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HomeMy Public PortalAbout19770205 - Agendas Packet - Board of Directors (BOD) - 77-03 W-7-3. A MIDPENINSULA REGIONAL PARK DISTRICT Special Meeting Board of Directors GOALS WORKSHOP February 5, 1977 9 :30 A.M. Terrace Dining Area, Syntex Corp. , * 3401 Hillview Ave. , Palo Alto, CA There will be a Special Meeting of the Board of Directors of the Midpeninsula Regional Park District on Saturday, February 5, 1977 at 9: 30 A.M. , in the Terrace Dining Area, Syntex Corporation, 3401 Hillview Avenue, Palo Alto, California, for the purpose of conducting a Goals Workshop. The Workshop participants will re- view the District' s programs as outlined in the Action Plan. Dis- cussion will begin with a staff review and advice as to the prior- ities within each program. Following discussions and identification of issues , the Board may decide there is need for additional Board policies and/or a change of priorities for the updated Action Plan. If so, these issues would be placed on a future agenda. (9 : 30) Coffee and doughnuts served by the District (10: 00) LAND ACQUISITION - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff (11: 00) GOVERNMENTAL LIAISON AND PUBLIC COMMUNICATIONS - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff (12: 00) LUNCH (bring lunch) . District will provide beverages. (1: 00) LAND MANAGEMENT - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff (2: 00) GENERAL ADMINISTRATION - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff (3 : 00) Wrap-Up (3 : 30) Adjournment (Audience members will be provided opportunities to comment or ask questions following initial discussion of each subject by Board and staff) *See map on back. M-76-197 (Meeting 77-1, Agenda item No. 5) MIDPENINSULA REGIONAL PARK DISTRICT MEMORANDUM December 23 , 1976 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Annual Goals Workshop Discussion: The Annual Goals Workshop is the first item in a series of Board actions leading to adoption of the new budget, and should be scheduled early in 1977 (see chart below) . The agenda, meeting place and meeting format should also be planned. January 1 Al February 1 Staff Preparation of Annual Progress Report G.. 19 Goals Workshop March 1 Staff Update of Action Plan April 1 13 Board Tentative Adoption of Action Plan May 1 Staff Preparation of Budget June 1 8 Board Adoption of Action Plan and Budget July 1 Recommendation: It is recommended that the Board tentatively schedule the Workshop for Saturday, February 19, 1977 . It is further recommended that a Board subcommittee be appointed to develop, with the assistance of the General Manager, a pro- posed agenda, meeting place and meeting format for consideration at the January 26 Board meeting. Other Board members might be encouraged to submit ideas to the subcommittee by January 17. HG:jg SYNTEX CORPORATION 3401 HILLVIEW AVENUE PALO ALTO,CALIF.94304 SYNTEX January 20, 1977 Ms . Ann Crosley Mid-Peninsula Regional Park District 745 Distel Drive Los Altos, Ca. 94022 Dear Ms . Crosley: On behalf of Syntex, I am pleased to confirm use of facilities at our Palo Alto site for your organization as follows: Terrace Dining Area Saturday, February 5 - 8: 30 a.m. - 5: 00 p.m. For Workshop A list of terms and conditions for use of these facilities is attached. Enclosed is a map to help your members find our site. The lot (s) designated should be most convenient for parking. Additional maps can be provided upon request. If you wish to order coffee service or have questions regarding food service, it is important to contact the Saga resident manager at Syntex, Ms. Donna Croce, telephone 855-5793, as soon as possible. If you need additional information concerning the use of facilities, equipment, etc. , please call our conference coordinator, Mr. Larry Thompson, 855-5681. Sincerely, Rita Donovan Manager, Guest Relations RD:pn Enclosures (Rev. 8/9/76 i Use of Syntex facilities are subject to the following terms and conditions: 1. You must confine use of facilities to the perimeters of time and space that are indicated in the Syntex confirmation letter. 2 . You agree to leave all of the used areas in a clean condition and remove excessive trash. For certain events you will be assessed a minimum cleaning fee. 3. You agree to exercise care in the use of all equipment that is loaned to you, and to return it in good condition to its original location. 4 . You agree not to serve alcoholic beverages other than wine or beer. If beer or wine is to be served, you must obtain a special temporary license as required by Section 24045 of the Alcoholic Beverage Control Act. 5 . Sales of tickets for admission and all other monetary trans- actions must benefit a non-profit organization either directly or by defraying the cost of an event, and must comply with existing laws. 6 . You must observe all applicable laws, ordinances, rules, regulations and orders of any public authority having juris- diction for the safety of persons or property. 7. You shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the use of the premises. You will take all reasonable precautions to prevent damage, injury or loss to Syntex premises and equipment, to our employees, to members of the public and to members of your party. 