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HomeMy Public PortalAboutJuly 2013 RIVERDALE CITY COUNCIL MINUTES RIVERDALE CITY COUNCIL MINUTES JULY 2, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on July 2, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel and Halsey. Also present was Jim Anderson from The Schebler Co., Tom Flaherty from Quad City Chamber of Commerce and Steven Townsend. Agenda: Paddock moved to approve the agenda for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Although Paddock was absent from the June 18, 2013 meeting she had sent correspondence concerning the MRT Trail and she made corrections to her statements. In 2 places in Unfinished Business 1st bullet it was mentioned that the State Recreation Trail Grant was due on June 26, 2013 and it should have said the State Recreation Trail Grant was due on July 1, 2013. Littrel moved to approve the minutes from the meeting dated June 18, 2013 with said corrections, seconded by Halsey. Roll call vote: Channon – aye, Hupp – aye, Paddock – abstain, Littrel – aye, Halsey – aye motion carried. Warrants: Halsey moved to approve the warrants as listed for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST JUNE 27 & July 2, 2013 VENDOR NAME REFERENCE TOTAL Bruce Bowers Misc. Expense FD $313.71 Century Link Telephone City Hall $5.01 City of Davenport Plant Operational Fund $2,595.80 EMP Supplies & Equip. FD $124.02 Floyd Bruns Fire Works Permit $10.00 Iowa American Water Utilities City Hall $257.29 Iowa League of Cities Membership Dues $318.00 Iowa Prison Industries Signs Parks $18.90 K&K True Value Misc. City Hall & FD $70.98 Mid-American Energy Utilities & Street Lights $1,432.95 MSA Storm Water Engineering $369.00 Myra Halsey Janitorial & Supplies $422.52 PS3 Enterprises Porta-Potties Parks $300.00 Quad City Testing Lab Vehicle Operations FD $311.75 Sandry Fire Supply, LLC Vehicle Operations FD $1,064.34 United Insurance Counselors Fireworks Insurance $590.85 US Bank Misc. & Supplies City Hall & FD $559.44 General $6,168.76 Sewer $2,595.80 Total $8,764.56 PAYROLL 07/02/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 Total $1,382.77 RECEIPTS MAY 2013 Utility Billing $489.65 Property Taxes $42,062.63 Recreation Trail Donations $240.00 Copies $5.25 American Arbitration Assoc. Refund $175.89 Room Rent $185.00 Local Option Sales Tax $7,749.63 Road Use Tax $1,833.51 Ipait Interest $4.30 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Anderson from the Schebler Co. attended the meeting to express his concern about the safety of the intersection of Fenno Road and Highway 67. Fenno Road provides access to both The Schebler Co. and MidAmerican Energy’s service yard. Mr. Anderson feels this is a very dangerous intersection. Both Schebler and Mid-American Energy have many employees and trucks moving in and out of their businesses many times a day. Also of concern is the safety of the families that use the soccer field located adjacent to Schebler’s. Tom Flaherty from Quad City Chamber contacted Bi-State Regional Commission and Bi-State suggested that Riverdale apply to IDOT’s Traffic Engineering Assistance Program (TEAP) for a traffic study of the intersection of U.S. 67 at Fenno Rd. Mr. Anderson and Mr. Flaherty would like to find a creative way to make the intersection less dangerous. Mayor Franklin stated that the TEAP Request was on the agenda for consideration by the council. Steven Townsend reported that he put a new roof on his home and the old shingles are loaded on pallets in his driveway. Mr. Townsend would like to recycle the old shingles rather than taking them to the landfill. Mr. Townsend is trying to find a way to get the old shingles to recycling and ask that the city bear with him until he finds a solution. UNFINISHED BUSINESS: Paddock presented the results of the traffic count for the MRT Trail that was conducted by traffic counters loaned to the city from Bi-State. Paddock received an e-mail from Mary Stahlhut from the Iowa Department of Transportation (IDOT) that explained how long the Federal Grant would be available to Riverdale. The $494,956 in funds awarded in the FFY2012 Grant Award Notice would be available for 4 years or until September 30, 2016 before lapsing. There are also provisions for extending the grant. Ms. Stahlhut recommended that the city proceed with the trail and do the Engineering as planned. Paddock spoke of a REAP Grant that is due on August 15, 2013. The maximum for the REAP Grant is $50,000.00. Mayor Franklin stated that once the $495,000 Federal grant is signed, the City is committed to building the trail. Mayor Franklin reminded council of the previous decision to build the trail only if the total required amount of money for engineering and construction were available by July 1, 2013. Mayor Franklin recognized that additional grants were still available and the money may still be forthcoming. Paddock explained that the engineering could still be done by Shive Hattery and it could be paid for by the Riverboat Development Grant (RDA). Mayor Franklin presented a