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HomeMy Public PortalAboutJanuary 2016 1 Volunteers Needed to help with this year’s Egg Hunt! If you are interested in volunteering for this fun event please contact Myra Halsey, 355-2948 Challenge Coins Available While Supplies Last . FFrroomm tthhee CCiittyy ooff RRIIVVEERRDDAALLEE 111100 MMaannoorr DDrriivvee PPhhoonnee CCiittyy HHaallll ((556633))335555--22551111 JJaannuuaarryy 22001166 BUDGET HEARING Feb 16th Your Council, Clerk & Mayor have worked hard on next year's City budget that begins July 1, 2016. This is the first balanced budget the City has had in many years. Currently the Cities property tax rate is 11.90% of assessed value. The proposed increase would take it to 11.99 %. This will amount to approximately $30 per 100,000 of assessed value per year for residential households. Moving garbage collection to a monthly service to keep from raising taxes was considered but that would amount to an increase to residents of $240 a year, so that idea was taken off the table. If you would like to learn more please attend the PUBLIC HEARING scheduled for Tuesday February 16, 2016 at 6:30pm 110 Manor Drive Riverdale Council Chambers. This is the time to voice your opinion on the proposed City Budget. You may also phone your Council Members or Mayor to express ideas or concerns and to ask for more information. Written comments are welcome as well. AED Placed at City Hall An Automated External Defibrillator (AED) will be located in City Hall. It will be connected to the City alarm system. An alarm will signal help when the door is opened. We will be re-scheduling the CPR class originally scheduled for January 9, 2016.Those interested in learning how to use the AED as well as CPR watch the newsletter for the rescheduled date. Riverdale Fire Association is selling Challenge Coins as a fundraiser to help with the purchase of equipment. The Firefighter’s Association will be selling the coin for $10. If interested in purchasing a coin please leave a message at City Hall and a Volunteer Firefighters will get back to you. FIRST IN THE NATION IOWA CAUCUS FEBRUARY 1, 2016 7p.m. REPUBLICAN PARTY Riverdale City Hall 110 Manor Dr., Riverdale Scottcountyrepublicans.org And DEMOCRATIC PARTY Scott Community College 500 Belmont Road, Riverdale Room 1424 or 1501 Scottcountydems.org 2 RIVERDALE CITY COUNCIL MINUTES January 5, 2016 Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on January 5, 2016. All stood for the Pledge of Allegiance. Roll Call: Present: Channon, Seaberg, Littrel, and Hupp. Halsey was absent. Also present Dan Shrader from Advanced Business Systems, Jim Beran, Riverdale Maintenance George Miller and Riverdale Fire Chief Floyd Bruns. Agenda: Channon moved to approve the Agenda for January 5, 2016 seconded by Hupp all ayes motion carried. Presentations: 1. Dan Shrader from Advanced Business Systems (ABS) gave a presentation on a new Sharp MX-3115N Printer for the city. Riverdale currently has a Sharp copier and service contract with ABS. The service contract includes parts, labor, supplies, and all service calls. The new service contract would be $.01 per black and white copy, current cost is $.023597. Color copies would be $.055; current cost for color is $.125851. This would be a savings of $140.00 per month for copies. ABS will fix these service contract rates for three years. Mayor Paddock thanked Mr. Shrader for the presentation and stated the Council would vote on this matter later in the meeting. Public Communications To The Council: • Jim Beran attended the meeting to discuss his concerns with the Council. Minutes December 15, 2015: Channon moved to approve the minutes from the meeting dated December 15, 2015 seconded by Seaberg. Channon – aye, Hupp – abstain, Seaberg – aye, Littrel – aye motion carried. Warrants: Hupp moved to approve the warrants for January 5, 2016 seconded by Channon. All ayes motion carried. CLAIMS LIST JANUARY 5, 2016 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Storage Rental $288.00 Advanced Business Systems Printer Repair $287.50 Advanced Systems, Inc. Computer Expense $43.75 American Water Usage Cost $4.25 Century Link City Hall/FD Telephone $195.59 City of Davenport Payment/Sewage Treatment $5,550.32 D and S Street Cleaning $2,244.00 Ewert Plumbing & Heating Storm Sewer Repairs $432.00 Iowa American Water City Hall Utilities $231.07 Mid-American Energy City Hall/ Street/ Park Utilities $845.26 MSA Storm Water/ Engineering $2,238.51 Myra Halsey Janitorial 355.02 Postmaster Postage/Newsletters $250.00 Treasurer State of Iowa Sales Tax Expense $140.00 Sonya Paddock Mileage For Meetings $37.38 Stanley, Lande, & Hunter Legal Expenses $275.00 The Printing Store 2016 