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Home My Public Portal About08/16/1988 CCMPAYROLL CHECKS - AUGUST 16, 1988 10533 Wayne Wallace $ 654.52 10534 Jill McRae 814.10 10535 Richard Rabenort 930.49 10536 Michael Rouillard 422.40 10537 James Dillman 877.26 10538 Robert Dressel 835.69 10539 Elizabeth Armstrong 169.63 10540 Karen Dhalberg 390.66 10541 JoEllen Hurr 1,003.95 10542 Donna Roehl 1,003.95 10543 Laura Skarda 492.84 10544 Sandra Larson 393.44 10545 Michael Glampe 114.32 10546 Benedict Young 767.79 10547 Carolyn Smith 312.03 10548 Jennifer Smith 14.09 10549 Henn. Co. Support & Collections 432.00 10550 Law Enforcement Labor Services 39.00 10551 Great West Life Assurance 170.00 10552 Prudential 10.20 10553 Farmers State Bank of Hamel (Fed.) 1,578.09 10554 Commissioner of Revenue 656.27 10555 P.E.R.A. 687.89 10556 Farmers State Bank of hamel (S.S.) 647.28 $13,417. ORDER CHECKS - AUGUST 16, 1988 6847 Daniel Bonnema $ 3.00 6848 Don E. Mayer 30.00 6849 Modern Office 469.95 6850 N.S.P. 407.28 6851 Brock White 27,617.20 6852 Donald Martin 61.66 6853 IACP 125.00 6854 Farmers State Bank (S.S.) 647.28 6855 P.E.R.A. �a 890.71 $30,252.08 f The Council of the City of Medina met in regular session on Tuesday, August 16, 1988 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Robert Mitchell, Stephen Schmit; Clerk-Treasurer,Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Attorney, Mary Frances Skala Absent; Councilmember Anne Theis; Robert Mitchell at 9:00 P.M. 1. ADDITIONAL AGENDA ITEMS 10/ Moved by Scherer, seconded by Mitchell to discuss the additional following additional agenda items: Townline Rd. Improvement U.S. West Communications, approval to bury cable on Tamarack Dr. (Consent Agenda) Time extension for filing of Mohawk Estates Plat (Consent Agenda) Vern Peterson, land alteration permit for Gary Boster property on Pinto Dr. Discussion of trip to Baltimore by Mayor and Zoning Administrator at BFI invitation Remove John Day, Conditional Use Permit approval from Consent Agenda Motion declared carried 2. MINUTES OF AUGUST 2, 1988 Moved by Schmit, seconded by Mitchell to approve minutes of August 2, 1988, as presented. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Townline Rd. Improvement Wilfred scherer reported that he had spoken with the Mayor of Independence and that the Mayor had agreed with the suggestion that Medina pay $44,000 to Independence, over a period of four years for the improvement of Townline Rd., with maintenance and snow plowing to continue as presently being handled. Stephen Schmit asked if it costs the city $11,000 per year to maintain the road. Jim Dillman stated that it costs about $5000 per year for maintenance. Robert Mitchell stated that he would support the plan if there is a benefit to Medina.11/ Jim Dillman stated that the work would be done to Medina road specifications and that it will cost Independence more for the work than it costs Medina for similar work as they will contract for the project. Moved by Scherer, seconded by Mitchell to participate in the improvement of Townline Rd.' with the City of Independence by paying Independence $44,000 in equal amounts for the next four years, beginning in 1989, with amount to be budgeted in city budget each year. Motion declared carried Sealcoating Project Jim Dillman presented specifications for sealcoating of the following streets: Cherokee Rd., Meadowwoods Tr., Navajo Rd., Carriage Dr., Bridal Path Tr., Comanche Rd., Hunter Dr. No.; Evergreen Rd. east of Co. Rd. 116. He stated that the S.J. Groves Co. would be paying $7500 toward the sealcoating of Meadowwoods Tr. and Cherokee Rd., as part of their agreement at the time Meadowwoods Farm was platted. Moved by Scherer, seconded by Mitchell to approve plans and specifications for the 1988 sealcoating project and to schedule bid date for Friday, August 26, 1988 at 10:00 A.M. Motion declared carried * Consent Agenda *Willow Dr., Water Tower Moved by Mitchell, seconded by Scherer to approve Change Order #2, decreasing the amount of the contract with CBI for construction of the Willow Dr. water tower, by $ 10,500. Motion declared carried 4. PLANNING AND ZONING DEPARTMENT � i * David and Gail Christinson, Conditional Use Permit for Kennel Moved by Mitchell, seconded by Scherer to adopt Resolution 88-63, granting a Conditional Use Permit to David and Gail Christinson to operate a dog kennel at 4072 Hamel Rd. Motion declared carried * John and Alison Winkler, Conditional Use Permit for Kennel Moved by Mitchell, seconded by Scherer to adopt Resolution 88-64, granting a Conditional Use Permit to John and Alison Winkler to operate a dog kennel at 630 Shawnee Woods Rd. Motion declared carried * John and Alison Winkler, Conditional Use Permit for Guesthouse Moved by Mitchell, seconded by Scherer to adopt Resolution 88-65, granting a Conditional Use Permit to John and Alison Winkler to use second house on their property at 630 Shawnee Woods Rd. as a guesthouse. Motion declared carried Joseph Malchow, Setback Variance Moved by Mitchell, seconded by Scherer to adopt Resolution 