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HomeMy Public PortalAboutMay 2013 VOLUNTEERS ARE STILL NEEDED FOR THE JULY 4TH CELEBRATION EVENTS! THERE HAS NOT BEEN A RESPONSE FOR CHAIRPERSON OR CO-CHAIRPERSON THEREFORE THIS 4TH CELEBRATION WILL CONSIST OF FIREWORKS AND POSSIBLY A PARADE RIVERDALE SPECIAL CITY COUNCIL MINUTES APRIL 18, 2013 Mayor Franklin opened the special meeting of the Riverdale City Council at 7:08 p.m. on Thursday April 18, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel, and Halsey. Agenda: Channon made a motion to approve the agenda for April 18, 2013, seconded by Halsey. Roll call vote: all ayes, motion carried. Minutes: Paddock made a change to the minutes dated 4/2/2013. Under New Business, 4th bullet she requested that it read “Riverdale has a salt surplus of approximately 125 tons due to the past 2 mild winters” and “Paddock moved to purchase 75 tons of salt for the 2013/2014 season to bring our supply of salt to the 200 ton we normally have available for the winter season. Hupp made a correction in Communications from the Council and Other Officials 1st bullet. Last sentence changed to “Hupp will get a bid to have the boulder put back in place”. This refers to the boulder that was moved at Volunteer Square Park. Hupp also stated the 3rd bullet should include a “thanks” to Patti Franklin for helping with the Riverdale Annual Egg Hunt. Hupp moved to approve the minutes from the meeting dated 4/2/2013 as amended, seconded by Channon. Roll call vote: Channon – aye, Hupp – aye, Paddock – aye, Littrel – abstain, Halsey – aye, motion carried. Warrants: Mayor Franklin asked the council to approve the payment to Hawkeye Paving that is listed in the Warrants. This will be discussed later in the meeting. The council did vote and approve for Mayor Franklin and Attorney Eric Long to negotiate and approve a final payment for Hawkeye Paving Corp. Hupp moved to approve the Warrants for April 18, 2013, seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST APRIL 18, 2013 VENDOR NAME REFERENCE TOTAL AAA Storage City Storage $72.00 Aflac Aflac Pre-Tax $99.46 Allied Waste Garbage Service $2,873.00 Bi-State Regional Comm. Quarterly Dues $264.75 Century Link Telephone $148.68 City Of Davenport Share Of Operations $2,104.83 EFTPS Fed/Fica Taxes $444.91 George Miller Supplies FD $28.75 Hawkeye Paving Corp. Final Settlement Payment $151,000.00 Horizon Outdoor Services Repair Landscape City Hall $600.00 Iowa American Water Utilities City Hall $96.68 Iowa One Call One Call Services $18.00 Ipers Ipers $610.16 Mediacom Internet $55.30 Mike Kleinsmith Vehicle Operation FD $88.34 Monty Halsey Supplies Egg Hunt $95.21 Physio-Control Supplies FD $474.00 Quad City Times & Journal Publishing $252.64 Scott Library System Semi-Annual Payment $7,133.00 Special Ed’s Pyrotechnics 4th of July Fireworks $5,935.86 Stanley, Lande, & Hunter Legal $2,400.00 Tri-State Fire Control Vehicle Operation FD $390.00 General $20,793.75 Road Use Tax $33,223.79 Sewer $2,104.83 I-Jobs $6,285.77 Capital Reserve Levy $19,871.75 Capital Project Bond $93,231.19 TOTAL $175,511.08 PAYROLL 04/18/13 Paula McIntosh $806.63 Mary Frances Blevins $556.77 Jack Franklin $550.62 TOTAL $1,914.02 UNFINISHED BUSINESS: Mayor Franklin updated the council on the Road Reconstruction Project and asked council to skip to the third bullet in New Business which dealt with the settlement with Hawkeye Paving Corp. Mayor Franklin informed council that he, Attorney Eric Long, Jared Fluhr and Pat Ready from MSA, and representatives from Hawkeye Paving had met with a mediator on Wednesday April 17, 2013. The mediation process was long, but an agreement was made by the end of the day. The Mediator explained he was there to help them come to an agreement. If the matter went beyond mediation it would become very expensive. Mediation is about reaching a settlement rather than determining who is right. Hawkeye was asking for more than $100,000 in addition to the $101,555.75 normally held as retainage. Channon asked about the warranty work that was part of the contract. Mayor Franklin explained that was warranty was addressed in the Release and Settlement agreement. Hawkeye asked for additional money for mobilization, inlets that were redone, seeding, grading and various other items that they felt they should be paid for. At the end of the day it was agreed that Riverdale would pay Hawkeye Paving Corp. $101,555.75 in retainage and $49,444.25 for Hawkeye’s other claims, for a total settlement payment of $151,000.00. The council is in agreement that Hawkeye Paving should be put on Riverdale’s list of unacceptable vendors. Paddock gave an update on the MRT Phase II. Grants have been submitted for the remainder of the estimated balance for the MRT Phase II Trail. A different Federal Recreation Trails Grant was submitted and this would get the city to an 80/20 match. Riverdale is only competing with 23 other applicants and usually