HomeMy Public PortalAbout19770205 - Agendas Packet - Board of Directors (BOD) - 77-03 W-7-3.
A
MIDPENINSULA REGIONAL PARK DISTRICT
Special Meeting
Board of Directors
GOALS WORKSHOP
February 5, 1977 9 :30 A.M.
Terrace Dining Area, Syntex Corp. , *
3401 Hillview Ave. , Palo Alto, CA
There will be a Special Meeting of the Board of Directors of the
Midpeninsula Regional Park District on Saturday, February 5, 1977
at 9: 30 A.M. , in the Terrace Dining Area, Syntex Corporation,
3401 Hillview Avenue, Palo Alto, California, for the purpose of
conducting a Goals Workshop. The Workshop participants will re-
view the District' s programs as outlined in the Action Plan. Dis-
cussion will begin with a staff review and advice as to the prior-
ities within each program. Following discussions and identification
of issues , the Board may decide there is need for additional Board
policies and/or a change of priorities for the updated Action Plan.
If so, these issues would be placed on a future agenda.
(9 : 30) Coffee and doughnuts served by the District
(10: 00) LAND ACQUISITION - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and Staff
(11: 00) GOVERNMENTAL LIAISON AND PUBLIC COMMUNICATIONS - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and Staff
(12: 00) LUNCH (bring lunch) . District will provide beverages.
(1: 00) LAND MANAGEMENT - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and Staff
(2: 00) GENERAL ADMINISTRATION - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and Staff
(3 : 00) Wrap-Up
(3 : 30) Adjournment
(Audience members will be provided opportunities to comment or ask
questions following initial discussion of each subject by Board and staff)
*See map on back.
M-76-197
(Meeting 77-1,
Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
December 23 , 1976
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Annual Goals Workshop
Discussion: The Annual Goals Workshop is the first item in
a series of Board actions leading to adoption of the new
budget, and should be scheduled early in 1977 (see chart below) .
The agenda, meeting place and meeting format should also be
planned.
January 1 Al
February 1 Staff Preparation of
Annual Progress Report
G..
19 Goals Workshop
March 1
Staff Update of
Action Plan
April 1
13 Board Tentative Adoption
of Action Plan
May 1
Staff Preparation
of Budget
June 1
8 Board Adoption of Action
Plan and Budget
July 1
Recommendation: It is recommended that the Board tentatively
schedule the Workshop for Saturday, February 19, 1977 .
It is further recommended that a Board subcommittee be appointed
to develop, with the assistance of the General Manager, a pro-
posed agenda, meeting place and meeting format for consideration
at the January 26 Board meeting. Other Board members might be
encouraged to submit ideas to the subcommittee by January 17.
HG:jg
SYNTEX CORPORATION
3401 HILLVIEW AVENUE
PALO ALTO,CALIF.94304
SYNTEX
January 20, 1977
Ms . Ann Crosley
Mid-Peninsula Regional Park District
745 Distel Drive
Los Altos, Ca. 94022
Dear Ms . Crosley:
On behalf of Syntex, I am pleased to confirm use of
facilities at our Palo Alto site for your organization as
follows:
Terrace Dining Area
Saturday, February 5 - 8: 30 a.m. - 5: 00 p.m.
For Workshop
A list of terms and conditions for use of these facilities
is attached. Enclosed is a map to help your members find our
site. The lot (s) designated should be most convenient for
parking. Additional maps can be provided upon request.
If you wish to order coffee service or have questions
regarding food service, it is important to contact the Saga
resident manager at Syntex, Ms. Donna Croce, telephone
855-5793, as soon as possible.
If you need additional information concerning the use
of facilities, equipment, etc. , please call our conference
coordinator, Mr. Larry Thompson, 855-5681.
Sincerely,
Rita Donovan
Manager, Guest Relations
RD:pn
Enclosures
(Rev. 8/9/76
i
Use of Syntex facilities are subject to the following terms and conditions:
1. You must confine use of facilities to the perimeters of time
and space that are indicated in the Syntex confirmation letter.
2 . You agree to leave all of the used areas in a clean condition
and remove excessive trash. For certain events you will be
assessed a minimum cleaning fee.
3. You agree to exercise care in the use of all equipment that is
loaned to you, and to return it in good condition to its
original location.
4 . You agree not to serve alcoholic beverages other than wine or
beer. If beer or wine is to be served, you must obtain a
special temporary license as required by Section 24045 of the
Alcoholic Beverage Control Act.
5 . Sales of tickets for admission and all other monetary trans-
actions must benefit a non-profit organization either directly
or by defraying the cost of an event, and must comply with
existing laws.
6 . You must observe all applicable laws, ordinances, rules,
regulations and orders of any public authority having juris-
diction for the safety of persons or property.
7. You shall be responsible for initiating, maintaining and
supervising all safety precautions and programs in connection
with the use of the premises. You will take all reasonable
precautions to prevent damage, injury or loss to Syntex premises
and equipment, to our employees, to members of the public and
to members of your party.
8. During the period of your use of Syntex premises, Syntex
shall be free from all liability or loss by reason of injury
to person or property, except injury caused by the negligent
or intentional act of Syntex or its employees. You hereby
agree to, and shall, indemnify Syntex and save it harmless
from any and all liability, loss, costs or obligations on
account of, or arising out of, any injury or loss to person or
property occurring in the facilities used by you, except any
injury or loss caused solely by the negligent or intentional
act of Syntex or its employees.
