HomeMy Public PortalAboutGAC Minutes 2005 01/12GOLF COURSE ADVISORY COMMITTEE
MINUTES
January 12th, 2005
Attending: Hank McCauley
Roger Snodgrass
Marc Rhoades
Minutes:
Judy Van Komen
Bob Giles
Allan Morrison
Lindley Kirkpatrick
Bill Robertson
Dan Pillard
It was moved and seconded, passed unanimously to approve the minutes of the December 8th, 2004
meeting as written.
Staff Reports:
Allan Morrison reported: all tournaments will be grandfathered into next season during the same
respective weekends and there will be minor increases within the restaurant operation, such as the price
of cigarettes and small ticket items.
Dan Pillard reported: over 35 cuttings were sharpened. Staff will submit a requisition for the purchase of
two rough mowers for a total of $28,000, incurring a budgeted lease payment of $6,816 annually.
New Business:
Dan Pillard provided a copy of the rate structure used to prepare the city budget along with an analysis
of revenues, season passes (see attachment) the committee discussed the increased rates and the
consensus was:
• Lower rounds were due to fall -out from 2002 service, increased competition with more courses
and course conditioning with emphasis on greens quality.
• Dan Pillard emphasized greens quality should be a priority for the 2005 season and over the last
eight years the infrastructure improvements should start to pay-off; the project schedule will be
less off thus allowing a more efficient use of the crew for course maintenance with improvements
in place.
• Dan Pillard mentioned that due to the ice damage, an increase in greens aerification along with a
topdressing program will help manage the layered structure of the under lying soil. Marc
Rhoades mentioned that scheduling and informing the public will help lessen disappointment
while the greens are aerated.
• After reviewing the rate structure the committee would like to utilize the discount pass that was
successful during the 2002 season. Criteria involved; discounting rounds all of the time or from
Monday -Thursday, or on weekends after 1pm as to not discount prime tee -times that might be
filled at full price. Dan Pillard mentioned that the discount pass in 2002 was a Monday -Thursday
and calculations were based on that.
• Committee decided on recommending the discount pass is utilized at all times.
It was moved and seconded to recommend to the City Council the proposed rate structure (see
attachment).
Old Business:
Dan Pi!lard presented a copy of the GCAC Mission Statement, committee decided to table the review of
the mission statement until the March GCAC Meeting.
Adjournment
GCAC Recommended Rates*
9 HOLE RATES:
2004
2005*
Junior
$10.00
$12.00
Weekend/Holiday*
$25.00
$28.00
Weekday
$18.00
$20.00
Family Night - Sunday After 5 pm**
$10.00
$15.00
Additional 9
$12.00
18 HOLE RATES:
Junior
$20.00
$22.00
Weekend/Holiday*
$35.00
$38.00
Weekday
$29.00
$32.00
SPECIAL RATES:
Unlimited Weekend After 2 pm
$30.00
$32.00
Twilight Weekend After 5 pm
$26.00
$28.00
League Play with Discount
$12.00
$15.00
Unlimited Weekday After 2pm
$25.00
$26.00
Twilight Weekday After 5pm
$20.00
$22.00
PASSES:
SEASON
$525.00
$580.00
DISCOUNT PASS (1/2 off Green Fees)
$199.00
MONDAY - THURSDAY
$400.00
$450.00
COLLEGE STUDENT UNDER 25
$190.00
$195.00
JUNIOR (18 AND UNDER)
$75.00
$75.00
OTHER RATES:
Trail fee --season
$225.00
$250.00
Trail fee --day
$25.00
$25.00
Locker rental --season
$35.00
$38.00
