HomeMy Public PortalAbout19770309 - Agendas Packet - Board of Directors (BOD) - 77-08 eeting 77=8
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MIDPENINSULA REGIONAL PARK DISTRICT
Regular Meeting
Board of Directors
A G E N D A
March 9 , 1977 7 : 30 P.M.
Midpeninsula Regional Park District
745 Distel Drive
Los Altos, CA
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - February 23, 1977
February 24 , 1977
February 28, 1977
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
PUBLIC HEARING
(7 :45) 1. Possible Change of Name of District - H. Grench
OLD BUSINESS WITH NO ACTION REQUESTED
(8 :05) 2. Status of Structures on the Fremont Older Open Space
Preserve - J. Olson
NEW BUSINESS WITH ACTION REQUESTED
(8: 35) 3. Ordering of District Vehicles - J. Olson
(a) Report
(b) Resolution of the Board of Directors of the Mid-
peninsula Regional Park District Authorizing the
Department of General Services of the State of
California to Purchase Certain Items for the
Midpeninsula Regional Park District.
(8 :50) 4 . Proposed Land Management Secretary Position - H. Grench
(9 : 15) 5. Scheduling of Next Board Meetings - H. Grench
OLD BUSINESS WITH ACTION REQUESTED
(9 :20) 6. Proposed Amendment to PERS Contract - H. Grench
(a) Report
(b) Resolution of the Board of Directors of the Mid-
peninsula Regional Park District Authorizing an
Amendment to the Contract Providing for the Par-
ticipation of the Midpeninsula Regional Park District
in the Public Employees ' Retirement System, Making
its Employees Members of Said System.
a
NEW BUSINESS WITH NO ACTION REQUESTED
(9 :25) 7. Report on Orienteering Day - C. Harrington
INFORMATIONAL REPORTS
(9 :35) CLAIMS
EXECUTIVE SESSION Land Negotiations
ADJOURNMENT
M-77-25
A, A- (Meeting 77-8,
Agenda item No. 2)
IVI AlF,
30=
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
March 3, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Status of Structures on Fremont Older Open
Space Preserve
Attached is a report (R-77-11) , dated March 3, 1977, to me from
the Land Manager regarding the status' of structures on the Fre-
mont Older Open Space Preserve. Staff will proceed with the
implementation of the recommendations in that report unless the
Board indicates otherwise.
According to Board policies, the District's main goal is to
preserve open space and to manage it well but within definite
budget constraints . The District has neither the financial
nor staff resources to pursue every potential historical or
architectural preservation project, even via grant applications,
and must choose such projects carefully. A substantial commit-
ment has been made at Permanente Creek Park, the Picchetti Ranch
and Fremont Older Open Space Preserve through substantial fund-
ing for the adobe restoration.
Furthermore, meteoric increases in liability insurance rates,
or even the non-availability of insurance, are occuring for
public agencies. The District still enjoys reasonable rates
because the District's insurance carriers believe that the
MRPD is an open space agency which maintains lands in natural
condition without park-like activities, development or lia-
bility exposure. It is only prudent to protect this favored
position as much as possible.
HG: jg
R-77-11
(Meeting 77-8 ,
Agenda item No. 2)
0 MW
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
March 3, 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Status of Structures on Fremont Older
Open Space Preserve
Introduction: The Use and Management Plan for the Fremont
Older Open Space Preserve, which was approved by the Board
of Directors on May 18, 1976 , directed staff to make certain
investigations regarding the three residential structures
located on the Preserve. This report will outline the find-
ings and recommendations of staff relative to these houses.
Discussion: The three houses located on the site are known
generally as the Grey house, the Adobe and the Fremont Older
ranch house. The Use and Management Plan summary of each
structure, and the staff findings or recommendation for
each are as follows :
1. Grey House.
(a) Use and Management Plan Summary. The District should
expend no more than approximately $15 ,500 at the pres-
ent time and $500 annually to maintain this building
in a decent, safe and sanitary condition. It should
be rented as a revenue-producing building, the tenant
having only the most limited caretaker responsibili-
ties. Eventually, this house should be removed, pro-
bably within the next five years. Removal of this
house will be dependent on when maintenance costs
seriously detract from its revenue-producing potential.
