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HomeMy Public PortalAboutJanuary 2012 OFFICIAL MINUTES Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on January 3, 2012 and wished everyone a Happy New Year a more Prosperous New Year and thank you for attending. Roll Call: Present: Channon, Hupp and Littrel. Halsey was absent. Also present: Attorney Eric Long, Attorney Steve Hunter, Kristin Crawford from MSA, Jim Beran, Herb Atwood, JoAnn Welch, Attorney Mike Meloy, Judith Krell, Athena Smith and Ashley Steele. Agenda: Channon moved to approve the agenda for January 3, 2012, seconded by Littrel. Roll call vote: all ayes, motion carried. Minutes: Channon moved to postpone the approval of the minutes from the meeting dated 12/20/2011 for lack of a quorum for approval, seconded by Hupp. Roll call vote: all ayes motion carried. Warrants: Channon moved to approve the warrants for January 3, 2012 as listed, seconded by Hupp. Roll call vote: all ayes motion carried. CLAIMS LIST JANUARY 3, 2012 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Storage Shed $140.00 Century Link Telephone $6.04 Data Technologies W2’s $64.66 Horizon Outdoor Services Repair Landscaping $250.00 Iowa Municipal Finance Annual Dues $30.00 Mary Frances Blevins Postage $20.00 Mid-American Energy Utilities & Street Lights $1,770.72 Myra Halsey Janitorial $350.00 Nelson Appraisal Land Appraisal $1,000.00 Quad City Times Publishing $543.32 Stanley Steemer Carpet Cleaning $303.00 The Printing Store Calendars 2012 $870.00 US Bank City Hall & FD Expenses $1,247.13 Total $6,594.87 PAYROLL 01/03/12 Paula McIntosh $830.58 Mary Frances Blevins $574.39 Larry Brown $108.19 Total $1,513.16 RECEIPTS DECEMBER 31, 2011 Local Option Sales Tax $8,712.27 Road Use Tax $2,972.73 Davenport Water Payment $105.03 Scott County Tax $1,396.25 Room Rent $75.00 Copies $1.25 Alcoa Sewer $6,019.30 Mediacom $1,316.12 Ipait Interest $35.99 Total $19,317.82 GROSS WAGES FOR 2011 Jeffrey J. Grindle $7,200.00 John J. Franklin $2,400.00 Cheryl Channon $2,400.00 Linda Hupp $2,400.00 Douglas Littrel $2,400.00 Dean Halsey $2,400.00 Paula McIntosh $25,200.00 Mary Frances Blevins $19,600.06 Larry Brown $9,440.25 Total $73,440.31 PUBLIC COMMUNICATIONS TO THE COUNCIL: Herb Atwood presented a list of names from residents in Haven’s Acres expressing the type of fence they would prefer. These are the homes near the Recreation Trail on Wisteria and Kensington. Hupp mentioned there will be 100’ of chain link fence to be erected at the bridge for safety reasons. This portion of fence will be paid for through the Recreation Trail Project. UNFINISHED BUSINESS: Hupp stated that if the city were to put a fence near the recreation trail it would not be until June or later. The city has many expenses coming up and thinks we should not commit to a fence at this time. Mayor Franklin also stated that we have many expenses and critical issues with infrastructure that we are facing in the very near future. Hupp moved to table the fence issue until after the budget process, seconded by Channon. Littrel stated that we don’t have a lot of money, but we have already stated that we would put a fence in. Mayor Franklin reminded the council that at a previous meeting Attorney Meloy and Mrs. Smith stated that they did not want a fence. Hupp stated that a fence has not been voted on at this point in time. Mayor Franklin stated we will be better able to judge where we are financially after the budget season. Roll call vote: Channon – aye, Hupp – aye, Littrel – nay. Motion failed for lack of a quorum. Attorney Hunter presented a preliminary agreement for the purchase of the approximate 10 acres of the Welch Farm. The city is waiting for acceptance of this agreement so no action is required at this time. Mayor Franklin asked that council pre-approve a Survey and Environmental Study of the approximate 10 acres of the Welch Farm to be purchased by Riverdale. Kristin Crawford presented Service Agreements for