $244,994 (less the City contribution) 5. 100% of the funds will benefit low-to-moderate income persons. 6. All properties within the City that are not in a flood hazard area and are connected to city sanitary sewer are eligible for assistance. A target area may be established if there is a concentration of interest with the city reflected in the sign-up forms. 7. No displacement of persons or businesses will occur as a result of the program. 8. No plans to assist displaced persons is in place as the program will not displace any household or businesses. Relocation assistance will be available to those required to leave the residence during interior lead-based paint disturbing activities. 9. The program will provide six (6) LMI homeowners with five-year forgivable loans to rehabilitate their homes. Properties must be brought up to current State of Iowa's Minimum Housing Rehabilitation Standards. Mayor Franklin noted there was no public present. Channon moved to close the Public Hearing at 6:51 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on December 4, 2012. Roll Call: Present: Channon, Hupp, Paddock Littrel, and Halsey. Also present: Jared Fluhr from MSA and George Seaberg. Agenda: Halsey moved to approve the agenda for the meeting dated 12/04/2012 as presented, seconded by Channon. Roll call vote: all ayes motion carried. Minutes: Paddock noted that on the minutes dated 11/20/12 the last page stated that participating in On-Line Classes for Municipal Leadership would be on the next agenda and it is not on the agenda. Paddock asked if that could go on the December 18, 2012 agenda. Channon moved to approve the minutes from the meeting dated 12/04/12 as presented, seconded by Paddock. Roll call vote: Channon – aye, Hupp – aye, Paddock – aye, Littrel – aye, Halsey – abstain. Motion carried. Warrants: Channon moved to approve the warrants for December 4, 2012 as presented, seconded by Halsey. Hupp moved to approve the payroll for December 4, 2012, seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST DECEMBER 4, 2012 VENDOR NAME REFERENCE TOTAL American Test Center Vehicle Maintenance FD $1,723.50 Century Link Telephone City Hall $5.44 Iowa Battery Company Vehicle Maintenance FD $82.00 JKM Concrete Solutions Salt Storage $1,500.00 K& K True Value Hardware Vehicle Maintenance FD $19.97 Myra Halsey Janitorial $350.00 Postmaster Pre-Sorted Mail Permit $190.00 Regalia Flags $241.80 Sonya Paddock Holiday Light Expense $33.95 US Bank Misc. Expense City Hall & FD $437.61 General Total $3,084.27 Road Use Tax $1,500.00 Total $4,584.27 PAYROLL 05/15/12 Paula McIntosh $830.58 Mary Frances Blevins $396.98 Total $1,227.56 RECEIPTS NOVEMBER 2012 Ipait To Checking $156,976.52 Scott County Taxes $70,768.58 Local Option Sales Tax $12,032.52 Iowa American Water $4,869.12 Road Use Tax $2,983.25 Room Rent $200.00 Copies $.25 Mediacom Franchise Fees $1,339.13 Alcoa Sewer $5,314.40 Ipait Interest $3.85 UNFINISHED BUSINESS: Jared Fluhr from MSA presented an update on the road reconstruction project. Jared presented a handout that referenced the final closeout procedures for the Street Reconstruction Project and a summary of events as it relates to the progression of the project. There was a closeout meeting held on November 26, 2012 at city hall. Nothing was resolved at that meeting. Paddock moved to hire an Actuary for $700.00 to determine the payout for the Riverdale Fireman for the Awards Plan, seconded by Littrel. Roll call vote: Channon – recuse, Hupp – recuse, Paddock – aye, Littrel – aye, Halsey – aye, motion carried. NEW BUSINESS: Mayor Franklin presented the Riverdale Fire Department report for October 16 to November 20, 2012. Halsey moved to approve the report as read, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin stated that Russell Royce from the Department of Natural Resources (DNR) met with him and Jared Fluhr for an Audit on our NPDES Storm Sewer requirements. Mr. Royce’s objective was to help us better understand our requirements for reporting in preparation for obtaining a new NPDES Permit. Riverdale’s Storm Sewer Map and Plan need to be updated. Mayor Franklin asked that the council give permission to MSA to estimate a cost to do these updates. Jared presented a cost estimate of $3,600.00 to finish out the current