City of McCall Preliminary Budgeted Rates
9 HOLE RATES:
2004
2005
Junior
$10.00
$12.00
Weekend/Holiday*
$25.00
$28.00
Weekday
$18.00
$20.00
Family Night - Sunday After 6 pm**
$10.00
$15.00
18 HOLE RATES:
Junior
$20.00
$22.00
Weekend/Holiday*
$35.00
$38.00
Weekday
$29.00
$32.00
SPECIAL RATES:
Unlimited Weekend After 2 pm
$30.00
$32.00
Twilight Weekend After 5 pm
$26.00
$28.00
League Play with Discount
$12.00
$15.00
Unlimited Weekday After 2pm
$25.00
$26.00
Twilight Weekday After 5pm
$20.00
$22.00
PASSES:
SEASON
$525.00
$600.00
MONDAY - THURSDAY
$400.00
$450.00
COLLEGE STUDENT UNDER 25
$190.00
$195.00
JUNIOR (18 AND UNDER)
$75.00
$80.00
OTHER RATES:
Trail fee --season
$225.00
$300.00
Trail fee --day
$25.00
$30.00
Locker rental --season
$35.00
$38.00
MEMO:
From: Dan Pi!lard, CGCS, CA Director of Golf Operations
To: GCAC Members, Management Committee Members and Staff Members
RE: 2005 McCALL GOLF COURSE RATES
Attached are:
• Historical Revenue
• Historical Rounds
• Season Pass Analysis
• Rates Analysis
• 2004 Rounds
• 2004 Rates
Notes: a majority of the 18-hole rounds were lumped together to include
discounts, weekends and weekdays. Given that, I created a formula to calculate
an estimate of revenue by averaging the rates then applying a multiplier.
Many rounds were discounted, ADD 9 is discounted 9-half rounds at $10.
In the season pass analysis, the discount pass option is $199, with 1/2 off green
fees, using the same volumes received in 2002 when the $99 pass was offered.
Season Pass Analysis has 4 scenario's
1. Leaving everything the same as last year
2. Slight increase
3. Full Increase
4. Full increase with a discount pass option and 1/2 off green fees
Rate Analysis has increases are across the board
Please email or bring opinions/ideas to the next GCAC Meeting on 1/12/05,
5:30 PM at the GC Clubhouse. The rate structure has to be set by Thursday,
January 20th in order to meet the deadline for the January 27th City Council
Meeting.
Note: a public hearing process may be required as well as a new green fee
resolution.
All information is compiled from information received from the pro shop computer
system, not from the city or city auditors
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Golf Course Season Pass Analysis 1909-2004
Total Pass Sales
Regular
1/2 regular 5/1-7/1
1/2 regular 8/2-11/1
243
1/2College 8M-11n
Junior
$990ocount
21
QO
22
7
Est 2005-1
277
24
QB
260
23
94
171
B
233
210
3
25
19
21
2
1
46
13
24
16
24
17
266
9
SB
%2
1
59
2
5
Total Pass Revenue
383
457
416
531
311
338
33
$97,200
1/2 regular 5/1-7/1
1/2 regular 8/2-11 /1
$114,955
$117,000
$85,500
$110,250
$90Oisnount
$26,334
$4,18
$4/42
Total Pass Cost
Regular
1/2 regular 5/1-7/1
1/2 regular 8/2-11 /1
$99Oiscount
$99 Discount Incl Rounds
$155
$150
$525
*172
$175
$190
$190
50 percent
Est2005-2
Est 2005-3
Est 2005-4
/ 210
210
171
? 2
�
5 25
25
) 10
19
! 22
22
22
| 1
1
) 59
59
59
266
� 338
338
518
) $118.880
$126.000
$102.600
) $566
$GUU
/ $7.075
$7.600
> $8.075
$8.550
/ s4.290
s4.290
$4.290
. $97
$07
� $4.720
$4.720
$4.720
$52,934
$31,889
$143,683
$151.757
$196,433
$566
$GOO
$600
$283
$300
*300
$283
$300
o300
$425
$450
*195
o195
$195
$80
$80
*80
$199
5Upancent
Golf Course Rate Analysis 2004-2005
9 HOLE RATES:
2004
Quantity
2004 Total
2005 est
Quantity
2005 Total
Junior
$10.00
489
$4,863
$12.00
489
$5,868
Weekend/Holiday*
$25.00
181
$4,263
$28.00
181
$5,068
Weekday
$18.00
$20.00
