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HomeMy Public PortalAboutJuly 2014 RIVERDALE CITY COUNCIL MINUTES A Very Special Thank You Thank you to the 4th of July Committee: Linda Hupp, Jann Curran, Eric Syverud, Ann Shoultz, Montie Gauss, Caryn Gauss, Dean Hiles, Brian Johnson and Myra Halsey. Your hard work and willingness to do anything to make the day special was greatly appreciated. What a great group of people to work with!!! A big thanks, also, to Paula McIntosh, Mary Fran Blevins, George Miller, Sonya Paddock and the City Council for all of your support and help. To those who volunteered your time: Riverdale Fire Department, especially Dale Hupp, and Jake Harkey, your help was so appreciated and valuable in making the day flow so much easier. To all those other volunteers – Bonnie Grindle, Dennis and Bonnie Keeley, Wendy Bratcher, Byron and Kevin Kime, Steve and Chase Castro, Lou Wren, Norma Wren, Mac McIntosh, Jim and Carol Tucker, Don Paddock, Bill and Kayla Briesch, Cathy Kime, Laura Welvaet, Wendy and Olivia Syverud, Riley, Avery Welveart, Nancy Ulrich, Tanner Flaherty, Teri Stickler, Tom Mack, Bob Kramer, Sunny Wolfe, Lily and Abby Meyers, Megan Collin, Cari Teske, Rich Nelson, George Seaberg, Dean Halsey and Doug Littrel, and to all of you who participated in the parade – your helping with day’s events was greatly appreciated. Without the help of the whole community, this event just would not happen. If I have forgotten anyone, please accept my apology. It was not intentional; there were just so many who assisted. What a great community – what a great event! Please, someone, consider chairing this event for 2015, with a great working committee it is well worth the time and effort to make it a special day for the community. Judy Hiles, 4th of July Chairman Riverdale 4th of July Winners!! Parade: Best Float – The Wolfe Pack Bicycle Decoration: Age 0 to 3 Amelia Nelson Age 4 to 6 Audrey Nelson Riley Kramer Age 7 to 9 Addison Kramer Tractor Pull: 0 to 30 lbs. 1st – Maverick Gauss 2nd – Maxton Gauss 31 to 40 lbs. 1st – Emery Andreason 2nd – Ryder Vance 3rd – Aidan Mack 4th – Maci Dalene 5th – Ashton Mack 41 to 50 lbs. 1st – Addison Kramer 2nd – Easton Smith 3rd – Gabriel Rickler 4th – Zander Vance 5th – Jamison Andreason 51 to 60 lbs. 1st – Riley Kramer 2nd – William Hiles 3rd – Josh Dipple 4th – Summer Halsey 5th – John Hiles 61 to 70 lbs. 1st – Campbell Wolfe 2nd – Alyssa Gauss 3rd – Owen Welvaert 4th – Coltin McNeill * A first place trophy was found in Bicentennial Park after the day was over. Please claim it at City Hall. Horseshoe Pitching Contest 1st Place Team – Michael and Russel Mangels 2nd Place Team – Kurtis Mangels and Harry Pelton Basketball Free Throw Overall Champ – Kyle Mickle Adult Male – Steve Teske Adult Female – Jamie Hughes 16 years and younger Male – Kyle Mickle Female – Abby Meyers 12 years and younger Male – Trey Teske 10 years and younger Male – Luke Veit RIVERDALE CITY COUNCIL MINUTES JULY 1, 2014 Mayor Paddock opened a regular session of the Riverdale City Council at 7:03 p.m. on July 1, 2014. Roll Call: Present: Channon, Hupp, Seaberg, and Littrel. Halsey was absent. Also present Judy Hiles 4th of July Chairperson and John Harrington from the Quad City Bicycle Club. Mayor Paddock moved the Consent Agenda to the regular agenda and moved the last item in New Business “Discussion And Possible Action Of Paving A Sidewalk On Kensington To Bike Path” to the first bullet in Unfinished Business. APPROVAL OF AGENDA: Littrel moved to approve the Agenda for July 1, 2014 with said changes seconded by Channon. Roll call vote: all ayes motion carried. PRESENTATIONS: Judy Hiles, 4th of July Chairperson presented an update on the 4th of July events. The Mayor and Council will ride in the parade. Judy asked about putting the 4th of July schedule in the Kiosk at the park. A Sheriff Deputy will be in town around 8:00 p.m. and will stay for a time after the fireworks. Judy has glow sticks to hand out to the children and there will be signs to direct people over the berm for the best view of the fireworks. Mike Bawden did not make it to the meeting. Hupp moved to table his presentation to a later date. Seconded by Channon. All ayes motion carried. APPROVAL OF THE MINUTES DATED JUNE 17, 2014: Mayor Paddock noted in the claims list in the minutes the garbage contract vendor was still listed as Allied Waste and needs to be changed to Republic Service. Hupp moved to approve the minutes from the meeting dated 06/17/14 with the correction seconded by Littrel. All ayes motion carried. Mayor Paddock noted that there was a check listed to her, it was a credit card purchase and the check has been voided. CLAIMS LIST JULY 1, 2014 VENDOR NAME REFERENCE TOTAL Ann Shoultz 4th Of July Expense $82.01 Risk Management Services Insurance 4th of July $404.00 Bruce Bowers Misc Expense FD $98.31 Bi-State Dues $264.75 Century Link Telephone City Hall $198.41 City of Davenport Share of Operations $2,523.56 Cribbs Landscaping Mowing Contract $2150.00 Darin G. Brown 4th of July Expense $300.00 Eastern Iowa Comm. College Training FD $1,472.50 EMP Supplies & Equip. FD $76.20 Gabrilson Bldg. Maintenance City Hall $982.00 George Seaberg Mileage Reimbursement $101.36 Grainger Bldg. Maintenance City Hall $225.70 Iowa American Water Utilities City Hall $391.25 Iowa League of Cities Yearly Dues $347.00 Judy Hiles 4th of July Expense $159.96 Keltek Vehicle Operation FD $8,947.05 Linda Hupp 4th of July Expense $124.86 Mary Frances Blevins Postage $7.50 Mid-American Energy Street Lights $1,474.58 Mohr Enterprises Spread Mulch Playground $1,200.00 MSA Engineering $2,075.50 PS3 Enterprises Porta Potties $300.00 QC Analytical Storm Water Testing $418.00 Raynor Door Co. Door Repair FD $146.25 River Valley Wildlife Dead Animal Removal $53.50 Sandry Fire Supply, LLC Vehicle Operation FD $540.04 Stanley, Lande & Hunter Legal Expense $1,225.00 General $22,239.69 Capital Reserve $7.50 Sewer $4075.81 Total $26,323.00 PAYROLL JULY 1, 2014 Paula McIntosh $827.91 Mary Frances Blevins $555.48 George Miller $453.72 Total $1,837.11 Mayor Paddock presented Resolution No. 2014-10 A Resolution Resolving Resolution #2014-7 Adopted By The City Council On June 3, 2014, Approving And Authorizing Distribution Of Actuarial Present Value Of Firefighters Awards Plan Benefits As Computed By Actuary Is Amended By The Foregoing Resolution. Littrel moved to approve Resolution No. 2014-10 as presented, seconded by George. Roll call vote: Channon – abstain, Hupp – abstain, Seaberg – aye, Littrel – aye. Motion carried. Resolution # 2014 - 10 A Resolution Resolving resolution #2014-7 adopted by the city council on june 3, 2014, Approving and Authorizing Distribution of Actuarial Present Value of Firefighters Awards Plan Benefits as Computed by Actuary is amended by the foregoing resolution Whereas, the City of Riverdale adopted the City of Riverdale Volunteer Firefighters Awards Plan on July 1, 1989 (“Plan”), providing to active members of the City of Riverdale Volunteer Fire Department certain length of service awards (“Benefits”) in amounts and in the form as provided in the Plan; and Whereas, the City of Riverdale amended the Plan by adoption of an Amended and Restated City of Riverdale Volunteer Firefighters Awards Plan dated May 4, 2004 (“Amended Plan”); and Whereas, the City of Riverdale terminated the Amended Plan by resolution adopted April 30, 2012 (“Termination Date”), subject to distribution of accrued Benefits by further action of the Riverdale City Council; and Whereas, the Riverdale City Council by Resolution adopted May 20, 2014, acted to authorize funding and distributions to Participants of the Amended Plan as of the Termination Date (“Eligible Participants”) the actuarial present value of the accrued Benefits of such Eligible Participants as computed by Brian S. Kimminau, QPA, QKA, Actuarial Analyst with the Silverstone Group (“Actuary”). Whereas, the Riverdale City Council has received and reviewed an amended report of the Actuary as of June 4, 2014 (“Actuarial Report”) computing the actuarial present value of each of the Eligible Participants listed on the Actuarial Report which is filed with the City of Riverdale in the amounts shown. NOW, THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA, that the City of Riverdale immediately distribute to Eligible Participants of the Amended Plan as of its Termination Date the actuarial present value of such Eligible Participants’ accrued Benefits as computed by the Actuary in the Actuarial Report, payable at the option of the Eligible Participant and spouse (if any) in a lump sum cash payment or in the form of an annuity as provided in the Amended Plan, less applicable income tax withholding. BE IT FURTHER RESOLVED, that accrued Benefits shall be disbursed to Eligible Participants only upon receipt by the Clerk of completed forms of Election of the Eligible Participant and spouse, if any, including acknowledgment that such Benefits are received in full and final payment of all Benefits payable to such Eligible Participant and spouse, if any pursuant to the Plan or Amended Plan, and release of the City of Riverdale from any additional claims of Benefits or rights pursuant to the Plan or Amended Plan and receipt by the Clerk of completed income tax withholding forms. BE IT FURTHER RESOLVED, that the Mayor and City Clerk/Treasurer are hereby authorized and directed to execute this Resolution as approved by the City Council of the City of Riverdale as of this date. PASSED, APPROVED AND ADOPTED THIS 1st of, July 2014, by the following vote: Mayor Paddock presented Resolution No. 2014-09 A Resolution Establishing A City Of Riverdale Urban Renewal Advisory Committee. Seaberg moved to approve Resolution No. 2014-09 as presented, seconded by Littrel. All ayes motion carried. RESOLUTION NO. 2014-09 A RESOLUTION ESTABLISHING A CITY OF RIVERDALE URBAN RENEWAL ADVISORY COMMITTEE WHEREAS, the City Council of the City of Riverdale, Iowa desires to establish an advisory Urban Renewal Committee; and, WHEREAS, the purpose of the Urban Renewal Committee is to bring recommendations on an Urban Renewal Plan to the City Council for City Councils approval; and WHEREAS, the City Council of the City of Riverdale is creating the Urban Renewal Committee to assist in planning and attending meetings with the consulting firm on an Urban Renewal Plan for the city; and, WHEREAS, the Urban Renewal Committee’s roles and responsibilities include, but are not limited to, attending planning meetings and take recommendations to the Council for approval. WHEREAS, as do all Boards and Committees of the City of Riverdale, the Urban Renewal Committee will follow all open meeting rules, including posting of meeting agendas and recording official minutes, with copies retained at City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA: That the City of Riverdale hereby approves the establishment of a Mayor appointed Urban Renewal Committee of four (4) consisting of the Mayor, one Council member, one Planning and Zoning member and one Land Acquisition Committee member. PASSED AND APPROVED this 1st day of July, 2014. Seaberg moved to approve the appointment of Dale Hupp and Linda Hupp to the Urban Renewal Advisory Committee, seconded by Channon. Roll call vote: Channon – aye, Hupp – abstain, Seaberg – aye, Littrel – aye, motion carried. UNFINISHED BUSINESS: There was discussion of paving a 5’ wide sidewalk with the American Disabilities Act (ADA) approved tactile warning pad from Kensington St. to the bike path. Mayor Paddock spoke with Doug Rick from the Iowa Department of Transportation (DOT) to make sure we were in compliance with ADA and the DOT rules. Littrel thought the sidewalk would not hold up under the weight of a fire truck and that area is the “emergency entrance” to Haven’s Acres. Hupp suggested the 5’ sidewalk with gravel on either side. This would allow sidewalk area for bikers and room for emergency vehicles. Channon moved to table until we can get proposals with the gravel area seconded by Hupp. All ayes motion carried. This item will be on the next agenda. The Firefighter Awards Payout has been put on hold until we hear back from the State Auditor’s Office. NEW BUSINESS: Hupp presented a picture of a 6’ steel strap powder coated bench to purchase for the recreation trail near the Park and Ride Lot near Bellingham Rd. The bench would be set on a concrete slab. Hupp moved to purchase the bench for $479.00 plus shipping not to exceed $600.00, seconded by Channon. All ayes motion carried. Channon moved to replace the Riverdale history poster that was in the Kiosk at Volunteer Square Park, not to exceed $150.00, seconded by Seaberg. All ayes motion carried. Seaberg moved to hire Integrated Solutions LLC for our computer problems/updates and to install more memory for the server. A 10 hour block of time will purchased at a cost of $85.00 per hour. Seconded by Channon. All ayes motion carried. Channon moved to approve remote support with our IT person seconded by Seaberg. All ayes motion carried. Mayor Paddock wants to hire part time person in the city office. This job would be one day a week. Seaberg moved to approve for Mayor Paddock to proceed to hire another office person for one day a week. Seconded by Littrel. All ayes motion carried. COMMITTEE REPORTS: Mayor Paddock asked Littrel if he ordered the street cleaning before the 4th of July. Littrel stated he would call them after the 4th of July. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Seaberg stated that Mayor Paddock did an excellent job at Brenny’s Grand Opening. Mayor Paddock noted that there were a lot of trees down from the storm the previous evening. A tree service was coming the next day, July 2 to do clean up from the damaged trees. Mayor Paddock reminded everyone that Clerk Academy is July 23, 2014 to July 25, 2014. Paula will be attending again this year. Mayor Paddock thanked everyone for coming to the Grand Opening for Brenny’s. Channon moved to adjourn at 8:53 p.m. seconded by Seaberg. All ayes motion carried. ______________________ __________________________ Sonya Paddock, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE CITY COUNCIL MINUTES JULY 15, 2014 Mayor Paddock opened a regular session of the Riverdale City Council at 7:01 p.m. on July 15, 2014. Roll Call: Present: Channon, Hupp, Seaberg, Littrel and Halsey. Also present Judy Hiles 4th of July Chairperson, Joe Leibe, Joyce Leibe, Dallas Paustian, Dave Welch, Ron Strawhacker, and Eric Schallert from MSA. APPROVAL OF AGENDA: Mayor Paddock removed the last item in Unfinished Business: Discussion and Possible Action on Recommendations from the Urban Renewal Committee. Hupp moved to approve the Agenda with said change, seconded by Halsey. All ayes motion carried. PRESENTATIONS: Dave Welch asked Mayor and Council if Riverdale intended to have a Deer Hunt this fall. Mayor Paddock stated it has not been brought before the council as yet, but was on the agenda and would be discussed later in the meeting. Judy Hiles thanked the council for their help and support for the 4th of July festivities. Judy reported that everything went well. The Mayor and Council thanked Judy and the Committee for all of their hard work. Mayor Paddock read a “thank you” note from a family visiting from out of town that enjoyed the 4th of July in Riverdale. Eric Schallert from MSA presented a Project Update. Hagerty Earthworks will start the Intake Project the first week of August. All of the information for the Sanitary Sewer Rate Study has been gathered and is being incorporated into the calculations necessary to produce a rate structure for Riverdale. This will allow Riverdale to meet their obligations to the JCSC over the next 20+ years from sewer revenues. Eric presented a Preliminary Sanitary Sewer Rate Study Report for the Mayor and Council to review for discussion at a later date. PUBLIC COMMUNICATIONS TO THE COUNCIL: Dallas Paustian attended the meeting to discuss Boyler’s property. Boyler’s are not getting their property cleaned up. Mr. Paustian stated there are noxious weeds and many other things on the property that are a health and safety issues. Joyce Leibe also discussed the condition of the Boyler property. Ms. Leibe can no longer put in a garden because of the rust seeping into the ground from debris on the Boyler property. Mayor Paddock stated it sounds like it is a safety issue and needs to be addressed. Mayor Paddock will review Riverdale’s current Nuisance Ordinance. Mayor and Council will try to resolve this situation. APPROVAL OF THE CONSENT AGENDA: Channon moved to approve the Consent Agenda, seconded by Hupp. All ayes motion carried. CLAIMS LIST JULY 15, 2014 VENDOR NAME REFERENCE TOTAL AAA Storage Storage Building $72.00 Aflac Aflac Pre-Tax $99.46 American Water Usage Reads $47.00 Ann Shoultz 4th Of July Expense $20.94 Bettendorf Office Products Office Supplies $86.49 Brian Johnson 4th of July Expense $653.68 City of Davenport Equalization Basin