letter to be sent to the IDOT requesting a Traffic Engineering Assistance Program (TEAP) Grant for a traffic study at US 67 and Fenno Road. Paddock moved to submit this letter to the IDOT to obtain TEAP money for the traffic study, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin stated that if the traffic study showed that a traffic light was needed at that intersection it was unclear how it would be funded. A new traffic light highway at Highway 67 would be very costly. NEW BUSINESS: Paddock asked to table the Professional Services Agreement with Shive Hattery. Paddock would like to have a separate meeting with Shive Hattery so the council could ask questions and have more clarification of the agreement. It was decided to have a Council Meeting on July 9, 2013 at 7:30 p.m. Paddock asked that the council read the agreement with Shive Hattery before the meeting on July 9, 2013. Mayor Franklin expressed concern that if there was a long period of time lapses between engineering and construction of the trail, the engineers will want to redo the engineering. Hupp moved to appoint Paddock to be the Appointed Contract Officer to be responsible for the Administration of the Consultant Contract. Seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to table the Professional Service Agreement until July 9, 2013 seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin read the Riverdale Fire Department Report for April 17, 2013 through June 18, 2013. Paddock moved to approve the report for the dates given seconded by Channon. Roll call vote: all ayes motion carried. Paddock moved to pay expenses for any Council, Mayor or staff that wants to attend the Iowa League of Cities 2013 Annual Conference & Exhibit on September 25-27, 2013 in Dubuque, Iowa. Seconded by Hupp. Let Paula know by August 22, 2013. Roll call vote: all ayes motion carried. Mayor Franklin reported some complaints about tall weeds at Fenno and Valley Dr. and the corner of Belmont Rd. and Valley Dr. Mayor Franklin talked to Bettendorf about the weedy area on Belmont. Part of this property does belong to Riverdale and part of it still belongs to Bettendorf. By the time of this council meeting, these areas had been mowed. Channon moved to table the Additional Mowing & Cutting Of Weeds indefinitely, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin presented a list of items considered Warranty Work to send to Hawkeye Paving. Hupp added one item. Mayor Franklin will review this list with MSA before he sends the list to Hawkeye Paving. Hupp moved to hold a Public Hearing concerning the Zoning Ordinance and Revisions to Commercial Zones on August 20, 2013 at 6:30 p.m. Seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin stated that Riverdale is required to have an Annual Financial Examination. Mayor Franklin spoke with Eide Bailly since they have performed Financial Reviews for Riverdale in the past. Eide Bailly said they will not be doing any of the state mandated Annual Examinations. Mayor Franklin has spoken with the State Auditor’s Office about doing the Annual Examination. If the council was in agreement Mayor Franklin will continue to make arrangements with the State. Hupp moved to have the State do the Annual Examination seconded by Paddock. Roll call vote: all ayes motion carried. Channon is working on the Snow Removal Contract. Channon will make a few changes regarding the salt usage with Scott Community College (SCC). Hupp moved to put out the notice for bids with the changes regarding SCC. Seconded by Halsey. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Paddock commented on how the city council minutes are written. She stated that several people have approached her to say the minutes do not reflect what actually happens at the meetings. Hupp stated that everyone should realize that the minutes are merely a summary of what happens at the meetings. Clerk Paula McIntosh stated that minutes could simply list action taken by City Council and meet the State requirements. Mayor Franklin received a letter from Joan Struve regarding the June 4, 2013 minutes she received in her city newsletter. The June 4th minutes stated that “Paddock received a phone call from Joan Struve objecting to the bike path. She said the City doesn’t need one.” Ms. Struve’s letter went on to say that she did not make this statement and requested that the City make this known at the next City Council meeting and the related minutes. Paddock received a phone call from a resident saying how she and her husband are pleased that Riverdale is extending the Recreation Trail. Paddock stated there will be a webinar concerning property taxes on July 10, 2013 from 2:00 p.m. until 3:30 p.m. It is on the Iowa League of Cities web site. You have to be part of City Government to have access to this site. James Halsey is working on a bid for installing signs. Hupp mentioned there are trees that need to be trimmed at Bicentennial Park and would like a bid from James for that as well. Littrel will call Tri-City Blacktop for bids on repairs for streets in Haven’s