Final determination as to demolition or repair should
be made after the current tenants have vacated the
house and further exploration can be made to determine
the extent of termite damage.
(b) Staff Findings and Recommendation. The Grey House has
been thoroughly inspected to determine all factors
which may influence costs or rehabilitation. The esti-
mate for total rehabilitation of the building ranged
from a minimum of $20 ,000 to a maximum of approximately
$30,000 to $35 ,000. About $700 has been spent since
approval of the Use and Management plan to repair the
I '
Page two
plumbing and heating systems. This , coupled with
another $700 in minor functional and cosmetic re-
pairs such as painting, will make the building quite
habitable and usable for several years. Therefore ,
in keeping with the Use and Management Plan recommen-
dations, staff will continue to upgrade the quality
of the house and when this is completed, presumably
within the next few months, it will be operated as
a rental unit occupied by a District ranger or care-
taker (the ranger is preferable due to proximity of
the house to the parking area, and the advantage of
having an on-site ranger at the Preserve) . Rent will
be established by determining fair market value for
the dwelling and deducting for the on-site caretaking
responsibilities which are above and beyond the ranger' s
normal duties.
2. Adobe (pool) House.
(a) Use and Management Plan Summary. The District should
attempt to involve local Historical groups in an attempt
to rehabilitate and preserve this structure. Partici-
pation by these groups may be limited to advice and la-
bor. The District should be prepared to spend up to
$15,000 on the house and its attendant water and septic
services. This structure can serve as the Distirct' s
resident caretakers dwelling.
(b) Staff Findings and Recommendation. A thorough investi-
gation has been completed on this building, which is
in reasonably sound shape. The budgeted expenditure
of $15,000 should be sufficient to rehabilitate the
building. Rehabilitation will include (1) complete
redoing of the kitchen and bathroom; (2) renovation
of the former changing area into a bedroom; (3) install-
ation of all new electrical facilities; and (4) addition
of a heating system. On the exterior, a new roof will
be added and the adobe facade will be repaired wherever
possible, perhaps with the adobe which was collected by
Cora Older and has been stored at the San Jose Museum.
The facade will then be sprayed with a presrevative to
retard deterioration caused by water. Plans for the
rehabilitation will be presented at the Board meeting.
A fair market value will be established for this build-
ing, and it will likely be rented at that value. It
is possible that if caretaker responsibilities are not
required of the person or persons living in the Grey
house, then some caretaker responsibilities may be per-
formed by the tenant in the Adobe. Only one of the
buildings will have a caretaker responsibility associa-
ted with it; the other will be rented at market value.
The recommendations for the Adobe are in keeping with
the Use and Management Plan, which called for renova-
tion of the Adobe by the District as a major step
Page three
toward preserving the cultural history associated
with the site.
3. Pool.
(a) Use and Management Plan Summary. The cost of rehabili-
tating the pool and adding the necessary filtering and
drainage system, coupled with the limited potential
for use, indicates that the pool should be filled in
and revegetated. The pool will be studied to determine
whether a terraced or sunken garden can be incorporated
into it as a part of the garden restoration of the Santa
Clara County Rose Society or whether it could serve as
an amphitheatre for discussion and lecture purposes.
(b) Staff Findings and Recommendation. The pool has been
studied in relationship to the surrounding gardens to
determine what might be done with the entire garden
area. At the time the report was written, the Santa
Clara County Rose Society had contacted the District
regarding possible rehabilitation or restoration of the
gardens. Since that time, the Rose Society' s interest
has diminished and currently there is no active mainte-
nance of the gardens. Staff has studied the Adobe, pool,
gardens and stage area in an effort to develop a plan
which will allow for preservation of the area to keep
it in character with the period when the Olders lived
there, but which requires extremely low maintenance in
keeping with an open space preserve. As outlined in the
Use and Management plan, it is recommended that the pool
be filled in to approximately one foot from the top of
the rim (currently the rim of the pool protrudes above
ground about one foot) . This would allow for mitigation
of any safety hazard associated with the pool. The out-
line of the pool would remain to serve as a reminder of
this major element of the gardens. All of the lawn and
brush would be cut down and mowed on a regular basis,
but not irrigated. The rose plants would be retained,
but not cared for other than for regular pruning. The
stage would be retained, but would not be restored.
