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Home My Public Portal AboutNovember 2017 1 CCiittyy ooff RRiivveerrddaallee 556633--335555--22551111 wwwwww..rriivveerrddaalleeIIAA..oorrgg rriivveerrddaallee@@mmcchhssii..ccoomm 111100 MMaannoorr DDrriivvee RRiivveerrddaallee,, IIoowwaa 5522772222 NNOOVVEEMMBBEERR 22001177 NNoovveemmbbeerr 22001166 111100 MMaannoorr DDrriivvee 556633 335555--22551111 Let it Snow? Snow Removal Reminders Don’t forget to put your reflector stakes along the curbs for snow removal before the ground freezes! This is a great help to the persons plowing. Congratulations to our newly elected City Officials: Mayor : Michael Bawden Councilpersons: Paul D’Camp & Anthony Heddlesten FYI NO COUNCILMEETING DEC 26, 2017 LAST COUNCIL MEETING OF 2017 WILL BE DECEMBER 12, 2017 IT LOOKS LIKE THE COLD WEATHER IS HERE TO STAY FOR AWHILE. THIS IS THE TIME OF YEAR WHEN EVERYONE IS MORE APT TO STAY INSIDE WHERE IT IS WARM. PLEASE BE AWARE OF WHAT IS HAPPENING IN AND NEAR YOUR NEIGHBORHOOD. REPORT ANY SUSPICIOUS ACTIVITY IMMEDIATELY BY CALLING 911 YARD WASTE EXTENDED! UNTIL DECEMBER 11, 2017 This will be the last yard waste pickup for the year. THANK YOU TO REPUBLIC FOR AGREEING TO DO THIS SERVICE, 2 UNOFFICAL RIVERDALE CITY COUNCIL MEETING Tuesday November 14, 2017 - Riverdale City Hall Mayor Sonya Paddock opened the regular session of the Riverd ale City Council at 7:00 P.M. on Tuesday, November 14, 2017 The Pledge of Allegiance to the Flag of our Country was given. COUNCIL ROLL CALL: Present: Cheryl Channon, George Seaberg, Dean Halsey. Absent: Linda Hupp, Doug Littrel. Also present were: Tim Long, City Administrator; Ronald Fullerlove, City Clerk; Chris Cooper, MSA; Floyd Bruns, Fire Chief; George Miller, City Maintenance; Liz Murray Tallman, Quad City Chamber of Commerce Development Group, and John Riches, Arconic. APPROVAL OF AGENDA: Motion by Seaberg, seconded by Channon to approve the Agenda as printed. ALL AYES. MOTION CARRIED. APPROVAL OF CONSENT AGENDA: 1. Approval Of Council Meeting Minutes October 24, 2017 2. Approval Of Warrants For November 14, 2017 Motion by Channon, seconded by Halsey to approve the Consent Agenda. ALL AYES. MOTION CARRIED. CLAIMS LIST NOVEMBER 14, 2017 VENDOR NAME REFERENCE TOTAL AAA STORAGE & RV PARKING MONTHLY STORAGE FEES $77.00 AHLERS & COONEY, P.C. WOODS CONSTRUCTION DA $5,855.69 AMERICAN WATER MONTHLY WATER USAGE $14.80 BANKERS TRUST BOND INTEREST $19,000.00 BETTENDORF N&S LOCK, INC INSTALL NEW LOCKS FIRE DEPARTMENT $111.40 CENTURY LINK MONTHLY TELEPHONE SERVICE $14.73 CITY OF BETTENDORF FUEL CHARGE $157.54 CITY OF DAVENPORT SEPTEMBER SEWER TREATMENT $4,965.48 CRIBBS LANDSCAPING MOWING CONTRACT $2.214.50 DATA TECHNOLOGIES 2018 SUMMIT SUPPORT FEES $3,218.10 FIREHOUSE CYGNUS FIREHOUSE MAGAZINE $24.95 IOWA AMERICAN WATER HAVENS ACRES UTILITIES $786.36 IOWA PRISON INDUSTRIES REFLECTOR STRIP $25.60 JOHN CHANNON BETENDORF LOCK KEYS $11.98 K&K TRUE VALUE HARWARE PARK WIRE FOR TREES $399.55 MID-AMERICAN ENERGY CO. MONTHLY UTILITIES $1,176.82 MSA WELCH FARM $5,475.00 MYRA HALSEY JANITORIAL SUPPLIES $142.19 MYRA HALSEY JANITORIAL $350.00 NATIONWIDE MUTUAL INS CO INSURANCE SURETY BOND $126.00 POSTMASTER POSTAGE $415.00 PS3 ENTERPRISES, INC HANDICAP TOLIET RENTAL $204.00 QUAD CITY TIMES & JOURNAL PUBLICATION $239.12 REPUBLIC SERVICES GARBAGE CONTRACT $3,289.44 