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Home My Public Portal AboutFebruary 2016 1 FFrroomm tthhee CCiittyy ooff RRiivveerrddaallee 111100 MMaannoorr DDrriivvee CCiittyy HHaallll 335555--22551111 FFeebbrruuaarryy 22001166 Fire Department Report December 15, 2015 to January 14, 2016 Calls: 2 EMS 2 Fire Training: Haz-mat Decon Defib Recert PPE & SCBA ANNUAL EGG HUNT Location: Peggy’s Park off Kensington SATURDAY MARCH 26 @1:00PM (RAIN DATE: APRIL 2 @2:00PM) VOLUNTEERS NEEDED! If you can help, please call MYRA HALSEY 355-2948 State Wide Quarantine Announced EMERALD ASH BORER The Iowa Department of Natural Resources announced a quarantined for the entire state of Iowa on transporting firewood across county or state lines because moving firewood poses the greatest threat to quickly spreading the Emerald Ash Borer. Fact Sheets are available at City Hall or on the City website. More information can be obtained by visiting www.IowaDNR.gov BELMONT ROAD CLOSURE The Riverdale Fire Department will be burning down a house on Belmont Road for Training Saturday, February 27, 2016 7:30a.m. to 1:00p.m. Belmont Road from Pleasant Ridge to Valley Drive will be closed during the burn. Please make alternate arrangements if traveling in this area. 4TH OF JULY CELEBRATION SATRUDAY, JULY 2, 2016 VOLUNTEERS NEEDED! Please Help! Planning taking place now! CALL CITY HALL 355-2511 Leave a message if you can help. Meetings: March 1, April 5, May 3, June 7 & June 28 ALL MEETINGS AT 6:00 P.M. WARNING!!!! PARENTS, PET OWNERS & HIKERS Riverdale has hired a company to trap coyote. Snare traps do not discriminate. If you allow your children to play in wooded areas, please call City Hall to get the locations of the traps. Keep out of those areas so that traps are not accidently stepped on. City Ordinance does not allow pets to run at large. Hopefully this will only take about 4 weeks and will be completed by spring. Watch the newsletter and the Riverdale Facebook page for updates. 2 RIVERDALE CITY COUNCIL MINUTES February 2, 2016 Mayor Paddock opened a regular session of the Riverdale City Council at 7:00 p.m. on February 2, 2016. All stood for the Pledge of Allegiance. Roll Call: Present: Channon, Seaberg, Hupp and Halsey. Littrel was absent. Also present Michael Lauritsen, and Maintenance George Miller . Agenda: Channon moved to approve the agenda for February 2, 2016. Seconded by Seaberg all ayes motion carried. Public Communications To The Council: Michael Lauritsen discussed concerns with Storm Water problems and Valley Drive. Mr. Lauritsen gave some suggestions for rep airs with his property taken into consideration. Minutes January 19, 2016: Mayor Paddock noted some changes to the first paragraph in Unfinished Business on the January 5, 2015 minutes. It should have said changes are noted in red in the Council packets not in the newsletter. Channon made a correction in the approval of the Warrants from January 19, 2016, Hupp aye should be abstained. Channon moved to approve the minutes from the meetings dated January 19, 2016 with said corrections. Seconded by Hupp. Roll call vote: All ayes motion carried. Warrants: Channon moved to approve the warrants for February 2, 2016 seconded by Seaberg. Roll call vote: All ayes motion carried. CLAIMS LIST FEBRURY 2, 2016 VENDOR NAME REFERENCE TOTAL Adel Wholesalers Inc. City Hall Maintenance $39.64 American Water Usage Data Reading $46.75 Century Link City Hall Telephone $196.33 Crescent Electric FD Maintenance $398.00 Data Technologies Office Supplies $76.44 DECCO Traffic Control $452.50 Iowa One Call City Hall Expense $6.30 Mid-American Energy Co. Utilities – City Hall, Parks, Streets $1,567.09 MSA Sewer Engineering $4,932.22 Myra Halsey Janitorial & Supplies $359.90 Auditor & Comm. Of Elections Election Expense $2,685.44 Shive Hattery MRT Phase II Engineering $4,146.93 Summit City Hall Driveway $21,215.00 Zoll Federal Grant Expense $47,619.23 Total General Expenses $55,103.87 Total Road Use $21,215.00 