Preserving the stage, the form of the garden area and
the outline of the pool would generally provide a feel-
ing characteristic of when the Olders occupied the site ,
and would require very low maintenance.
4. Fremont Older House.
(a) Use and Management Plan Summary. The District should
recontact all local historical groups to see if there
is any potential for restoration of the house. If no
viable scheme for restoration and use of the restored
structure has been developed within three months of
adoption of this plan, the building should be razed and
Page four
the area revegetated. American Youth Hostels has
indicated only a casual interest in the building as
a hostel, and then only if the District were willing
to bring the building up to local building code re-
quirements. If demolition is to occur, an investiga-
tion will be made into the salvage potential of the
materials in the structure, and an amphitheatre will
be created on the approximate site of the house,
which can be used as a group discussion and lecture
area.
(b) Staff Findings and Recommendations. The adopted use
and management plan provided for contacting all poten-
tially interested historical groups to see if a via-
ble program could be developed for restoration of
the house. Attached to this report are letters which
have been received from those contacted regarding their
interest in the house. The report recommended that if
no viable restoration program had been developed with-
in three months, the building should be razed. The
three month period has long since passed, partially
because it took considerable time to clarify rehabil-
itation possibilities. The groups contacted were :
California Historical Society
Cupertino Historical Society(Mrs. Jeanne Ryder, Pres. )
De Anza College History Center (Dr. Walter Warren)
Foundation for San Francisco Architectural Heritage
Hearst Foundations (William R. Hearst)
Hearst Corporation (William R. Hearst)
San Francisco Chronicle
Santa Clara County Historical Heritage Commission
Three concepts for restoration of the house which have
been proposed are as follows:
(1) Use of the Building as a Youth Hostel or
Residence.
Costs for rehabilitation of the building were
estimated at over $60 ,000 in April of 1976,
and it is likely they would be greater now.
American Youth Hostel has not displayed any
particular interest in the building unless
costs for rehabilitation were borne by MRPD.
Restoration of the building as a dwelling
unit, would still have the problems of pro-
viding water and sewer, and more significantly
would be a large building in an open space area
which has access limitations. For these rea-
sons, it is not recommended that the building
be rehabilitated as a youth hostel or dwelling.
This is consistent with the adopted Use and
Page five
Management plan. In addition, the building
is an attractive nuisance and vandalism has
resulted in many calls to MRPD rangers and
several Santa Clara County sheriffs.
(2) Restoration Due to Architectural Value.
Staff has been contacted by Dr. Arthur
Ogilvie of the Santa Clara County Historical
Heritage Commission, feels that the house
has architectural merit. Staff has studied
the house to determine whether any particu-
lar architect might be associated with it.
Some of the names suggested by Dr. Ogilvie
include Bernard Maybeck, Julia Morgan and
Frank Lloyd Wright. Both Bernard Maybeck
and Julia Morgan had unique styles which
included many detail refinements throughout
houses they designed. It does not appear
that these individual hallmarks are apparent
through the house. At the Board meeting, staff
will have photographs of typical work by both
Maybeck and Julia Morgan for comparison. Re-
garding the possibility of Frank Lloyd Wright' s
involvement in the design, Ellis Jacobs, an
architect who studied under Frank Lloyd Wright,
inspected the building for the District and
feels that there is no possibility that Wright
was associated with the design.
It is the staff' s opinion that the house does
have some unusual architectural features for
its day, in particular the flat roof, large
open windows and the stepping-up on the hill-
side (conforming somewhat to the topography
of the site rather than being imposed on it) .
It is most likely, however, that Cora Older is
the person most closely associated with the
design of the house. In fact, some of the books
written about the Olders contain passages in
which Cora Older was directing the workers dur-
ing construction of the house and suggesting
moving of walls after they had already been
erected.
(3) It has been suggested that the House be
preserved because of the Olders ' association
with the area.
The MRPD has named the entire site the Fremont
Older Open Space Preserve and has budgeted
funds for the restoration of the Adobe used
by Fremont Older as his study for much of his
writing.