RONALD FULLERLOVE CLERK SCHOOL – IOWA CITY $72.34 SIMMERING-CORY IOWA CODI WELCH FARM CODIFICATION $1,625.00 TRI-CITY ELECTRIC CO REPLACE TRANSFER SWITCH GENERATOR $1,458.01 WELLS FARGO N.A. 1 FIRE DEPARTMENT DOOR LOCK $1,247.04 TOTAL GENERAL $27,814.86 SEWER $5,855.95 SEWER CAPITAL PROJECTS $26.83 DEBT SERVICE $19,000.00 TOTAL $52,697.64 3. PAYROLL NOVEMBER 14, 2017 Mary Frances Blevins $ 1,133.16 George Miller $ 581.66 Brian Ballard $ $83.11 Ronald E. Fullerlove $ 1,030.37 Tim Long $ 1,293.50 TOTAL PAYROLL $4,121.80 3 PRESENTATIONS: • MSA Engineering Updates from Chris Cooper to include: Crow Creek Sanitary Sewer Repair and Crow Creek Stabilization; Valley Drive Drainage; Evaluation of City Wide Roadway Pavements; NPDES Permit Administration; Pleasant Valley High School Parking Lot Construction; City of Riverdale Hazardous Warning Siren; Welch Farm Suddivision Engineering Review, and Joint Sewer Commission. • Liz Murray Tallman from Quad City Chamber of Commerce Development Group and John Riches from Arconic presenting information on the Arconic expansion and potential TIF project. UNFINISHED BUSINESS: 3. Update On Halsey Drive And Curb. It was reported that three (3) driveways have been dug out, were ready to be backfilled, and be returned to their original state. No action was taken. 4. Update On City Maintenance. Mayor Paddock reported that maintenance man George Miller had recent surgery, that he would be off work for a short while, and that Brian Ballard would fill in that position as nee ded. No action was taken. 5. Discussion And Possible Action On Railroad Crossing Upgrades. Motion by Halsey, seconded by Channon to proceed in securing a grant from the Iowa IDOT for the Railroad Crossings. ALL AYES. MOTION CARRIED. NEW BUSINESS: 6. Discussion And Possible Action On Resolution No. 2017-36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, APROVING THE APPLICATION OF ARCONIC TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY HIGH QUALITY JOBS PROGRAM. Motion by Seaberg, seconded by Channon to adopt Resolution 2017-36 as stated. ALL AYES. MOTION CARRIED. 7. Discussion And Possible Action On An Agreement With MSA Professional Services: Welch Farm Development Subdivision Engineering Review (Reimbursable By Developer): Motion by Seaberg, seconded by Channon to accept the MSA “Riverdale Welch Farm Development Engineering Review” Professional Services Agreement as presented. Agreement is to be paid on a time and material basis. ALL AYES. MOTION CARRIED. 8. Discussion And Possible Action On An Agreement With MSA Professional Servcies: Welch Farm Development Subdivision Entrance Traffic Signal Modification (Reimbursable By Developer). Motion by Channon, seconded by Halsey to accept the MSA “Riverdale Welch Farm Subdivision Entrance Signal Modification” Professional Services Agreement as presented at an estimated cost of $35,000.00. ALL AYES. MOTION CARRIED. 9. Discussion And Possible Action On TIF Rebate Agreement: Brenny’s Investments LLC Terms. City Administrator Long reviewed the TIF agreements that were approved two (2) years ago, stating that there were issues concerning numbers of employees and the assessed value to the property. Moved by Channon, seconded by Halsey to approve Option 2 of the review that provides for “Authorizing Ma yor, Administrator and Attorney to re- open the agreement, begin the reimbursement window next year, and re-state that they will have increased and maintained their FTE level from 26 to 29 employees during the term of the agreement, and would be eligible fo r a declining percentage of rebate for the subsequent five years (50%, 50%, 40%, 30%, 20%).” ALL AYES. MOTION CARRIED. 