Total Capital Reserve $4,146.93 Total Sewer $3,275.97 Total $83,741.77 Council &Their Committee Appointments: Sonya Paddock (355-6363) - Mayor Cheryl Channon (332-4730)- Mayor ProTem, Contracts & Budget Dean Halsey (355-2013) - Infrastructure, Parks & Safety Linda Hupp (355-3386) - Parks, Contracts & Budget Doug Littrel (209-7479) - Infrastructure, & NPDES Management, George Seaberg (359-1835) - Safety, NPDES Management Infrastructure Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any Construction projects. City Hall (563)355-2511 www.RiverdaleIA.org Financial Report for January 2016 January Beginning Balance = $ 1,056,492.91 January Ending Balance = $ 1,029,560.77 General Fund = $ 258,429.90 Special Revenue Fund = $ 155,941.14 Propriety (Sewer) Fund = $ 136,434.72 Capital Project Fund = $ 327,054.68 Debt Service = $ 143,414.20 TIF = $ 8,286.13 Total Monies = $ 1,029,560.77 3 PAYROLL FEBRUARY 2, 2016 Paula McIntosh $860.78 Mary Frances Blevins $574.27 George Miller $238.24 Total Of All Payroll $1,673.29 UNFINISHED BUSINESS: • Cribbs Mowing Contract was presented. Mayor Paddock is working with the City of LeClaire on a 28E Agreement for mowing on Valley Drive hillside. Channon made a motion to approve the Cribbs Mowing Contract. Seconded by Hupp. Roll call vote: All ayes motion carried. • The MRT Ribbon Cutting is scheduled for 9:00 a.m., April 9, 2016 in front of the Riverdale Fire Station. The rain date is scheduled for April 16, 2016. • Seaberg presented information on digitizing Riverdale City records. Mayor Paddock thanked Seaberg for his work. Two other Companies were mentioned that digitize maps. Motion by Seaberg to table digitizing maps until more bids can be obtained. Seconded by Channon. Roll call vote: All ayes motion carried. • Mayor Paddock presented information from the Brainstorming Meeting. Eric Schallert from MSA created a spreadsheet from the data obtained and there will be a Special Council Meeting to review items. Halsey made a motion to hold the Special Council Meeting 6:00 p.m. March 8, 2016. Seconded by Channon. Roll call vote: All ayes motion carried. NEW BUSINESS: • Hupp made a motion to enter into a contract with Decco for routine maintenance on traffic light at Bellingham and State Street 2 times a year at a cost of $390 per light. Seconded by Halsey. Roll call vote: All ayes motio n carried. • Mayor Paddock reported that 2 family pets were attack by coyote and/or bobcat. Numerous calls have been made of sightings in the last two weeks. Bids were received by two Companies regarding trapping. Hupp made a motion to hire Christman’s Wildlife Services to do the trapping. Seconded by Halsey. Roll call vote: All a yes motion carried. Christman’s will be at the next Council meeting if there are questions. Residents will be notified in writing of the situation. • Valley Drive Storm Water Rerouting was discussed. It was determined more information was needed. Halsey made a motion to table Valley Drive Storm Water rerouting. Seconded by Seaberg. Roll call vote: All ayes motion carried. • Planning and Zoning Workshop was discussed. Due to the cost of the out of town workshop it was suggested to limit the number of city officials allowed to attend. Hupp made a motion to allow two city officials to attend the Planning and Zoning Workshop in Cedar Rapid, Iowa, April 6, 2016 not to exceed $200. Seconded by Halsey. Roll call vote: All ayes motion carried. COMMUNICATION FROM COUNCIL AND OTHER OFFICIALS: • Mayor Paddock informed the Community the date of GOAT (Get On A Trail) event was set for May 7, 2016, 9:00 a.m. – 1:00 p.m. Citizens are encouraged to walk, run or bike on trails nearest their homes. There is no fee or registration. • Mayor Paddock informed the Community about a new website QCTrails.org, encouraging families to explore and exercise throughout the Quad Cities. • Maintenance George Miller informed the Council that QC Strongman was contacted about road repairs on Bellingham. Work will be completed