GRGL/F-1
(2/5/76)
Syntex is pleased to offer certain of our facilities to
selected organizations on a non-charge basis for the purpose
of holding various meetings, fund-raisings, etc. To ensure
that such use does not interfere or conflict with normal main-
tenance and operation of these facilities for employee activities,
we ask your cooperation in following policies and guidelines
established for such use.
POLICIES AND GUIDELINES FOR THE USE OF THE SYNTEX FOOD SERVICE BUILDING
PUBLIC AREAS
1) All of the following areas must be left clean:
a) Floors -- Bathrooms
Carpeted (vacuumed)
Tile (swept and mopped)
b) Sinks, Counter & Table Tops -- Bathrooms
Dining Tables
Condiment Stands
Food Serving Area
c) Everything else that had been arranged to use, e.g. ,
elevator, ' silverware, etc.
2) All of the following furnishings must be returned to their
original positions:
a) Tables
b) All items removed from tables and/or condiment stands,
e.g. , sugar, salt and pepper
3) The cash register island is not to be used. Other items,
e.g. , trays, glassware, etc. , are not to be used unless
use of them has been arranged with the Saga resident
manager.
4) All switches that are pulled for lighting, warming, etc.
must be returned to their original position.
Breaker panels are not to be touched.
GRGL/F-2
(2/5/76)
-2-
KITCHEN/DISHWASHING AREAS
1) Access to these areas is permitted only when arrangements
have been made with the Saga resident manager to provide
that a food service representative will be in attendance.
2) All possible equipment and/or utensils to be used must be
anticipated and reserved in advance with the Saga manager
on site, e.g. , ovens, dish machine, carts, pans, etc.
3) The assigned food service representative must be consulted
regarding the use and operation of all equipment.
4) The entire kitchen area and all equipment must be cleaned
and returned to its original order. The assigned food
service representative will check a detailed list before
the area is vacated to assure that cleanup is satisfactory.
5) Basic cleaning supplies--soap, can liners, towels, mops,
etc. , are included with the cost of assignment of a food
service representative.
GRGL/F-3
(2/5/76)
1 AOMIN ISi RATION BL DG NO.I \ 1
2. ADMINISTRATION ENTERIO 2
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C. RES ARCION&H
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S. RESk ARCH BUILDING NO I y9
B. RESEARCH BUILDING NO I N 1. RESEARCH BUILDING NO 3
9. FOOD RESEARCH BUILDING UILDIN A y TO \/I�I} Syntex Corporation
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D � Date 2/5/77 Time 8= 30 a.m. - 5 p.m
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1977 Workshop
9: 30 A.M. Coffee
10:00 A.M. Land Acquisition - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and
Staff
11:00 A.M. Governmental Liaison and Public Communications -
Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and
Staff
12:00 Noon Lunch (bring brown bag) . District will provide
beverages
1:00 P.M. Land Management - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and
Staff
2:00 P.M. General Administration - Staff
(a) Identification of Issues - Board and Staff
(b) Discussion of New Directions - Board and
Staff
3:00 P.M. Wrap-Up
3:30 P.M. Adjournment
(Audience members will be provided opportunites to comment or
ask questions following initial discussion of each subject
by Board and staff)
I
M-77-6
AEF (Meeting 77-2,
F
Agenda item No. 2)
r MIDPENINSULA REGIONAL PARK DISTRICT
U.
MEMORANDUM
January 18, 1976
TO: Board of Directors
FROM: 1977 Goals Workshop Subcommittee
(K. Duffy, N. Hanko and G. Seager)
SUBJECT: Report of Goals Workshop Subcommittee
The subcommittee met with the General Manager January 17
to d=scuss a recommended date, location and topics for
discussion for the 1977 Goals Workshop. In our view,
particularly in light of the fact that the Board has in-
creased to seven members, and we now represent a new con-
stituency in San Mateo County, the greatest benefit this
year would be a review of the District' s programs as out-
lined in the Action Plan. Discussion would begin with a
staff review and advice as to the priorities within each
program. - Following Board and staff discussions and iden-
tification of issues, the Board may decide there is need
for additional Board policies and/or a change of priori-
ties . We anticipate the initial Board and staff discussion
of each program would be followed by the invitation for
audience comment.
The date we are recommending is Saturday, February 5, 1977 .
Regarding a location our preference is for Syntex Corporation
on Hillview Avenue in Palo Alto, or, as alternatives, Saga
Corporation on Sandhill Road or another location convenient
to the residents of the San Mateo County portion of the
District.
Each Board member is encouraged to submit a list of persons
who they particularly feel should be invited to attend. The
following agenda is recommended:
(over)
MIDPENINSULA REGIONAL PARK DISTRICT
January 27 , 1977
FOR IMMEDIATE RELEASE:
Contact: Carroll Harrington, Public Communications Coordinator
Anne Crosley, Administrative Aide
at 965-4717
The Midpeninsula Regional Park District will hold its annual
Goals Workshop on Saturday, February 5 , 1977, from 9 : 30 A.M.
to 3 : 30 P.M. , in the Terrace Dining Room area of Syntex
Corporation, 3401 Hillview Avenue, Palo Alto, California.
The public is invited to attend. Bring your own lunch.
The MRPD Board and staff will review each of the District' s
major programs: land acquisition, land management, govern-
mental and private liaison, public communications , and
general administration. After discussion, the Board may
decide there is a need for additional Board policies and/or
change of priorities, which would be considered at future
meetings. There will be opportunities for public comment
during the workshop.