there are 40 to 60 applicants. Paddock has also submitted both riverboat grants. We should be hearing about the riverboat grants by the end of May and should hear about the federal grant by the end of June. If the grants don’t come through there are other grant opportunities to submit, but that would move the MRT project back another year. Other fund raising efforts will be put on hold until grant award information is received. Paddock presented the Guidelines for Federal-aid Consultant Contracts and stated the trail is on #23. There will be a special meeting on April 30, 2013 at 3:30 p.m. with Shive Hattery to start negotiating a consultancy contract with them. Mayor Franklin presented the Sample Consultant Contract. Mayor Franklin spoke of the importance to state the expectations in the contract. Mayor Franklin feels we need to use this contract. NEW BUSINESS: Mayor Franklin stated that Riverdale needs to pass the Title VI Non-Discrimination Agreement between the Iowa Department of Transportation and the City Of Riverdale. The IDOT simply needs to know that we do not discriminate. Paddock suggested that each councilman read it over and initial to show that they have read and agree. Hupp moved to approve the IDOT Title VI Assurance Agreement, seconded by Paddock. Roll call vote: all ayes motion carried. Mayor Franklin explained that the Title VI Assurance Agreement requires the city to have a Title VI Coordinator. Halsey moved to appoint Paula as the Title VI Assurance Agreement Coordinator, seconded by Paddock. Roll call vote: all ayes motion carried. Channon moved to approve Change Order No. FINAL to Hawkeye Paving Corp. in the amount of $49,444.25 seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to approve Pay Application No. FINAL in the amount of 151,000.00 seconded by Littrel. Roll call vote: all ayes motion carried. Paddock moved to approve the Final Completion And Owner’s Acceptance of Work seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to approve the Release and Settlement Agreement seconded by Hupp. Roll call vote: all ayes motion carried. Channon moved to approve Resolution No. 2013-8 A Resolution Confirming Settlement Of Project Cost Dispute With Hawkeye Paving Corporation, Accepting The Riverdale Road Reconstruction Project, And Authorizing Payment To Contractor. Seconded by Littrel. Roll call vote: all ayes motion carried. Resolution # 2013 - 8 A Resolution Confirming Settlement of Project Cost Dispute With Hawkeye Paving Corporation, Accepting the Riverdale Road Reconstruction Project, And Authorizing Payment to Contractor Whereas, the City of Riverdale (hereinafter "the City") and Hawkeye Paving Corporation (hereinafter "Hawkeye") entered into an agreement for the paving of certain roadways; Whereas, the City and Hawkeye disputed the quality, quantity and cost of certain work performed by Hawkeye; Whereas, Resolution #2013-6 authorized the Mayor and the City Attorney to represent the City in mediation for the purpose of settling the disputes; Whereas, an agreement between the City and Hawkeye has been reached and the City and Hawkeye desire to settle all outstanding issues and claims in accordance with the attached Release and Settlement Agreement (hereinafter the “Agreement”); Whereas, the project engineer has examined the work and filed a certificate stating the project has been completed according to the terms of the contract and the engineer recommends that the project be accepted. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that the Agreement outlined above is accepted, that the recommendation of the project engineer is approved and the project is accepted, and that a payment in the amount of $151,000 is authorized and shall be made to Hawkeye for the purpose of settling Contractual disputes. PASSED, APPROVED AND ADOPTED THIS 18 April 2013. Paddock moved to set the time and date for the Riverdale Public Hearing concerning the 2012/2013 Amended Budget be on May 21, 2013 at 6:30 p.m. Seconded by Channon. Roll call vote: all ayes motion carried. There are 2 walnut trees at Haven’s Acres Park that are losing their bark at the base of their trunks and Scott Carlson, a Certified Arborist, assessed the trees. Mr. Carlson’s opinion is that one of the trees can’t be saved and he suggested leaving the other tree to see if it would survive. Halsey moved to wait until next year to see if by chance both trees would survive, seconded by Littrel. Roll call vote: all ayes motion carried. Hupp reported on the safety assessment of the tall slide at Bicentennial Park. Hupp spoke with the manufacturer and they said that the slide was standard and recommended that only children ages 5 through 12 use the slide. Hupp will pass the information to Attorney Long and get his opinion. Hupp had estimates from Lovewell Fencing for safety fence near the recreation trail on Belmont Rd. There is a steep area on the trail where a bicyclist, if he loses control, may hit