Average Weekend + Weekday
$21.50
high rate + low rate/2 x .98013767441 =
factor xgty 3859
$81,321
$24.00
3,859
$90,776
Family Night - Sunday After 6 pm
$10.00
$15.00
Add 9
$10.00
289
$2,888
$12.00
289
$3,468
18 HOLE RATES:
Junior
$20.00
244
$4,855
$22.00
244
$5,368
Weekend/Holiday*
$35.00
452
$15,201
$38.00
452
$17,176
Weekday
$29.00
$32.00
Average Weekend + Weekday
$32.00
high rate + low rate/2 x .9598965625 =
factor x qty 6887
$211,546
$35.00
6,887
$231,378
SPECIAL RATES:
Unlimited Weekend After 2 pm
$30.00
64
$1,883
$32.00
64
$2,046
Twilight Weekend After 5 pm
$26.00
38
$988
$28.00
38
$1,064
League Play with Discount
$12.00
80
$960
$15.00
80
$1,200
Unlimited Weekday After 2pm
$25.00
34
$850
$26.00
34
$884
Twilight Weekday After 5pm
$20.00
73
$1,460
$22.00
73
$1,606
PASSES:
Season
$525.00
210
$110,250
$600.00
171
$102,600
1/2 Season Pass
$275.00
27
$7,425
$300.00
Monday -Thursday
$400.00
19
$7,600
$450.00
College Student Under 25
$190.00
22
$4,180
$195.00
22
$4,290
1/2 College Student Pass
$95.00
1
$95
Junior (18 and under)
$75.00
59
$4,425
$80.00
59
$4,720
Discount (1/2 off Green Fees)
$199.00
266
$52,934
Discount Pass Rounds
$11.55
2,761
$31,889
OTHER RATES:
Trail fee --season
$225.00
80
$17,750
$275.00
80
$22,000
Trail fee --day
$25.00
32
$725
$30.00
32
$960
Locker rental --season
$35.00
34
$1,190
$38.00
34
$1,292
Tournament (city)
$10.00
2,724
$25,687
$10.00
2,724
$27,240
Member 18
8
$105
Totals
$510,508
$613,827
20.2% Increase
2004 Rounds
9 HOLE RATES:
Quantity
Junior
489
Weekend/Holiday
181
Weekday
Average Weekend + Weekday
3,859
Family Night - Sunday After 6 pm
Add 9
289
18 HOLE RATES:
Junior
244
Weekend/Holiday
452
Weekday
Average Weekend + Weekday
6,887
SPECIAL RATES:
Unlimited Weekend After 2 pm
64
Twilight Weekend After 5 pm
38
League Play with Discount
80
Unlimited Weekday After 2pm
34
Twilight Weekday After 5pm
73
PASSES:
Season
6,573
1 /2 Season Pass
Monday -Thursday
354
College Student Under 25
1 /2 College Student Pass
Junior (18 and under)
59
Discount (1/2 off Green Fees)
Discount Pass Rounds
OTHER RATES:
Trail fee --season
Trail fee --day
Locker rental --season
Tournament (city)
2,724
Member 18
8
Totals
22,408
* $510,508/$22,408 = $22.78/Round
9 HOLE RATES:
2004
2004 Total
Junior
$10.00
489
$4,863.00
Weekend/Holiday*
$25.00
181
$4,262.50
Weekday
$18.00
Average Weekend + Weekday
$21.50
high rate + low rate/2 x .98013767441 =
factor x qty 3859
$81,320.55
Family Night - Sunday After 6 pm**
$10.00
Add 9
$10.00
289
$2,888.00
18 HOLE RATES:
Junior
$20.00
244
$4,854.72
Weekend/Holiday*
$35.00
452
$15,200.50
Weekday
$29.00
Average Weekend + Weekday
$32.00
high rate + low rate/2 x .9598965625 =
factor x qty 6887
$211,545.85
SPECIAL RATES:
Unlimited Weekend After 2 pm
$30.00
64
$1,883.00
Twilight Weekend After 5 pm
$26.00
38
$988.00
League Play with Discount
$12.00
80
$960.00
Unlimited Weekday After 2pm
$25.00
34
$850.00
Twilight Weekday After 5pm
$20.00
73
$1,460.00
PASSES:
SEASON
$525.00
210
$110,250.00
1/2 SEASON PASS
$275.00
27
$7,425.00
MONDAY - THURSDAY
$400.00
19
$7,600.00
COLLEGE STUDENT UNDER 25
$190.00
22
$4,180.00
1/2 COLLEGE STUDENT PASS
$95.00
1
$95.00
JUNIOR (18 AND UNDER)
$75.00
59
$4,425.00
OTHER RATES:
Trail fee --season
$225.00
80
$17,750.00
Trail fee --day
$25.00
32
$725.00
Locker rental --season
$35.00
34
$1,190.00
Tournament (city)
$10.00
2,724
$25,687.32
Member 18
8
$105.00
Total 2004
$510,508.44
Revised 11/13/96
as approved by
City Council