Acres as well as fixing the pot holes on Bellingham. Mayor Franklin stated that the Council needs to do some forward planning of Capital Expenditures. He asked the Council members to make a list of what they each think needs to be addressed and give it to him. Halsey mentioned that the park at Haven’s Acres needs a nice shelter with electricity. Paddock reported on a Grant Opportunity that residents can take advantage of. Anyone that has water problems can benefit from this grant. With all of the heavy rains we have had recently it appears the revisions to the drainage system, installed with the recreation trail in Havens Acres have worked well. Halsey made a motion to adjourn at 8:47 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE SPECIAL CITY COUNCIL MINUTES JULY 9, 2013 Mayor Franklin opened the special meeting of the Riverdale City Council at 7:32 p.m. on Tuesday July 9, 2013. Roll Call: Present: Channon, Hupp, Paddock, and Littrel. Halsey was absent. Also present Pat Lynch from Shive Hattery. Approval Of Agenda: Hupp moved to approve the agenda for the Special Meeting on July 9, 2013 seconded by Paddock. Roll call vote: all ayes motion carried. UNFINISHED BUSINESS: The purpose of the Special Meeting was to discuss the Professional Services Agreement with Riverdale for the MRT Survey and Design. Mayor Franklin reviewed costs and the lengths of time required for preliminary and final design with Mr. Lynch. Paddock had concerns about the dates that were mentioned on page 3 of the contract. Mr. Lynch stated they were dates that were put in, but were not definite dates and could be changed as needed. Mayor Franklin asked what the percentage would be for Engineering compared to the cost of the project. The engineering costs are approximately 15 ¾ per cent of the total cost of the project. That is within the scope of what the Iowa Department of Transportation (IDOT) says it should be for a Federal Project. There was discussion of how much was in the contract for contingencies. Mayor Franklin felt that 7 to 10 percent contingency in the construction estimate was too low and a higher percentage should be allowed for contingencies. Mayor Franklin asked for clarification on staking and who is responsible for the cost if staking needs to be redone during the project. Mr. Lynch explained that Shive Hattery will have a separate contract with the construction company that would address staking. Channon asked about material testing. Mr. Lynch stated that the IDOT would send them a packet of everything that needed to be tested. Mr. Lynch explained how a Federal Project works and what working with the IDOT will be. There are many processes and procedures that have to be met. It takes approximately 2 years to close out on a Federal Project. Shive Hattery has worked on other Federal Projects and they are experienced in this area. Mayor Franklin had a list of expectations that he did not see in the contract. Mayor Franklin would like a set of digital photographs before and after the project, arrangement for relocation of utilities, drainage on the north side will be improved or at least not made worse and the trail shall be designed to minimize impact of the use of properties along the trail. The Mayor and Council would not want the design changed without the approval of the Mayor and Council. Mayor Franklin stated that we can’t do this project if we do not have the total amount of money and Council agreed to that. Paddock stated we could go ahead and do the Engineering and then move forward using Scott County Regional Authority (SCRA) Grant money. Mayor Franklin explained that Civil Engineering does have a shelf life. Mr. Lynch will take the contract back and make the changes and present it again for consideration at the August 6, 2013 Council Meeting. Littrel moved to adjourn at 9:00 p.m. Seconded by Paddock. Roll call vote: all ayes motion carried. _________________________ ______________________________ Mayor, John J. Franklin Attested By: Paula McIntosh, City Clerk RIVERDALE UNOFFICIAL CITY COUNCIL MINUTES JULY 16, 2013 Mayor Pro-Tem Channon opened a regular session of the Riverdale City Council at 7:10 p.m. on July 16, 2013. Roll Call: Present: Hupp, Paddock, Littrel and Halsey. Mayor Franklin was absent. Also present Riverdale Fire Chief Floyd Bruns. Agenda: Paddock moved to approve the agenda for July 16, 2013 seconded by Hupp. Roll call vote: all ayes motion carried. Minutes: Paddock moved to approve the minutes from the meeting dated July 2, 2013 seconded by Hupp. Roll call vote: all ayes motion carried. Littrel moved to approve the minutes from the special meeting dated July 9, 2013 seconded by Paddock. Roll call vote: Hupp – aye, Paddock – aye, Littrel – aye, Halsey – abstain, Channon – aye motion carried. Warrants: Hupp moved to approve the warrants as listed for July 16, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST JULY 16, 2013 VENDOR NAME REFERENCE TOTAL AAA Storage Storage Building $72.00 Aflac Aflac Pre-Tax $99.46 Allied Waste Garbage Contract $2,960.00 American Water Usage Data