a culvert and be hurt. Hupp will talk to Scott Community College (SCC) and see if a portion of this fence could be on their property. Hupp moved to install this fence not to exceed $2,000.00 pending permission from SCC. Seconded by Halsey. Roll call vote: all ayes motion carried. Hupp moved to approve hiring Horizon Outdoor Services not to exceed $150.00 to move the large boulder back in place at Volunteer Square Park. Seconded by Halsey. Roll call vote: all ayes motion carried. Halsey moved to approve the Riverdale Fire Department Report for February 19, 2013 to March 19, 2013 seconded by Paddock. Roll call vote: all ayes motion carried. Paddock moved to approve to pay expenses for Paula and Mary Frances to attend Clerk Institute and Clerk Academy in Ames, IA in July. Seconded by Channon. Roll call vote: all ayes motion carried. Hupp moved to pay expenses for Council Members or the Mayor to attend the 2013 Small City Workshops, seconded by Paddock. Roll call vote: all ayes motion carried. Halsey moved to approve alcohol requests for April 20, 2013 and April 26, 2013. Seconded by Channon. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Littrel reported that he had called D&S about street cleaning. Littrel was not sure it had been done yet due to all the rain we have had. Halsey thought the city should do a walk through on the roads in Haven’s Acres to assess any pot holes or other road damage that may need to be addressed. Littrel stated that he had done NPDES Training with Jared Fluhr from MSA. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Mayor Franklin presented a partial list of the maintenance man’s duties. Mayor Franklin reported some comments about the recreation trail and bicyclists on Kensington Street. Mayor Franklin reported that we did not receive the CDBG Housing Grant. Mayor Franklin stated that we had issues with our server over the previous weekend. Mayor Franklin was able to get things resolved and stated that the city is not bullet proof when it comes to the possibility of our system being compromised by hackers. Mayor Franklin stated that the flow meters are being installed in sanitary sewer interceptor system. There will be one at Van Gundy Park and another one at Fenno near Schebler’s. There will be a crew videotaping the inside of the interceptor sewers. Halsey stated that there was vandalism at his home. He had tires slashed on his car around 4:00 in the afternoon. Halsey did call the Sheriff’s Department and filed a report. Paddock stated that Judy and Dean Hiles did an awesome job on the Riverdale Calendars. Paddock mentioned that the Riverdale Fire Department will be at Pizza Ranch on April 30, 2013 bussing tables from 5:00 p.m. until 8:00 p.m. The Fire Department will get tips and 10% of proceeds from Pizza Ranch. This is a fund raiser for the Riverdale Fire Department Association. Halsey moved to adjourn at 9:18 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _________________________ ______________________________ Mayor, John J. Franklin Attested By: Paula McIntosh, City Clerk RIVERDALE SPECIAL CITY COUNCIL MINUTES APRIL 30, 2013 Mayor Franklin opened the special meeting of the Riverdale City Council at 3:35 p.m. on Thursday April 30, 2013. Roll Call: Present: Channon, Hupp, Paddock. Littrel and Halsey were absent. Also present Pat Lynch and Dan Solchenberger from Shive Hattery. NEW BUSINESS: The purpose of the Special Meeting was negotiations with Shive Hattery concerning the Multi-Use Trail Consultancy. Mr. Lynch and Mr. Solchenberger put together a MRT Scope of Services. This hand-out was an outline that began with Preliminary Engineering to the Construction Phase of the MRT project. Paddock explained that Riverdale has been awarded a Federal Grant from the Iowa Department of Transportation in the amount of $494,000.00. Paddock has submitted grants to both Riverboats as well as another Federal Grant. We should hear back from the Riverboat Grants by May 1, 2013 and from the Federal Grant by July 1, 2013. Mayor Franklin stated that if the grants do not come through then we will not move forward with the trail at this time. There was discussion about easements that will have to be negotiated. Paddock suggested that we move forward with the easements so we would have that preliminary part done and then could move forward on the project as soon as funds were available to do so. Mayor Franklin mentioned the railroad crossing repairs that will be taking place in May. Mr. Lynch will contact the railroad tomorrow to make them aware of the plans with the MRT crossing the tracks on Bellingham. Mayor Franklin talked about certain things that were expectations for Riverdale. Items such as drainage issues, the Engineering Company staying in contact with the utility companies and handling issues with them, taking pictures before the project starts, and documentation of every phase. Mayor Franklin will have a complete list of expectations as we move