10. Discussion And Possible Action On TIF Rebate Agreement: Meadows / Allied Valve Terms. Full details were not available to review. Motion by Halsey, seconded by Seaberg to postpose action on this item until full information could be presented. ALL AYES. MOTION CARRIED. 11. Discussion And Possible Action On Hiring Backup Maintenance Personnel: It was stated that as previously reported Brian Ballard would assist in maintenance projects when available. Further assistance may be needed. Motion by Seaberg, seconded by Halsey to hire Adrian Castillo to work part-time for back up to City Maintenance as needed for nights and weekends at an hourly rate of $15.00 per hour. ALL AYES. MOTION CARRIED. 12. Discussion And Possible Action On Street Lights: It was stated that some of the City’s street lights have been converted to LED type lighting. Mid-American has proposed to replace the remaining lights with LED at a cost of $100.00 per lamp, thereby lowering the operational cost of the lights by 60%. The new bulbs would pay for themselves in utility savings in less than two (2) years. Motion by Halsey, seconded by Seaberg to authorize 13. Mid-American Energy to replace all remaining street lights with LED lighting devices at a cost of $100.00 per lamp. ALL AYES. MOTION CARRIED. 14. Discussion And Possible Action On Valley Drive Drainage Issue: Consideration Of A Change Of Scope Of Work With McClintock Excavating For Drainage Work, Change From $9,000 To $9,820.00; And, Authorization To Obtain Related Easements: The increase was due to hurricanes causing prices for materials to increase. Motion 4 by Seaberg, seconded by Halsey to adopt the new proposal to complete the Valley Drive Drainage project at a cost of $9,820.00. ALL AYES. MOTION CARRIED. 15. Discussion And Possible Action, City Participation In Scott County Emergency Management ID Cards: Motion by Seaberg, seconded by Halsey to participate in the Scott County Emergency Management ID Card program providing encoded Identification Cards to all City employees and volunteers at a cost of $1.00 each. ALL AYES. MOTION CARRIED. 16. Discussion And Possible Action On Hanging City Holiday Lights: No Action Taken. 17. Discussion And Possible Action On Public Communications To The Council: Mayor Paddock stated that Public Communication to the Council was moved to the end of the agenda as most of the comments being made were ultimately addressed during the meeting. Moving the request for comment at the end would eliminate most of the questions being asked. Motion by Seaberg, seconded by Halsey to keep Public Comment at the end of the agenda. ALL AYES. MOTION CARRIED. 18. Congratulations To New Council Members And New Mayor: Swearing In Ceremony For December 12, 6:45p.m. Mayor Paddock extended congratulations to the newly elected Mayor and Council members and wished them well in their endeavors. The Mayor also thanked Linda Hupp and George Seaberg for their service to the community. COMMITTEE REPORTS: Next Budget Meeting Will Be December 5th At 2:00p.m. COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Motion by Halsey, seconded by Seaberg to pay Council stipends at the December 12, 2017 Council meeting. ALL AYES. MOTION CARRIED. 