Exp. $342.17 Crown Trophy 4th of July Expense $227.40 EFTPS Processing Fed/Fica Taxes $1,055.46 Grainger Lights Parks $147.85 Images In Ink Banner for Kiosk $69.55 Iowa American Water Utilities Parks $77.70 Iowa Battery Battery for Generator $82.00 Iowa One Call Iowa One Call $9.00 Ipers Ipers $835.33 JKM Concrete Solutions Repairs on Kensington $3,161.00 K&K True Value Misc. Exp. City Hall $296.14 Lane & Waterman LLP Legal Expense $1,612.00 Laser Cut Images Misc. Expense City Hall $60.00 Leroy Kunde 4th of July Expense $120.00 Mediacom Internet $55.30 Quad City Golf Cars 4th of July Expense $160.00 Quad City Times Publishing $99.36 Republic Services Garbage Contract $3,047.80 Robert Jackson 4th of July Expense $120.00 Treasurer State of Iowa Quarterly SalesTax $42.00 Sandry Fire Supply Vehicle Operation FD $87.46 Shive Hattery Engineering MRT Phase II $1,981.39 Skyline Wood Service Clean Up Storm Damage $525.00 US Bank Misc. Expense City Hall $110.39 US Bank 4th of July Expense $468.81 US Bank Storm Sewer $307.22 US Bank Conference Clerk $189.27 US Bank Bldg. Maint. City Hall $33.71 US Bank Misc. Expense Parks $21.00 US Bank Misc. Expense Street $21.00 US Bank Fuel FD $44.56 US Bank Misc. Expense FD $49.57 General $13,908.58 Capital Reserve $1,981.39 Sewer $549.05 Total $16,439.01 RECEIPTS JUNE 2014 Sewer Deposit $111.10 Scott County Taxes $3,265.17 Room Rent $50.00 Local Grant/MRT Phase II $53,400.00 Local Option Sales Tax $8,582.58 Road Use Tax $3,727.40 Reimbursement From Ins. Co. $30.00 PAYROLL JULY 15, 2014 Paula McIntosh $827.91 Mary Frances Blevins $555.48 George Miller $380.50 Sonya Paddock $747.71 Total $2,511.6 UNFINISHED BUSINESS: No discussion on the MRT Phase II. Hupp moved to approve the bid from JKM Concrete in the amount of $1675.00 for a concrete path with gravel on either side from Kensington to the Recreation Trail. Seconded by Seaberg. Roll call vote: Channon – aye, Hupp – aye, Seaberg – aye, Littrel – aye, Halsey – nay. Motion carried. Hupp moved to approve the bid from JKM Concrete in the amount of $300.00 for a concrete pad to set a park bench on, subject to approval from Alcoa. Seconded by Seaberg. All ayes motion carried. NEW BUSINESS: Mayor Paddock presented the Riverdale Fire Department Report for May 28, 2014 to June 17, 2014. Hupp moved to approve the Fire Department Report for dates given, seconded by Channon. All ayes motion carried. Mayor Paddock presented Resolution No. 2014-11 A Resolution Updating A Policy To Set Official Holidays. Council decided to omit Presidents Day as a Holiday and add Christmas Eve as a Holiday. Halsey moved to approve Resolution No. 2014-11 with said change, seconded by Littrel. All ayes motion carried. Resolution # 2014-11 A Resolution Updating A Policy To Set Official holidays Whereas, Resolution 2008-31 established a policy to set official holidays for the City of Riverdale, Iowa Whereas, the City Council of the City of Riverdale, Iowa would like to replace the official holidays for City Hall in the City of Riverdale, Iowa to the following: New Year’s Day Martin Luther King Day Memorial Day Independence Day Labor Day Veteran’s Day Thanksgiving Day and Day following Christmas Eve Day Christmas Day BE IT FURTHER RESOLVED, by the City Council of the City of Riverdale, Iowa, that City Hall will be closed on these days. If a holiday falls on Saturday, it will be observed on Friday. If a holiday falls on Sunday, it will be observed on Monday. Mayor Paddock presented Resolution No. 2014-12 A Resolution Declaring A Class Of Personnel Records Confidential Pursuant To Iowa Code Section 22.7. Hupp moved to approve Resolution No. 2014-12 as presented, seconded by Halsey. All ayes motion carried. Resolution # 2014-12 A Resolution Declaring A Class of personnel records confidential pursuant to iowa code section 22.7 Whereas, the City of Riverdale (“Riverdale”) is in the process of accepting applications for an employee for the City of Riverdale; and Whereas, the City Council is advised and finds that potential candidates will be discouraged from applying for employment if their applications were made public on account of potential conflicts with their current employer or otherwise; and Whereas, the City Council is advised and finds that pursuant to Iowa Code Section 22.7, the Council may find that otherwise qualified applicants would be discouraged from making applications if their applications were available for general public examination. Now, Therefore, Be It Resolved, By the City Council of the City of Riverdale, Iowa, that it hereby determines that other-wise qualified applicants for an employee will be discouraged from applying for the position if their application is available for general public examination. Further Resolved, That the applications and any documents created from the applications that contain the names or other personally identifiable information regarding the applicants for employment in Riverdale be treated as confidential pursuant to Iowa Code Section 22.7, unless public disclosure is authorized by the applicant or a subsequent determination is made that the records are not confidential under Iowa Code Section 22.7. This Resolution shall take immediate effect. Halsey moved to allow a Riverdale Deer Hunt for the 2014- 2015 Deer Hunting Season, seconded by Littrel. All ayes motion carried. Hupp moved to approve Skyline Wood Service for the removal of an Elm tree on Manor Dr., trim dead branches from other trees, chip, clean up and haul away in the amount of $400.00. Seconded by Seaberg. All ayes motion carried. COMMITTEE REPORTS: Littrel reported that D&S Street Sweepers were in town Monday, Tuesday, and will be back on Wednesday to clean Riverdale Streets and clean the Storm Drains. Halsey reported that the sewer main work is being done on Sycamore. Riverdale will do the road repairs on Sycamore as soon as Iowa American Water finishes their work. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Halsey reported fireworks in Haven’s Acres are an ongoing problem. Mayor Paddock reported the new Riverdale Phone Directory is ready. The Mayor and Council are asking residents to stop in City Office and pick up their Directory to avert the high mailing costs. City Office hours are Tuesday, Wednesday, Thursday from 10:00 a.m. to 5:00 p.m. Halsey moved to adjourn at 8:03 p.m. seconded by Channon. All ayes motion carried. __________________________ __________________________ Sonya Paddock, Mayor Attested By: Paula McIntosh, City Clerk Myra Halsey Mayor Sonya Paddock Council Member, Cheryl, Dean, Linda, Doug, George (Hidden) Cars On Parade Enjoying Good Food WINNERS Dance Team Cool Off Time, Fun In The Sun & Spray 10 From the City of Riverdale City Hall 563 355-2511 July 2014 City of Riverdale Financial Report June 2014 Beginning Bank Balance June 2014 = $ 857,768.63 Ending Bank Balance June 2014 = $ 865,975.67 General Fund = $ 247,116.74 Special Revenue Fund = $ 242,097.63 Propriety (Sewer) Fund = $ 144,003.82 Capital Project Fund = $ 223,618.04 Debt Service = $ 9,139.44 Total Of All Monies = $ 865,975.67 Fire Department Report May 21 to June 17, 2014 Calls: 3 EMS Call 1 Car Accident 2 Mutual Aid Fire Training: Driving Skill Ground Ladders Water Application Other: RIVERDALE CITY COUNCIL MINUTES JULY 2, 2013 Mayor Franklin opened a regular session of the Riverdale City Council at 7:00 p.m. on July 2, 2013. Roll Call: Present: Channon, Hupp, Paddock, Littrel and Halsey. Also present was Jim Anderson from The Schebler Co., Tom Flaherty from Quad City Chamber of Commerce and Steven Townsend. Agenda: Paddock moved to approve the agenda for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. Minutes: Although Paddock was absent from the June 18, 2013 meeting she had sent correspondence concerning the MRT Trail and she made corrections to her statements. In 2 places in Unfinished Business 1st bullet it was mentioned that the State Recreation Trail Grant was due on June 26, 2013 and it should have said the State Recreation Trail Grant was due on July 1, 2013. Littrel moved to approve the minutes from the meeting dated June 18, 2013 with said corrections, seconded by Halsey. Roll call vote: Channon – aye, Hupp – aye, Paddock – abstain, Littrel – aye, Halsey – aye motion carried. Warrants: Halsey moved to approve the warrants as listed for July 2, 2013 seconded by Littrel. Roll call vote: all ayes motion carried. CLAIMS LIST JUNE 27 & July 2, 2013 VENDOR NAME REFERENCE TOTAL Bruce Bowers Misc. Expense FD $313.71 Century Link Telephone City Hall $5.01 City of Davenport Plant Operational Fund $2,595.80 EMP Supplies & Equip. FD $124.02 Floyd Bruns Fire Works Permit $10.00 Iowa American Water Utilities City Hall $257.29 Iowa League of Cities Membership Dues $318.00 Iowa Prison Industries Signs Parks $18.90 K&K True Value Misc. City Hall & FD $70.98 Mid-American Energy Utilities & Street Lights $1,432.95 MSA Storm Water Engineering $369.00 Myra Halsey Janitorial & Supplies $422.52 PS3 Enterprises Porta-Potties Parks $300.00 Quad City Testing Lab Vehicle Operations FD $311.75 Sandry Fire Supply, LLC Vehicle Operations FD $1,064.34 United Insurance Counselors Fireworks Insurance $590.85 US Bank Misc. & Supplies City Hall & FD $559.44 General $6,168.76 Sewer $2,595.80 Total $8,764.56 PAYROLL 07/02/2013 Paula McIntosh $827.29 Mary Frances Blevins $555.48 Total $1,382.77 RECEIPTS MAY 2013 Utility Billing $489.65 Property Taxes $42,062.63 Recreation Trail Donations $240.00 Copies $5.25 American Arbitration Assoc. Refund $175.89 Room Rent $185.00 Local Option Sales Tax $7,749.63 Road Use Tax $1,833.51 Ipait Interest $4.30 PUBLIC COMMUNICATIONS TO THE COUNCIL: Jim Anderson from the Schebler Co. attended the meeting to express his concern about the safety of the intersection of Fenno Road and Highway 67. Fenno Road provides access to both The Schebler Co. and MidAmerican Energy’s service yard. Mr. Anderson feels this is a very dangerous intersection. Both Schebler and Mid-American Energy have many employees and trucks moving in and out of their businesses many times a day. Also of concern is the safety of the families that use the soccer field located adjacent to Schebler’s. Tom Flaherty from Quad City Chamber contacted Bi-State Regional Commission and Bi-State suggested that Riverdale apply to IDOT’s Traffic Engineering Assistance Program (TEAP) for a traffic study of the intersection of U.S. 67 at Fenno Rd. Mr. Anderson and Mr. Flaherty would like to find a creative way to make the intersection less dangerous. Mayor Franklin stated that the TEAP Request was on the agenda for consideration by the council. Steven Townsend reported that he put a new roof on his home and the old shingles are loaded on pallets in his driveway. Mr. Townsend would like to recycle the old shingles rather than taking them to the landfill. Mr. Townsend is trying to find a way to get the old shingles to recycling and ask that the city bear with him until he finds a solution. UNFINISHED BUSINESS: Paddock presented the results of the traffic count for the MRT Trail that was conducted by traffic counters loaned to the city from Bi-State. Paddock received an e-mail from Mary Stahlhut from the Iowa Department of Transportation (IDOT) that explained how long the Federal Grant would be available to Riverdale. The $494,956 in funds awarded in the FFY2012 Grant Award Notice