forward with the project. Mayor Franklin stated that Riverdale will need a proposal for the preliminary work that is outside the scope of the Grant. Mr. Lynch and Mr. Solchenberger gave a complete presentation of their scope of services for the project. Hupp moved to adjourn at 5:38 p.m. Seconded by Channon. Roll call vote: all ayes motion carried. _________________________ ______________________________ Mayor, John J. Franklin Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES MAY 7, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on May 7, 2013. Roll Call: Present: Channon, Hupp, Littrel, and Halsey. Paddock was absent. Also present Riverdale Fire Chief Floyd Bruns, Austin Mason, Jamie Logan, and Wendy Syverud. Agenda: Hupp moved to approve the agenda for May 7, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Hupp made a correction to the minutes dated 4/18/ 2013. The sentence “Mayor Franklin explained that was warranty” was changed to “Mayor Franklin explained that “the” warranty”. Channon moved to approve the minutes from the meeting dated 4/18/2013 as corrected seconded by Hupp. Roll call vote: all ayes motion carried. The minutes dated 04/30/2013 will be tabled until the next meeting due to lack of quorum for approval. Warrants: Fire Chief Floyd Bruns explained the warrant to Sandry Fire Supply, LLC for $31,688.00. This is for the purchase of the new Turn-Out Gear for the Riverdale Fire Department. Paddock wrote a grant to the Scott County Regional Authority in the amount of $25,000.00 which was granted to Riverdale for this equipment. Thank you to Sonya Paddock for writing that grant. Halsey moved to approve the warrants for May 7, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST MAY 7, 2013 VENDOR NAME REFERENCE TOTAL Allied Waste Garbage $2,873.00 Bankers Trust Principal & Interest Bond $276,775.00 Century Link Telephone $5.33 City Of Bettendorf Recreation Trail $7,744.26 City Of Davenport Payment To Davenport Sewer $2,037.59 D and S Street Cleaning $1,988.00 Horizon Outdoor Services Reset Boulder Volunteer Square PK $125.00 Iowa American Water Utilities $175.00 Iowa League Of Cities Clerk’s Professional Academy $175.00 Mary Frances Blevins Office Supplies $5.00 Mid-American Energy Utilities & Street Lights $1,656.88 Myra Halsey Janitorial $350.00 Per Mar Security Trip Charge $35.00 PS3 Enterprises Porta Potties $300.00 Racom FD Vehicle Maintenance $393.85 Sandry Fire Supply FD Uniforms $31,688.00 Smoke Eaters Publication Misc. Expense FD $189.00 US Bank Misc. FD & City Hall $4,659.58 W.B. McCloud Co. Inc. Pest Control $93.00 General Total $40,540.14 Debt Service $276,775.00 Capital Reserve $7,744.26 Capital Project Bond $4,000.00 Sewer $2,037.59 Total $331,096.99 PAYROLL 05/07/13 Paula McIntosh $806.63 Mary Frances Blevins $886.29 Total $1,692.92 UNFINISHED BUSINESS: Hupp talked about the meeting with Shive Hattery concerning the MRT Phase II. Hupp presented a Professional Services Agreement from Shive Hattery for the council to review. This item will be on the May 21, 2013 agenda. Shive Hattery did speak to the railroad about the MRT crossing the tracks on Bellingham. The railroad said it was too late at this point to make changes to the work they were scheduled to do, but would take the MRT into consideration for improvements that would be made to the tracks next year. Mayor Franklin stated that he was not sure how the city would pay for the Shive Hattery proposal at this time. We can’t use Road Use Funds and so the city will have to find funding from another area. This is preliminary work by Shive Hattery and is not covered under the grant that Riverdale has received. Mayor Franklin stated he had spoken with City Attorney Eric Long about the big slide at Bicentennial Park. Attorney Long stated there was no good way to protect the City if someone were to fall. If the City were to modify the slide the manufacturer would not be responsible. Attorney Long said at the very minimum to put up signage saying that the slide is for ages 5 and up, but that does not really protect either the city or the user. Mayor Franklin said that Davenport uses this type of sign. Mayor Franklin thinks we should take the slide down or find a way to make the slide safer. Halsey will get a bid from Boylers for railings or spindles and Hupp will get a cost on a new slide. NEW BUSINESS: Hupp asked the council about purchasing t-shirts in support of the MRT Phase II. The shirts are actually being purchased by the MRT Committee Members, but the check to Graphic Design will come from the city. Committee members have written their checks to the city. Currently, just the committee members will have shirts. If the shirts are sold to raise fund for trail, the shirts will sell for $20.00 to anyone interested in supporting the MRT. Hupp showed the council the logo that will be on the front and back of the shirts. The initial set-up costs include the cost of the screens required to