on Thursday. • Halsey made a motion to adjourn at 8:08 p.m. seconded by Channon. All ayes motion carried. Sonya Paddock, Mayor Attested By: Mary Frances Blevins, Assistant City Clerk RIVERDALE CITY PUBLIC HEARING & COUNCIL MINUTES February 16, 2016 Mayor Paddock opened the Riverdale 2016/2017 Budget Public Hearing at 6:3 1 p.m. on February 16, 2016. Channon, Hupp, Seaberg, and Halsey were present. Others in attendance were Steven Townsend, Jim Beran and Eric Schallert. Littrel arrived at 6:50 p.m . Mayor Paddock asked for questions and comments. Steven Townsend had a question concerning expenses in General Government. Mayor Paddock explained the many expenses that are included in General Government. Jim Beran stated his concerns with the budget. Seaberg moved to close the Public Hearing at 7:04 p.m. seconded by Halsey. All a yes motion carried. Mayor Paddock opened a regular session of the Riverdale City Council at 7:04 p.m. All stood for the Pledge of Allegiance. Roll Call: Present: Channon, Seaberg, Hupp, Halsey and Littrel. Also present Eric Schallert from MSA, Jim Beran, Steven Townsend, Maintenance George Miller and Eric Hupp. RECEIPTS JANUARY 2016 Sewer Revenue $6,380.07 Room Rent $30.00 Local Option Sales Tax $9,182.18 Refund K-Mart $13.44 Mortar Tube Sale $2,099.40 Road Use Tax $3,642.26 Property Tax $1,598.06 IPAIT $1.11 4 Agenda: Channon moved to approve the agenda for February 16, 2016. Seconded by Seaberg all ayes motion carried. Presentations: Eric Schallert from MSA presented the finished map depicting all the Riverdale storm sewers and sanitary sewers. Eric also updated council on all projects MSA is currently working on for the city. Public Communications To The Council: Eric Hupp attended the meeting to inform the council of the Riverdale Fire Department’s in tent to hold the Smoke Eater’s Scramble on October 9, 2016. Jim Beran commented on the city’s intent to digitize the city maps. Jim stated that there are maps that do not need to be dig itized. Mayor Paddock and Jim will meet to determine which maps do not need to be digitized. Minutes February 2, 2016: Channon moved to approve the minutes from the meeting dated February 2, 2016 seconded by Hupp. Roll call vote: Channon – aye , Hupp – aye, Seaberg – aye, Littrel – abstain – Halsey – aye motion carried. Warrants: Hupp moved to approve the warrants for February 16, 2016 seconded by Channon. Roll call vote: All ayes motion carried. CLAIMS LIST FEBRURY 16, 2016 VENDOR NAME REFERENCE TOTAL AAA Storage & RV Parking Rental Storage Unit $72.00 City of Davenport Pym.To Davpt. Capital Improve $8,502.32 EFTPS 941 Taxes $1,214.27 Grainger City Hall Maintenance $211.40 Humane Society of Scott Co. Animal Control $150.00 IMFOA Annual Dues $20.00 Ipers Ipers $894.28 K&K True Value FD Vehicle Maintenance $166.83 K&K True Value Snow Removal $58.85 K&K True Value City Hall Misc. Expense $42.52 K&K True Value Streets Misc. Expense $128.16 Mediacom Computer Expense $55.30 Per Mar Security Services City Hall Security Expense $200.00 Quad City Times & Journal City Hall Publishing $530.20 Republic Services Garbage Contract $3,098.98 Wells Fargo City Hall Misc. Expense $44.33 Wells Fargo City Hall Maintenance $740.86 Wells Fargo Office Supplies $180.27 Wells Fargo Street Misc. Expense $35.66 Wells Fargo Parks Misc. Expense $11.67 Wells Fargo FD Misc. Expense $184.21 Wells Fargo FD Training $201.81 Wells Fargo FD Vehicle Maintenance $80.00 Zoll Federal Grant Expense $10.62 Total General Expenses $6,164.82 Total Road Use $58.85 Total Sewer $2,218.70 Total Sewer Capital Projects $6,283.62 Total $14,725.99 PAYROLL FEBRUARY 16, 2016 Paula McIntosh $850.58 Mary Frances Blevins $593.71 George Miller $275.50 Scharlott Blevins $335.51 Sonya Paddock $748.54 Total Of All Payroll $2,803.84 UNFINISHED BUSINESS: • Seaberg moved to increase the MSA General Engineering Contract dated March 4, 2014 through October 31, 2019 fee from $15,000.00 to $30,000.00 seconded by Hupp. All ayes motion carried. 