Calendars $870.00 Utility Equipment Storm Sewer Repairs $232.11 Zoll Expenses For Federal Grant $5,067.59 Total General Expenses $13,196.40 Total Sewer $4,180.89 Total Sewer Capital Projects $2,210.06 Total $19,587.35 PAYROLL JANUARY 5, 2016 Paula McIntosh $1,227.00 Mary Frances Blevins $908.64 George Miller $568.31 Total Of All Payroll $2,703.95 3 GROSS WAGES FOR 2015 Paula McIntosh $27,435.40 Mary Frances Blevins $20,154.89 Linda Hupp $3,000.00 Cheryl Channon $3,000.00 Doug Littrel $3,000.00 Dean Halsey $3,000.00 UNFINISHED BUSINESS: • Mayor Paddock presented the minutes from the Planning & Zoning meeting dated December 17, 2015 and notes from Attorney Steve Hunter given to P&Z for their meeting. Mayor Paddock spoke with Attorney Hunter after reviewing the P&Z minutes and was advised that P&Z did not have the authority to grant Gypsum Supply to be “Grandfathered in” nor to direct the Clerk to make miss-numbering changes to the Ordinance as the P&Z minutes instructed, only misspellings can be changed without procedure. Attorney Hunter stated Gypsum Supply is not in compliance with the Zoning and P&Z still needs to address the “C2” changes as directed by Council. Attorney Hunter recommended council review his recommendation and if in agreement send it back to P& Z for review with one change. The change is in 62A.3 Special Uses Permitted, sub paragraph 6 – change “commodities” to “finished goods”. Seaberg moved to send this issue back to P&Z for review with the recommended change and ask Attorney Hunter to prepare an Amendment to the technical piece mentioned in the P&Z minutes showing the recommended changes seconded by Littrel. All ayes motion carried. NEW BUSINESS: • Seaberg moved to purchase the new copier from Advanced Business Systems and pay in full this fiscal year. Seconded by Channon all ayes motion carried. • Mayor Paddock received a Jurisdiction Agreement for Iowa Byways Signage Installation and Maintenance for sign replacement on the Great River Road National Scenic Byway. Channon moved to approve Mayor Paddock to sign this agreement seconded by Seaberg. All ayes motion carried. • Mayor Paddock stated our agreement with Bi-State Regional Committee is, Bi-State will write one grant for Riverdale per year. Hupp moved to ask Bi-State Regional Committee to write a Grant for Riverdale for Replacement of Bellingham Road seconded by Littrel. All ayes motion carried. • Discussion on Snow Removal. Numerous complaints and pictures were discussed. Paula was directed to call JKM Snow Removal and ask them to go back and clean up the streets where needed as stated in the snow removal contract. Seaberg moved to seek legal counsel on how to proceed with Snow Removal. Seconded by Littrel all ayes motion carried. • No action on purchasing a Salt Spreader. • Fire Chief Floyd Bruns asked the City to share the cost of a wireless projector, ceiling mount, wireless USB key and wireless LAN module. This will benefit the Riverdale Fire Department for training as well as residents that use the room for training or other types of presentations. Seaberg moved for the Riverdale Fire Department and the City to split the cost of the wireless projector and accessories seconded by Littrel. Roll call vote all ayes motion carried. • Riverdale Fire Chief presented the Fire Department Report for November 17, 2016 to December 15, 2016. Chief Bruns stated the Riverdale Fire Department responded to 103 calls in 2015. That is about 20% more than normal COMMITTEE REPORTS: • Channon handed out a revised Mowing Contract for the Council’s review. The Mowing Contract will be on the January 19, 2016 agenda. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: • Mayor Paddock stated Tim Oswald would like to meet with Council, City Attorney and City Engineer soon to discuss the Bellingham Road project and other TIF projects. The Council will meet with Mr. Oswald on January 12, 2016 at 6:00 p.m. pending the availability of the City Engineer and the City Attorney. • Hupp moved to adjourn at 8:15 p.m. seconded by Seaberg. All ayes motion carried. RIVERDALE SPECIAL CITY COUNCIL MINUTES January 12, 2016 Mayor Paddock opened a special session of the Riverdale City Council at 6:00 p.m. on January 11, 2016. Roll Call: Present: Channon, Seaberg, and Hupp. Littrel arrived at 6:40 p.m. Halsey was absent. Also present Tim Oswald from Piper Jaffray, Jared Fluhr from MSA and Attorney Steve Hunter. NEW BUSINESS: Sonya Paddock $9,999.96 George Miller $15,355.00 George Seaberg $3,000.00 Scharlott Blevins $5,102.00 Brian Ballard $67.50 4 • Tim Oswald from Piper Jaffray attended the meeting to discuss possible ways to fund the replacement of Bellingham Road. Mayor Paddock explained by having a discussion with