print the shirts. Hupp moved to purchase 12 t-shirts for citizens that have already paid for their shirts. Seconded by Littrel. Roll call vote: all ayes motion carried. Austin Mason attended the council meeting to request approval for his Eagle Scout Project. Austin’s proposal is to build a concrete bench to be placed in Van Gundy Park. Austin presented a hand-out to show how he will proceed with his project. He reviewed his plans, the engraving, costs, and explained how all safety requirements will be met. It will be a Worker’s Memorial Bench. The reason he chose Van Gundy Park was because of the Recreation Trail in that area. So far Austin has received funding from two Unions and is working on a grant from Alcoa. This concrete bench will also have a three-season garden around it. Hupp stated she is supports his project, but would like to see a finalized plan when he has it. Halsey moved to allow Austin to move forward with his Eagle Scout Project and place a concrete bench in Van Gundy Park, seconded by Littrel. Roll call vote: all ayes motion carried. The DNR requires the city to send a letter of intent each year if they plan to have a Deer Hunt. Riverdale has decided not to hold the Deer Hunt for this coming year. Hupp moved to not have a Deer Hunt this year, seconded by Halsey. Roll call vote: all ayes motion carried. Wendy Syverud attended the council meeting to ask for approval to close a part of Circle Drive on May 26, 2013 for a block party. She and another resident are hosting a Graduation Party for their sons. She has checked with her neighbors and they are in agreement with the road closing. Mrs. Syverud assured the council that everything could be immediately moved from the street in the event that an emergency vehicle needed to travel that portion of Circle Drive. Syverud would like to have the road closed from 3:00 p.m. until 8:00 p.m. on May 26, 2013. Littrel moved to approve the block party on Circle Drive for 5 hours, seconded by Halsey. Roll call vote: all ayes motion carried. Channon moved to approve Alcohol Requests for May 26, 2013 and June 9, 2013. Seconded by Halsey. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Channon reported that the yard waste on Belmont had not been picked up. Hupp reported that nothing had happened with the fence yet on Belmont near the recreation trail. She is still waiting to hear back from Scott Community College on the placement of the fence. Hupp also reported there is a sink hole on Harry Pelton’s property. We don’t know if this is related to the Storm Sewer Work that was done in that area. We will have MSA look at the area in question. Halsey stated that people are still parking their vehicles in the “no parking” area on Kensington. Mayor Franklin said to call the Scott County Sheriff’s Office. Mayor Franklin will check the No Parking Ordinance. Halsey reported that there has been more vandalism in Haven’s Acre Park. There were reports of kids being bullying in the park. Mayor Franklin stated that the Scott County Sheriff needs to be called if anyone sees a problem in the park. Please do not confront problems on your own, call the Sheriff. Mayor Franklin wanted to thank Fire Chief Floyd Bruns for all he does for the city of Riverdale. Mayor Franklin spoke about the traffic light at the main entrance to Alcoa not working properly. Thanks to Fire Chief Bruns the problem was solved. Mayor Franklin had a call from a resident on Belmont Rd. that stated his house was moving and he thought it was due to the Belmont Rd. project that was completed several years ago. As the discussion progressed, the resident described runoff from properties on Fenno and from his neighbor to his left. Mayor Franklin suggested that the city check the storm water pipe that goes from Fenno to Belmont just to make sure it is clear and in good operating condition. Mayor Franklin received a call from a resident on Circle who had sanitary sewer back-up. Mayor Franklin spoke with the plumber and it was determined that the back-up was not due to the sanitary sewer. To be on the safe side, Mayor Franklin suggested that perhaps the sanitary sewers Circle should be inspected and cleaned. Mayor Franklin received a call from a resident on Circle who reported a sick raccoon in the area. Franklin called the Humane Society, but they were closed. He then called the Sheriff’s Office. By the time the Sheriff arrived on scene, the raccoon had disappeared into the field at the end of Manor Drive. Mayor Franklin received an e-mail from Ross Bergen, Disaster Coordinator for Scott County. There might be some funding available for Riverdale to request a Weather Siren for Haven’s Acres. Halsey moved to adjourn at 8:23 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to re-open the meeting at 8:23 p.m. seconded by Halsey. Mayor Franklin stated that we still did not have anyone to chair the Riverdale 4th of July event. If we do not find someone to chair this event we may