19. Motion by Halsey, seconded by Channon to cancel the December 26, 2017 City Council meeting. ALL AYES. MOTION CARRIED. PUBLIC COMMUNICATIONS TO THE COUNCIL: NONE ADJOURNMENT: Motion by Halsey, seconded by Channon to adjourn. ALL AYES. MOTION CARRIED Adjourned at 8:09 p.m. Sonya Paddock, Mayor ATTESTED BY Ronald E. Fullerlove, City Clerk UNOFFICAL RIVERDALE CITY COUNCIL MEETING Tuesday November 28, 2017 - Riverdale City Hall Mayor Sonya Paddock opened the regular session of t he Riverdale City Council at 7:00 P.M. on Tuesday, November 28, 2017 The Pledge of Allegiance to the Flag of our Country was given. COUNCIL ROLL CALL: Present: Cheryl Channon, Linda Hupp, George Seaberg, Doug Littrel, Dean Halsey. Absent: None. Also Present: Ronald Fullerlove, City Clerk; Floyd Bruns, Fire Chief; George Miller, City Maintenance; Anthony Heddleston, Councilman elect; Chris Cooper, MSA. APPROVAL OF AGENDA: Motion by Seaberg, seconded by Littrel to approve the printed agenda. ALL AYES. M OTION CARRIED. APPROVAL OF CONSENT AGENDA: Motion by Channon, Seconded by Littrel to approve the Consent Agenda as corrected. ALL AYES. MOTION CARRIED. 1. Approval Of Council Meeting Minutes November 14, 2017 2. Approval Of Warrants For November 28, 201 Motion by Hupp, seconded by Halsey to approve the Consent Agenda. ALL AYES. MOTION CARRIED. CLAIMS LIST NOVEMBER 28, 2017 VENDOR NAME REFERENCE TOTAL ADVANCED BUSINESS SYSTEMS COPIER USAGE $100.16 BI-STATE REGINAL COMM MAC MEETING FOR BI-STATE $14.07 CENTURY LINK MONTHLY TELEPHONE SERVICE $207.25 CITY OF DAVENPORT COMPOST CHARGES FOR STREET SWEEPER $64.00 DATA TECHNOLOGIES ONSITE UTILITY BILLING TRAINING $1,265.62 HOMETOWN PLUMBING ENTRY WAY FAUCET REPAIR $75.79 IOWA AMERICAN WATER MONTHLY UTILITIES $62.79 5 IOWA ONE CALL MONTHLY SERVICE $28.80 MEDIACOM MONTHLY INERNET ACCESS $63.02 MID-AMERICAN ENERGY CO. PARK, STREETS, CITY HALL UTILITIES $2,430.98 MYRA HALSEY JANITORIAL REPAIR OF SWEEPER $89.98 TRI-CITY BLACK TOP SYCAMORE LANE RESURFACING $25,594.00 VERIZON CITY HALL CELL PHONES $104.08 Total General $4,506.49 Road Use Tax $25,594.00 TOTAL $30,100.49 PAYROLL NOVEMBER 28, 2017 Mary Frances Blevins $ 787.56 Sonya Paddock $ 749.38 George Miller $ 797.00 Ronald E. Fullerlove $ 795.97 Scharlott Blevins $ 536.65 Tim Long $ 982.23 TOTAL PAYROLL $ 4648.79 PRESENTATIONS: Chris Cooper from MSA presented an update on City projects to include: Sycamore Street paving project; Crow Creek Sanitary Sewer Repair and Crow Creek Stabilization; Valley Drive Drainage; E valuation of City Wide Roadway Pavements; Pleasant Valley High School Parking Lot Construction; Welch Farm Subdivision Engineering Review; and Joint Sewer Commission. UNFINISHED BUSINESS: NONE. NEW BUSINESS: 3. Discussion And Possible Action On The Annual Urban TIF Renewal Report 2017, Due December 1, 2017. Mayor Paddock presented the Annual Urban TIF Renewal report as prepared by Tim Long, City Administrator. Motion by Channon, seconded by Hupp to approve the report and to approve its submission. ROLL CALL: Channon – YES; Hupp – YES; Seaberg – YES; Littrel – YES; Halsey – YES. MOTION CARRIED 4. Discussion And Possible Action On The 2017 