88-66, granting a setback variance to Joseph Malchow for a deck at 3087 Lakeshore Ave. Motion declared carried 5. U.S. WEST COMMUNICATIONS * Moved by Mitchell, seconded by Scherer to adopt Resolution 88-67, allowing U.S. West Communications to bury cable on Tamarack Dr. Motion declared carried * 6. MOHAWK ESTATES Moved by Mitchell, seconded by Scherer to grant a time extension of 60 days for Harold Pederson to file theMohawk Estates Plat. Motion declared carried 7. HACKAMORE RD. IMPROVEMENT Robert Derus, Administrator for the City of Corcoran, presented information regarding Hackamore Rd. and he asked for a commitment from Medina to participate in the project sometime in the future by improving the portion of Hackamore that is presently main- tained by Medina, west of Co. Rd. 116 and west of State Hwy. 101. He suggested a Joint Powers agreement whereby Medina could assess the six properties abutting Hackamore for the portion of the road that Corcoran will improve. Thomas Anderson stated that he would want to hold a public hearing, for the affected Medina residents, before he would consider participaing in the project. Robert Mitchell asked if Corcoran completes projects and assesses properties in the same manner as Medina. Robert Derus stated that 100% of the work off Hackamore would be assessed with some type of a unit charged assessed for properties abutting Hackamore. Thomas Anderson asked if there was a possibility that Co. Rd. 47 would be extended across Hwy. 101. Robert Derus stated that Hennepin County intends to return Co. Rd. 47 to Plymouth and Maple Grove. Robert Mitchell asked for the condition of Hackamore Rd. Jim Dillman stated that it needed a lot of work. Corcoran Councilmember, George Gmach stated that they had estimated that it would cost $120,000 to improve their one-half of Hackamore Rd. Moved by Mitchell, seconded by Schmit to schedule an informational Public Hearing on September 20, 1988 at 8:00 P.M. to receive information regarding the improvement of Hackamore Rd. east and west of Co. Rd. 116. Motion declared carried 8. ROLLING HILLS RD. O Robert Derus, Corcoran Administrator, explained that there is 350 ft. of Rolling Hills Rd. in the City of Medina, with no access from Medina properties but with 750 vehicles per day, from Corcoran, using it to get to Hwy. 55. He stated that Corcoran has always maintained the road and that in 1987 the present Medina City Council had agreed to allow Corcoran to annex the road so that it could be improved and put onto the County Road Aid system. He stated that it would be two years before the road would be eligible for funds and any work done prior to that time would not be eligible for reimbursement. Thomas Anderson asked what dollar amount Medina properties would need to pay for the improvement. Corcoran Councilmember, George Gmach stated that if the properties were in Corcoran the assessments woul be deferred until the property is developed. Robert Mitchell stated that he would like to know the dollar amount per assessment using Medina's formula for assessing, even for those properties in Corcoran. Moved by Mitchell, seconded by Scherer to hold an informational Public Hearing on September 20, 1988 at 8:15 p.M. to receive information regarding improvement to Rolling Hills Rd. Motion declared carried 9. POLICE DEPARTMENT Police Officer, Wayne Wallace Police Chief, Richard Rabenort, recommended that Officer Wayne Wallace be removed from probation. Moved by Mitchell, seconded by Schmit to consider Wayne Wallace removed from probation and considered as a regular employee. Motion declared carried 10. DEVAC, CONDITIONAL USE PERMIT JoEllen Hurr explained that the Planning Commission had reviewed the DeVac plans for construction of a manufacturing facility at 4365 Willow Dr. and that they had recommended approval with a number of conditions; that their plans will be reviewed by the Pioneer Watershed Commission on August 25th and that a grading permit would not be issued prior to that time nor until the building permit has been issued. Patrick Blees, representing DeVac explained that the building has been relocated further to the west and south so that the building overhang will be 75 feet from the lot line; the landscaping has been modified to accomodate the building shift and the future ex- pansion area has been revised to accomodate the survey. He stated that the Percolation tests had been received and that they would like to grade the site and install utilities prior to securing the building permit. JoEllen Hurr asked if the building in the area of the loading dock would be taller than 30 feet from ground level to roof. Patrick Blees stated that it would be 34 ft. high with either retaining walls or sloped sides for about 200 ft. Stephen Schmit asked how the city could disapprove other buildings with similar variance requests if this building is approved. Robert Mitchell stated that all projects stand on their own merits and a hardship has been proven for this building. Thomas Anderson stated that the only area of the city that requires a 100 ft. setback is on Hwy. 