Page six
4 . Gardens Adjacent to Fremont Older House and Adobe.
(a) Use and Management Plan Summary. These gardens were
developed by the Olders. Although neglected for the
last several years, they still contain a wide variety
of exotic plant species. These gardens could be pre-
served as a reminder of the Older' s affiliation with
the area and as gardens of general horticultural in-
terest.
(b) Staff Findings and Recommendations. The Santa Clara
County Rose Society has not pursued its interest in
preserving the garden area. However, the Harris family
who live near the house has done much work to clear the
paths through the gardens. It is felt that with the re-
moval of the house itself, the former house site, patios,
walks and terraces can form an area where visitors to
the preserve can discover the system of paths and use
their imaginations in deciding who had lived there and
when. Currently, the presence of the house detracts
from one' s ability to explore and use the garden paths
and area.
Based on the above and due to the exposure to liability
that the District has because of the presence of the
house, it is recommended that staff proceed with the
adopted recommendation and have the building removed
as soon as possible.
Recommendation: It is recommended that the Use and Management
Plan be implemented as adopted. In particular, the Fremont Older
House should be removed as soon as possible. The site is being
used increasingly by the public. Recent trail construction and
soon to be installed signs will increase the number of visitors
attracting to the house. Due to District liability associated
with an attractive nuisance, and the limited historic preserva-
tion funds available in the Land Management budget guidelines.
JO:p1
M-77-2 8
(Meeting 77-8.
AA.
N10f Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
March 7 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Ordering of District Vehicles
Attached is a report (R-77-12) , dated March 3 , 1977 , from the
Land Manager presenting an update regarding the current vehicles
owned by the MRPD and proposals for District vehicle needs for
the 1977 calendar year.
It is recommended that the Board adopt the attached Resolution
of the Board of Directors of the Midpeninsula Regional Park
District Authorizing the Department of General Services of the
State of California to Purchase Certain Items for the Midpen-
insula Regional Park District.
It is further recommended that a budget transfer of $10, 000 be
made from Services and Supplies to Fixed Assets Vehicles.
HG: jg
R-77-12
(Meeting 77-8,
Nb 6** Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
March 3, 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Ordering of District Vehicles
Introduction: This report outlines the uses of current vehicles
owned by the MRPD, reviews the capabilities and costs associated
with each, and projects MRPD vehicle needs for the 1977 calendar
year.
Discussion: The MRPD has four different vehicles, each of a
different type, which have been used by staff during the past
year to year and a half. They are :
1. Jeep Wagoneer. This has been used primarily by the Land
Manager for site inspections and land tours. It has been
used occasionally by ranger staff for patrol when mainte-
nance of other vehicles has necessitated its use. It is
not included in the charts showing vehicle cost because
it is not anticipated that any other vehicles of this
type will be needed for the foreseeable future.
2. Volkswagen "Thing" . The Volkswagen "Thing" was the first
District patrol vehicle. Experience to date shows the ve-
hicle is able to traverse nearly all District roads , second
only to a four-wheel drive vehicle. It is the most gas-
efficient vehicle, averaging around 19 miles per gallon.
The "Thing" is limited in its fire-fighting capacities ,
carrying only two back pumps and a shovel. It has poor
maintenance capacity as it is able to carry only small
tools and virtually no supplies, fence materials, large
trash containers, and other day to day ranger needs. The
soft top and plastic windows are a severe winter time limi-
tation. In summary, the VW "Thing" is an excellent "getting
around" vehicle, but its limiting factors make it less
desirable as a patrol vehicle.
3. Dodge Power Wagon (Four-Wheel Drive) . This vehicle is able
to traverse all District roads during dry weather and most roads
during wet weather except roads which are restricted to
tractors and other heavy equipment. It is the most gas-in-
efficient vehicle averaging approximately 8 miles per gallon.
Page two
It has excellent fire-fighting capacity, able to pump
100 gallons of water and carrying hand tools to support
seven fire-fighters as well as three 5-gallon back pumps.
The Power Wagon has good maintenance capability even when
fully loaded with fire equipment. During those months
when fire is not a danger, the fire equipment can be re-
moved to further its maintenance capacities. It is able
to carry tools and most supplies need for ranger patrol.