8. During the period of your use of Syntex premises, Syntex shall be free from all liability or loss by reason of injury to person or property, except injury caused by the negligent or intentional act of Syntex or its employees. You hereby agree to, and shall, indemnify Syntex and save it harmless from any and all liability, loss, costs or obligations on account of, or arising out of, any injury or loss to person or property occurring in the facilities used by you, except any injury or loss caused solely by the negligent or intentional act of Syntex or its employees. GRGL/F-1 (2/5/76) Syntex is pleased to offer certain of our facilities to selected organizations on a non-charge basis for the purpose of holding various meetings, fund-raisings, etc. To ensure that such use does not interfere or conflict with normal main- tenance and operation of these facilities for employee activities, we ask your cooperation in following policies and guidelines established for such use. POLICIES AND GUIDELINES FOR THE USE OF THE SYNTEX FOOD SERVICE BUILDING PUBLIC AREAS 1) All of the following areas must be left clean: a) Floors -- Bathrooms Carpeted (vacuumed) Tile (swept and mopped) b) Sinks, Counter & Table Tops -- Bathrooms Dining Tables Condiment Stands Food Serving Area c) Everything else that had been arranged to use, e.g. , elevator, ' silverware, etc. 2) All of the following furnishings must be returned to their original positions: a) Tables b) All items removed from tables and/or condiment stands, e.g. , sugar, salt and pepper 3) The cash register island is not to be used. Other items, e.g. , trays, glassware, etc. , are not to be used unless use of them has been arranged with the Saga resident manager. 4) All switches that are pulled for lighting, warming, etc. must be returned to their original position. Breaker panels are not to be touched. GRGL/F-2 (2/5/76) -2- KITCHEN/DISHWASHING AREAS 1) Access to these areas is permitted only when arrangements have been made with the Saga resident manager to provide that a food service representative will be in attendance. 2) All possible equipment and/or utensils to be used must be anticipated and reserved in advance with the Saga manager on site, e.g. , ovens, dish machine, carts, pans, etc. 3) The assigned food service representative must be consulted regarding the use and operation of all equipment. 4) The entire kitchen area and all equipment must be cleaned and returned to its original order. The assigned food service representative will check a detailed list before the area is vacated to assure that cleanup is satisfactory. 5) Basic cleaning supplies--soap, can liners, towels, mops, etc. , are included with the cost of assignment of a food service representative. GRGL/F-3 (2/5/76) 1 AOMIN ISi RATION BL DG NO.I \ 1 2. ADMINISTRATION ENTERIO 2 IGALLERY'CONFNISTRATIO[ENTERI Visitor(s) Mid-Peninsula Regional Park Dist 3. ADMINISTRATION BLDG NO B C. RES ARCION&H DING WAREHOUSE BLOC S. RESk ARCH BUILDING NO I y9 B. RESEARCH BUILDING NO I N 1. RESEARCH BUILDING NO 3 9. FOOD RESEARCH BUILDING UILDIN A y TO \/I�I} Syntex Corporation B CENTRAR VICEBUILDING O Visit 10 CENTRAL PLANT � e90 oF � va D � Date 2/5/77 Time 8= 30 a.m. - 5 p.m +,� r Terrace Dining Bldg. 9 Room Telephone 855-5525 O 13 Special Instructions Park in Lot B. 4 HIM"ANEo 6 � � I O Q �• ♦� v S a O, LE�E.��4 x :�• � ;t�y,L�� xx''�i. .. _ .w'- -f���y � rr1.0E r ��. '•Y �� .Y Z" }t'i ,r� e4. Q:�7,'. 'I Yaf � Y.L�P Ow t09 IIW RY p r n,i.t��y✓ ,i 1 N.:�-lA T y, C r • .y III z m 04 r t 2 • t t �, �D o D--W 'it ^'s ,ay A` ++++t l-� i.L=ii• �eF' .s;p. p ti. ^: f :o .�l b: 1uo141tf° • 1977 Workshop 9: 30 A.M. Coffee 10:00 A.M. Land Acquisition - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff 11:00 A.M. Governmental Liaison and Public Communications - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff 12:00 Noon Lunch (bring brown bag) . District will provide beverages 1:00 P.M. Land Management - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff 2:00 P.M. General Administration - Staff (a) Identification of Issues - Board and Staff (b) Discussion of New Directions - Board and Staff 3:00 P.M. Wrap-Up 3:30 P.M. Adjournment (Audience members will be provided opportunites to comment or ask questions following initial discussion of each subject by Board and staff) I M-77-6 AEF (Meeting 77-2, F Agenda item No. 2) r MIDPENINSULA REGIONAL PARK DISTRICT U. MEMORANDUM January 18, 1976 TO: Board of Directors FROM: 1977 Goals Workshop Subcommittee (K. Duffy, N. Hanko and G. Seager) SUBJECT: Report of Goals Workshop Subcommittee The subcommittee met with the General Manager January 17 to d=scuss a recommended date, location and topics for discussion for the 1977 Goals Workshop. In our view, particularly in light of the fact that the Board has in- creased to seven members, and we now represent a new con- stituency in San Mateo County, the greatest benefit this year would be a review of the District' s programs as out- lined in the Action Plan. Discussion would begin with a staff review and advice as to the priorities within each program. - Following Board and staff discussions and iden- tification of issues, the Board may decide there is need for additional Board policies and/or a change of priori- ties . We anticipate the initial Board and staff discussion of each program would be followed by the invitation for audience comment. The date we are recommending is Saturday, February 5, 1977 . Regarding a location our preference is for Syntex Corporation on Hillview Avenue in Palo Alto, or, as alternatives, Saga Corporation on Sandhill Road or another location convenient to the residents of the San Mateo County portion of the District. Each Board member is encouraged to submit a list of persons who they particularly feel should be invited to attend. The following agenda is recommended: (over) MIDPENINSULA REGIONAL PARK DISTRICT January 27 , 1977 FOR IMMEDIATE RELEASE: Contact: Carroll Harrington, Public Communications Coordinator Anne Crosley, Administrative Aide at 965-4717 The Midpeninsula Regional Park District will hold its annual Goals Workshop on Saturday, February 5 , 1977, from 9 : 30 A.M. to 3 : 30 P.M. , in the Terrace Dining Room area of Syntex Corporation, 3401 Hillview Avenue, Palo Alto, California. The public is invited to attend. Bring your own lunch. The MRPD Board and staff will review each of the District' s major programs: land acquisition, land management, govern- mental and private liaison, public communications , and general administration. After discussion, the Board may decide there is a need for additional Board policies and/or change of priorities, which would be considered at future meetings. There will be opportunities for public comment during the workshop.