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HomeMy Public PortalAboutDecember 2013 + RIVERDALE CITY COUNCIL MINUTES DECEMBER 3, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:01 p.m. on December 3, 2013. Roll Call: Present: Channon, Hupp, Littrel, and Halsey. Paddock was absent. Also present Riverdale Fire Chief Floyd Bruns, George Seaberg, and Eric Schallert and Jared Fluhr from MSA. Agenda: Littrel moved to approve the agenda for December 3, 2013 seconded by Hupp. Roll call vote: all ayes motion carried. Minutes: Channon made a correction in the minutes dated November 20, 2013. On page 3 in the 3rd bullet it was stated that the Riverdale Fire Department was going to Washington, IL on November 30, 2013 and December 14, 2013. It should have stated “after” December 14, 2013. Channon moved to approve the minutes with said correction seconded by Littrel. Roll call vote: Channon – aye, Hupp – aye, Littrel – aye, Halsey – abstain. Motion carried. Warrants: Halsey moved to approve the warrants for December 3, 2013 seconded by Hupp. Roll call vote: all ayes motion carried. CLAIMS LIST DECEMBER 3, 2013 VENDOR NAME REFERENCE TOTAL Boylers Ornamental Iron Cables for Slide at Bicent. Park $1,125.00 Century Link Telephone $4.66 Iowa American Water Utilities Parks $26.94 Iowa Prison Industries Traffic Signs $311.96 K&K True Value Hardware Bldg. Maint. & Repair $254.51 MSA Postage Storm Sewer Permit $34.71 Myra Halsey Janitorial $350.00 Postmaster Annual Fee Bulk Mail $200.00 US Bank Misc. Expense City Hall $80.04 US Bank Office Supplies $268.54 US Bank Bldg. Maint. & Repair $70.77 US Bank Misc. Expense Parks $60.01 US Bank Computer Off Site Back-Up $49.95 US Bank Conferences Mayor/Council $185.00 US Bank Traffic Control & Safety $24.16 US Bank Bldg. Maint. & Repair FD $121.50 US Bank Misc. Expense FD $145.65 US Bank Fuel FD $179.45 US Bank Vehicle Operation FD $11.58 General $3,504.43 Total $3,504.43 PAYROLL 12/03/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 George Miller $231.38 Total $1,614.15 PUBLIC COMMUNICATIONS TO THE COUNCIL: Eric Schallert and Jared Fluhr from MSA attended the meeting. Jared introduced Eric to City Council. Eric stated he has more than 20 years of experience as a practicing Civil Engineer and has been with the MSA for about 1 year. Eric presented updates on projects MSA is currently doing for Riverdale. These include revising the Riverdale Zoning Map, estimating the cost of reconstructing Bellingham Road, evaluating the storm water intakes along State St. and Bellingham Rd. and updating the Storm Water System Map. MSA will do the field work in the next few weeks and provide cost estimates and reports in January 2014. Riverdale does not maintain State St. but is responsible for the structures behind the curbs. UNFINISHED BUSINESS: Nothing to report on the MRT Phase II Project. Mayor Franklin asked if council had suggestions on how to cope with the rollback in valuation of Industrial, Commercial and Railroad properties, the required matching funds for the MRT Phase II, and any reduction in valuations of other properties in Riverdale. The State of Iowa has mandated a 10% roll back of the valuation of Industrial, Commercial and Railroad properties; 5% rollback next year and 5% rollback the following year. The 10% rollback may force a 0.75 mil general tax increase if the State’s back fill of lost revenues is inadequate. The 10% reduction in valuation also decreases the revenue from the 0.675 mil Capital Projects tax levy. In addition, capital reserves need to be replenished because the matching funds for the MRT Phase II will exhaust un-assigned capital monies and prevent needed capital improvements and the purchase of property adjacent to city hall. Mayor Franklin reported on the Land Acquisition Committee. Jim Beran had prepared a mission statement and had asked that City Council approve his mission statement Mayor Franklin noted that this mission statement gave the appearance that the committee had already met. Mayor Franklin stated that they had not met, that Mr. Beran prepared the mission statement on his own and the committee’s first meeting was posted for December 3, 2013. Mayor Franklin asked that the mission statement not be approved. Mayor Franklin stated that the entire committee needs to agree on the approach to purchasing property adjacent to city hall. Mayor Franklin asked that committee meetings not be held on Tuesdays because it prevents members of council from attending the meeting and it forces the public to choose between the city council meeting and the committee meeting. Hupp moved to add Teri Stickler to the Land Acquisition Committee, seconded by Channon. Roll call vote: all ayes motion carried. NEW BUSINESS: Mayor Franklin presented Resolution No. 2013-18 A Resolution Creating, Identifying, and Re-Affirming Funds For The City Of Riverdale, Iowa. The reason for this