would be available for 4 years or until September 30, 2016 before lapsing. There are also provisions for extending the grant. Ms. Stahlhut recommended that the city proceed with the trail and do the Engineering as planned. Paddock spoke of a REAP Grant that is due on August 15, 2013. The maximum for the REAP Grant is $50,000.00. Mayor Franklin stated that once the $495,000 Federal grant is signed, the City is committed to building the trail. Mayor Franklin reminded council of the previous decision to build the trail only if the total required amount of money for engineering and construction were available by July 1, 2013. Mayor Franklin recognized that additional grants were still available and the money may still be forthcoming. Paddock explained that the engineering could still be done by Shive Hattery and it could be paid for by the Riverboat Development Grant (RDA). Mayor Franklin presented a letter to be sent to the IDOT requesting a Traffic Engineering Assistance Program (TEAP) Grant for a traffic study at US 67 and Fenno Road. Paddock moved to submit this letter to the IDOT to obtain TEAP money for the traffic study, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin stated that if the traffic study showed that a traffic light was needed at that intersection it was unclear how it would be funded. A new traffic light highway at Highway 67 would be very costly. NEW BUSINESS: Paddock asked to table the Professional Services Agreement with Shive Hattery. Paddock would like to have a separate meeting with Shive Hattery so the council could ask questions and have more clarification of the agreement. It was decided to have a Council Meeting on July 9, 2013 at 7:30 p.m. Paddock asked that the council read the agreement with Shive Hattery before the meeting on July 9, 2013. Mayor Franklin expressed concern that if there was a long period of time lapses between engineering and construction of the trail, the engineers will want to redo the engineering. Hupp moved to appoint Paddock to be the Appointed Contract Officer to be responsible for the Administration of the Consultant Contract. Seconded by Littrel. Roll call vote: all ayes motion carried. Channon moved to table the Professional Service Agreement until July 9, 2013 seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin read the Riverdale Fire Department Report for April 17, 2013 through June 18, 2013. Paddock moved to approve the report for the dates given seconded by Channon. Roll call vote: all ayes motion carried. Paddock moved to pay expenses for any Council, Mayor or staff that wants to attend the Iowa League of Cities 2013 Annual Conference & Exhibit on September 25-27, 2013 in Dubuque, Iowa. Seconded by Hupp. Let Paula know by August 22, 2013. Roll call vote: all ayes motion carried. Mayor Franklin reported some complaints about tall weeds at Fenno and Valley Dr. and the corner of Belmont Rd. and Valley Dr. Mayor Franklin talked to Bettendorf about the weedy area on Belmont. Part of this property does belong to Riverdale and part of it still belongs to Bettendorf. By the time of this council meeting, these areas had been mowed. Channon moved to table the Additional Mowing & Cutting Of Weeds indefinitely, seconded by Littrel. Roll call vote: all ayes motion carried. Mayor Franklin presented a list of items considered Warranty Work to send to Hawkeye Paving. Hupp added one item. Mayor Franklin will review this list with MSA before he sends the list to Hawkeye Paving. Hupp moved to hold a Public Hearing concerning the Zoning Ordinance and Revisions to Commercial Zones on August 20, 2013 at 6:30 p.m. Seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Franklin stated that Riverdale is required to have an Annual Financial Examination. Mayor Franklin spoke with Eide Bailly since they have performed Financial Reviews for Riverdale in the past. Eide Bailly said they will not be doing any of the state mandated Annual Examinations. Mayor Franklin has spoken with the State Auditor’s Office about doing the Annual Examination. If the council was in agreement Mayor Franklin will continue to make arrangements with the State. Hupp moved to have the State do the Annual Examination seconded by Paddock. Roll call vote: all ayes motion carried. Channon is working on the Snow Removal Contract. Channon will make a few changes regarding the salt usage with Scott Community College (SCC). Hupp moved to put out the notice for bids with the changes regarding SCC. Seconded by Halsey. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Paddock commented on how the city council minutes are written. She stated that several people have approached her to say the minutes do not reflect what actually happens at the meetings. Hupp stated that everyone should realize that the minutes are merely a summary of what happens at the meetings. Clerk Paula McIntosh stated that minutes could simply list action taken by City Council and meet the State requirements. Mayor Franklin received a letter from Joan Struve regarding the June 4, 2013 minutes she received in her city newsletter. The June 4th minutes stated that “Paddock received a phone call from Joan Struve objecting to the bike path. She said the City doesn’t need one.” Ms. Struve’s letter went on to say that she did not make this statement and requested that the City make this known at the next City Council meeting and the related minutes. Paddock received a phone call from a resident saying how she and her husband are pleased that Riverdale is extending the Recreation Trail. Paddock stated there will be a webinar concerning property taxes on July 10, 2013 from 2:00 p.m. until 3:30 p.m. It is on the Iowa