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HomeMy Public PortalAboutMarch 2014 Financial Report for February 2014 February Beginning Balance = $ 961,982.94 February Ending Balance = $ 895,752.93 General Fund = $ 220,479.69 Special Revenue Fund = $ 201,775.80 Propriety (Sewer) Fund = $ 112,473.53 Capital Project Fund = $ 219,753.63 Debt Service = $ 141,270.28 Total Monies = $ 895,752.93 Provided by George Seaberg RIVERDALE CITY COUNCIL MINUTES MARCH 4, 2014 Mayor Paddock opened the Public Hearing concerning the Riverdale City Budget at 6:30 p.m. on March 4, 2014. Those attending the Public Hearing were Council members Channon, Hupp, Seaberg, and Halsey. Also in attendance, Montie Gauss and Riverdale Fire Chief Floyd Bruns. Montie Gauss handed out a graph depicting his personal tax increase from the year 2006 to 2015. Mr. Gauss explained that he is retired and on a fixed income and the tax increase has been significant over the last 4 years. Mr. Gauss asked the city to please hold the line on taxes. Mayor Paddock stated that Riverdale is still lower than surrounding cities on taxes. Other cities charge for fees and Riverdale pays for the cost of services such as garbage, recycling and yard waste. Channon explained the reason that taxes were able to remain lower from 2006 to 2010 was because of the reserves. The city operated at a deficit for those years and the reserves have been depleted. Mayor Paddock closed the Public Hearing at 6:45 p.m. Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on March 4, 2014. Roll Call: Present: Channon, Hupp, Seaberg, Littrel, and Halsey. Also present Riverdale Fire Chief Floyd Bruns, Jared Fluhr and Eric Schallert from MSA, Leo Foley from Veenstra & Kim and Jim Beran. Agenda: Mayor Paddock made some changes to the agenda. Land Acquisition Committee will be tabled, move the Riverdale Fire Department Report to the beginning of Unfinished Business and to move Presentations to the beginning of the agenda. Channon moved to approve the agenda with said changes seconded by Halsey. Roll call vote: all ayes motion carried. PRESENTATIONS: Leo Foley from Veenstra & Kim Inc. (V&K) attended the meeting to speak with council about doing a Sewer Rate Study for the city. Mr. Foley spoke about the joint ownership that Riverdale has with the Davenport Sewer System. V& K would review Riverdale’s sewer rates for the last 5 years as well as operating costs and revenues. Mr. Foley would also review Riverdale’s share of operating costs and projects associated with the Wet Weather Improvements that will take place over the next 20 years. Eric Schallert from MSA presented MSA’s scope of services for the Riverdale Sanitary Sewer Study. MSA would review the current sewer ordinance, review current sewer rates and operating costs, evaluate current sewage volumes, and review future costs for the Davenport Wet Weather Improvements. Mayor Paddock stated a proposal was received from Shive Hattery for the Sanitary Sewer Study; no representative from Shive Hattery was present to explain their proposal. Mayor Paddock noted that Shive Hattery does not have a financial advisor on staff and recommended Riverdale employ a financial person to review the information presented in the rate study. MSA and V&K do have financial advisors on staff and is part of their proposals. Hupp moved to table action on Sanitary Rate Study until the March 11, 2014 meeting seconded by Channon. Roll call vote: all ayes motion carried. APPROVAL OF THE CONSENT AGENDA: Channon moved to approve the Consent Agenda seconded by Halsey. Roll call vote: all ayes motion carried. CLAIMS LIST MARCH 4, 2014 VENDOR NAME REFERENCE TOTAL Century Link Telephone City Hall $194.63 City of Davenport Equalization Basin & Oper. $3,500.08 Iowa American Water Usage Data $1.75 Iowa Department Of Resources NPDES Permit $1,250.00 JKM Concrete Solutions Snow Removal $6,910.00 Mid-American Energy Co. Utilities $2,385.115 MSA Engineering $875.00 Myra Halsey Janitorial $350.00 North American Salt Salt For Snow Removal $1,488.56 Stanley, Lande, & Hunter Legal Expense $2,075.00 Tri-State Fire Control Uniforms FD $362.00 United