each. The Survey at a cost of $2,600.00 and the Environmental Study at the cost of $2,200.00. Mayor Franklin thought this might eliminate the need for a special meeting in the event that the land purchase moves forward. Hupp stated that doing the survey and study without owning the land was not in the best interest of the city. If the purchase did not move forward we have spent money for nothing. Attorney Hunter suggested doing the part of the environmental study that required walking on the property before snow covered the ground. Kristin Crawford stated that MSA could do it as time and material, so only pay that portion of the cost of the entire environmental study. The survey and environmental study will be addressed at a later date. Littrel presented costs for new appliances for the Community Room Kitchen. Hupp moved to purchase a new Amana dishwasher and Maytag microwave/ hood combo based on K&K’s quotation not to exceed $600.00, seconded by Littrel. Roll call vote: all ayes motion carried. Hupp moved to install the 42 inch Checkmate valve by General Constructors not to exceed $18,000.00 for Haven’s Acres, seconded by Littrel. Roll call vote: all ayes motion carried. NEW BUSINESS: Mayor Franklin appointed: Cheryl Channon Mayor Pro-Tem Paula McIntosh City Clerk Mary Frances Blevins Assistant City Clerk Steven Hunter City Attorney Fire Chief Floyd Bruns Planning and Zoning Inspector Lou Wren Administrator of Public Records Paula McIntosh including responsibilities for implanting Section 22 of the Iowa Code, Open Records Council Appointment 2012 Mayor Pro Tem: Cheryl Channon Infrastructure: Dean Halsey/Doug Littrel Maintain and improve Riverdale infrastructure including: Street Repairs Storm and Sanitary Sewer Repairs City Hall Maintenance Other infrastructure needs Contracted Support Services: Cheryl Channon/Linda Hupp Seek bids or contract renewals for services including: Solid Waste Snow Removal Salt Mowing Safety: Dean Halsey/ Assess needs: Recommend changes affecting safety to City Council Scott County Sheriff Communication Bettendorf Police Organize use of the Traffic Speed Sign Snow Plowing Parks: Maintain and improve Riverdale parks including: Dean Halsey/Linda Hupp Assess needs Bring recommendations to council NPDES Management: Doug Littrel Responsible for compliance with the National Pollutant Discharge Elimination System Arrange for and monitor water quality testing Budget: Mayor Franklin/Cheryl Channon/Linda Hupp/ Fire Chief/City Clerk/Asst. Clerk Develop and prepare the annual budget Develop a Long term financial plan Appointments to the Planning and Zoning Board: Heather Wren, Byron Kime, Monte Gauss, and Ed Collins. Appointments to the Board of Adjustments: Don Fisher, Dean Hiles, Harry Pelton, Jenny Staub, and Joe Kosinski. Littrel moved to accept the appointments as read by Mayor Franklin, seconded by Hupp. Roll call vote: all ayes motion carried. Littrel moved that the Riverdale City Council intends to fill the vacancy on the city council by appointment after the appropriate notice, seconded by Hupp. Roll call vote: all ayes motion carried. The notice will state that anyone interested in the council seat appointment may contact City Hall in writing or in person by January 17, 2012. Littrel moved to allow Ken Mahler to buy one truck load of salt from North American Salt Company from the city’s salt allocation, seconded by Hupp. Roll call vote: all ayes motion carried. Littrel moved to buy a new computer and software for the Mayor’s office not to exceed $1,400.00, seconded by Channon. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Hupp stated that she is looking for ideas for park improvements. It is budget time and if there are suggestions for the city parks to let her know. Hupp has cost estimates for playground mulch and for a shelter at Haven’s Acres Park. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: A budget meeting will be held on January 10, 2012 at 4:45 p.m. Hupp stated that the Holiday lights need to be taken down. Thursday is a good day for her and she will be calling for some volunteers. Littrel welcomed the new Mayor. Mayor Franklin had a hand-out outlining Capital Expenditures. He asked the council members to review. Mayor Franklin mentioned the need for a sanitary sewer rate. The Davenport plant has some issues with rain water getting into the sanitary sewer lines. The Environmental Protection Agency (EPA) has stated that Davenport has to install a new holding tank. Riverdale owns a portion of the sewer plant and will be charged accordingly. There is a need to start collecting more money to cover the cost of this expenditure. Franklin thought each council person should have a business card. Some council prefers to not have them. Littrel moved to adjourn at 8:11 p.m. seconded by Channon. Roll call vote: all ayes motion carried. ______________________ _______________________________ John J. Franklin. Mayor Attested by: Paula McIntosh, City Clerk OFFICIAL MINUTES Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on January 17, 2012. Roll Call: Present: Channon, Hupp, Littrel and Halsey. Also present: Attorney Eric Long, Attorney Steve Hunter, Kristin Crawford from MSA, Jim Beran, Herb Atwood, JoAnn Welch, Dave Welch Attorney Mike Meloy, Harry Pelton, Fire Chief Floyd Bruns, Steve Mallicoat from Iowa Concrete Paving Association and Troy Harrington . Agenda: Halsey moved to approve the agenda for January 17, 2012, seconded by Channon. Roll call vote: all ayes, motion carried. Minutes: Channon moved to approve the minutes from the meeting dated 12/20/2011, seconded by Halsey. Roll call vote: Channon – aye, Hupp – abstain – Littrel – aye, Halsey – aye, motion carried. Channon made a correction to the minutes dated January 3, 2012. Under New Business last bullet the word implanting was used and it should have read implementing. Channon moved to approve the minutes from the meeting dated 1/03/2012 with said corrections, seconded by Hupp. Roll call vote: Channon – aye, Hupp – aye – Littrel – aye, Halsey – abstain, motion carried. Warrants: Littrel moved to approve the warrants for January 17, 2012 as listed, seconded by Halsey. Roll call vote: all ayes motion carried. CLAIMS LIST JANUARY 17, 2012 VENDOR NAME REFERENCE TOTAL AAA Storage Lock & Monthly Fee $80.00 Aflac Aflac Employee Ins. $99.46 Allied Waste Garbage Contract $2,780.00 Century Link Telephone City Hall & FD $146.44 City of Davenport Payment to Davenport $5,106.69 DECCO Light Repair $678.49 EFTPS Processing Fed/Fica Taxes $1,012.83 Iowa American Water Utilities City Hall $92.74 Iowa One Call One Call $22.50 Ipers Ipers $596.18 K&K True Value City Hall & FD Supplies $185.93 Larry Brown Mileage $114.89 Lindquist Ford Command Vehicle FD $28,126.40 Mediacom Internet Service $50.95 Moline Dispatch Publishing $37.00 S.J. Smith Vehicle Operation FD $54.00 Total $39,184.50 PAYROLL 01/03/12 Paula McIntosh $830.58 Mary Frances Blevins $574.39 Larry Brown $382.72 Total $1,787.69 PUBLIC COMMUNICATIONS TO THE COUNCIL: Herb Atwood asked if the council was going to discuss the fence for the residents living near the recreation trail. Mayor Franklin stated that it was not on the agenda so there would be no discussion concerning the fence at this meeting. Mr. Atwood also asked about connecting the end of Kensington to the recreation trail. Mayor Franklin explained that Kensington would be connected to the recreation trail and the council would be exploring all the options available. Jim Beran approached the council about concerns he had with the Mayor and Council following proper procedures. Mr. Beran asked about the check valve that is going to be placed in the storm sewer pipe in Haven’s Acres. Mr. Beran stated he does not think a check valve is necessary and asked if the engineers had checked the elevations. There would not be a flooding problem even in a 100 year flood event. Mr. Beran asked if the city was going to have a Public Hearing concerning