Sewer $45.75 Bi-State Regional Commission Quarterly Dues $264.75 DECCO Traffic Light Repair $98.50 EFTPS Processing Fed/Fica Taxes $785.58 Genesis Medical Center Supplies FD $1.44 Iowa American Water Utilities City Hall $98.00 Iowa One Call Iowa One Call $11.70 IPERS IPERS $637.68 Lawn Stars Mowing Contract $1,650.00 Mediacom Internet $55.30 Precision Sign Sign Bicentennial Park $30.00 Quad City Times Publishing $245.53 Sandry Fire Supply, LLC Uniforms FD $700.00 Toyne, Inc. Vehicle Operation FD $920.90 General $8,630.84 Sewer $45.75 Total $8,676.59 PAYROLL 07/16/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 John J. Franklin $549.60 Total $1,932.37 RECEIPTS JUNE 2013 Grant Money Received From Scott County Regional Authority $25,000.00 Room Rent $50.00 Scott County Taxes $5,624.92 Local Option Sales Tax $8,352.09 Road Use Tax $3,114.85 Ipait Interest $ 2.25 UNFINISHED BUSINESS: Paddock spoke of 2 grant opportunities that Riverdale might be interested in for the MRT Phase II. One is the Resource Enhancement and Protection (REAP) Grant. The REAP Grant is a maximum award of $50,000.00 with no matching funds required. The other is the Transportation Enhancement Grant. The maximum for the Transportation Grant is $100,000.00 and requires 20% in matching funds which the city already has. Hupp moved for Paddock to apply for both of these grants on behalf of the MRT Phase II seconded by Littrel. Roll call vote: all PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 ayes motion carried. Paddock asked if it was okay to move forward with fund raising for the MRT Trail. Hupp had concerns about fund raising. Hupp stated we are not absolutely sure that the trail will be built and until we are sure we should hold off on fund raising. Paddock explained that if you don’t receive the funds now for certain grants, you keep applying with the hope that you eventually do receive the money. Paddock stated that this council has made a commitment to build the MRT Phase II. Paddock also stated that Shive Hattery could cut costs on the trail by a considerable amount by doing “Share the Road” on Bellingham and a portion of Valley to Fenno. Paddock asked that information about a homeowners grant from the Scott County Watershed to be in the next newsletter. It is actually an application process and not a grant. It is an opportunity to help a homeowner manage storm water runoff. The Scott County Watershed will supplement 50% up to $2,000.00. There will be information in the next city newsletter. Littrel presented a proposal from Tri-City Blacktop for road repairs on S. Bellingham, S. Kensington and Sycamore St. Littrel stated the repair on Bellingham would be a temporary fix and suggested that the city put major repairs for Bellingham on the short term list. Hupp moved to do the repairs on Bellingham, S. Kensington, and Sycamore not to exceed $2,700.00 seconded by Paddock. Roll call: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp stated she has seen kids jumping from the bridge near the bike path into the creek. Halsey asked to remind people not park in the cul de sac in Haven’s Acres. If an emergency vehicle was needed they would not be able to get through. Halsey moved to adjourn at 7:43 p.m. seconded by Paddock. Roll call vote: all ayes motion carried. ________________________ __________________________ Cheryl Channon, Mayor Pro-Tem Attested By: Paula McIntosh, City Clerk 1 From the City of Riverdale City Hall 563 355-2511 July 2013 City of Riverdale Financial Report June 2013 Beginning Bank Balance June 2013 = $ 758,690.40 Ending Bank Balance June 2013 = $ 767,433.36 General Fund = $ 255,676.21 Special Revenue Fund = $ 135,515.36 Propriety (Sewer) Fund = $ 159,802.72 Capital Project Fund = $ 216,439.07 Total Monies = $ 767,433.36 Notice of Riverdale Council & Mayoral Vacancy. There are two Council seats available and the Mayor's seat that will be on the November ballot. If anyone is interested in running for the Council or Mayor's seat you may pickup nomination papers at City Hall. Filing deadline is September 19, 2013-5 P.M. RIVERDALE CITY COUNCIL MINUTES JULY 2, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on July 2, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel and Halsey. Also present was Jim Anderson from The Schebler Co., Tom Flaherty from Quad City Chamber of Commerce and Steven Townsend. Agenda: Paddock moved to approve the agenda for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Although Paddock was absent from the June 18, 2013 meeting she had sent correspondence concerning the MRT Trail and she made corrections to her statements. In 2 places in Unfinished Business 1st bullet it was mentioned that the State Recreation Trail Grant was due on June 26, 2013 and it should have said the State Recreation Trail Grant was due on July 1, 2013. Littrel moved to approve the minutes from the meeting dated June 18, 2013 with said corrections, seconded by Halsey. Roll call vote: Channon – aye, Hupp – aye, Paddock – abstain, Littrel – aye, Halsey – aye motion carried. Warrants: Halsey moved