just have a parade and fireworks. It was decided to send a letter to all residents to see if we can find someone to chair the 4th of July. Halsey moved to adjourn at 8:26 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk CITY OF RIVERDALE PUBLIC HEARING FOR BUDGET AMENDMENT MAY 21, 2013 Mayor Franklin opened the Public Hearing concerning the Riverdale Budget Amendment for 2012/2013 at 6:30 p.m. on May 21, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel, and Halsey. Also present: Fire Chief Floyd Bruns, Joe Taylor from the Quad Cities Convention and Visitors Bureau, Mayor Franklin explained the increase in Revenue was due to receipt of the Riverboat Development Authority Grant for $25,000.00 written by Paddock. The increase in expenses $30,000 in Public Safety was due to the purchase of Turn-Out Gear for the Riverdale Fire Department. $25,000 of the cost of the Gear was paid for by the grant from the Riverboat Development Authority. The $20,000 increase in Public Works was due to the cost of replacing the railroad grade crossing repairs on Bellingham Road. Franklin asked if anyone had questions or comments. Hearing no questions or comments from public or council it was moved by Channon to close the Public Hearing at 6:36 p.m. Seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES MAY 21, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on May 21, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel, and Halsey. Also present: Fire Chief Floyd Bruns, Joe Taylor from the Quad Cities Convention and Visitors Bureau, Meghan Overton from the Quad City Riverfront Council and Bi-State Regional Commission, Tim Huey from the Quad City Riverfront Council and Scott County, Dallas Paustian, Harry Pelton and Pat Lynch from Shive Hattery. Agenda: Channon moved to approve the agenda for May 21, 2013 as presented seconded by Littrel. Hupp asked to move Shive Hattery to the first bullet in New Business. Motion by Hupp to move Shive Hattery to the first bullet in New Business, seconded by Paddock. Roll call vote: all ayes motion carried. Channon moved to approve the Agenda with said changes, seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Hupp moved to approve the minutes from the Special Meeting on April 30, 2013 seconded by Channon. Roll call vote: Channon – aye, Hupp – aye, Paddock – aye, Littrel – abstain, Halsey – abstain, motion carried. Littrel moved to approve the minutes from the meeting dated May 7, 2013 seconded by Channon. Roll call vote: Channon – aye, Hupp – aye, Paddock – abstain, Littrel – aye, Halsey – aye, motion carried. Warrants: Paddock moved to pay the warrants for May 21, 2013 seconded by Hupp. Roll call vote: all ayes motion carried. CLAIMS LIST MAY 21, 2013 VENDOR NAME REFERENCE TOTAL AAA Storage Storage Building $72.00 Aflac Aflac Pre-Tax $99.46 Bruce Bowers Misc. Expense FD $120.00 Canadian Pacific Railway RR Repairs $1,754.10 Century Link Telephone $148.68 City of Davenport Sewer Treatment Plant $1,924.80 EFTPS FED/FICA Taxes $828.64 Fire Rescue FD Subscription $43.00 IPERS IPERS $665.16 Lawn Stars, LLC Mowing Contract $1,650.00 Mediacom Internet $55.30 Mid-American Energy Utilities Parks $7.57 MSA Engineering $4,868.39 Quad City Times Publishing $237.24 Stanley, Lande, & Hunter Legal Services $5,475.00 General Total $6,237.05 Capital Reserve $75.00 Road Use Tax $1,754.10 Capital Project Bond $7,958.39 Sewer $1,924.80 Total $17,949.34 PAYROLL 05/21/13 Paula McIntosh $806.63 Mary Frances Blevins $556.77 John Franklin $550.62 Total $1,914.02 RECEIPTS APRIL 2013 Ipait Interest $5.04 Alcoa Light Repair $150.00 Reimbursement for Landscaping Damage $175.00 Mediacom Franchise Fees $1,271.11 Room Rent $135.00 Copies $12.50 Reimbursement for Landscaping Damage $425.00 Scott County Taxes $100,064.28 Alcoa Sewer $4,500.00 Road Use Tax $2,837.90 Local Option Sales Tax $7,749.62 Utility Billing Deposits $4,118.73 From Ipait to Checking $196,882.33 PUBLIC COMMUNICATIONS TO THE COUNCIL Tim Huey spoke to the council about the different roles he plays in Scott County. Mr. Huey is the Scott County Planning Director, also the Flood Plain Inspector for Riverdale and part of the Quad City Riverfront Council. Mr. Huey presented Riverdale with a plaque in recognition of the joint effort with Bettendorf in extending the Recreation Trail from Leach Park to Bellingham Road. Joe Taylor from the Quad City Convention and Visitors Bureau thanked the council for becoming a member of the Quad City Convention Center. The Quad Cities is known for the Mississippi River, our trails and all of the Quad Cities events that are held throughout the year. Mayor Franklin noted that he had worked with Meghan Overton and Tim Huey on the Hazard Mitigation Plan. Mayor Franklin thanked them for the plaque and visiting City Council. Dallas Paustian stated that there is curbing near his driveway that needs repaired. Mr. Paustian stated that there are steel culverts laying on Boyler’s property