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HomeMy Public PortalAboutDecember 2016 + FFrroomm tthhee CCiittyy ooff RRiivveerrddaallee 556633--335555--22551111 wwwwww..rriivveerrddaalleeIIAA..oorrgg rriivveerrddaallee@@mmcchhssii..ccoomm 111100 MMaannoorr DDrriivvee RRiivveerrddaallee,, IIoowwaa 5522772222 DDeecceemmbbeerr 22001166 TIF INFO Residents requested an informational meeting on TIF. The meeting will be held January 10, 2017, 6:00p.m. in the Community Room at City Hall. MSA will present information with questions and answer to follow. Christmas tree pickup will be EVERY Monday IN January Thank you, Judy & Dean Hiles, for all of your hard work on the 2017 Riverdale Calendar. As always You did a wonderful job! SMOKE DETECTORS Mr. Fire Chief says “It’s time to check your smoke detectors to make sure they are in working order. If you have a battery operated detector, it is also time to change the batteries.” IF PARKING ON BOTH SIDES OF RIVERDALE STREETS, MAKE SURE THERE IS ENOUGH CLEAR SPACE BETWEEN VEHICLES SO EMERGENCY VEHICLES CAN PASS Council &Their Committee Appointments: Sonya Paddock (355-6363) - Mayor Cheryl Channon (332-4730)- Mayor ProTem, Contracts & Budget Dean Halsey (355-2013) - Infrastructure, Parks & Safety Linda Hupp (355-3386) - Parks, Contracts & Budget Doug Littrel (209-7479) - Infrastructure, & NPDES Management, George Seaberg (359-1835) - Safety, NPDES Management Infrastructure Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any Construction projects. City Hall (563)355-2511 e-mail: riverdale@mchsi.com www.riverdaleIA.org PLEASE DO NOT PARK ON THE STREET DURING OR AFTER A SNOW UNTIL THE STREETS HAVE BEEN PLOWED. 2 RIVERDALE CITY COUNCIL MINUTES November 1, 2016 All stood for the Pledge of Allegiance. Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on November 1, 2016. Roll Call: Present: Channon, Hupp, Seaberg, Littrel and Halsey. Also present Attorney Dan Kresowik, Attorney Mike Meloy, Paula McIntosh, Steve Townsend, Don Fisher, Teri Stickler, Bill and Kayla Briesch, Mark Griswold, Eric Syverud, and Maintenance George Miller arrived after start of meeting. Agenda: Mayor Paddock asked for the first two bullets under New Business to be removed from the Agenda. Channon moved to approve the agenda for November 15, 2016 seconded by Seaberg. All ayes motion carried. Public Communications To The Council:.  Steve Townsend commented about the coyotes at the top of the hill, not a problem at the present.  Mayor Paddock referred to letters in the Council packs to review from Steve Townsend, Leslie Gould and Adam Gullion, and they will be forward to the Planning and Zoning Committee.  Paula McIntosh passed out an invoice from Stanley, Lande and Hunter to show the Mayor has been checking on termination procedure. Minutes October 18, 2016: Cheryl Channon made corrections to the minutes dated October 18, 2016. In Communications To The Council line 2 “has” should be “have” and under New Business, 4th bullet, 6th line should read “The City Office, Seaberg moved to approve the minutes for October 18, 2016 with said changes seconded by Littrel. All ayes motion carried. Warrants: Channon moved to approve the warrants for November 1, 2016 seconded by Hupp. All ayes motion carried. CLAIMS LIST NOVEMBER 1, 2016 VENDOR NAME REFERENCE TOTAL Advanced Business Systems City Hall Copier Expense $129.39 Air Control Inc. F.D. Maintenance $235.00 American Water PYM To Davenport Usage Data $47.25 Century Link F.D./City Hall Telephone $198.28 Cribbs Landscaping Public Works $8,817.25 Dads Tree Stump Removal Tree Stump Removal City Hall $150.00 Kirkwood Community College F.D. Training $280.00 Mark W. Geist F.D. Maintenance $74.38 Mid-American Energy Co. Streets/C.H./Parks Utilities $1,189.84 MSA General Engineering $3,214.50 Myra Halsey Janitorial $350.00 QC Analytical Services, LLC Storm Sewer Permit $418.00 Raynor Door Co. Inc. F.D. Repair $85.00 Schebler City Hall Repair $355.70 Scott County Library System Library Payment $7,589.00 Stanley, Lande and Hunter Legal Expenses $1,612.50 Total General $24,481.84 Total Sewer $ 264.75 Total $24,746.59 PAYROLL