to approve the warrants as listed for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST JUNE 27 & July 2, 2013 VENDOR NAME REFERENCE TOTAL Bruce Bowers Misc. Expense FD $313.71 Century Link Telephone City Hall $5.01 City of Davenport Plant Operational Fund $2,595.80 EMP Supplies & Equip. FD $124.02 Floyd Bruns Fire Works Permit $10.00 Iowa American Water Utilities City Hall $257.29 Iowa League of Cities Membership Dues $318.00 Iowa Prison Industries Signs Parks $18.90 K&K True Value Misc. City Hall & FD $70.98 Mid-American Energy Utilities & Street Lights $1,432.95 MSA Storm Water Engineering $369.00 Myra Halsey Janitorial & Supplies $422.52 PS3 Enterprises Porta-Potties Parks $300.00 Quad City Testing Lab Vehicle Operations FD $311.75 Sandry Fire Supply, LLC Vehicle Operations FD $1,064.34 United Insurance Counselors Fireworks Insurance $590.85 US Bank Misc. & Supplies City Hall & FD $559.44 General $6,168.76 Sewer $2,595.80 Total $8,764.56 PAYROLL 07/02/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 Total $1,382.77 RECEIPTS MAY 2013 Utility Billing $489.65 Property Taxes $42,062.63 Recreation Trail Donations $240.00 Copies $5.25 American Arbitration Assoc. Refund $175.89 Room Rent $185.00 Local Option Sales Tax $7,749.63 Road Use Tax $1,833.51 Ipait Interest $4.30 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Anderson from the Schebler Co. attended the meeting to express his concern about the safety of the intersection of Fenno Road and Highway 67. Fenno Road provides access to both The Schebler Co. and MidAmerican Energy’s service yard. Mr. Anderson feels this is a very dangerous intersection. Both Schebler and Mid-American Energy have many employees and trucks moving in and out of their businesses many times a day. Also of concern is the safety of the families that use the soccer field located adjacent to Schebler’s. Tom Flaherty from Quad City Chamber contacted Bi-State Regional Commission and Bi-State suggested that Riverdale apply to IDOT’s Traffic Engineering Assistance Program (TEAP) for a traffic study of the intersection of U.S. 67 at Fenno Rd. Mr. Anderson and Mr. Flaherty would like to find a creative way to make the intersection less dangerous. Mayor Franklin stated that the TEAP Request was on the agenda for consideration by the council. Steven Townsend reported that he put a new roof on his home and the old shingles are loaded on pallets in his driveway. Mr. Townsend would like to recycle the old shingles rather than taking them to the landfill. Mr. Townsend is trying to find a way to get the old shingles to recycling and ask that the city bear with him until he finds a solution. UNFINISHED BUSINESS: Paddock presented the results of the traffic count for the MRT Trail that was conducted by traffic counters loaned to the city from Bi-State. Paddock received an e-mail from Mary Stahlhut from the Iowa Department of Transportation (IDOT) that explained how long the Federal Grant would be available to Riverdale. The $494,956 in funds awarded in the FFY2012 Grant Award Notice would be available for 4 years or until September 30, 2016 before lapsing. There are also provisions for extending the grant. Ms. Stahlhut recommended that the city proceed with the trail and do the Engineering as planned. Paddock spoke of a REAP Grant that is due on August 15, 2013. The maximum for the REAP Grant is $50,000.00. Mayor Franklin stated that once the $495,000 Federal grant is signed, the City is committed to building the trail. Mayor Franklin reminded council of the previous decision to build the trail only if the total required amount of money for engineering and construction were available by July 1, 2013. Mayor Franklin recognized that additional grants were still available and the money may still be forthcoming. Paddock explained that the engineering could still be done by Shive Hattery and it could be paid for by the Riverboat Development Grant (RDA). Mayor Franklin presented a letter to be sent to the IDOT requesting a Traffic Engineering Assistance Program (TEAP) Grant for a traffic study at US 67 and Fenno Road. Paddock moved to submit this letter to the IDOT to obtain TEAP money for the traffic study, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin stated that if the traffic study showed that a traffic light was needed at that intersection it was unclear how it would be funded. A new traffic light highway at Highway 67 would be very costly. NEW BUSINESS: Paddock asked to table the Professional Services Agreement with Shive Hattery. Paddock would like to have a separate meeting with Shive Hattery so the council could ask questions and have more clarification of the agreement. It was decided to have a Council Meeting on July 9, 2013 at 7:30 p.m. Paddock asked that the council read the agreement with Shive Hattery before the meeting on July 9, 2013. Mayor Franklin expressed concern that if there was a long period of time lapses between engineering and construction of the trail, the engineers will want to redo the engineering. Hupp moved to appoint Paddock to be the