Annual Financial Report Ending June 30, 2017 And Due December 1, 2017. City Clerk Fullerlove presented to summary o f the Annual Financial Report, stating that the revenues and expenditures were accurate, and that the corrections posted to Accounts Payable dating back to 2009 were completed. This caused a variance in the ending fund balances of $3,939.16. Accounting e ntries to correct the report is to be discussed with the Department of Management, State of Iowa. Motion by Seaberg, seconded by Littrel to approve the Annual Financial Report subject to disposition of ending balances by the Department of Management. ROLL CALL: Channon – YES; Hupp – YES; Seaberg – YES; Littrel – YES; Halsey – YES. MOTION CARRIED 5. Discussion And Possible Action On The TIF Indebtedness Certification To The Scott County Auditor, Due December 1, 2017. Mayor Paddock presented information o f the TIF Indebtedness Certification. Motion by Hupp, seconded by Chnnon to approve the Certification and to forward the same to the Scott County Auditor. ROLL CALL: Channon – YES; Hupp – YES; Seaberg – YES; Littrel – YES; Halsey – YES. MOTION CARRIED COMMITTEE REPORTS: NONE COMMUNICATIONS FROM COUNCIL AND OTHER OFFICIALS: Mr. Halsey reported that the the residents on Sycamore Lane were pleased with the speed and quality of work done on repairing the street and their driveways. PUBLIC COMMUNICATIONS TO THE COUNCIL: Mayor Paddock commented on the following items: • An email received from Shive Hattery reported that the State was closing the application on the MRT, and that during an internal Audit Shive Hattery had previously billed work based on wrong employees and wages rate. They would correct the error, and forgive some of the hours worked as to keep the billing to the City unchanged. Motion by Halsey, seconded by Channon to approve the Mayor to respond positively to Shive Hattery email. ALL AYES. MOTION CARRIED. • The Economic Development Board had approved the Arconic Application for expansion; • Tim Long, City Administrator would be out of the office certain days in December, but will be available by cell phone. • The Municipal Leadership Academy through the Iowa League of Cities was announced for new and current City officials. ADJOURNMENT: Motion by Halsey, seconded by Channon to adjourn. ALL AYES. MOTION CARRIED. Council adjourned at 7:22 PM. Sonya Paddock, Mayor ATTESTED BY: Ronald Fullerlove, City Clerk 6 PRSRT STD US POSTAGE PAID BETTENDORF, IA PERMIT NO. 28 Council &Their Committee Appointments: Sonya Paddock (355-6363) - Mayor Cheryl Channon (332-4730)- Mayor ProTem, Contracts & Budget Dean Halsey (355-2013) - Infrastructure, Parks & Safety Linda Hupp (355-3386) - Parks, Contracts & Budget Doug Littrel (209-7479) - Infrastructure, & NPDES Management, George Seaberg (359-1835) - Safety, NPDES Management Infrastructure Lou Wren (355-1300) - Zoning Inspector. Please contact him regarding any Construction projects. City Hall (563)355-2511 e-mail: riverdale@mchsi.com www.riverdaleIA.org City of Riverdale Financial Report October 2017 October Beginning Balance = $ 1,026,740.04 October Ending Balance = $ 1,597,434.71 General Fund = $ 535,979.27 Special Revenue Fund = $ 240,444.62 Propriety (Sewer) Fund = $ 93,366.84 Capital Project Fund = $ 563,036.06 Debt Service = $ 158,570.81 TIF = $ 6,037.11 Total Monies = $ 1,597,434.71