The vehicle has good visibility in harsh weather condi-
tions. The Power Wagon is an excellent all around patrol
vehicle. Its major limitation is gas mileage; however,
considering the diverse nature of a ranger' s duties, this
vehicle has proven to be the most practical for patrol of
District lands.
4. Ford Courier. The Courier is unable to travel some of the
patrol roads normally traveled by other District vehicles.
When fully fire-equipped, it is limited further. It rates
second in gas mileage, averaging approximately 14 miles
per gallon. The Courier has good fire-fighting capabilities ,
carrying 50 gallons of water, tools, and back pumps to equip
fire-fighters. Maintenance capability is primarily medium-
duty jobs, fence repairs, etc. and, as with the Power Wagon,
maintenance capacity is increased during the non-fire season.
The Courier is an excellent shuttle vehicle for carrying
supplies to and from District sites. Its traveling abilities
restrict it to paved roads and slightly sloped patrol roads.
If it were not for this restriction, the Courier would make
an excellent patrol vehicle.
Based on experience to date, it appears that the four-wheel drive
pick-up truck is by far the most usable vehicle for patrol of
District lands. It does cost more for initial purchase, and the
gasoline costs are higher, but its effectiveness as a patrol ve-
hicle makes it the most functional.
In addition to the above vehicles, the District is currently rent-
ing a two-wheel drive pick-up which is being used by two temporary
construction people carrying out the site preparation work recom-
mended in adopted use and management plans. It was anticipated
that this type of work could be contracted for, but due to the
unavailability of contractors able to do this ranch-type work
the District is currently employing temporary help, which has
necessitated the use of another vehicle.
Listed below are the staff positions, type of vehicle and
functions which it is anticipated will be needed during the
1977-78 fiscal year.
Vehicle Type Functions & Use Used bVStaff Position)
Jeep Wagoneer Patrol; management Supervising Ranger
duties associated
with position;
occasional use by
Land Manager or
other staff for
land tours.
Page Three
Vehicle Type Functions & Use Used by (Staff Position)
Four-Wheel Drive Patrol; light main- Patrol Ranger #
Pick-Up Truck tenance on District
sites; fire-fighting
capability.
Four-Wheel Drive Patrol; light main- Patrol Ranger #2
Pick-Up Truck tenance on District
sites; fire fighting
capacity
VW "Thing" Patrol and minor Ranger Aide and Intern
maintenance
Courier Pick-Up Site inspection; Planner
coordination of use
and management plans
implementation
Four-Wheel Drive Carrying supplies Construction personnel
Pick-Up and equipment in
conjunction with
implementation of
use and management
plans.
The above chart allows for some overlap, as all vehicles will
not be in use at all times. However, it should be remembered
that the above chart does not allow for regular maintenance,
breakdown of vehicles or unusual vehicle needs which may occur
if use of Los Trancos Open Space Preserve, Permanente Creek Park,
or Fremont Older Preserve require an on-site intern on weekends
or during the sommer of 1977 . Should any of these factors occur,
we will likely be using personal vehicles for some of the above
functions. The above chart anticipates that two new four-wheel
drive pick-up trucks will be added to the roster of District
vehicles. The current Land Management Action Plan and budget
plans for one new vehicle. This was projected for ranger patrol
only and did not include construction personnel requirements.
The cost would be approximately $10,000 per vehicle; this in-
cludes fire and radio equipment. Funds would be transferred
from the site operation and maintenance account to the vehicle
account to effect the purchase.
In this year of extremely hazardous fire conditions , the District
must take all prudent steps to allow staff as much flexibility
as possible in responding to any potential fires on District
lands. During last summer there was a period when the resources
of the California Division of Forestry were totally expended,
and they had no equipment available to respond to new fires.
If a fire had occured on District land at that time, it would
have been the District's responsibility, with mutual aid from
city fire departments, to combat such a fire.
Page four
It is inevitable that more staff will be recruited as more
lands are acquired and use increases, which will result in
a need for utmost flexibility in assigning vehicles. This ,
coupled with the limitation that vehicles purchased through
the State of California program can only be purchased from
January through June, make it imperative that the vehicles
be ordered at this time.