League of Cities web site. You have to be part of City Government to have access to this site. James Halsey is working on a bid for installing signs. Hupp mentioned there are trees that need to be trimmed at Bicentennial Park and would like a bid from James for that as well. Littrel will call Tri-City Blacktop for bids on repairs for streets in Haven’s Acres as well as fixing the pot holes on Bellingham. Mayor Franklin stated that the Council needs to do some forward planning of Capital Expenditures. He asked the Council members to make a list of what they each think needs to be addressed and give it to him. Halsey mentioned that the park at Haven’s Acres needs a nice shelter with electricity. Paddock reported on a Grant Opportunity that residents can take advantage of. Anyone that has water problems can benefit from this grant. With all of the heavy rains we have had recently it appears the revisions to the drainage system, installed with the recreation trail in Havens Acres have worked well. Halsey made a motion to adjourn at 8:47 p.m. seconded by Littrel. Roll call vote: all ayes motion carried. _______________________ __________________________ John J. Franklin, Mayor Attested By: Paula McIntosh, City Clerk Your Council and their committee appointments are as follows: Cheryl Channon (332-4730) – Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386) – Parks, Contracted Support Service & Budget Dean Halsey (355-2013) - Infrastructure, Parks & Safety Doug Littrel (209-7479) - Infrastructure & NPDES Management George Seaberg - 359-1835) - Infrastructure, NPDES Management & Safety Mayor Sonya Paddock - (355-6363) Lou Wren - (355-1300) - Zoning Inspector. Please contact him regarding any construction projects. RIVERDALE CITY COUNCIL MINUTES Mayor Franklin opened a regular session of the Riverdale City Council at 7:01 p.m. on July 3, 2012. Mayor Franklin explained how the business of the city council meeting should proceed. The Public Communications to the Council occurs only at the time slotted. The Mayor or Council may recognize someone to speak during the course of the meeting. Roll Call: Present: Channon, Hupp, Paddock, and Littrel. Halsey was absent. Also present:, Attorney Eric Long, Jared Fluhr from MSA, Dale Hupp, Steven Townsend, George Seaberg, Herb Atwood, Don Paddock, and Linda Veit. Agenda: Mayor Franklin noted that some changes had been made to the agenda before the 24 hour posting deadline. Halsey moved to approve the agenda for July 17, 2012 as presented, seconded by Channon. Roll call vote: all ayes motion carried. Minutes: Channon made a correction to the minutes dated 07/03/12. Page 3 first bullet Warrants: Paddock stated on the list of Revenues a revenue was listed as Davenport Water and it should say Iowa American Water Company. Hupp moved to approve the warrants list with said correction, seconded by Channon. Roll call vote: all ayes motion carried. CLAIMS LIST JULY 3, 2012 VENDOR NAME REFERENCE TOTAL Acme Sign Co. Repair Flag Pole $151.08 Adrienne Picchiotti 4th of July Expense $474.24 Air Control Inc Vehicle Operation FD $303.49 Bi-State Regional Comm. Dues $264.75 Bounce QC 4th of July Expense $1,180.00 Bruce Bowers Training FD $221.34 Bush, Motto, Creen, Koury Legal BOA $410.00 Century Link Telephone City Hall $6.43 City of Davenport Utilities $5,456.17 Clown Around 4th of July Expense $255.00 Computer Team, Inc Server Repair $159.57 Cribbs Landscaping Mowing $1,607.78 Crown Trophy 4th of July Expense $85.84 D&J’s Touch of Wildlife 4th of July Expense $450.00 Grass Groomers Porta-Potties $200.00 Heiar Fencing Fencing $10,972.50 Joe Kosinski 4th of July Expense $44.67 K&K True Value Hardware 4th of July Expense $506.83 Lovewell Fencing Fence Recreation Trail $6,130.00 Melyx, Inc. Mulch for Parks $44.00 Mid-American Energy Co. Utilities/Street Lights $1,441.57 Midland Communications Telephone Repair $50.00 MSA Professionals Engineering Road Project $12,267.33 Myra Halsey Janitorial Services $350.00 Patti Franklin 4th of July Expense $105.32 Quad City Golf Cars 4th of July Expense $165.00 Quad City Times & Journal Publishing $115.04 SCBAS Vehicle Maintenance FD $90.33 Secretary of State Notary Renewal $30.00 Troop 89 4th of July Expense $150.00 US Bank 4th of July, City Hall & FD $1,359.48 General Total $10,661.76 Capital Reserve $6,130.00 Capital Project Bond $23,239.83 Sewer $5,239.83 Total $45,487.76 RECEIPTS JUNE 2012 Scott County Taxes $2,923.94 Iowa American Water Company $134.61 Local Option Sales Tax $8,243.65 Road Use Tax $1,805.37 Room Rent $50.00 Copies $57.25 Alcoa Sewer Payment $4,591.30 Scott Community College Salt Reimbursement $1,753.08 Awards Fund CD to Checking Acct. (will be moved to IPAIT) $89,349.68 Ipait Interest $15.72 Transfer From Ipait to Checking $324,014.03 PAYROLL 07/03/12 Paula McIntosh $826.80 Mary Frances Blevins $571.35 Larry Brown $434.62 Total $1,832.77 PUBLIC COMMUNICATIONS TO THE COUNCIL: Steven Townsend, Linda Veit, and Don Paddock spoke of their concerns with the Road Reconstruction Project. Issues with traffic control, the large drop off from Windsor to Manor, top soil, trees that have roots exposed, and Mrs. Veit’s driveway. Mr. Paddock stated there are some trees near his home that need attention. Mrs. Veit was also concerned about the fireworks since it has been so hot and so dry. Mayor Franklin stated that Fire Chief Floyd Bruns has been setting off fireworks for 35 years and felt confident that the Riverdale Fire Department and Chief Bruns will have everything under control for our Fireworks Display. Herb Atwood had pictures of weeds at the recreation trail and asked if Council could address that problem. Hupp stated that she