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HomeMy Public PortalAboutOctober 2013 RIVERDALE SPECIAL CITY COUNCIL MINUTES SEPTEMBER 24, 2013 Mayor Franklin opened the special meeting of the Riverdale City Council at 7:00 p.m. on Tuesday September 24, 2013. Roll Call: Present: Hupp, Paddock, and Littrel, and Halsey. Channon arrived at 7:12 p.m. Approval Of Agenda: Hupp moved to approve the agenda for the Special Meeting on September 24, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. UNFINISHED BUSINESS: The purpose of the Special Meeting was to consider Resolution No. 2013-16 A Resolution Authorizing The City Of Bettendorf To Install A Recreation Trail/Sidewalk On The North Side Of State Street, In Riverdale, From City Line To Brenny’s Motorcycle Clinic. This resolution was presented at the September 17, 2013 meeting, but the city was advised that passing this resolution may require a Public Hearing. After review by both Bettendorf’s City Attorney and Riverdale’s City Attorney, Eric Long, it was determined that a Public Hearing was not required because City of Riverdale was not granting the City of Bettendorf any interest in Riverdale property. Bettendorf is in the process of building their Trail/Sidewalk along the north side of State Street. Bettendorf offered, as a gift, to pave the portion of the trail/sidewalk from the Bettendorf/Riverdale city line to Brenny’s Motorcycle clinic. This portion of the trail/sidewalk will connect Riverdale’s Mississippi River Trail (MRT) Phase II to Bettendorf’s Trail/Sidewalk system and save Riverdale approximately $22,000.00 in MRT Phase II costs. The Public Hearing that was scheduled for October 1, 2013 will be cancelled and posted as such on the door and on the Riverdale website. Halsey moved to approve Resolution No. 2013-16 A Resolution Authorizing The City Of Bettendorf To Install A Recreation Trail/Sidewalk On The North Side Of State Street, In Riverdale, From City Line To Brenny’s Motorcycle Clinic. Seconded by Littrel. Roll call vote: all ayes motion carried. RESOLUTION NO. 2013-16 A RESOLUTION AUTHORIZING THE CITY OF BETTENDORF TO INSTALL A RECREATION TRAIL/SIDEWALK ON THE NORTH SIDE OF STATE STREET, IN RIVERDALE, FROM CITY LINE TO BRENNY’S MOTORCYCLE CLINIC. WHEREAS, the City Council of the City of Riverdale (“Riverdale”) intends to build a recreation trail along the north side of State Street sometime in the future; WHEREAS, the City of Bettendorf (“Bettendorf”) is currently building recreation trail / sidewalk along the North side of State Street in Bettendorf; WHEREAS, the City of Bettendorf (“Bettendorf”) has offered to extend the trail along the North side of State Street from the Bettendorf/Riverdale city line to the property line of Brenny’s Motorcycle Clinic, at no cost to the City of Riverdale; NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale graciously accepts Bettendorf’s offer and authorizes the City of Bettendorf install said recreation trail/sidewalk. NEW BUSINESS: A tree fell behind City Hall. Riverdale’s maintenance man, George Miller, removed the portion of the tree that landed in the parking lot. Mayor Franklin suggested hiring Scott Carlson to cut up the tree and haul the debris away. Halsey moved to hire Scott Carlson to remove, chip and haul the tree away in the amount of $300.00, seconded by Channon. Roll call vote: all ayes motion carried. Halsey moved to adjourn at 7:33 p.m. seconded by Channon. Roll call vote: all ayes motion carried. _________________________ ______________________________ Mayor, John J. Franklin Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES OCTOBER 1, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:01 p.m. on October 1, 2013. Roll Call: Present: Channon Hupp, Paddock, Halsey and Littrel. Also present Riverdale Fire Chief Floyd Bruns, City Maintenance George Miller and Jim Beran. Agenda: Channon amended the agenda by removing the item listed in the first bullet in New Business, “Approval Of Agreement With Piper Jaffray” This had already been approved at the June 4, 2013 meeting. Channon moved to approve the agenda with the amendment, seconded by Paddock. Roll call vote: all ayes motion carried. Minutes: Channon noted in the minutes from the meeting dated September 17, 2013 she was not listed as absent. Hupp made corrections to the minutes from the meeting dated 09/17/13. On page 3 Resolution No. 2013-16 was introduced by Mayor Franklin. Third sentence should state “From the west Riverdale/east Bettendorf line.” Paddock moved to approve the minutes from the meeting dated 09/17/13 with corrections, seconded by Littrel. Roll call vote: all ayes motion carried. Hupp made a correction to the minutes from the Special Meeting dated September 24, 2013. Resolution No. 2013-16 third from the last line should state “from the east Bettendorf/west Riverdale city line”. Hupp moved to approve the minutes