NOVEMBER 1, 2016 Paula McIntosh $889.38 Mary Frances Blevins $582.33 George Miller $463.73 Total Payroll $1,935.44 3 UNFINISHED BUSINESS:  Mayor Paddock informed the Council of River Valley Wildlife Specialists method of hunting coyotes. River Valley uses snare traps and blow darts to euthanize the coyote. They charge $100 per animal and have 1,000,000 insurance policy. Christman charges $200 per animal and does not have insurance. The City would have to provide insurance to Christman. A question was asked about experience and the Mayor commented River Valley has been hunting a long time and very successful with coyotes. Hupp made a motion to use River Valley Wildlife with proof of kill or catch for 6 months with a limit of $800, seconded by Halsey. All ayes motion carried.  The Council discussed Replacing Light Fixtures In Community Room with LED lights. Ballasts are going bad and Maintenance George Miller would like to replace the ballasts with LED ballasts. Halsey questioned the cost and the total needed before going forward. Hupp made a motion to table replaceing light fixtures in Community Room until more information is obtained seconded by Halsey. All ayes motion carried. NEW BUSINESS:  Public Hearing Date For Budget Amendment 2016-2017 Riverdale City Budget was set for December 6, 2016 at 6:30 p.m. The Amendment is for Planning and Zoning and the Fire Department. Littrel made a motion for December 6, 2016 at 6:30 p.m. for the Public Hearing to Amend the 2016-2017 Budget, seconded by Seaberg. All ayes motion carried. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS:  Seaberg inquired about the City Directory. There are only a few responses, Seaberg suggested calling residents and put another notice in the Newsletter.  Mayor Paddock stated Volunteers are still needed for putting up Christmas lights. A student from Pleasant Valley High School has volunteered to get service hours, and her mother and a friend will help with the lights. Lights will go up November 12, 2016 at 9:00 a.m. with a rain date of November 13, 2016 at 1:00 p.m. Please call City Hall and let us know if you can lend a hand.  Hupp thanked the Hiles for the Blue Spruce tree that was transplanted at City Hall.  Mayor Paddock informed the Council of the passing of Rich Nelson,October 19, 2016, Ken Mahler, October 29, 2016 and past resident, Thelma Ehredt, October 25, 2016..  Mayor Paddock reminded everyone that Planning and Zoning has scheduled a Public Hearing at 6:30p.m. November 9, 2016. Final recommendation will be determined and sent to the Council. The Mayor will be sending a letter to all residents explaining everything.  Seaberg moved to adjourn at 7:20 p.m. and Enter Closed Session For Evaluation Of The Professional Competency Of An individual Whose Performance Or Discharge Is Being Considered To Prevent Needless And Irreparable Injury to That Individual’s Reputation Pursuant to Iowa Code Section 21.5(1)(i), For Which the Individual Has Requested A Closed Session. Seconded by Littrel. All ayes motion carried. Mayor Paddock said there would be a 5 minute break to clear the room.  Re-Convened into Open Meeting at 10:15p.m. and Littrel made a motion to give the City Clerk, Paula McIntosh a 2 month probation to see how the Mayor and City Clerk work together at which time will revisit the problems with a closed session and final action on January 3, 2017, seconded by Halsey. Roll call: Channon Aye, Hupp Aye, Seaberg Aye, Halsey Aye and Littrel Aye. All ayes motion carried. Halsey moved to adjourn at 10:20 p.m. seconded by Littrel. All ayes motion carried. Sonya Paddock, Mayor Attested By: Mary Frances Blevins, Assistant City Clerk RIVERDALE CITY COUNCIL MINUTES November 15, 2016 All stood for the Pledge of Allegiance. Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on November 15, 2016. Roll Call: Present: Channon, Hupp, Seaberg, Littrel and Halsey. Also present: Steven Townsend, John Welch, Teri Stickler, Darrel Welch, Dallas Paustian, Kevin Adams, Julie Naab, Wendy Syverud and Eric Syverud. Agenda: Cheryl Channon moved to approve the agenda for November 15, 2016, seconded by Dean Halsey All ayes, motion carried. 