the land purchase. Steve Mallicoat from Iowa Concrete Paving Association attended the council meeting to discuss his views on concrete versus asphalt for our upcoming road project. Mr. Mallicoat stated that concrete has a longer longevity than asphalt and asked the council to please consider using concrete instead of asphalt for the road reconstruction project. UNFINISHED BUSINESS: Attorney Steve Hunter updated the Mayor and Council on the purchase of approximately 10 acres of the Welch property. Negotiations have gone back and forth between the attorney’s and Mayor Franklin. The seller would provide an updated abstract and the city would be responsible for the survey and the environmental review. Hupp asked why the Welch family asked for a 5’ woven wire fence. Dave Welch replied, to discourage people from trespassing. Hupp moved, by resolution to purchase the land from the Welch family as stated in the contract on January 17, 2012. Seconded by Halsey. Roll call vote: all ayes motion carried. Hupp moved, by resolution to have the property surveyed by MSA in the amount of $2,600.00. Seconded by Halsey. Roll call vote: all ayes motion carried. Hupp moved, by resolution, to have MSA do the Environmental Study in the amount of $2,200.00. Seconded by Halsey. Roll call vote: all ayes motion carried. Hupp moved to table the purchase of chairs for the Community Room until we receive the material samples. Seconded by Halsey. Roll call vote: all ayes motion carried. NEW BUSINESS: Kristin Crawford from MSA stated that the bid opening for the Road Reconstruction Project will be on January 24, 2012 at 2:00 p.m. at Riverdale City Hall. Ms. Crawford presented a list of companies that had shown an interest in the project. Ms. Crawford stated she has sent the plans to all the utility companies and will have a pre-construction meeting with all utilities. MSA has a new contract that will be sent to Attorney Steve Hunter for review. Ms. Crawford presented a Proposal for Constructed Related Services for the Riverdale Road Reconstruction Project. Construction services provide construction staking, construction administration, and construction observation. Ms. Crawford explained what each of those provided within the contract. Construction Staking and Administration fees are on a lump sum basis $15,000.00/$20,000.00. Construction Observation fee is on a time and material basis. The estimated fee is calculated on 8 hours a day, 5 days a week basis. The city could decide if they want the observation services on a full time or part time basis. Full estimate is $65,000.00 for the 150 day duration of the project. The total cost of all construction services would be $100,000.00. The city will not act on the Proposal for Construction Related Services until we get the new contract from MSA for review. Mayor Franklin stated the city had received an e-mail letter from Sonya Paddock stating her interest in the open city council seat. Hupp moved to appoint Ms. Paddock to fill the vacancy on the Riverdale City Council. Seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin stated we do not have any information on the sewer rate increase. Littrel moved to table this item until a later date. Seconded by Halsey. Roll call vote: all ayes motion carried. Fire Chief Floyd Bruns presented the Riverdale Final Report for 2011. Incidents Man Hours Alarms: 317 64 27 EMS 3 Accidents 7 Fires 21 Mutual Aid Fires 1 Mutual Aid EMS 1 Haz Mat 4 Other Drills: 688 65 Meetings: 199 25 Training Outside of Dept: 461 Maintenance, Public Relations 986 Miscellaneous: 557 Total Man Hours (Approximately 1 ½ Man Years) 3208 Past Years Alarms 2001 42 2002 55 2003 61 2004 52 2005 92 2006 84 2007 67 2008 67 2009 72 2010 70 Doug thanked Floyd and the entire Fire Department for all the volunteer work they do for the city. Mayor Franklin recommended the appointment of Dennis Stolk to the Planning and Zoning Board. Hupp moved to approve the appointment of Dennis Stolk to Planning and Zoning, seconded by Littrel. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Channon stated that the Finance Committee has been working on the budget and the next budget meeting will be January 24, 2012 at 7:00 p.m. in council chambers. Mayor Franklin stated that we need to look at Capital Expenditures. Littrel stated that he would be contacting the asphalt companies and get some pricing on connecting the end of Kensington to the recreation trail. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated that he had received a letter from Alan Diercks written on letterhead from Attorney Meloy’s office. The letter was asking Mr. Halsey to retract some statements that he made at a previous council meeting. Mr. Halsey stated at the meeting dated December 6, 2011 that he was tired of the negative media, that what the media printed was false and they did not seem to care about the facts and the truth. Mr. Halsey did retract those statements. Mr. Halsey stated that he gets frustrated and then takes things personally. Mr. Halsey reiterated that he retracts those statements and thanks to Mr. Diercks for pointing it out. Mayor Franklin stated that the snow plowing has been a little rough and he has received many calls. Mayor Franklin has spoken with the Snow Plow Contractor and stated that the city streets must be made passable before residents leave for work. The hills must be kept cleared and salted. In a heavy snow event a plow must make a quick pass through each street for emergency access and so residents can get to the main highways. After that is complete, the plows can go back and clear the streets completely. Mayor Franklin also wanted the council to be aware that our Financial Review is going to take 5 0r 6 more hours than was originally expected. We received a bid for the check valve which was at a higher cost than what was approved at the previous council meeting. This item will be on the next agenda. Halsey moved to adjourn at 8:17 p.m. seconded by Channon. Roll call vote: all ayes motion carried. __________________ _______________________________ John J. Franklin. Mayor Attested by: Paula McIntosh, City Clerk 1 From the City of RIVERDALE Phone City Hall 355-2511 January 2012 Annual Spring Egg Hunt at Bicentennial Park. Chairman &Volunteers are needed to help with this year’s Egg Hunt! If you are interested in volunteering for this fun event please contact City Hall at 355-2511 Financial Report December 2011 December Beginning Balance = $ 157,321.98 Ending Balance = $ 151,953.11 General Fund = $ 165,786.72 Special Revenue Fund = $ 220,027.60 Propriety (Sewer) Fund= $ 181,797.47 Capital Project Fund = $2,244,196.59 Total Monies = $2,811,808.38 FYI The City would like to clarify on how to give donations to the RIVERDALE FIRE DEPARTMENT. If you write a check or give cash you MUST specify that it goes to the RIVERDALE FIRE FIGHTERS ASSOCIATION. If your donations are NOT given in this manner, then your donation will go to the City’s General Fund. Your Council and their Committee Appointments are as follows: Cheryl Channon (332-4730)- Mayor Pro Tem, Contracted Support Service, & Budget Linda Hupp (355-3386)-Parks, Contracted Support Services & Budget Dean Halsey (355-2013)-Infrastructure, Parks & Safety Doug Littrel (209-7479)- NPDES Management Sonya Paddock ( 355-6363) - Mayor Jack Franklin (484-0222) Lou Wren, Zoning Inspector. (355-1300). Please contact him regarding any construction projects. PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 Fire Department- Final Report for 2011 ACTIVITY: Incidents Man Hours Alarms: 64 317 27 EMS 3 Accident 7 Fires 21 Mutual Aid Fires 1Mutual Aid EMS 1 Haz Mat 4 Other Drills: 35 688 Meetings: 25 199 Training Outside Of Department: 461 Maintenance, Public Relations: 986 Miscellaneous: 557 TOTAL MAN HOURS: 3208 (Approximately 1 1/2 Man Years) Past Years Alarms 2001 – 42 2002 – 55 2003 - 61 2004 – 52 2005 – 92 2006 – 84 2007 – 67 2008 – 67 2009 – 72 2010 - 70 2011 - 64