55. Robert Mitchell asked why the building needs to be 30 ft. high. Patrick Blees explained that 25 ft. alone is needed for automated equipment. Anne Heideman, Planning Commission representative, stated that the conditions approved by the Planning Commission were predicated on a set of plans that were different from the plans being shown to the Council and she did not know if everything had been covered by the Planning Commission. She stated that as a member of the Planning Commission she would ask that the dock area be modified to meet the height requirement of 30 ft. Thomas Anderson stated that he would like the slope area for the dock to be designed so that as little as possible of the building would exceed the 30 ft. height. Moved by Mitchell, seconded by Scherer to direct staff to prepare a resolution for j Council to review at its next meeting, granting approval to the DeVac Conditional Use Permit, including Planning Commission recommendations and items discussed by Council at this meeting and to encourage the Planning Commission members to review the new plans and make individual recommendations. Motion declared carried 11. TAX INCREMENT DISTRICT 1-5 MODIFICATION, PUBLIC HEARING, 8:35 P.M. Thomas Anderson explained that the modified plans for Tax Increment District now included the DeVac property. Donna Roehl reported that financial consultant, Jeanne Frederick had reviewed the assessed valuations of the district and the projected revenues and believes that there will be no problem. Moved by Scherer, seconded by Mitchell to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:40 P.M. Moved by Mitchell, seconded by Scherer to adopt Resolution 88-68, approving the Modified Tax Increment Plan for District 1-5. Motion declared carried Robert Mitchell left the meeting at 9:00 P.M. 12. PLANNING AND ZONING DEPARTMENT, CONTINUED John Day, Conditional Use Permit JoEllen Hurr explained that the cleanup work that was to be done by John Day on Lots 7 and 8, Block 2, Medina Industrial Second Addition, had not been completed and she recommended tabling approval of the building addition until the work was done. Moved by Schmit, seconded by Scherer to table action on the John Day Conditional Use Permit as suggested by the Planning and Zoning Administrator. Motion declared carried Vern Peterson, Land Alteration JoEllen Hurr reported that 45 days has elapsed since Vern Peterson was told by City Council to remove the cement from the Gary Boster property, east of Pinto Dr., south of Hamel Rd. She stated that there is a $1000 Letter of Credit posted for Pinto Dr. use that she would like to proceed to use to clean up the property. Moved by Schmit, seconded by Scherer to direct the Zoning Administrator to proceed to enforce the removal of cement on the Boster property. Motion declared carried Outside Storage Area Problems JoEllen Hurr reported that Twin City Monorail had removed all of the outside storage materials from the north side of their building on Co. Rd. 116 and some of the materials from the west side. She stated that she had spoken to them about making application for a permit that would allow them an outside storage area of 20%, which is allowed in Medina Ordinances. She also reported that Martin Bennis had told her that he had the rock panels for their building at 295 Hwy. 55 and would have them installed very soon. 13. BROWNING FERRIS INDUSTRIES AWARD Thomas Anderson explained that Browning -Ferris had received an award for Woodlake Landfill and had invited six people to attend an award luncheon in Baltimore on August 25th, among them, JoEllen Hurr and himself. He asked if anyone had a conflict with his attending at Browning -Ferris expense, if so he would decline the invitation. Wilfred Scherer and Stephen Schmit stated they had no objection to either of them attending. 14. BILLS Moved by Scherer, seconded by Schmit to pay the bills: Order Checks # 6847-6855 in the amount of $30,252.08 and Payroll Checks # 10533-10556 in the amount of $13,417. Motion declared carried 0 -J 15. HAMEL FIRE DEPARTMENT RELIEF FUND Thomas Anderson explained that the Hamel Fire department wished to increase retirement benefits for its firemen and needed approval of the City of Medina who would need to pay into the fund should the department experience a shortfall. He explained that Corcoran had given approval with the comment that they wanted to be certain that every other department serving their city was receiving the same increase, which has been done. Moved by Scherer, seconded by Schmit to approve the request of the HamelFire department to increase their retirement benefits to $500 per year of service for each retired member. Motion declared carried 16. BUILDING INSPECTORS CONTRACT Donna Roehl explained that she and Bob Mitchell were reviewing the building inspectors contract and had a number of alternatives to the fee schedule that would be forwarded to the Council and Loren Kohnen for review. Moved by Scherer, seconded by Schmit to adjourn. Motion declared carried Meeting adjourned at 9:10 P.M. Clerk -Treasurer August 2, 1988 e