Resolution is to clearly identify spending restrictions on monies kept in various funds. Committed funds are the funds that the Governing Body of Riverdale has established. Restricted funds are funds mandated by the State, the public or entities outside the City such as bond holders. . Littrel moved to approve Resolution No. 2013-18 as presented seconded by Halsey. Roll call vote: all ayes motion carried. RESOLUTION NO. 2013-18 A RESOLUTION IDENTIFYING AND REAFFIRMING FUNDS FOR THE CITY OF RIVERDALE, IOWA WHEREAS, the Riverdale City Council has created a number of funds to manage, allocate, and plan for the City of Riverdale’s (“Riverdale) spending; and WHEREAS, pursuant to previous recommendation of Riverdale’s accountant, David Cahill of Eide Bailly, the Riverdale City Council wishes to identify the funds that presently are held by Riverdale and how those funds are allocated. WHEREAS, the Riverdale City Council wishes to identify and reaffirm the funds that presently are held by Riverdale and how those funds are allocated. Riverdale’s General Fund, in the following manners, and for the purposes described on the NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that the following funds are held by Riverdale separately from corresponding exhibits: Name Level of Authority Most Recent Resolution or Authority Creating Fund Public Measure B Fund (related to fire trucks and streets) Special Revenue Fund (Restricted) Public Measure B, See Exhibit A Road Fund (Restricted) Exhibit B Truck Replacement & Overhaul Fund (Restricted) Exhibit C Sewer Fund Enterprise Fund (Restricted) Road Use Fund Special Revenue Fund (Restricted) Capital Improvements Fund (Restricted) Exhibit D Awards Fund (Committed) Exhibit E Riverdale Firefighter’s Support Fund (Committed) Exhibit F Capital Projects Bond Fund (Restricted) Debt Service Fund (Restricted) Multi-use Trail Construction and Maintenance Fund (Committed) Exhibit G Multi-use Trail Donations Fund (Committed) Exhibit H NOW, THEREFORE, BE IT FURTHER RESOLOVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that any other funds established by prior resolution that are not identified above are revoked and any balances in those funds are allocated to the General Fund; however, nothing in this resolution should be interpreted to revoke or replace or otherwise alter any sub-funds currently in existence, unless specifically identified above. ADOPTED this 3rd day of December 2013 If you would like to see the corresponding exhibits to this resolution please stop in city hall to view them. Fire Chief Floyd Bruns presented the Fire Department Report for October 15, 2013 to November 19, 2013. Channon moved to approve for the dates presented, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin asked if City Council wanted to go out for bids on the Lawn Care Contract or simply extend the current contract with Lawn Stars. Littrel moved to make some changes to our current contract and go out for bids, seconded by Halsey. Roll call vote: all ayes motion carried. City Attorney Eric Long is reviewing our contract for use of the Community Room and liability for allowing alcohol for events in the community room. There is nothing to report from Attorney Long at this time. There was discussion concerning the fees for the use of the community room. The City Clerk will search for the agreement with Scott Community College concerning their use of the room. Halsey moved to raise the room rent fee from $25 to $35.00 because of the increased frequency of carpet cleaning, seconded by Hupp. Roll call vote: all ayes motion carried. Hupp moved to approve an alcohol request for December 28, 2013 seconded by Channon. Roll call vote: all ayes motion carried. COMMITTEE REPORTS: Channon reminded everyone that there is a budget meeting next Tuesday December 10, 2013 at 7:00 p.m. Hupp asked to hold these meetings to no more than 2 hours. Halsey moved to adjourn at 8:25 p.m. seconded by Channon. Roll call vote: all ayes motion carried. ______________________ _______________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE SPECIAL MEETING CITY COUNCIL MINUTES DECEMBER 10, 2013 Mayor Franklin opened a special session of the Riverdale City Council at 7:00 p.m. on December 10, 2013. Roll Call: Present: Channon, Hupp, Paddock, Halsey, and Littrel. There were no guests present for the special meeting. Agenda: Halsey moved to approve the agenda for December 10, 2013 seconded by Channon. Roll call vote: all ayes motion carried. ITEMS OF BUSINESS: Mayor Franklin discussed an information request from Attorney Adam R. Troutwine from the law firm of Polsinelli. Originally this request came from an Attorney associated with the Stanley, Lande, and Hunter law firm. Mayor Franklin discussed the matter with Riverdale City Attorney Eric Long. Attorney Long advised the Mayor that representing both the information requestor and the city was