contract for the Storm Sewer Permit that ends in 2014. Jared thought this may be enough to include updating the Storm Sewer Map and Plan. Paddock moved to extend the contract with MSA to finish the NPDES Administration through 2014 at the estimated cost of $3,600.00, seconded by Channon. Roll call vote: all ayes motion carried. Mayor Franklin asked council to review Ordinance 105.05 Open Burning Restricted. Mayor Franklin asked council to review the changes that he was proposing and come back with comments and ideas. This item will be on the next agenda. Chapter 65 of the Code Of Ordinances was presented. There is a yield sign at Elmhurst and Windsor that has never been codified. It was decided to add a yield sign at Wisteria and Kensington. This item will be on the December 18, 2012 agenda to make these changes to Chapter 65. Paddock and Hupp presented an update on the Fund Raising Committee for Phase 2 of the MRT Trail. There were 7 people in attendance for the first meeting. Fund raising ideas were discussed. Selling bricks, hiring a fund raising coach, and discussion of holding pancake breakfasts. The committee will contact Patti Franklin for ideas because she also has experience in fund raising. Paddock moved to move forward with the brick fund raiser and to create a designated fund for that purpose, seconded by Hupp. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Paddock stated she had contacted Troy Seifert from the Iowa Department of Transportation (IDOT). Mr. Seifert stated the city has until July 2013 to sign for the Federal Grant for Phase 2 of the Mississippi River Trail (MRT). Paddock also was in touch with Bi-State and found out there will be more Federal monies available very soon, which the city will be able to apply for. We need to get the land appraisals done soon. Mayor Franklin stated that the city needs to have a backup plan in case fund raising is insufficient and would need to be discussed during budget meetings. Paddock presented correspondence from Liz Murray Tallman, Vice President of Regional Business Development. This correspondence explained Property Tax Abatement. The Schebler Company has asked the city for tax relief on the new building they are in the process of building. This will be discussed at a later meeting. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS Hupp stated the lights on the flag at Volunteer Square Park are still not working. Littrel stated he will call D&S about street cleaning. Mayor Franklin stated that people renting the Community Room are not cleaning up after using the room. The cost of carpet cleaning is expensive and we need to consider raising the cost of using the room. Mayor Franklin presented correspondence from Iowa Department Of Natural Resources (DNR) Administration Consent Order regarding the Davenport Sanitary Sewer Plant. It is an administrative consent order (Order) entered between the Cities of Davenport, Bettendorf, Riverdale, and Panorama Park and the DNR for the purpose of establishing a schedule for necessary upgrades to the Davenport Water Pollution Control Plant and the wastewater collection systems of Davenport and Bettendorf to achieve DNR compliance and the requirements and to eliminate the discharge of untreated wastewater from the collection systems into the Mississippi River. Mayor Franklin asked that the council read this over carefully. This item will be on a later agenda. Mayor Franklin thanked Paddock and Hupp for all of their hard work on the MRT. Halsey moved to adjourn at 9:04 p.m. seconded by Channon. Roll call vote: all ayes motion carried. ______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES & DECEMBER 18, 2012 Mayor Franklin opened a regular session of the Riverdale City Council at 7:02 p.m. on December 18, 2012. Roll Call: Present: Channon, Paddock, Littrel, and Halsey. Hupp was absent. Also present: Jared Fluhr from MSA and Riverdale Fire Chief Floyd Bruns. Agenda: Mayor Franklin asked to remove item No. 3 under New Business “Water Leak under Dishwasher”. Channon moved to approve the agenda for December 18, 2012 with said change, seconded by Paddock. Roll call vote: all ayes motion carried. Minutes: Channon stated there needed to be a comma between Paddock and Littrel in the Roll call in the minutes dated 12/04/12 