Insurance Counselors Insurance $30,201.75 US Bank Misc. Expense City Hall $49.58 US Bank Office Supplies $84.75 US Bank I Drive & Anti-Virus $936.63 US Bank Misc. Expense Parks $32.50 US Bank Fuel FD $36.81 US Bank Training FD $65.11 US Bank Vehicle Operation FD $39.95 US Bank Supplies & Equip. FD $686.24 General $39,375.10 Road Use Tax $8,398.56 Sewer $3,501.83 Total $51,525.49 PAYROLL MARCH 4, 2014 Paula McIntosh $827.91 Mary Frances Blevins $555.48 George Miller $271.01 Total $1,654.40 Riverdale Fire Chief Floyd Bruns presented the Riverdale Fire Department Report for January 21, 2014 to February 18, 2014. Chief Bruns stated the Fire Department had received a letter of thanks from Washington, Illinois thanking the Department for their help during the tornado. Halsey moved to approve the Riverdale Fire Department report for the dates given seconded by Littrel. Roll call vote: all ayes motion carried. PUBLIC COMMUNICATIONS TO THE COUNCIL: Jared Fluhr from MSA presented an update on the Riverdale NPDES Permit Administration. MSA has completed the permit re-application and the fee is $1,250.00 to accompany the permit. MSA will be submitting re-application, Notice of Intent (NOI), and the check to the Department of Natural Resources (DNR) within the next week. During the review of the current permit MSA feels it would be beneficial to hold a NPDES committee meeting later this month. Jared would like to review the General Permit Overview, Wet Weather Storm Water Monitoring, Mapping Updates, Annual Inspections, and the Construction Plans Permit Application Process. A date for this meeting will be determined in the next few days. UNFINISHED BUSINESS: Mayor Paddock presented an update from Shive Hattery on the MRT Phase II Project. Topographic and boundary surveys have begun for the entire length of the project. Easement documents are being produced for Alcoa and a rough trail alignment has been established. Shive Hattery is still working on obtaining railroad easements. Seaberg presented a graph depicting what Riverdale and surrounding cities pay for taxes. Seaberg pointed out that other cities pay fees for garbage, recycling and yard waste, Riverdale does not pay fees for those services. Seaberg moved to have the graph included in the next Riverdale Newsletter, seconded by Halsey. Roll call vote: all ayes motion carried. Mayor Paddock stated there would be no action on the Riverdale FY 2014/2015 Budget at this meeting. The Quad City Times did not get our Public Hearing Notice published in time for our Public Hearing. Another Public Hearing will be held to meet the time requirements set by Iowa State Code. Seaberg moved to hold a Public Hearing for the Riverdale 2014/2015 City Budget on March 11, 2014 at 6:30 p.m. seconded by Channon. Roll call vote: all ayes motion carried. NEW BUSINESS: Hupp moved to table a decision on the Sanitary Rate Study until the March 11, 2014 meeting seconded by Littrel. Roll call vote: all ayes motion carried. Eric Schallert and Jared Fluhr from MSA presented the Riverdale General Engineering and Miscellaneous Services Agreement. This agreement allows MSA to do services requested by Riverdale and performed by Task Order under the General Terms and Conditions of MSA. Hupp moved to approve this agreement with MSA seconded by Littrel. Roll call vote: all ayes motion carried. Jared Fluhr presented the Master Services Agreement with MSA. Channon moved to table a decision on the Master Services Agreement seconded by Seaberg. Roll call vote: all ayes motion carried. Mayor Paddock explained that council’s decision to change the deductible on Riverdale fire trucks from $250.00 to $1000.00 only reduced the cost of the Insurance by $132.00 a year. Hupp moved to keep the amount of the deductible on the fire trucks at $250.00 and liability only on the Ford Expedition seconded by Seaberg. Roll call vote: all ayes motion carried. Channon moved to send Mayor and council members that want to attend the Leadership Academy in Des Moines on April 25 and 26, 2014. Seconded by Seaberg. Roll call vote: all ayes motion carried. Mayor Paddock discussed a 28E agreement that Riverdale