from the Special Meeting dated 09/24/13 as corrected, seconded by Halsey. Roll call vote: all ayes motion carried. Warrants: Paddock moved to approve the warrants for October 1, 2013 seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST OCTOBER 1, 2013 VENDOR NAME REFERENCE TOTAL Century Link Telephone City Hall $5.37 City of Davenport Share of Operations $3,657.30 Creative Decks & Fence Replace Fence/Bicentennial Park $2,900.00 Decco Light Repair City Hall $1,205.30 Iamresponding.com Vehicle Operation FD $300.00 Iowa American Water Utilities Parks $151.36 Iowa Prison Industries Street Signs $151.36 Lawn Stars LLC Mowing Parks & City Hall $1,650.00 Mid-American Energy Utilities/Street Lights $1,543.44 Myra Halsey Janitorial $300.00 North American Salt Co. Remaining Contract Purchase $3,197.00 PS3 Enterprises, Inc. Porta-Potties $300.00 Sonya Paddock Mileage Conference $122.61 Stanley, Lande & Hunter Legal Expenses $3,162.50 US Bank Office Supplies $119.73 US Bank Misc. Expense City Hall $62.72 US Bank Computer Back Up $49.95 US Bank Vehicle Operation FD $11.53 US Bank Misc. Expense FD $33.98 US Bank Fuel FD $122.54 General $11,735.73 Capital Reserve $225.00 Road Use Tax $3,197.00 Capital Project Bond $125.00 Sewer $3,657.30 Total $18,940.03 PAYROLL 10/01/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 George Miller $270.80 Total $1,653.57 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Beran spoke to council about long past discussions with the Welch family about purchasing property adjacent to city hall. After the 9-11 attack, there were discussions about the need to man the Riverdale Fire Department 24 hours a day, 7 days a week and purchasing property next to the Fire Station so that the appropriate accommodation could be built. Mr. Beran was given permission to have the land surveyed but an agreement with the Welch family to purchase property was not reached. Mr. Beran presented council with copies of the surveys. Council and Mayor Franklin thanked Mr. Beran for bringing this to their attention. UNFINISHED BUSINESS: Paddock gave an update on the MRT Phase II. Paddock received an e-mail from Gena McCullough, of the Bi-State Regional Commission, saying that Riverdale had received the Transportation Alternatives Program (TAP) Grant in the amount of $318,000.00. With the other Grant monies that Riverdale has received and the money budgeted for the trail, the trail is now 100% funded. Riverdale is now waiting on the Federal Highway Authorization paperwork. Riverdale will not receive authorization until the Federal Government shutdown ends. The May contract letting date will be delayed. When Paddock attended the Iowa League Conference in Dubuque, IA., she gathered information about short term interim financing for the MRT Phase II. Mayor Franklin discussed the reason for cancelling the Public Hearing that had been scheduled before tonight’s Council Meeting. Since Riverdale was not transferring any city assets to Bettendorf both the Bettendorf and Riverdale City Attorneys concluded that a Public Hearing was not necessary. NEW BUSINESS: The Riverdale Fire Department Report for August 20, 2013 to September 17, 2013 was presented by Riverdale Fire Chief Floyd Bruns. Halsey moved to approve the Fire Department Report for the dates presented, seconded by Littrel. Roll call vote: all ayes motion carried. Hupp moved to approve Alcohol Requests for October 9, 2013 and October 12, 2013, seconded by Channon. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Paddock reported that Jeff Olson, of Bi-State Regional Commission, has completed the traffic count at Highway 67 and Fenno Road. In addition to the mechanical traffic counters, Mr. Olson manually counted turning traffic while sitting along Highway 67 nears Schebler’s. Paddock thanked Bi-State for all they have done for Riverdale lately. Paddock reported that she had spoken to the Pleasant Valley School District and asked if they would be interested in receiving one of Riverdale’s Automatic External Defibrillators (AED’s) should the current units become surplus. Pleasant Valley stated they would like to have the AED. Riverdale Fire Department has applied for a grant to replace two existing units with newer models, and to provide AED training to the community. Medic has agreed to do this training at no cost to Riverdale residents or the City. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Channon thanked the city for allowing her, Paddock and Hupp to attend the Iowa League of Cities Annual Conference and Exhibit in Dubuque. Hupp gave a report on some points of interest she learned at the conference. Hupp attended a class on Fiscal Planning and Tips for Compiling a Budget. One thing that was suggested was to find out what people want for their community. It is important to keep people informed and let the public have a voice in what is important to them. Hupp took a mobile tour of the Bee Branch Creek Restoration in Dubuque. This project addressed major water runoff problems in Dubuque and resulted in the building of a huge runoff detention system at a cost several million dollars. Citizen groups were involved in this project throughout the10 years it took to design and implement this project. Hupp also spoke about other communities allowing chickens in city limits. It is all very involved and complicated issue. Regulatory ordinances, enforcement policies and slaughter ordinances must be very detailed and well written. Hupp also spoke about how we can make our community better for our aging population. Possibly form a committee to help people who need assistance. Paddock spoke about the financial savings cities may obtain by entering into 28E Agreements with other cities and organizations for services. Paddock also stated that Iowa Prison Industries make park benches for $215.00 per bench. Hupp stated the flashing light on Belmont Road is facing the wrong direction. Halsey asked about purchasing a plaque for Haven’s Acres Park in memory of Peggy Dickinson. Ms. Dickinson donated the land that is now Haven’s Acres Park. Riverdale’s maintenance man, George Miller reported that he has been working on the street signs in Haven’s Acres. That there is an area of sidewalk near the bike path at Van Gundy Park that is buckled and in need of repair. Halsey and Littrel will get cost estimates to repair the sidewalk. George has been working on the lights in City Hall. Halsey moved to adjourn at 8:16 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES OCTOBER 15, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on October 15, 2013. Roll Call: Present: Channon, Hupp, Halsey and Littrel. Paddock was absent. Also present, City Maintenance person, George Miller. Agenda: Hupp moved to approve the agenda for October 15, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Channon noted there were 2 clerical corrections in the minutes dated 10/01/13. A comma was omitted after Channon’s name in Roll Call. In Committee Reports third sentence said “nears” and should have been “near”. Channon moved to approve the minutes from 10/01/13 as corrected seconded by Hupp. Roll call vote: all ayes motion carried. Warrants: Hupp moved to approve the warrants for October 15, 2013 seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST OCTOBER 15, 2013 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Storage Building $72.00 AFLAC AFLAC $99.46 Allied Waste Waste Services $2,960.00 City Of Davenport Share of Operations $3,145.91 CLIA Laboratory Program Vehicle Operation FD $150.00 EFTPS Employee Taxes $989.19 Iowa American Water Utilities $188.20 IPERS IPERS $769.93 K&K True Value Hardware Misc. Expense City Hall $44.31 Lawn Stars Mowing Contract $1,650.00 Linda Hupp Mileage Annual Conference $96.05 Mediacom Internet Service $55.30 Mid-American Energy Utilities Parks $11.09 Myra Halsey Janitorial $50.00 Physio Control Vehicle Operation FD $2,797.92 Quad Cities Times & Journal Publishing $271.20 Scott Carlson Remove Tree/Brush City Hall $300.00 Scott County Library System Semi-Annual Payment $7,337.50 Shive Hattery Engineering MRT $1,950.00 Stanley, Lande & Hunter Attorney Fees $3,673.62 Tri-City Blacktop Street Repair Bellingham Rd. $410.00 General $20,230.27 Capital Reserve $1,950.00 Sewer $3,191.41 Total $25,371.68 PAYROLL 10/15/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 George Miller $414.44 John J. Franklin $549.60 Total $2,346.81 PUBLIC COMMUNICATIONS TO THE COUNCIL No members of the public were present UNFINISHED BUSINESS: Paddock was absent so nothing to report on the MRT Phase II. There will be a decision as to which of two similar grants the city should accept under New Business. NEW BUSINESS: Hupp moved to approve an alcohol request for November 2, 2013, seconded by Littrel. Roll call vote: all ayes motion carried. Riverdale City Council would like to honor Peggy Dickinson for her contribution of the land that is now Haven’s Acres Park. Halsey will look into different types of commemorative signs. Halsey moved to pay expenses for the Mayor, Council, or City Staff to attend the Iowa League of Cities’ 2013 Annual Budget Workshop. Seconded by Littrel. Roll call vote: all ayes motion carried. Hupp suggested a committee be formed to investigate purchase of Welch property adjacent to City Hall for possible future expansion. Hupp would like for this committee to investigate details and general information and report back to the Mayor and Council. Hupp moved to table this agenda item until the next city council meeting, seconded by Channon. Roll call vote: all ayes motion carried. Hupp stated we need to think about land purchase as we work on the next budget. Littrel moved to approve expenses for Council Members, Mayor elect, and Council elect to attend the Iowa League of Cities’ Municipal Leadership Academy. Seconded by Halsey. Roll call vote: all ayes motion carried. Paddock wrote and submitted 2 grants for the MRT Phase II Trail. The Federal Transportation Alternatives Program (TAP) Grant and the State Recreation Trails Grant. Both of these grants were awarded to Riverdale, but the city can only accept one of these grants. The grants provide equal funding. Paddock, in a message, suggested the city accept the State Grant and reject the Federal Grant. Paddock felt it would be easier to facilitate the State Grant. Channon moved to select the State Recreation Trails Grant, seconded by Halsey. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Channon stated it is time to start thinking about the 2014/2015 Budget. She asked that council members submit ideas for the city’s FYE 2015 budget. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated the Porta-Potty doors need repair. The city clerk will contact the company. The Porta Potties will be picked up by the end of October. Halsey stated the new fence at Bicentennial Park looks really nice. The safety cables for the spiral slide are still not installed. Halsey will call Boylers again and ask about the cables. Halsey spoke with a company about mud jacking the bike path at the end of the Duck Creek Parkway near the Highway 67 bridge. Halsey will get estimates and this item will be on the next agenda. Mayor Franklin stated we need volunteers to put up the Holiday Lights and volunteers and a Coordinator for 4th of July 2014 celebration. Please call city hall if you would be interested in volunteering for either of these events. The Holiday Lights need to go up soon so please call city hall if you can assist. Mayor Franklin stated that Dean and Judy Hiles, once again, volunteered to prepare the Riverdale Calendars. Many thanks to Dean and Judy for all their hard work. Approval of the cost for the Riverdale Calendars will be on the next agenda. Mayor Franklin reported the city maintenance vehicle had a broken brake line and was repaired at Lindquist Ford. City maintenance person, George Miller has been working on street signs. Bettendorf has assisted George by using their equipment driving sign posts. Mayor Franklin stated that George is doing a great job for the city. The air conditioner in the Clerk’s Office is not working. A repairman will be contacted. Halsey moved to adjourn at 7:49 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk TELEPHONE DIRECTORY PLEASE PRINT NAME: ADDRESS: PHONE: CELL PHONE: Once again we will begin working on a new City of Riverdale Telephone Directory. Please complete the information above and return to City Hall. Either mail to City Hall, drop in the Key box, or stop in City Hall, Tuesday, Wednesday or Thursday's. Residents names will be listed as stated on the form, First and Last Names or Just Last Names If you do not wish your phone number published, just leave those areas blank, BUT PLEASE RETURN THE FORM FORMS MUST BE RETURNED BY DECEMBER 2, 2013 IF YOU WANT YOUR NAME IN THE TELEPHONE DIRECTORY THANK YOU City of Riverdale 110 Manor Drive Riverdale, Iowa 52722 RETURN SERVICE REQUESTED PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 8 From the City of Riverdale 563 355-2511 October 2013 City of Riverdale Financial Report September 2013 Beginning Bank Balance September 2013 = $ 753,092.20 Ending Bank Balance September 2013 = $ 777,723.07 General Fund = $ 218,620.25 Special Revenue Fund = $ 169,051.37 Propriety (Sewer) Fund = $ 162,526.85 Capital Project Fund = $ 227,524.60 Total Monies = $ 777,723.07 Fire Department Report for September 15, to October 15, 2013 Calls: 3-EMS call 3-Mutual Aid Fire 1-Car Accident Training: Aerial Ladder Application Light Tower Application Drill Ladder Training Heat & Cold Emergency Other: Fall Clean Up Serve your community- Come and join us! MANY VOLUNTEERS AND COORDINATORS ARE NEEDED FOR THE ANNUAL EGG HUNT AND FOR THE 4TH OF JULY CELEBRATION RIVERDALE NEEDS YOUR HELP. COMMITTEES NEED TO BE FORMED AND PLANS BEGUN FOR THESE HOLIDAY CELEBRATIONS. MANY VOLUNTEERS MAKE EASY WORK CALL CITY HALL 563 355-2511 Your Council and their committee appointments are as follows: Cheryl Channon (332-4730)- Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) – Parks, Budget & Contracted Support Service Dean Halsey (355-2013)-Infrastructure, Parks & Safety Doug Littrel (209-7479) – Infrastructure & NPDES Management Sonya Paddock (355-6363) Research, Parks, Grants & Budget Mayor Jack Franklin - (484-0222) Lou Wren, Zoning Inspector, (355-1300) Please contact him regarding any construction projects. TRICK OR TREAT Will be Thursday October 31st From 5-7 p.m. BOO! VOLUNTEERS NEEDED Volunteers are needed to PUT UP THE HOLIDAY LIGHTS Holiday Lights are usually put up in November If you wish to help please call City Hall 355-2511 Come One Come All - Show Your Holiday Spirit - Light up City Hall