MISSION STATEMENT
GOLF COURSE ADVISORY COMMITTEE
PURPOSE: The Golf Course Advisory Committee is established to advise and make
recommendations to the McCall City Council on matters pertaining to the operation and
maintenance of the McCall Municipal Golf Course.
DUTIES: THE COMMITTEE SHALL:
1. At least annually, review the fee schedule for golf activities and make
recommendations to the City Council for each year's fees not later than January 10 of
each year;
2. At least an annual review of the golf course marketing plan, prepared by the Golf
Course Pro; for the subsequent year and make a recommendation on that plan to the City
Council;
3. At least annually, review the Golf Course Rules and Regulations and make
recommendations to the City Council should changes be necessary in the rules;
4. Review and make proposals for the development of physical facilities, major course
alterations, and other permanent improvements to the Golf Course;
5. Shall review prior to Council consideration, the Golf Course Superintendent's annual
budget request and annual work plan and make recommendations to the City Council for
changes, additions or deletions;
6. Review the Golf Pro contract provisions and such other policy advisory tasks as may
be deemed appropriate by the City Manager and City Council.
STAFF: The Golf Course Superintendent shall serve as the staff to this committee. He will
prepare committee minutes and have those minutes signed and entered in the City Council
agenda in a timely fashion. Only following City Council action, will the City Manager authorize
execution of committee recommendations. Staff shall assume responsibility for notifications and
reminders of meetings and assisting the committee by undertaking research providing information
and corresponding as necessary to develop the best possible recommendation for the City
Council.
MEETINGS TIMES/PLACES ETC.:
The Committee shall meet not less than once a month, in a regular fashion on a specified
day, time and place. Such day, time and place shall be recorded on the City calendar and
otherwise published.
CONDUCT OF MEETINGS:
All meetings shall be open to the public and meetings shall not be held in any place to
which the public is denied access.
OFFICERS AND DUTIES OF OFFICERS:
The Committee shall elect among themselves in March of each year, a Chairman and
Vice Chairman.
TERMS OF OFFICE:
1. The Committee shall consist of six (6) members. Appointments to the Committee
shall be made by the Mayor with the concurrence and approval of the City Council
and removed in the same manner.
2. MEMBERSHIP OF COMMITTEE, TERMS OF OFFICE
The Golf Course Advisory Committee shall consist of six (6) members as follows:
a. Two members representing the men's and women's Golf Associations
respectively. Each Association shall select, elect or appoint an individual for
nomination and convey that name in writing to the Mayor for submittal to City
Council. Each Association will define the term for which their representative is
to be appointed to the Committee.
b. Three members at large: That these members be residents but not be limited
to the City Limits of McCall; Requirements be year around residency and one
of the following; Season or Life Time Pass Holder and or have an established
I.G.A. Handicap at the McCall Golf Course.
c. One designated representative from Spring Mountain Ranch by agreement
with the City of McCall.