Appointed Contract Officer to be responsible for the Administration of the Consultant Contract. Seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to table the Professional Service Agreement until July 9, 2013 seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin read the Riverdale Fire Department Report for April 17, 2013 through June 18, 2013. Paddock moved to approve the report for the dates given seconded by Channon. Roll call vote: all ayes motion carried. Paddock moved to pay expenses for any Council, Mayor or staff that wants to attend the Iowa League of Cities 2013 Annual Conference & Exhibit on September 25-27, 2013 in Dubuque, Iowa. Seconded by Hupp. Let Paula know by August 22, 2013. Roll call vote: all ayes motion carried. Mayor Franklin reported some complaints about tall weeds at Fenno and Valley Dr. and the corner of Belmont Rd. and Valley Dr. Mayor Franklin talked to Bettendorf about the weedy area on Belmont. Part of this property does belong to Riverdale and part of it still belongs to Bettendorf. By the time of this council meeting, these areas had been mowed. Channon moved to table the Additional Mowing & Cutting Of Weeds indefinitely, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin presented a list of items considered Warranty Work to send to Hawkeye Paving. Hupp added one item. Mayor Franklin will review this list with MSA before he sends the list to Hawkeye Paving. Hupp moved to hold a Public Hearing concerning the Zoning Ordinance and Revisions to Commercial Zones on August 20, 2013 at 6:30 p.m. Seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin stated that Riverdale is required to have an Annual Financial Examination. Mayor Franklin spoke with Eide Bailly since they have performed Financial Reviews for Riverdale in the past. Eide Bailly said they will not be doing any of the state mandated Annual Examinations. Mayor Franklin has spoken with the State Auditor’s Office about doing the Annual Examination. If the council was in agreement Mayor Franklin will continue to make arrangements with the State. Hupp moved to have the State do the Annual Examination seconded by Paddock. Roll call vote: all ayes motion carried. Channon is working on the Snow Removal Contract. Channon will make a few changes regarding the salt usage with Scott Community College (SCC). Hupp moved to put out the notice for bids with the changes regarding SCC. Seconded by Halsey. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Paddock commented on how the city council minutes are written. She stated that several people have approached her to say the minutes do not reflect what actually happens at the meetings. Hupp stated that everyone should realize that the minutes are merely a summary of what happens at the meetings. Clerk Paula McIntosh stated that minutes could simply list action taken by City Council and meet the State requirements. Mayor Franklin received a letter from Joan Struve regarding the June 4, 2013 minutes she received in her city newsletter. The June 4th minutes stated that “Paddock received a phone call from Joan Struve objecting to the bike path. She said the City doesn’t need one.” Ms. Struve’s letter went on to say that she did not make this statement and requested that the City make this known at the next City Council meeting and the related minutes. Paddock received a phone call from a resident saying how she and her husband are pleased that Riverdale is extending the Recreation Trail. Paddock stated there will be a webinar concerning property taxes on July 10, 2013 from 2:00 p.m. until 3:30 p.m. It is on the Iowa League of Cities web site. You have to be part of City Government to have access to this site. James Halsey is working on a bid for installing signs. Hupp mentioned there are trees that need to be trimmed at Bicentennial Park and would like a bid from James for that as well. Littrel will call Tri-City Blacktop for bids on repairs for streets in Haven’s Acres as well as fixing the pot holes on Bellingham. Mayor Franklin stated that the Council needs to do some forward planning of Capital Expenditures. He asked the Council members to make a list of what they each think needs to be addressed and give it to him. Halsey mentioned that the park at Haven’s Acres needs a nice shelter with electricity. Paddock reported on a Grant Opportunity that residents can take advantage of. Anyone that has water problems can benefit from this grant. With all of the heavy rains we have had recently it appears the revisions to the drainage system, installed with the recreation trail in Havens Acres have worked well. Halsey made a motion to adjourn at 8:47 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk Your Council and their committee appointments are as follows: Cheryl Channon (332-4730) – Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) – Parks, Contracted Support Service & Budget Dean Halsey (355-2013) - Infrastructure, Parks & Safety Doug Littrel (209-7479) - Infrastructure & NPDES Management Sonya Paddock (355-6363) - Research, Parks, Grants & Budget Mayor