4 Public Communications To The Council:  Wendy Syverud inquired as to what happened at the entrance to Manor Dr. Seaberg said the incident was caused by a semi-trailer turning around. Seaberg stated the incident was caught on camera and the Deputy Sheriff is aware of the incident and called the trucking company who will repair the damage in the next couple days. Seaberg also thanked Julie Naab for seeing the incident and calling Seaberg immediately. Seaberg requested Julie be recognized in the next Newsletter as a “Thank You” for being diligent and encourage residents to do the same.  Kevin Adams thanked council for the informative packets sent to residents regarding rezoning.  Dallas Paustian inquired as to when the curbs and streets will be done. Paddock stated the project was tabled till next year  Teri Stickler stated that Paula McIntosh was in intensive care at Trinity and asked she be in our thoughts.  Julie Naab asked where she should park at Peggy’s Park. Halsey suggested parking on his side. Minutes November 1, 2016: Cheryl Channon made corrections to the minutes dated November 1, 2016. Public Communica-tions…2nd bullet - the word ‘forward’ changed to “forwarded”. 3rd bullet change ‘termination procedure’ to “Employment Matter”. Minutes,,, replace ‘Cheryl Channon’ with “Mayor”. Unfinished Business… 1st bullet, add $ before 1,000,000. Add period after Christman. Add “is” at end of line 5. New Business… 2016/2017 to replace 2016-2017. Communications… 6th bullet should read: “Seaberg at 7:20 p.m. moved to enter Closed Session”; 7th bullet: insert “Council” after the word “time”; insert “if requested” after the word “session” Channon moved to approve the minutes for November 1, 2016 with said changes seconded by Seaberg. All ayes, motion carried. Warrants: Channon moved to approve the warrants for November 15, 2016 seconded by Halsey. All ayes motion carried. CLAIMS LIST NOVEMBER 15, 2016 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking City Hall Storage Rental $75.00 AFLAC AFlAC Pre-Tax $151.72 American Water Pym To Davenport Usage Cost $1.50 Bankers Trust Bond Interest Payments $22,775.00 Bettendorf Office Product 16GB Memory Card/Camera $16.99 Century Link Telephone City Hall $4.64 City Of Davenport Payment To Davenport V&K $29.37 City Of Davenport Payment To Davenport Sewage Treatment $15,292.13 Cribbs Landscaping Parks Mowing $2,214.50 EFTPS Fed/Fica Tax $1,444.57 Dad’s Tree Stump Removal Tree Stump Removal City Hall $150.00 Iowa Prison Industries Arconic Signs $144.00 IPERS IPRS $1021.64 K&K Hardware Park Maintenance $28.88 K&K Hardware City Hall Maintenance $67.88 K&K Hardware Street Sweeping Expense $35.88 Mediacom Computer Expense $57.98 Melton Tree Service Parks Misc Expense $4,285.00 Meyers Landscape & Design City Hall Relocate Tree $371.48 Nationwide Mutual Ins Co Ins Surety Bond $126.00 Paula McIntosh Mileage $24.84 Peerless Compaction Grout Storm Sewer Repair/Fieldcrest $4,157.60 Postmaster Newsletter Postage $400.00 PS3 Enterprises, Inc. Parks Porta Pots $273.00 Quad City times & Journal Publishing $522.19 Republic Services Garbage Contract $3,193.32 River City Cutting & Coring Park Maintenance $300.00 Seal & Stripe Street Misc Expense $975.00 5 Wells Fargo N.A. 1 Street Cleaning $891.06 Wells Fargo N.A. 1 Park Misc Expense $15.60 Wells Fargo N.A. 1 Street Misc Expense $82.12 Wells Fargo N.A. 1 City Hall Misc Expense $38.80 Wells Fargo N.A. 1 City Hall Repair $32.95 Total General $21,019.24 Total Sewer $15,421.43 Total Debt Service $22,775.00 Total Sewer – Capital Projects $ 29.37 Total Road Use Tax $ 10.68 Total $59,255.72 PAYROLL NOVEMBER 1, 2016 Paula McIntosh $889.38 Sonya Paddock $748.54 Mary Frances Blevins $656.20 Scharlott A. Blevins $376.07 George Miller $498.61 Total Payroll $3,168.80 UNFINISHED BUSINESS:  Mayor Paddock stated she received councel from Attorney Hunter that discussion cannot occur regarding Proposed Amendment to Riverdale Zoning Ordinance by Adding a R-1A Single Family Residential District until after the public hearing is held. Moved by Seaberg, seconded by Halsey to hold the Public Hearing on December 6, 2016, at 7:00 p.m. All ayes, motion carried NEW BUSINESS:  Harry Pelton’s term ends December 31, 2016 and he does not wish to serve another term. Michael Mangels has agreed to fill the position. Chair Dean Hiles requested Michael attend the November meeting to acquaint him with next year’s planning. Motion by Seaberg, seconded by Hupp to approve Michael Mangels a member of the Board of Adjustment for a five year term beginning January 1, 2017.. All ayes, motion carried.  