5 • Littrel moved to approve MSA to spec for bid for the Valley Drive Storm Water Rerouting Project. Seconded by Hupp. All ayes motion carried. • Seaberg moved to approve the contract with ProGrio for digitizing the city maps. Seconded by Halsey. All ayes motion carried. • Council discussed the Riverdale permit categories. This is a long process. Halsey moved to table any action on the Permit Categories seconded by Channon. All ayes motion carried. NEW BUSINESS: • Hupp moved to approve Resolution No. 2016-1 A Resolution Establishing A City Of Riverdale Procurement Policy seconded by Littrel. Roll call vote: Channon - aye, Hupp – aye, Seaberg – nay, Littrel – aye, Halsey – aye motion carried. RESOLUTION 2016- 1 A RESOLUTION ESTABLISHING A CITY OF RIVERDALE PROCUREMENT POLICY WHEREAS, the City of Riverdale, Iowa (“City”) is a Municipal Corporation, organized and operating under the laws of the State of Iowa; WHEREAS, the City Council has the right and obligation to adopt rules of procedure; and; WHEREAS, the City Council desires to create a Procurement Policy for the purpose of ensuring that sound business judgment is utilized in procurement transactions; WHEREAS, the City will use the thresholds as outlined in Iowa Code to determining when to seek bids or quotes for public improvement projects and large purchases. SECTION 1 – METHODS OF PROCUREMENT A. All Bids and Quotes will be considered sealed until the bid closing date has passed. B. A minimum of 2 bids or quotes will be obtained for all equipment purchases over $10,000. C. The competitive bid process as outlined in the Iowa Code will be used for all purchases and projects that exceed or meet the threshold as published by Iowa Code. • Littrel moved to approve Resolution No. 2016-2 A Resolution Approving The Certification Of The 2016/2017 Annual City Budget For The Fiscal Year Ending June 30, 2017. Seconded by Halsey all ayes motion carried. RESOLUTION NO. 2016-2 A RESOLUTION APPROVING THE CERTIFICATION OF THE 2016-2017ANNUAL CITY BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2017 Be it resolved by the Council of the City of Riverdale, Iowa: The 2016-2017 City Budget be approved and the City Clerk is directed to file all pertinent forms and information to the County Auditor and the Department of Management in the State of Iowa Pass and approved this 16th day of February, 2016. • Halsey moved to approve the Smoke Eaters Scramble on October 9, 2016 and to use city streets, closing Manor Dr. for 15 minutes, restricted parking and allowing the use of the Fire Department’s Apparatus Bay for the Chili Cook-Off. Seconded by Channon. All ayes motion carried. • Channon moved to table the action on removing the Fax Machine Line in City Hall seconded by Hupp. All ayes motion carried. • Hupp moved to approve Mayor Paddock attending the 2016 Iowa Municipal Management Conference March 16 -18, 2016 in Iowa City. Seconded by Channon. All ayes motion carried. • Mayor Paddock presented the Riverdale Fire Department Report for December 15, 2015 to January 14, 2016 . COMMITTEE REPORTS: • Littrel will call D&S for street sweeping to be done in March. • Halsey reported there is also a coyote problem in Haven’s Acres. Mayor Paddock will speak with Christman’s Wildlife and make them aware of all the problem areas. The City wants to make sure all residents are aware that Christman’s Wildlife will be in the wooded areas trapping coyotes. More information will go in the newsletter. • Littrel will contact River Action and start plans for the “Pop Up Park” that will be at the Alcoa Learning Center Parking Lot on the Father’s Day Ride The River Event. COMMUNICATION FROM COUNCIL AND OTHER OFFICIALS: • Mayor Paddock stated there are copies of the proposed Scott County Assessor’s Budget for council’s review. • Halsey moved to adjourn at 8:30 p.m. seconded by Seaberg. All ayes motion carried. Sonya Paddock, Mayor Paula McIntosh, City Clerk 6 PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28