could enter into with Bettendorf and 9 other communities for purchase of rock salt for snow removal. Salt Purchase and 28E Agreement will be on the March 11, 2014 agenda. Mayor Paddock discussed a Community Bike Ride that will be held on May 10, 2014 and Riverdale was asked to be part of this ride. There will be stops along the way at various restaurants and other places of interest. Anyone can join the ride at any place along the way and ride as little or as much as you want. It is a 28 mile loop. Maps will be provided showing restrooms, restaurants and parking lots. The Pancake House in Riverdale would like to participate. Hupp moved to have Riverdale participate in the Community Bike Ride and Riverdale residents are asked to meet at the Riverdale Pancake House for breakfast at 8:00 a.m. on May 10, 2014 seconded by Littrel. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Seaberg would like to get the Riverdale Phone Directory out by the end of March. The Clerk’s have had a difficult time getting all residents and businesses to respond. Halsey stated he would check with residents that have not responded and hope to have the directory finished at the end of March. Hupp reported on a meeting she attended in Durant concerning TIF. Hupp thought Riverdale could benefit from a TIF and should explore that for future development in the city. Hupp asked if Maintenance could put a cold patch in the hole in the city hall driveway. Halsey moved to adjourn at 8:07 p.m. seconded by Channon. Roll call vote: all ayes motion carried. _______________________ __________________________ Sonya Paddock, Mayor Attested By: Paula McIntosh, City Clerk RIVERDALE PUBLIC HEARING FY 2014\2015 BUDGET RIVERDALE CITY COUNCIL MINUTES MARCH 11, 2014 Mayor Paddock opened the Public Hearing concerning the Riverdale City Budget at 6:30 p.m. on March 11, 2014. Present: Channon, Hupp, Seaberg and Littrel, Halsey was absent. Mayor Paddock stated there was no public in attendance for the Public Hearing and no written comments were received. Mayor Paddock closed the Public Hearing at 6:33 p.m. Mayor Paddock opened a special meeting of the Riverdale City Council at 6:33 p.m. on March 11, 2014. Roll Call: Present: Channon, Hupp, Seaberg and Littrel, Halsey was absent. UNFINISHED BUSINESS: Channon moved to table the Sanitary Sewer Rate Study, seconded by Seaberg. Roll call vote: all ayes motion carried. Mayor Paddock stated she has several issues concerning the Master Services Agreement with MSA. Mayor Paddock noted her recommendations and sent them to Eric Schallert from MSA. Eric and Mayor Paddock will go over these recommendations when they meet on Friday March 14, 2014. Seaberg moved to table the Master Services Agreement seconded by Channon. Roll call vote: all ayes motion carried. Seaberg will be attending a meeting at Davenport City Hall on Friday March 14, 2014 concerning the 28E Agreement with 11 Cities for Salt Purchase and Storage for the 2014/2015 winter season. Littrel moved to give Seaberg permission to enter into the 28E Agreement with the 11 cities and to order 150 tons of salt for Riverdale. Seconded by Channon. Roll call vote: all ayes motion carried. NEW BUSINESS: Channon moved to approve Resolution No. 2014-01 A Resolution Approving The Certification Of The 2014/2015 Annual City Budget For The Fiscal Year Ending June 30, 2015. Seconded by Littrel. Roll call vote: all ayes motion carried. RESOLUTION NO. 2014-01 A RESOLUTION APPROVING THE CERTIFICATION OF THE 2014-2015 ANNUAL CITY BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2015 Be it resolved by the Council of the City of Riverdale, Iowa: The 2014-2015 City Budget be approved and the City Clerk is directed to file all pertinent forms and information to the County Auditor and the Department of Management in the State of Iowa. Pass and approved this 11th day of March, 2014. _____________________ __________________________ Sonya Paddock, Mayor Attested By: Paula McIntosh, City Clerk PUBLIC HEARINGS & RIVERDALE CITY COUNCIL MINUTES MARCH 18, 2014 Mayor Paddock opened the Public Hearing concerning the Riverdale Amended City Budget at 6:32 p.m. on March 