Fire Chief Floyd Bruns that perhaps Bellingham did not need replaced. There appears to be Storm Drain issues to review first. Having said that, Mayor Paddock asked Mr. Oswald to do his presentation. Mr. Oswald explained how TIF dollars would work for road replacement or other projects Riverdale may have in the TIF area. Mr. Oswald spoke about a road assessment to fund the Bellingham Road Project and Bonding Procedures as alternative ways to do funding. Now is the time to name a project and hire MSA to Engineer the project. The council will make a decision at a later date on how to proceed with Bellingham Road and/or naming TIF projects. • No action was taken on Snow Removal. • Mayor Paddock stated an invoice was paid to JKM for Snow Removal and would be on the next warrant list for approval. JKM asked for early payment so a salt spreader could be purchased. Since a salt spreader is necessary for the winter season the invoice was paid per JKM’s contract with Riverdale. RIVERDALE CITY COUNCIL MINUTES January 19, 2016 Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on January 19, 2016. All stood for the Pledge of Allegiance. Roll Call: Present: Channon, Seaberg, Littrel, Hupp and Halsey. Also present Eric Schallert from MSA, Riverdale Fire Chief Floyd Bruns and Maintenance George Miller. Agenda: Mayor Paddock asked to remove the second bullet from Unfinished Business “Discussion And Possible Action On MRT Pay Application #8. Channon moved to approve the agenda for January 19, 2016 with said change. Seconded by Halsey all ayes motion carried. Presentations: 1 Eric Schallert from MSA presented a completed small scale map of the sanitary sewer map for final review. If approved by Council MSA will produce large scale maps for the city as well as supply a PDF which can be magnified on a computer and printed for use as a maintenance tool. 2. MSA will be attending the Capital Improvement Plan (CIP) meeting at city hall on January 26, 2016 at 6:00 p.m. MSA will gather information from the Mayor, Council, Staff, and Residents to formulate a CIP plan. 3. Eric presented a spread sheet that outlined the permit process that MSA is working on for the city. 4. Eric will continue to attend Joint Sewer Commission Meetings on the behalf of Riverdale. 5. MSA attended the TIF meeting regarding Bellingham Road and will assist Riverdale as needed on the project. 6. Eric discussed several ways to address water drainage problems on Valley Drive which will be discussed during New Business. Minutes January 5, and January 12, 2016: Mayor Paddock noted some changes to the first paragraph in Unfinished Business on the January 5, 2015 minutes. These changes are noted in red in the newsletter. Channon made a change to the last bullet in New Business. Two dates were listed as 2016 and should have been 2015. Channon noted a correction in the January 12, 2016 minutes. Third bullet stated KLM and it is JKM. Hupp moved to approve the minutes from the meetings dated January 5, 2016 and January 12, 2016 with said corrections. Seconded by Channon. Roll call vote: Channon – aye , Hupp – aye, Seaberg – aye, Littrel – aye, Halsey – abstain. Motion carried. Warrants: Mayor Paddock discussed the invoice to JKM for snow removal. After the check was completed Mayor Paddock noted some discrepancies in the billing. The invoice was for $4,815 and it should have been for $4,390.00. Hupp said to present this check to JKM with the understanding the overage would be deducted from the next snow removal invoice. Halsey moved to approve the warrants for January 16, 2016 seconded by Littrel. Roll call vote: Channon – abstain, Hupp – aye, Seaberg – aye, Littrel – aye, Halsey – aye motion carried. CLAIMS LIST JANUARY 16, 2016 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Storage Rental $72.00 Aflac Employee Insurance $99.46 Bi-State Regional Comm. Membership Quarterly $270.00 Crescent Electric FD Maintenance $927.60 Ewert Plumbing & Heating Locate Storm Sewer Drains $432.00 FICA Employee Taxes $1,065.82 Fire Department Expense Reimbursement For 2015 $9,995.52 Integrated Solutions Computer Expense $150.00 5 Iowa American Water City Hall Utilities $77.70 Iowa Firefighters Assoc. FD Misc. Expense $351.00 IPERS IPERS $1,120.06 JKM Concreted Solutions Snow Removal $4,815.00 K&K True Value Hardware Snow Removal $51.21 K&K True Value Hardware Street Expense $17.44 K&K True Value Hardware City Hall Maintenance $20.69 K&K True Value Hardware FD Maintenance $33.26 Mediacom Computer Expense $55.30 Quad City Times & Journal Publishing $55.43 Republic Services Garbage Contract $3,098.98 Stanley, Lande & Hunter Legal Services $387.50 Utility Equipment Storm Sewer Repairs $232.11 Wells Fargo Office Supplies $429.04 Wells