and that Boyler’s grass needs to be cut. Halsey will contact Boylers and ask them to take care of these issues. Mr. Paustian also stated that the company (Lawn Star) that is cutting the city’s grass is doing an excellent job. Harry Pelton spoke about the sink hole in his yard. Mayor Franklin stated that this item was on the agenda. UNFINISHED BUSINESS: Paddock gave an update on the MRT Phase II Trail. Paddock stated that Riverdale was included in the final recommendation for an SCRA grant for “Complete Riverdale Section of Mississippi Trail”. The names of the grant recipients will be announced at a news conference on Wednesday May 22, 2013 at 1:00 p.m. Hupp will attend this news conference. Paddock reported that we did not receive the Riverboat Development Authority Grant. Paddock stated she thought we need to move forward with the acquisitions of the permanent easements for the trail. Paddock stated that there is a State Grant for trails that is due July 1, 2013. Paddock submitted a proposal from Shive Hattery to write this State Grant at the cost of $2,500.00. We are still waiting to hear if Riverdale will be considered for the Federal Grant that was applied for. Halsey presented a proposal from Boylers to fabricate and install two or three stainless steel cables between the railings on the tall slide at Bicentennial Park to make it safer for small children for a cost of $765.00 for two cables or $1125.00 for three cables. Paddock was concerned about making modifications to the slide. Channon moved to put a sign on the slide stating that it is intended for children 5 years and older and not to install railing cables, seconded by Littrel. Roll call vote: Channon – aye, Hupp – no, Paddock – no, Littrel – aye, Halsey – no. Motion failed. Halsey moved to table this item until we had more information about the cables, No second. Hupp moved to place 3 cables between the railings and a sign stating the slide is intended for children 5 years old and above seconded by Halsey. Roll call vote: Channon – no, Hupp – aye, Paddock – aye, Littrel – aye, Halsey – aye motion carried. Littrel will contact Precision Sign Company about making the sign. Mayor Franklin presented a proposal from MSA to set three property pins in the amount of $850.00. The setting of property pins was part of the negotiations with Hawkeye Paving during the mediation process. The negotiated settlement cost was reduced by $3,000.00 if Riverdale set the pins removed by Hawkeye. Paddock moved to hire MSA to set the property pins in the amount of $850.00 seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin presented a letter from MSA assessing the sink hole in Harry Pelton’s front yard. Eric Schallert from MSA looked at the sink hole and stated he thinks it is likely to due to settlement related to the construction of the storm sewer which was part of the Riverdale 2012 Road Reconstruction Project. Mr. Schallert outlined his opinion for investing and repairing the sink hole. Paddock stated she would rather pay someone other than Hawkeye to do the job because she feels that Hawkeye Paving will not claim any responsibility. The city needs to find someone to dig up the sink hole, determine the cause of the problem and make repairs. Paddock moved to allow Littrel to find a contractor to excavate the hole. MSA will determine the cause and if the repair is simple and obvious then the contractor will make the repair. If the problem is large then Hawkeye Paving will be asked to make the repair as agreed upon warranty work. Seconded by Halsey. Roll call vote: all ayes motion carried. NEW BUSINESS: There was discussion of Approval of Professional Services Agreement with Shive Hattery for Recreation Trails Right of Ways. Pat Lynch from Shive Hattery explained that these were permanent easements and therefore good forever. Paddock moved to hire Shive Hattery for the Land Acquisitions in the amount of $10,200.00 seconded by Hupp. Roll call vote: all ayes motion carried. Fire Chief Floyd Bruns presented the Riverdale Fire Department Report for March 19, 2013 to April 16, 2013. Halsey moved to approve the Riverdale Fire Department Report for the dates given seconded by Littrel. Roll call vote: all ayes motion carried. Thanks to Floyd from all the council. Mayor Franklin presented an email from Matt Schmit, Dean of Operations from Scott Community College (SCC). This email pertains to the proposed safety fence that Riverdale offered to install near the bike path on Belmont Road to prevent bicyclist from falling off the path into a culvert on SCC property. Mr. Schmit’s email asked if the city of Riverdale would be willing to maintain the fence and indemnify SCC in the event of any liability arising from the building of the fence/lack of maintenance. Mayor Franklin asked the council if the City should take on this liability. Council made no motion to indemnify the college. Mayor Franklin will follow up with Mr. Schmit. Resolution No. 