18, 2014. Those attending the Public Hearing were Council members Channon, Hupp, Seaberg, and Halsey. Littrel was absent. Also in attendance: Steven Townsend and Riverdale Fire Chief Floyd Bruns. Mr. Townsend asked a few questions concerning the 2014/2015 Riverdale City Budget. Mayor Paddock explained the increases to the Amended City Budget. Hearing no comments the Public Hearing for the 2013-2014 Amended Riverdale City Budget was closed at 6:37 p.m. Mayor Paddock opened the Public Hearing for Ordinance No. 87-139 Flood Plain Area Management at 6:37 p.m. Mayor Paddock explained the changes to the Ordinance are mandated changes. This Ordinance is on the agenda for the 1st reading. Hearing no comments Mayor Paddock closed the Public Hearing concerning Ordinance No. 87-139 at 6:42 p.m. Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on March 18, 2014. Roll Call: Present: Channon, Hupp, Seaberg, Littrel, and Halsey. Also present Riverdale Fire Chief Floyd Bruns, Judy Hiles, Ed Voelliger, Pat Lynch from Shive Hattery and Riverdale Maintenance Supervisor George Miller. PRESENTATIONS: Patrick Lynch from Shive Hattery attended the meeting to give an update on the MRT Phase II. The topographic has been completed for the entire project. Easement documents have been prepared for Alcoa. Preliminary documents were presented to the Council. Preliminary plans will be presented to the Utility Companies for review and comments. Discussions will continue with the Railroad, Iowa Department of Transportation (DOT), and Alcoa. Mr. Lynch stated he has still not heard from Canadian Pacific Railroad. There will be a Public Hearing concerning the MRT Phase II Project. Judy Hiles, Chair for the 4th of July event presented 2 proposals for locations to set off fireworks for 4th of July. One location at Bicentennial Park and the other location at Scott Community College (SCC). Judy spoke with a representative from SCC. SCC will not allow any parking on the road, no alcohol and they require a Scott County Deputy on site. Ed Voelliger from Special Ed’s Pyrotechnics spoke about the pros and cons of the 2 locations. Riverdale Fire Department will be on fire watch only. Special Ed’s Pyrotechnics will do all the set up, lighting of the fireworks and clean up. APPROVAL OF THE CONSENT AGENDA: Channon moved to approve the Consent Agenda seconded by Hupp. Roll call vote: all ayes motion carried. CLAIMS LIST MARCH 18, 2014 VENDOR NAME REFERENCE TOTAL AAA Storage Storage Building $72.00 Advanced Business Systems Maintenance Contract Printer $591.15 Allied Waste Garbage Contract $2,960.00 Crown Trophy Uniforms FD $95.00 Emergency Medical Products Supplies FD $151.47 Iowa American Water Usage Data Costs $1.25 Iowa Battery Company, Inc. Vehicle Operation FD $590.64 John Channon Vehicle Operation FD $13.47 K&K True Value Hardware Misc. Expense City Hall $134.84 Keith Landsteiner Computer Udates $525.00 Mediacom Internet $55.30 Per Mar Security Services Annual Payment $2,386.92 Piper Jaffray Administrative Charges Bond $1,000.00 Quad City Times & Journal Publishing $436.80 Scott County Auditor Election Expense $1,974.17 Toyne, Inc. Vehicle Operation FD $916.01 General $10,902.77 Debt Service $1,000.00 Sewer $1.25 Total $11,904.02 PAYROLL MARCH 18, 2014 Paula McIntosh $827.91 Mary Frances Blevins $555.48 George Miller $298.87 Linda Hupp $691.62 Cheryl Channon $691.62 Doug Littrel $691.62 Dean Halsey $691.62 Sonya Paddock $747.71 George Seaberg $691.62 Total $5,888.07 UNFINISHED BUSINESS: Mayor Paddock presented the Amendment to Ordinance 87-139 Flood Plain Area Management Ordinance for the1st reading. Halsey moved to approve the 1st reading of Ordinance 87-139 seconded by Seaberg. Roll call vote: all ayes motion carried. Littrel moved to approve the purchase of fireworks for the 4th of July 2014 for $6,000.00 and to set them off at Scott Community College by Special Ed’s Pyrotechnics seconded by Halsey. Roll call vote: all ayes motion carried. NEW BUSINESS: Channon moved to approve Resolution No. 2014-2 A Resolution Approving The Amendment Of The 2013-2014 City Budget For The Fiscal Year Ending June 30, 2014 seconded by