Fargo City Hall Expense $38.59 Wells Fargo Postage $329.00 Wells Fargo Storm Sewer Repairs $16.01 Wells Fargo Parks Expense $27.34 Wells Fargo Street Expense $27.36 Wells Fargo Community Celebration-Ten $205.44 Wells Fargo FD Uniforms $160.68 Wells Fargo FD Appreciation Dinner $293.02 Wells Fargo FD Maintenance $11.35 Total General Expenses $22,539.36 Total Road Use $51.21 Total $22590.57 PAYROLL JANUARY 16, 2016 RECEIPTS DECEMBER 2015 Paula McIntosh $864.88 Sewer Revenue $14.55 Mary Frances Blevins $574.27 Room Rent $130.00 George Miller $377.53 Local Option Sales Tax $9,182.18 Sonya Paddock $748.54 Alcohol License $390.00 Scharlott Blevins $376.07 Road Use Tax $4,370.04 Total Of All Payroll $2,941.29 Property Tax $11,736.56 UNFINISHED BUSINESS: • No action on the Mowing Contract. The Contract will be presented at a later date for approval. • Channon moved to table the Riverdale Permit Categories seconded by Hupp. All ayes motion carried. NEW BUSINESS: • Seaberg moved to hold the Public Hearing for the 2016/2017 Riverdale City Budget on February 16, 2016 at 6:30 p.m. seconded by Halsey. All ayes motion carried. • Riverdale Fire Chief Floyd Bruns discussed the house that will be burnt down on February 27, 2016. The house is located on Belmont Road. Floyd has sent the required paperwork to the State for approval. Belmont Road from Pleasant Ridge to Valley Drive will be closed during the process. The burn is scheduled from 8:00 a.m. to 12:00 p.m. This will be a training exercise for the Riverdale Fire Department. Halsey moved to approve the house burning/training exercise for the Riverdale Fire Department seconded by Seaberg. All ayes motion carried. • Littrel moved to hold the Annual Riverdale 4th of July Celebration on July 2, 2016 seconded by Seaberg. All ayes motion carried. • Hupp moved to table the MRT Ribbon Cutting Ceremony seconded by Seaberg. All ayes motion carried. • Mayor Paddock explained the advantages of digitizing all of the Riverdale maps. The Mayor checked with a company recommended by Bettendorf Office Supply and the cost would be $3.00 per map. Seaberg is going to check on more prices for digitizing the maps. Channon moved to table until a later date seconded by Halsey all ayes motion carried. • Halsey moved to allow Mayor Paddock to act on Eric Schallert’s recommendations for solving the drainage problems on Valley Drive seconded by Channon. All ayes motion carried. There is water flow coming from a drain and causing water to pool and ice to form on Valley Drive. Maintenance George Miller has been addressing the ice problems. The ice forming on Valley Drive needs to be corrected as soon as possible. • Hupp moved to hire MSA to do a study on Bellingham Road seconded by Channon. All ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: • Mayor Paddock stated the box that will hold the AED is on the wall in the hallway and the AED will be installed soon. • Seaberg moved to adjourn at 8:23 p.m. seconded by Halsey. All ayes motion carried. 6 PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 BRAINSTORMING MEETING January 26, 2016 at 6 p.m. The City of Riverdale will hold an informal brainstorming meeting to discuss ideas from residents on what they would like to see happen in Riverdale in the next 5, 10 and 20 years. MSA Engineering and Council will be developing a Capital Improvement Plan with some of the items discussed. This meeting will begin with the community developing a wish list of things they would like to have in Riverdale in which NO IDEA is too crazy. Critique of items will not be discussed at this meeting. From that list your council will consider public support of the ideas, practicality, and maintenance of the items then rank them. More Public Meetings will be scheduled for big ticket items. If you are unable to attend please contact one of your city officials and tell them your ideas or put them in writing. Financial Report December 2015 December Beginning Balance = $1,146,689.30 December Ending Balance = $1,056,492.64 General Fund = $ 297,856.11 Special Revenue Fund = $ 143,572.76 Propriety (Sewer) Fund = $ 136,917.68 Capital Project Fund = $ 326,969.05 Debt Service = $ 142,890.91 TIF = $ 8,286.13 Total Monies = $1,056,492.91 Your Council &Their Committee Appointments: Sonya Paddock (355-6363) - Mayor Cheryl Channon (332-4730)- Mayor ProTem, Contracted Support Services & Budget Dean Halsey (355-2013)-Infrastructure, Parks & Safety Linda Hupp (355-3386) – Parks, Contracted Support Services & Budget Doug Littrel (209-7479)- Infrastructure, & NPDES Management, George Seaberg (359-1835) - Safety, NPDES Management Infrastructure Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any Construction projects. City Hall (355-2511)