and Paula noted the date in payroll was incorrect and was supposed to be 12/04/12. Halsey moved to approve the agenda with said changes, seconded by Littrel. Roll call vote: all ayes motion carried. Warrants: Paddock moved to approve the warrants for December 18, 2012 as presented, seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST DECEMBER 18, 2012 VENDOR NAME REFERENCE TOTAL AAA Storage Storage $70.00 Advanced Business Systems Maintenance Agreement $354.16 Aflac Aflac Pre-Tax $99.46 Allied Waste Garbage Contract $2,873.00 Century Link Telephone $149.08 City of Davenport Sewage Treatment Plant $4,056.40 D and S Street Cleaning $2,032.00 EFTPS Fed/Fica Taxes $1,004.33 Gabrilson Indoor Climate Maintenance Agreement $346.00 Interstate Power Systems Vehicle Maintenance FD $1,955.04 Iowa American Water Utilities City Hall $224.58 IPERS Ipers Payment $660.83 Mediacom Internet $55.30 MSA Engineering Road Project $1,685.38 Quad City Times & Journal Publishing $170.17 Racom Vehicle Operation FD $525.00 Stanley Steemer Carpet Cleaning $303.00 Withholding Tax Employee State Taxes $341.00 General Total $11,585.39 Capital Project Bond $1,685.38 Sewer $4,056.40 Total $17,327.17 PAYROLL 12/18/12 Paula McIntosh $826.80 Mary Frances Blevins $524.85 John J. Franklin $550.62 Linda Hupp $565.10 Cheryl Channon $565.10 Doug Littrel $565.10 Dean Halsey $565.10 Sonya Paddock $555.62 Total $4,718.29 UNFINISHED BUSINESS: Jared Fluhr from MSA was present to give an update on the Road Reconstruction Project. Hawkeye Paving had sent a revised list of quantities to Jared. Some of the quantities have been lowered, but not much. Attorney Eric Long is reviewing the contract with Hawkeye and Attorney Long will be the person negotiating with Hawkeye Paving. Paddock reported that she had met with 3 of the committee persons to update them on the first Fund Raising Committee meeting which they were unable to attend. Paddock presented the brochures and asked if we could do them in the city office or should they be done elsewhere. Mayor Franklin thinks they should be done professionally. The next Fund Raising Committee meeting will be January 3, 2012 at 7:00 p.m. Mayor Franklin asked if the council would like to hire MSA to review the costs of the Mississippi River Trail (MRT). Paddock stated that she thought the cost estimates we have are pretty accurate. Mayor Franklin stated that we need an accurate estimate of cost for budget preparation. A comparison of Paddock’s estimate and Franklin’s estimate showed they were within about 5 percent so MSA was not hired to review the cost of the project. There were discussions concerning reducing the cost of the trail, concerning the elevation of the trail and concerning different routes for the MRT. The appraisals need to be done as soon as possible. Amendment to Ordinance No. 105.05, Open Burning Restricted, was reviewed. Mayor Franklin will make changes and this will be on the next agenda for the first reading. Paddock moved to approve the 1st reading of the Amendment to Chapter 65.03, Yield Required, Of The Code Of Ordinances adding a yield sign at Wisteria and Kensington. Seconded by Channon. Roll call vote: all ayes motion carried. NEW BUSINESS: Channon moved to approve for any Council member to participate in the On-Line Municipal Leadership Classes, seconded by Paddock. Roll call vote: all ayes motion carried. Riverdale will pay for these classes. Mayor Franklin asked if the council was interested in pursuing an Ordinance for Industrial Property Tax Abatement. We do not have such ordinance in place at this time. Riverdale is a very small town with a small tax base. After much discussion it was decided to create this Ordinance and it will be discussed at the next meeting. Littrel moved to have the Mayor create an Ordinance based on the Ordinance enacted by Hiawatha, Iowa, seconded by Halsey. Roll call vote: all ayes motion carried. Resolution No. 2012-19 A Resolution Transferring Monies From The Road Use Checkbook Fund To The General Checkbook Fund To Reimburse The General Fund For Monies Spent On Road Related Items was presented. Mayor Franklin explained the workings of the accounting system, the relationship between the General and Road Use funds and how excess monies may have accumulated in the Road Use