Jack Franklin (484-0222) Lou Wren - (355-1300) - Zoning Inspector. Please contact him regarding any construction projects. RIVERDALE CITY COUNCIL MINUTES Mayor Franklin opened a regular session of the Riverdale City Council at 7:01 p.m. on July 3, 2012. Mayor Franklin explained how the business of the city council meeting should proceed. The Public Communications to the Council occurs only at the time slotted. The Mayor or Council may recognize someone to speak during the course of the meeting. Roll Call: Present: Channon, Hupp, Paddock, and Littrel. Halsey was absent. Also present:, Attorney Eric Long, Jared Fluhr from MSA, Dale Hupp, Steven Townsend, George Seaberg, Herb Atwood, Don Paddock, and Linda Veit. Agenda: Mayor Franklin noted that some changes had been made to the agenda before the 24 hour posting deadline. Halsey moved to approve the agenda for July 17, 2012 as presented, seconded by Channon. Roll call vote: all ayes motion carried. Minutes: Channon made a correction to the minutes dated 07/03/12. Page 3 first bullet Warrants: Paddock stated on the list of Revenues a revenue was listed as Davenport Water and it should say Iowa American Water Company. Hupp moved to approve the warrants list with said correction, seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST JULY 3, 2012 VENDOR NAME REFERENCE TOTAL Acme Sign Co. Repair Flag Pole $151.08 Adrienne Picchiotti 4th of July Expense $474.24 Air Control Inc Vehicle Operation FD $303.49 Bi-State Regional Comm. Dues $264.75 Bounce QC 4th of July Expense $1,180.00 Bruce Bowers Training FD $221.34 Bush, Motto, Creen, Koury Legal BOA $410.00 Century Link Telephone City Hall $6.43 City of Davenport Utilities $5,456.17 Clown Around 4th of July Expense $255.00 Computer Team, Inc Server Repair $159.57 Cribbs Landscaping Mowing $1,607.78 Crown Trophy 4th of July Expense $85.84 D&J’s Touch of Wildlife 4th of July Expense $450.00 Grass Groomers Porta-Potties $200.00 Heiar Fencing Fencing $10,972.50 Joe Kosinski 4th of July Expense $44.67 K&K True Value Hardware 4th of July Expense $506.83 Lovewell Fencing Fence Recreation Trail $6,130.00 Melyx, Inc. Mulch for Parks $44.00 Mid-American Energy Co. Utilities/Street Lights $1,441.57 Midland Communications Telephone Repair $50.00 MSA Professionals Engineering Road Project $12,267.33 Myra Halsey Janitorial Services $350.00 Patti Franklin 4th of July Expense $105.32 Quad City Golf Cars 4th of July Expense $165.00 Quad City Times & Journal Publishing $115.04 SCBAS Vehicle Maintenance FD $90.33 Secretary of State Notary Renewal $30.00 Troop 89 4th of July Expense $150.00 US Bank 4th of July, City Hall & FD $1,359.48 General Total $10,661.76 Capital Reserve $6,130.00 Capital Project Bond $23,239.83 Sewer $5,239.83 Total $45,487.76 RECEIPTS JUNE 2012 Scott County Taxes $2,923.94 Iowa American Water Company $134.61 Local Option Sales Tax $8,243.65 Road Use Tax $1,805.37 Room Rent $50.00 Copies $57.25 Alcoa Sewer Payment $4,591.30 Scott Community College Salt Reimbursement $1,753.08 Awards Fund CD to Checking Acct. (will be moved to IPAIT) $89,349.68 Ipait Interest $15.72 Transfer From Ipait to Checking $324,014.03 PAYROLL 07/03/12 Paula McIntosh $826.80 Mary Frances Blevins $571.35 Larry Brown $434.62 Total $1,832.77 PUBLIC COMMUNICATIONS TO THE COUNCIL: Steven Townsend, Linda Veit, and Don Paddock spoke of their concerns with the Road Reconstruction Project. Issues with traffic control, the large drop off from Windsor to Manor, top soil, trees that have roots exposed, and Mrs. Veit’s driveway. Mr. Paddock stated there are some trees near his home that need attention. Mrs. Veit was also concerned about the fireworks since it has been so hot and so dry. Mayor Franklin stated that Fire Chief Floyd Bruns has been setting off fireworks for 35 years and felt confident that the Riverdale Fire Department and Chief Bruns will have everything under control for our Fireworks Display. Herb Atwood had pictures of weeds at the recreation trail and asked if Council could address that problem. Hupp stated that she had met with Cribb’s Landscaping to give the city a bid of mowing and maintaining the area of the recreation trail. UNFINISHED BUSINESS: Jared Fluhr presented an update on the road reconstruction. A progress meeting will be held on Thursday, July 12, 2012 at 11:00 a.m. Paving on the west side of Manor Drive should be complete this week. Hawkeye notified MSA stating their concerns of meeting the substantial completion date. Hawkeye will most likely ask for an extension of the substantial completion date through a change order at the next council meeting on July 17, 2012. Jared will address the problems with signage. Mayor Franklin discussed the Amendment to Chapter 95 of the Code of Ordinances. It is a simplified version of what we had and part of Davenport and Bettendorf’s Ordinance incorporated into this one. Attorney Long explained that Chapter 95 is the Wastewater Ordinance. Riverdale is amending several sections of that Ordinance. Rates are set by a number of calculations. Some of the changes in the Ordinance