Mayor Paddock passed out revised 2016 Annual Report. Due to questions regarding the Report, Halsey moved and Seaberg seconded to table the discussion and schedule a special meeting on November 22, 2016 at 5 p.m. to review, finalize and approve the Report and the Urban Renewal Report.  Linda Hupp moved and Littrel seconded to approve Resolution 2016-22 Obligating Funds From the City of Riverdale State Street Urban Renewal Tax Revenue (TIF) Fund For Appropriation To The Payment Of Annual Appropriation Tax Increment Financed Obligations Which Shall Come Due In The Next Succeeding Fiscal Year. All ayes, motion carried.  Judy Hiles inquired about the July 2017 Council meeting normally schedule the 1st Tuesday of the month which falls on July 4th. Seaberg moved and Littrel seconded to schedule the first July council meeting to Wednesday, July 5, 2017. All ayes, motion carried. COMMUNICATONS FROM COUNCIL AND OTHER OFFICIALS:  Linda Hupp reported the following individuals helped with the Christmas Decorations: Joe & Sally Stewart, Craig Clark, George Seabereg, Byron Kime, Cheryl Channon, Doug Littrel, Linda & Dale Hupp, Sonya Paddock. Seaberg called for assistance this year and offered to make calls next year for volunteers.  George Seaberg reported status of the Phone Book and that he has not received information as expected. Motion by Hupp seconded by Littrel to print the phone book with the changes that have been received. All ayes, motion carried.  Mayor Paddock thanked Mary Fran and Schar for collating and mailing the “information packets” regarding the re-zoning. Motion by Halsey, seconded by Seaberg to adjourn at 7:37 p.m. All ayes, motion carried. Sonya Paddock, Mayor Attested By: Scharlott A. Blevins, Administrative Assistant MINUTES RIVERDALE CITY COUNCIL SPECIAL MEETING Tuesday November 22, 2016 Mayor Paddock opened a special session of the Riverdale City Council at 5:00 p.m. on November 22, 2016. 6 Roll Call: Present: Littrel, Seaberg, and Hupp. Channon arrived at 5:02 Absent: Halsey AGENDA: Hupp moved to approve the agenda, seconded by Littrel. All ayes motion carried. OLD BUSINESS:  Motion was made by Littrel to approve the 2015/2016 Annual Report seconded by Seaberg. All ayes motion carried. It was noted that the agenda needed to be corrected with the 2015/2016 date.  Motion was made by Hupp to approve the Annual Urban Renewal Report, for Fiscal Year 2015-2016 seconded by Littrel. All ayes motion carried. Motion was made by Seaberg to Adjourn at 5:06 p.m., Seconded by Channon. All ayes motion carried. Sonya Paddock, Mayor Attested By: Mary Frances Blevins, Assistant City Clerk RIVERDALE CITY COUNCIL MINUTES December 20, 2016 All stood for the Pledge of Allegiance. Mayor Paddock opened a regular session of the Riverdale City Council at 7:02p.m. on December 20, 2016, with the Pledge of Allegiance. Roll Call: Present: Channon, Seaberg, Littrel and Halsey. Absent: Hupp. Also present: Fire Chief-Floyd Bruns, George Miller- Maintenance, Tim Long- Municipal Consulting, Nick Wagner – MSA, JoAnn Welch, David Welch, and Steve Townsend Agenda: Channon moved, seconded by Seaberg to approve the agenda as presented. All ayes, motion carried. Presentations: Nick Wagner, MSA, presented a project update regarding the Joint Sewer 28E Agreement being revised. He explained the different committees of the commission establishing the Agreement and their purpose and that he represents the City of Riverdale. Issues of concern that are carefully being reviewed are the cost share amounts, responsibility of maintenance on Interceptor Sewer, any special agreements regarding major changes that may