Checkbook account. The monies being discussed were all road related expenditures. Channon moved to approve Resolution No. 2012-19 as presented, seconded by Halsey. Roll call vote: all ayes motion carried. Resolution # 2012 - 19 A Resolution Transferring Monies from the Road Use Checkbook Fund to the General Checkbook Fund to reimburse the general fund for Monies spent on Road related Items. Whereas, the City Council of the City of Riverdale understands that State of Iowa provided Road Use Fund (RUF) monies do not cover the entire cost of road related items; Whereas, the City Council of the City of Riverdale understands that the cost of road related items are paid through both the General Checkbook Fund and the Road Use Checkbook Fund; Whereas, the City Council of the City of Riverdale understands that some road related items that should have been paid through the Road Use Checkbook Fund were actually paid through the General Check book Fund; NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that the amount of $103,140 shall be moved from the Road Use Checkbook Fund to the General Checkbook Fund, to reimburse General Check book Fund for road related items. PASSED, APPROVED AND ADOPTED THIS DECEMBER 18, 2012, by the following vote: Resolution No. 2012-20 A Resolution Creating A Multi-Use Trail Construction And Maintenance Fund was presented. Paddock moved to approve Resolution No. 2012-20 as presented, seconded by Channon. Roll call vote: all ayes motion carried. Resolution # 2012 - 20 A Resolution Creating a Multi-Use trail construction and maintenance Fund Whereas, the City of Riverdale wishes to build a Multi-use trail from the western city line near Duck Creek to Bellingham Road; Whereas, the City Council of the City of Riverdale wishes to build a Multi-use trail from Bellingham Road to Fenno Road; Whereas, the City of Riverdale has secured a grant in the amount of $494.956 toward the design, engineering, right-of-way purchase and construction of said Multi-use trail; Whereas, the City Council of the City of Riverdale understands that this grant does not pay the entire cost of the multi-use trail and that matching funds are required; Whereas, the City Council of the City of Riverdale wishes to dedicate monies to the construction of the trail from Bellingham Road to Fenno Road; Whereas, the City Council of the City of Riverdale understands that the existing section of the multi-use trail from Duck Creek to Bellingham Road and the new section of the trail from Bellingham Road to Fenno Road will require maintenance. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that a fund, named “Multi-use Trail Construction and Maintenance Fund”, will be held within the assets of the City of Riverdale, for the purpose of holding donated monies to pay the cost of design, engineering, right-of-way purchase, construction and maintenance of multi-use trails, to be expended at the direction of the City Council for the design, engineering right-of-way purchase, construction and maintenance of new or existing multi-use trails. PASSED, APPROVED AND ADOPTED THIS DECEMBER 18, 2012, by the following vote: Resolution No. 2012-21 A Resolution Creating A Multi-Use Donations Fund was presented. Paddock moved to approve Resolution No. 2012-21 as presented, seconded by Littrel. Roll call vote: all ayes motion carried. Resolution # 2012 - 21 A Resolution Creating a Multi-Use trail donations Fund Whereas, the City Council of the City of Riverdale wishes to build a multi-use trail from Bellingham Road to Fenno Road; Whereas, the City of Riverdale has secured a grant in the amount of $494,956 toward the design, engineering, right-of-way purchase and construction of said Multi-use trail; Whereas, the City Council of the City of Riverdale understands that this grant does not pay the entire cost of the multi-use trail and that matching funds are required; Whereas, the City Council of the City of Riverdale understands that the General Public may want to donate monies to pay for the remainder of the cost of design, engineering, right-of-way purchase, construction of the trail; Whereas, the City Council of the City of Riverdale understands that these donated monies must be returned to the donors of said monies in the event that the plan to build said trail is abandoned and the trail is not built; Whereas, the City of Riverdale wishes to hold said monies and account for said monies separately from all other City monies. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that a fund, named “Multi-use Trail Donations Fund”, will be held within the assets of the City of Riverdale, for the purpose of holding monies donated for the purpose of paying the cost of design, engineering, right-of-way purchase and construction of the a multi-use trail, to be expended at the direction of the City Council for the design, engineering, right-of-way purchase and construction of the trail or to be returned to the donors of said monies in the event that the plan to build said trail is abandoned and the trail is not built. PASSED, APPROVED AND ADOPTED THIS DECEMBER 18, 2012, by the following vote: COMMITTEE REPORTS: Paddock had questions about the Iowa Department Of Natural Resources (DNR) Administrative Consent Order that was handed out for review at the previous council meeting. It is a consent order entered into between the cities of Davenport, Bettendorf, Riverdale, and Panorama Park and the DNR regarding the dumping of raw sewage into the Mississippi River. The order establishes a schedule for necessary upgrades to the Davenport Water Pollution Control Plant and the wastewater collection systems of Davenport and Bettendorf to achieve compliance with DNR requirements and to eliminate the discharge of untreated wastewater. Paddock was concerned about deadlines that have to be met and who was in charge of making sure the deadlines were met. Mayor Franklin stated that Davenport and Bettendorf were primarily responsible. Mayor Franklin stated this is a $160,000,000 problem and we have little or no control over what happens. The cost to the city will be approximately $800,000 over the next 20 years. This will be on the next agenda. Mayor Franklin wanted to thank Dean and Judy Hiles for putting together the Riverdale calendar. A lot of work goes into creating the calendar and a huge thank you to them! COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS City Clerk Paula McIntosh wanted to let the council know that the city is now doing the sewer billing. Paula trained with a representative from Data Tech, our Summit Software System for 2 days last week and the Utility Bills were printed out today. There may be some problems, but hopefully we will get everything worked out as we move forward. Paula thought we may need a larger drop box for people to drop off Sewer payments. Paula also mentioned that someone is using the city dumpster again to dump building materials. Halsey move to adjourn the meeting at 9:47 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. ______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk 7 From the City of Riverdale 563 355-2511 December 2012 COUNCIL MEETING CANCELLED JANUARY 1, 2013 NEXT COUNCIL MEETING JANUARY 14, 2013 Fire Department Report for November 20 to December 18, 2012 Calls: 2-EMS Call 6-Mutual Aid Fires Training: Donning PPE Aerial Class 6 Structural Collapse EMS Training Other: Serve your community- Come and join us! VOLUNTEERS NEEDED FOR THE 4TH OF JULY CELEBRATION IF INTERESTED CALL CITY HALL 355-2511 Your Council & Their Committee appointments are as follows: Cheryl Channon (332-4730) Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) Parks, Contracted Support Service & Budget Dean Halsey (355-2013) Infrastructure, Parks & Safety Doug Littrel (209-7479) NPDES Management Sonya Paddock (355-6363) Parks & Grants Mayor Jack Franklin (484-0222) Lou Wren (355-1300) Zoning Inspector, Please contact him regarding any Construction projects. Financial Report November 2012 November Beginning Balance = $1,002,690.86 November Ending Balance = $ 939,944.58 General Fund = $ 217,042.00 Special Revenue Fund = $ 171,183.19 Propriety (Sewer) Fund = $ 167,201.88 Capital Project Fund = $ 384,517.51 Total Monies = $939.944.58 You are reminded that reflectors at the end of your driveway are a big help to the Snow Removal Crews. Please remove snow from Fire Hydrants in your yard. Christmas tree pickup will be any Monday during the month of January Thank you, Judy & Dean Hiles, for all of your hard work on the 2013 Riverdale Calendar. As always You did a wonderful job!