had met with Cribb’s Landscaping to give the city a bid of mowing and maintaining the area of the recreation trail. UNFINISHED BUSINESS: Jared Fluhr presented an update on the road reconstruction. A progress meeting will be held on Thursday, July 12, 2012 at 11:00 a.m. Paving on the west side of Manor Drive should be complete this week. Hawkeye notified MSA stating their concerns of meeting the substantial completion date. Hawkeye will most likely ask for an extension of the substantial completion date through a change order at the next council meeting on July 17, 2012. Jared will address the problems with signage. Mayor Franklin discussed the Amendment to Chapter 95 of the Code of Ordinances. It is a simplified version of what we had and part of Davenport and Bettendorf’s Ordinance incorporated into this one. Attorney Long explained that Chapter 95 is the Wastewater Ordinance. Riverdale is amending several sections of that Ordinance. Rates are set by a number of calculations. Some of the changes in the Ordinance are due to Riverdale doing the billing instead of Iowa American Water Company. Mayor Franklin asked that everyone review this Amendment to Chapter 95 to better understand it. Chapter 69 - Parking Regulations Ordinance was again reviewed and discussed. Changes to Section 69.08 were discussed. Mayor Franklin will type those changes in red and these items will be discussed at the next meeting. Review of changes made to Ordinance _______. An Ordinance Amending The Code Of Ordinances Of The City Of Riverdale, Iowa, By Adding A New Chapter, 90-Multi-Use Recreation Trails. This Ordinance will be on the next agenda for the first reading. Littrel left at 8:20 p.m. NEW BUSINESS: Contracts for Small Engineering Projects with MSA were moved to the 1st bullet. MSA would like to set up a General Engineering project with the City so small engineering projects and tasks could be managed more efficiently. For general tasks/projects less than $3,000.00 MSA would work up an estimate, get council’s verbal or an e-mail approval and complete the work without setting up separate individual projects. All the work under the general engineering project would be governed by the terms and conditions that the City Attorney has reviewed and approved. This would reduce the administrative costs for MSA and well as the City. Attorney Eric Long will review the contract and then bring it before the Council for vote. This would not require that the City only use MSA for small projects. Mayor Franklin read the Riverdale Fire Department Report for April 17 to June 19, 2012. Channon moved to approve for those dates, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin reported that our web site is not currently functional. Bi-State has moved the site to a new hosting company and we can’t upload to the site at this time. The reason the web site does not work properly is because Bi-State does not have the work done. Mayor Franklin appointed Dale Hupp as 1st Assistant Fire Chief, Michael Kleinsmith as 2nd Assistant Fire Chief and Phillips Bowers as Fire Department Administrative Officer (President). Hupp moved to approve these appointments made by Mayor Franklin, seconded by Channon. Roll call vote: all ayes motion carried. Mayor Franklin appointed Sonya Paddock to Parks and to Research which is a new need for the City. Channon moved to approve this appointment, seconded by Hupp. Roll call vote: all ayes motion carried. Mayor Franklin stated the Riverdale City Council would go into Closed Session, Iowa Code Section 21.5 (1) (c): To Discuss Strategy With Counsel In Matters That Are Presently In Litigation Where Its Disclosure Would Be Likely To Prejudice Or Disadvantage The Position Of The Governmental Body In That Litigation. Moved by Channon to go into Closed Session at 9:05 p.m., seconded by Paddock. Roll call vote: all ayes motion carried. Open Meeting was reopened at 9:35 p.m. Mayor Franklin stated that no decisions were made during the Closed Session; discussion, but no action. COMMITTEE REPORTS Channon stated that she is working on the Lawn Care Contract. Hupp has spoken with Cribbs Landscaping about mowing at the Recreation Trail. Homeowners will need to be contacted because lawn mowers may encroach on their properties. ______________________ ______________________ John J. Franklin, Mayor Attested by: Paula McIntosh City Clerk projects. CITY PARKS CLOSE AT 10 PM! If you see any suspicious activity in Riverdale parks, please call 911. GET INVOLVED to keep our community safe! You can help our city comply with the mandated storm water management program by not blowing grass clippings etc. into the city streets. When the clippings are put into the street they are carried into our storm drains. The requirements of cleaning the storm drains is an added expense to our city which comes from your city taxes. Please either blow the debris back into your yard or bag it for weekly collection. We are fortunate in that we are one of very few communities that do not require an additional charge for picking up yard waste. The only requirement is that it be placed in Kraft paper bags or loose in garbage cans for pickup. Also, sticks or branches need to be bundled in lengths not to exceed 4 feet. Please do not blow your grass clippings into the city streets. TELEPHONE DIRECTORIES ARE COMPLETED THE MAYOR AND COUNCIL ARE ASKING RESIDENTS TO STOP IN CITY HALL AND PICK UP THEIR DIRECTORY TO AVERT THE HIGH MAILING COST. IF YOU ARE UNABLE TO COME TO CITY HALL PLEASE CALL AND A COUNCIL PERSON WILL DELIVERY YOUR DIRECTORY. THE CITY OF RIVERDALE CONGRATULATES BRENNY'S MOTORCYCLE CLINIC FOR ESTABLISHING AND EXPANDING THEIR BUSINESS IN RIVERDALE