are due to Riverdale doing the billing instead of Iowa American Water Company. Mayor Franklin asked that everyone review this Amendment to Chapter 95 to better understand it. Chapter 69 - Parking Regulations Ordinance was again reviewed and discussed. Changes to Section 69.08 were discussed. Mayor Franklin will type those changes in red and these items will be discussed at the next meeting. Review of changes made to Ordinance _______. An Ordinance Amending The Code Of Ordinances Of The City Of Riverdale, Iowa, By Adding A New Chapter, 90-Multi-Use Recreation Trails. This Ordinance will be on the next agenda for the first reading. Littrel left at 8:20 p.m. NEW BUSINESS: Contracts for Small Engineering Projects with MSA were moved to the 1st bullet. MSA would like to set up a General Engineering project with the City so small engineering projects and tasks could be managed more efficiently. For general tasks/projects less than $3,000.00 MSA would work up an estimate, get council’s verbal or an e-mail approval and complete the work without setting up separate individual projects. All the work under the general engineering project would be governed by the terms and conditions that the City Attorney has reviewed and approved. This would reduce the administrative costs for MSA and well as the City. Attorney Eric Long will review the contract and then bring it before the Council for vote. This would not require that the City only use MSA for small projects. Mayor Franklin read the Riverdale Fire Department Report for April 17 to June 19, 2012. Channon moved to approve for those dates, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin reported that our web site is not currently functional. Bi-State has moved the site to a new hosting company and we can’t upload to the site at this time. The reason the web site does not work properly is because Bi-State does not have the work done. Mayor Franklin appointed Dale Hupp as 1st Assistant Fire Chief, Michael Kleinsmith as 2nd Assistant Fire Chief and Phillips Bowers as Fire Department Administrative Officer (President). Hupp moved to approve these appointments made by Mayor Franklin, seconded by Channon. Roll call vote: all ayes motion carried. Mayor Franklin appointed Sonya Paddock to Parks and to Research which is a new need for the City. Channon moved to approve this appointment, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin stated the Riverdale City Council would go into Closed Session, Iowa Code Section 21.5 (1) (c): To Discuss Strategy With Counsel In Matters That Are Presently In Litigation Where Its Disclosure Would Be Likely To Prejudice Or Disadvantage The Position Of The Governmental Body In That Litigation. Moved by Channon to go into Closed Session at 9:05 p.m., seconded by Paddock. Roll call vote: all ayes motion carried. Open Meeting was reopened at 9:35 p.m. Mayor Franklin stated that no decisions were made during the Closed Session; discussion, but no action. COMMITTEE REPORTS Channon stated that she is working on the Lawn Care Contract. Hupp has spoken with Cribbs Landscaping about mowing at the Recreation Trail. Homeowners will need to be contacted because lawn mowers may encroach on their properties. ______________________ ______________________ John J. Franklin, Mayor Attested by: Paula McIntosh City Clerk projects. CITY PARKS CLOSE AT 10 PM! If you see any suspicious activity in Riverdale parks, please call 911. GET INVOLVED to keep our community safe! July 4th Fire Works Celebration You can help our city comply with the mandated storm water management program by not blowing grass clippings etc. into the city streets. When the clippings are put into the street they are carried into our storm drains. The requirements of cleaning the storm drains is an added expense to our city which comes from your city taxes. Please either blow the debris back into your yard or bag it for weekly collection. We are fortunate in that we are one of very few communities that do not require an additional charge for picking up yard waste. The only requirement is that it be placed in Kraft paper bags or loose in garbage cans for pickup. Also, sticks or branches need to be bundled in lengths not to exceed 4 feet. Please do not blow your grass clippings into the city streets. Thank you to the Riverdale Volunteer Fire Department for the wonderful Fire Works Display on the 4th of July. Once again it was a BOOMING success. When you see a Volunteer Firemen tell them thanks for all their hard work, dedication and they are appreciated. The partners of Scott County Water Sheds may pay up to $2000 or 50% of landscaping projects per household to help manage storm water run-off. This may be a rain garden of other native landscape projects. If any Riverdale homeowner is interested, please call Sonya Paddock at 563 355-6363. If enough people are interested Riverdale will schedule a walk and talk presentation. Sonya thought this might help those along Haven's Acres bike path, or Scott Community College berm, but anyone can apply that has storm water problems.