improper. As a result, Stanley, Lande & Hunter will represent neither party with regard to this information request. Attorney Long suggested that Riverdale contact Attorney Ted Olt, an Environmental Attorney with Lane and Waterman, for representation. This information request asks for documents pertaining to waste disposal, waste hauling, or any related activity conducted by Riverdale or any private contractor working on Riverdale’s behalf at any time during the period of 1955 to 1975. Paddock moved to hire Attorney Olt and pay a $3,000.00 retainer fee seconded by Littrel. Roll call vote: all ayes motion carried. The 2014/2015 Budget was discussed. Expenses for the Fire Department, Public Works, Parks, and Planning and Zoning were discussed. The next Budget Committee Meeting will be on January 9, 2014 at 5:00 p.m. Halsey moved to adjourn at 9:03 p.m. seconded by Channon. Roll call vote: all ayes motion carried. __________________________ ____________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES DECEMBER 17, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:01 p.m. on December 17, 2013. Roll Call: Present: Channon, Paddock, Littrel, and Halsey. Hupp was absent. Also present Marie Randol. Agenda: Mayor Franklin asked to move Discussion of 2014/2015 Riverdale City Budget to the end of the agenda. Paddock moved to approve the agenda with moving budget discussion to the end of the agenda seconded by Channon. Roll call vote: all ayes motion carried. Minutes: Channon made a correction in the minutes dated December 10, 2013. Page 2 line 3 the word “the” should be taken out right before “MSA”. In Unfinished Business second to the last sentence says “In addition, capital reserves need to be replenished because the matching funds for the MRT Phase II will exhaust un-assigned capital monies and prevent needed capital improvements and the purchase of property adjacent to city hall”. It should say “In addition, capital reserves need to be replenished because the matching funds for the MRT Phase II will exhaust un-assigned capital monies and prevent needed capital improvements such as the possible purchase of property adjacent to city hall”. Channon moved to approve the minutes from the meeting dated 12/03/13 as corrected seconded by Littrel. Roll call vote: Channon – aye, Paddock – abstain, Littrel – aye, Halsey – aye, motion carried. Paddock moved to approve the minutes from the Special Meeting dated 12/10/13 seconded by Channon. Roll call vote: all ayes motion carried. Warrants: Channon moved to approve the warrants for December 17, 2013 seconded by Halsey. Roll call vote: all ayes motion carried. CLAIMS LIST DECEMBER 17, 2013 VENDOR NAME REFERENCE TOTAL AAA Storage Storage Building $72.00 Advanced Business Systems Maintenance Agreement $446.35 Aflac Aflac Pre Tax $99.46 Allied Waste Garbage Contract $2,960.00 Century Link Telephone $183.40 City of Davenport Share of Operations $3,720.91 D and S Street Sweeping/Storm Drains $1,944.00 Danko Emergency Equip. Uniforms FD $53.85 EFTPS Fed/Fica Taxes $1,318.63 EMP Vehicle Maintenance $596.97 Interstate Power Systems Vehicle Operations FD $3,088.48 Iowa American Water Utilities City Hall $252.44 IPERS Ipers $827.40 JKM Concrete Snow Removal $5,487.50 Mediacom Internet $55.30 Mid-American Energy Parks $11.79 North American Salt Salt Purchase $1,614.68 Quad Cities Times & Journal Publishing $171.36 S.J. Smith Co. Vehicle Operation FD $54.00 Stanley Steemer, Inc. Carpet Cleaning $303.00 Stanley, Lande & Hunter Legal Services $2,425.30 The Printing Store Riverdale Calendars $652.50 Toyne, Inc. Vehicle Operation FD $510.98 Withholding Tax Processing State Taxes $410.00 General $16,398.41 Road Use Tax $7,102.18 Capital Project $37.80 Sewer $3,721.91 Total $27,260.30 PAYROLL 12/17/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 John J. Franklin $549.60 Linda Hupp $553.10 Cheryl Channon $553.10 Doug Littrel $553.10 Dean Halsey $553.10 Sonya Paddock $554.60 George Miller $298.66 Total $4,998.03 RECEIPTS NOVEMBER 2013 Scott County Taxes $42,048.02 Local Option Sales Tax $13,799.96 Road Use Tax $3,062.43 Utility Deposit $229.35 Mediacom Franchise Fee $1,310.11 Room Rent $120.00 Alcohol License $390.00 Ipait Interest $2.56 Total $60,962.43 PUBLIC COMMUNICATIONS TO THE COUNCIL: Marie Randol attended the meeting with questions about the Special Meeting that Riverdale held on December 10, 2013 in regards to Riverdale hiring an Attorney from the Law Firm of Lane & Waterman. Mayor Franklin explained that Riverdale had received an information request from the Law Firm of Polsinelli asking for documents pertaining to waste disposal, waste hauling or any related activity from 1955 to 1975. The Clerks are in the process of finding all pertinent information. UNFINISHED BUSINESS: Paddock received an e-mail from Mary Stalhut from the Iowa Department of Transportation stating the paperwork for the