occur and rate re-allocation at that time. He suggested the City needs an attorneys’ representation familiar with this type of project. He recommended a City Ordinance for 5 year reviews of the Agreement. Tim Long, Municipal Consulting, presented what will be his consulting responsibility to establish criteria for legal counsel, solicit 2 or 3 firms qualified to represent the City that would best provide services. He stated the legal fees should come out of proprietary sewer account. Tim would like to attend the next sub-committee meeting to become familiar with the members. Public Communications To The Council: None Minutes December 6, 2016 and December 13, 2016: Moved by Channon, seconded by Seaberg to approve the Minutes of December 6, 2016. All ayes, motion carried. Moved by Halsey, seconded by Channon to approve the December 13, 2016 Minutes with the correction under Old Business, Item 3, inserting a period after the word “spring.” Roll call: Channon – aye, Halsey – aye, Seaberg – aye, Littrel abstained. Warrants: Moved by Channon, seconded by Halsey to approve the warrants for December 20, 2016. All ayes, motion carried. CLAIMS LIST DECEMBER 20, 2016 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Storage Rental $75.00 Advanced Business Systems City Hall Misc Expense $157.43 American Water Usage Cost $2.00 Crown Trophy F.D. Uniforms $335.00 Iowa One Call Underground Location $9.00 K&K True Value Hardware F.D. Vehicle Maintenance $103.15 K&K True Value Hardware Parks Decoration $135.59 7 K&K True Value Hardware Street Sweeper $22.45 K&K True Value Hardware Street Misc. Expense $60.33 Mediacom Computer Expense $57.98 Republic Services Garbage Contract $3,193.32 River Valley Wildlife LLC Animal Control – Removal Of Deer $225.00 S.J. Smith Co F.D. Vehicle Maintenance $64.20 Stanley, Lande & Hunter Legal Expenses $3,562.50 The Printing Store 2017 Custom Calendars $675.00 Toyne, INC. F.d. Vehicle Maintenance $1,334.17 Wells Fargo N.A. City Hall Misc Expenses $215.51 Wells Fargo N.A Streets Misc Expenses $132.51 Wells Fargo N.A Parks Misc Expenses $20.21 Wells Fargo N.A Postage $7.36 Wells Fargo N.A F.D. Misc Expenses $44.98 Wells Fargo N.A F.D. Vehicle Maintenance $33.60 Total General $11,629.58 Total Sewer $2.00 Total $11,631.58 PAYROLL DECEMBER 20, 2016 Mary Frances Blevins $ 671.76 Cheryl Channon $ 691.62 George Miller $ 226.14 Douglas Littrel $ 691.62 Scharlott A. Blevins $ 537.39 Dean Halsey $ 691.62 Sonya Paddock $ 748.54 George Seaberg $ 691.62 Linda Hupp $ 691.62 Brian J. Ballard $124.67 Total Payroll 5,766.60 UNFINISHED BUSINESS: Moved by Halsey, seconded by Seaberg to replace non working office lights with LED lights. All ayes, motion carried. NEW BUSINESS: Moved by Littrel, seconded by Halsey to authorize Tim Long, Municipal Consulting to prepare a proposal for a list of qualifications and a list of 2 or 3 qualified firms to present to Council and to start the interview process. COMMUNICATONS FROM COUNCIL AND OTHER OFFICIALS: 1. Mayor Paddock received an e-mail from Shannon Musal regarding the water leak on Valley Drive as to whether someone’s laundry or swimming pool is tied into the septic line. The City can ask the resident to do an inspection to find the cause and solve the situation. A report will be at the next council meeting. 2. Seaberg stated the phone directory is ready to prepare for 2017 printing. 3. Mayor Paddock stated the new year calendars are in and will be mailed with the Newsletter. 4. Mayor Paddock reported Paula McIntosh will be gone till January 10, 2017. 5. Halsey remarked that Cribb’s is doing a wonderful job on snow removal. Mayor Paddock said that George and Brian are also doing a great job on snow removal at City Hall, etc. 6. Mayor Paddock received a request for a closed session for an employee matter for either Wednesday, January 4 or Thursday, January 5, 2017. Council suggests January 5, 2017 at 6:00 p.m. Moved by Halsey, seconded by Channon to adjourn the meeting at 7:54 p.m. All ayes, motion carried. Merry Christmas wishes were given by all. Sonya Paddock, Mayor Attested By: Scharlott Blevins, Administrative Assistant 8