2013-9 A Resolution Approving The Amendment Of The 2012-2013 City Budget For The Fiscal Year Ending June 30, 2013 was read by Channon. Channon moved to approve Resolution No. 2013-9 as read, seconded by Halsey. Roll call vote: all ayes motion carried. RESOLUTION NO. 2013-9 A RESOLUTION APPROVING THE AMENDMENT OF THE 2012-2013 CITY BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2013 Be it resolved by the Council of the City of Riverdale, Iowa: The 2012-2013 City Budget be amended and approved. The City Clerk is directed to file all pertinent forms and information to the County Auditor. Pass and approved this 21st day of May, 2013. There was discussion on moving the sand pile that was placed on Wisteria several weeks ago, for the filling of sand bags in case of flooding. Mayor Franklin will ask Ken Mahler to remove the sand. Mayor Franklin presented a proposal from Piper Jaffray to continue the Disclosure Dissemination Agent Services regarding Riverdale’s outstanding GO Bonds. The city is obligated to provide certain information to the marketplace on an annual basis. It is called The Disclosure Certificate. These fees were waived by Piper Jaffray in the fiscal year in which the bonds were issued. The proposal from Piper Jaffray is asking if we want to continue with this service from them. Halsey moved to table until we were perfectly clear on the cost seconded by Channon. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Hupp asked if anyone had volunteered to organize the 4th of July celebration. No one has volunteered. Mayor Franklin stated that it may still be possible to have the parade at 1:00 p.m. and fireworks at dusk. There is money in the budget for the 4th of July celebration but due to the lack of volunteers to organize this event, the parade and the fireworks may be all that happens. The 4th of July celebration has been fun tradition for many years and hopefully there will be volunteers for next year. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Paddock had a phone call from Jim Anderson from Schebler’s. Mr. Anderson would like to have the city’s support for the installation of a traffic light at Fenno and Highway 67. Mr. Anderson has contacted the Iowa Department of Transportation and Bi-State. Bi-State will do a traffic study in that area. Littrel suggested getting Mid-American Energy involved as well since they have a business in that area and would benefit from the traffic light. Mayor Franklin was concerned about the cost of the traffic light and who would pay for it. Halsey mentioned that the replacement of the grade crossing on Kensington went very smoothly and that residents seemed pleased with the work. Hupp has attempted to contact the new homeowners at 139 Wisteria Lane to get their permission to maintain the recreation trail behind their home. Paula will send them the permission form originally sent to residents on Wisteria Lane. Hupp thought the “Neighborhood Watch” sign was down on Manor Drive. Littrel stated there was a traffic sign near his home that needed a bolt. He will fix this sign. Mayor Franklin reminded council of a storm water pipe that needs to be inspected between Fenno and Belmont Road. Mayor Franklin mentioned that the Snow Removal Contract needs to be renewed. Mayor Franklin stated that the “park rules” sign in Haven’s Acres is missing. Mayor Franklin stated that we need to find someone to finish installation of street signs in Haven’s Acres. Mayor Franklin stated that there are road repairs that need to be done in Haven’s Acres. Littrel and Halsey will survey the road conditions and call for estimates. Halsey moved to adjourn at 8:45 p.m. seconded by Channon. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 2 From the City of Riverdale 563-355-2511 May 2013 Financial Report, April 2013 Beginning Monies April 2013 = $ 1,124,094.12 Ending Monies April 2013 = $ 1,058,352.91 General Fund = $ 263,449.01 Special Revenue Fund = $ 174,198.40 Propriety (Sewer) Fund = $ 164,638.84 Capital Project Fund = $ 456,066.66 Totals of All Monies = $1,058,352.91 IF YOU SEE ANY ILLEGAL ACTIVITY GOING ON IN THE PARKS OR AROUND RIVERDALE TRY TO GET A DESCRIPTION OF THE PERSON, LICENSE NUMBER, AND MAKE OF CAR AND CALL THE SHERIFF'S DEPARTMENT. WE NEED YOUR HELP TO KEEP RIVERDALE SAFE!!!!! Fire Department Report for March 19 to April 16, 2013 Calls: 2 EMS Call 3 Mutual Aid Fires Training: Fit Testing Structural Collapse Driver Check Off Patient documentation Other: Your Council and their committee appointments are as follows: Cheryl Channon (332-4730) –Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) – Parks, Contracted Support Service & Budget Dean Halsey (355-2013) – Infrastructure, Parks & Safety Doug Littrel (209-7479) – Infrastructure & NPDES Management Sonya Paddock (355-6363)- Research, Grants, Parks & Budget Mayor Jack Franklin (484-0222) Lou Wren (355-1300) – Zoning Inspector. Please contact him regarding any construction projects.