MRT Phase II has been sent to the Federal Highway Authorization. No update on the Land Acquisition Committee. NEW BUSINESS: Channon presented the City of Riverdale Mowing Contract. Channon and Hupp reviewed this contract and made a few minor changes/additions. The additions were the property at the foot of Belmont Rd. on the NW corner from the city line to the ditch and on Valley Drive; weed eat for site obstruction. Channon moved to publish the Notice For Bids with bids due back to Riverdale City Hall by January 20, 2014 seconded by Littrel. Roll call vote: all ayes motion carried. Resolution No. 2013-19 A Resolution Naming Depositories was presented by Mayor Franklin. Paddock moved to approve Resolution No. 2013-19 as presented seconded by Littrel. Roll call vote: all ayes motion carried. RESOLUTION 2013-19, A RESOLUTION NAMING DEPOSITORIES RESOLVED, that the City of Riverdale in Scott County, Iowa approves the following list of financial institutions to be depositories of the City of Riverdale funds in conformance with all applicable provisions of Iowa Code. The clerk or assistant clerk is hereby authorized to deposit the City of Riverdale funds in amounts not to exceed the maximum approved for each respective institution as set out below. Depository Name Maximum balance in effect under this resolution Quad City Bank & Trust $2,000,000 IPAIT $2,000,000 CERTIFICATION. I hereby certify that the foregoing is a true and corrected copy of a Resolution of the City of Riverdale adopted at a meeting of said public body, duly called and held on the 1st day of March, 2005, a quorum being present, as said resolution remains of record in the minutes of said meeting, and it is now and in full force and effect. Dated this 17 day of December 2013. Mayor Franklin presented Resolution No. 2013-20 A Resolution Establishing An Investment Policy. Paddock had questions about section 2 that referred to the Treasurer of the City of Riverdale and all employees authorized to place investments shall be bonded in the amount of $5,000.00. Paddock asked if that included the Mayor and Council and was $5,000.00 for bonding adequate. Paddock moved to table Resolution No. 2013-20 until the city could review the bonding issue with City Attorney Eric Long. Seconded by Littrel. Roll call vote: all ayes motion carried. The 2014/2015 Budget was discussed. The expenses for clerk’s wages through city hall expenses were discussed. The next budget meeting is set for January 9, 2014 at 5:00 p.m. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey stated that it has been a privilege to serve on the council with Mayor Franklin. Halsey also stated that it has been a learning experience working with Mayor Franklin and he will be missed. Mayor Franklin stated that it has been a pleasure to serve the City of Riverdale as a Councilman and as the Mayor. Mayor Franklin also stated that there is a good Mayor to follow; Sonya Paddock will be a great asset to the city. Mayor Franklin stated that Riverdale has an outstanding Fire Department. Halsey moved to adjourn at 8:24 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk 7 From the City of Riverdale 563 355-2511 December 2013 IF YOU HAVEN'T RETURNED YOUR INFORMATION FOR THE PHONE DIRECTORY, PLEASE DO SO ASAP!!!!!!!! Fire Department Report for November 20 to December 18, 2013 Calls: 1-EMS Call 3-Mutual Aid Fires 1-Hazard Condition Training: ICS Defib Recert Hazmat Other: Serve your community- Come and join us! MANY VOLUNTEERS ARE NEEDED FOR THE EGG HUNT & 4TH OF JULY CELEBRATION IF INTERESTED PLEASE CALL CITY HALL 355-2511 Your Council & Their Committee appointments are as follows: Cheryl Channon (332-4730) Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) Parks, Contracted Support Service & Budget Dean Halsey (355-2013) Infrastructure, Parks & Safety Doug Littrel (209-7479) Infrastructure & NPDES Management Sonya Paddock (355-6363) Parks, Grants, Research & Budget Mayor Jack Franklin (484-0222) Lou Wren (355-1300) Zoning Inspector, Please contact him regarding any Construction projects. Financial Report November 2013 November Beginning Balance = $1,052,604.36 November Ending Balance = $1,045,923.91 General Fund = $ 332,004.05 Special Revenue Fund = $ 195,670.95 Propriety (Sewer) Fund = $ 160,718.91 Capital Project Fund = $ 219,328.13 Debt Service = $ 138,201.87 Total Monies = $1,045,923.91 Monies with Assigned Purposes = $744,353.35 Monies with Un-Assigned Purposes = $301,570.56 FYI You are reminded that Reflectors at the End of your Driveway are a big help to the Snow Removal Crews. Please Remove Snow From Fire Hydrants in your yard. PLEASE REMEMBER NOT TO PARK IN THE STREET DURING A SNOW UNTIL THE STREETS ARE CLEARED. Christmas tree pickup will be EVERY Monday during the month of January Thank you, Judy & Dean Hiles, for all of your hard work on the 2014 Riverdale Calendar. As always You did a wonderful job!