Hupp. Roll call vote: all ayes motion carried. RESOLUTION NO. 2014-2 A RESOLUTION APPROVING THE AMENDMENT OF THE 2013-2014 CITY BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2014 Be it resolved by the Council of the City of Riverdale, Iowa: The 2013-2014 City Budget be amended and approved. The City Clerk is directed to file all pertinent forms and information to the County Auditor. Hupp reported on the cost of playground mulch and the cost of spreading the mulch. The cost will be the same as 2 years ago for 80 cubic yards of mulch for each park. The fuel surcharge may be a little more than 2 years ago. Hupp spoke with Pat Mohr about spreading the mulch in each park and he will do both parks for the cost of $1200.00, the same as 2 years ago. Hupp will ask Pat Mohr to coordinate with Xylem to deliver the mulch at his convenience. Hupp moved to hire Xylem for the playground mulch and Pat Mohr to spread the mulch at both parks not to exceed $5,000.00 seconded by Halsey. Roll call vote: all ayes motion carried. Hupp presented costs for Pet Litter Stations Trash Receptacles for the park and Recreation Trail areas. Hupp moved to purchase 2 Litter Station Trash Receptacles and 2 sets of replacement bags not to exceed $1,000.00 seconded by Halsey. Roll call vote: all ayes motion carried. Seaberg moved to purchase 150 tons of salt for the 2014/2015 winter season and to enter into the 28E Agreement with Davenport seconded by Channon. Roll call vote: all ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Hupp suggested that City Attorney Eric Long review the contract from Special Ed’s Pyrotechnics before signing. Mayor Paddock will have Attorney Long review the contract. Mayor Paddock stated that Riverdale cannot have the roads swept until the leaves are cleaned from the gutters. Yard waste pick up begins in 2 weeks so the leaf issues will be discussed at the April 1, 2014 council meeting. Halsey stated that “Peggy’s Rock” will be delivered soon and dedicated during the Egg Hunt on April 19, 2014 at Haven’s Acres Park. Channon moved to table Tablet Training seconded by Seaberg. Roll call vote: all ayes motion carried. Littrel moved to enter into Closed Session Pursuant To Iowa Code 25.1(c) Of The Open Meetings Law To Discuss Strategy With Legal Counsel In Matters Where Litigation Is Imminent And Disclosure Would Likely Prejudice The Position Of The Council In That Litigation. Seconded by Seaberg. Roll call vote: all ayes motion carried. Closed Session ended at 8:50 p.m. No decisions and no votes were made during the Closed Session. Halsey moved to adjourn at 8:51 p.m. seconded by Seaberg. Roll call vote: all ayes motion carried. ___________________________ __________________________ Cheryl Channon, Mayor Pro-Tem Attested By: Paula McIntosh, City Clerk PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 8 From the City of Riverdale 563 355-2511 March 2014 ANNUAL SPRING EGG HUNT APRIL 19, 2014 1:00 - 4:00P.M. HAVEN'S ACRES PARK SNOW, OR RAIN DATE APRIL 26 The Bunny will arrive at 1:00p.m. Wear your bunny ears for PHOTO OP. Lots of fun activities following the egg hunt!!! COME JOIN THE CELEBRATION! Volunteers Needed To Help Call the Halsey's Your Council and their committee appointments are as follows: Cheryl Channon (332-4730)- Mayor Pro Tem, Contracted Support Service & Budget Linda Hupp (355-3386)- Parks, Contracted Support Services & Budget Dean Halsey (355-2013)-Infrastructure, Parks & Safety Doug Littrel (209-7479)- Infrastructure & NPDES Management George Seaberg (359-1835) - Infrastructure, NPDES Management & Safety Mayor Sonya Paddock (355-6363) Lou Wren , Zoning Inspector. (355-1300). Please contact him regarding any construction projects. Fire Department Report for January 21 to February 18, 2014 Calls: 2 EMS Call 2 Stand By 5 Mutual Aid Fires 1 Mutual Aid EMS 1 Car Accident Training: Fire Jeopardy Communication Drill Other: SPRING CLEAN UP DAY The Spring Clean Up will be held on Saturday May 17th Please have all items at the curb by 7:00a.m. Large items such as tires, appliances and furniture may be disposed of at this time. NO HAZARDOUS WASTE OR E-WASTE WILL BE ACCEPTED