Recommendation: It is recommended that the Board authorize
the purchase of two new four-wheel drive vehicles, through
the State of California General Services Agency, and all
attendant equipment, including radios and fire-fighting
equipment.
JO:pl
COMPARATIVE COST DATA
Vehicle Type Purchase Purchase Maintenance Gas Gas cost per
Date Price 1976 Mileage 10,000 miles
VW Thin 2-Wheel 3/26/75 $3489. $573.
19 $315.
Drive
Convertible
Dodge 4-Wheel 10/1/75 $5580. $446. 8 $890.
ower Drive
,flagon Pick-up
Truck
Ford 2-Wheel 2/11/76 $3206 . $335. 14 $454
i Courier Drive
Pick-up
Truck
r
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RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL PARK DISTRICT
AUTHORIZING THE DEPARTMENT OF GENERAL
SERVICES OF THE STATE OF CALIFORNIA TO
PURCHASE CERTAIN ITEMS FOR THE MIDPEN-
INSULA REGIONAL PARK DISTRICT
The Board of Directors of the Midpeninsula Regional Park Dis-
trict does resolve that the Office of Procurement, Department
of General Services Administration of the State of California
is hereby authorized to purchase two 1976 four-wheel-drive pick-up
trucks for and on behalf of the Midpeninsula Regional Park Dis-
trict pursuant to section 14814 of the Government Code, and
that Herbert Grench, General Manager, is hereby authorized to
sign and deliver all necessary requests and other documents
in connection therewith for and on behalf of the Midpeninsula
Regional Park District.
R-77-13
(Meeting 77-8,
Agenda item No. 4)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
March 3, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed Land Management Secretary Position
Background: The General Administrative Program of the Action
Plan adopted by the Board on July 28, 1976 indicated that
additional secretarial support would probably be required at
some point during the 1976-1977 fiscal year. The Board allo-
cated contingency funds for a secretarial position in this
year's budget.
Discussion: It has become clear in the past few months that a
secretarial position should be established to handle the increas-
ing land management workload. The overall District workload has
also increased, partially as the result of the annexation of
south San Mateo County. Temporary personnel have been hired on
a frequent basis since the first of the year, and although this
is helpful for certain projects in the short-term, it is expen-
sive, requires supervision by other staff members , and does not
provide the necessary continuity of a single person coordinating
all land management activities .
The attached Job Description summarizes the responsibilities of
the Land Management Secretary. The responsibilities will fall
somewhere between those of the present three-quarter time Secre-
tary and full-time' As.-&;istarit Secretary.
It is anticipated that the District will be able to implement a
restructuring of secretarial support, which is also included in
this year' s Action Plan, when an additional person is hired.
Continuation of the present two-person secretarial "pool" for
the entire District staff is no longer efficient and cannot
accommodate the normal workload. Priorities cannot be assigned
properly under this system. Therefore, it is expected that
secretarial support will in the future be assigned to programs ,
rather than to individual office tasks , as follows:
R-77-13 Page two
Average No. of
Hours Per Week
Program Currently Required
Land Acquisition At least 20
Land Management 40
Public Communications and
Governmental and Private Liaison 10
General Administration
(program support) 40
Numerous public agencies sere contacted to provide data on com-
parable positions and sal*ry ranges. Four comparable positions
were selected. Based on the average midrange of the salary ranges
for these positions , the proposed salary range for the Land
Management Secretary is $9 ,020 to $11,725 annually.
It should be pointed out that salary range data is about a year
old at this time, and some adjustment to the proposed range may
be made when all District staff positions are reviewed during
budget preparation (April and May) . The redistribution of secre-
tarial responsibilities may also have some effect on the range,
but this range appears to appropriately reflect the level of
responsibilities of the position at this time.
Recommendation: It is recommended that the Board of Directors
establish the position of Land Management Secretary and approve
the attached Job Description and the salary range of $9 ,020 to
$11,725 annually.
MIDPENINSULA REGIONAL PARK DISTRICT
Job Description
LAND MANAGEMENT SECRETARY
Summary of Duties
Under the supervision of the Land Manager, performs
secretarial , receptionist and general office work
assigned by the land management staff. Types, reproduces,
files, runs errands, drafts letters and memoranda as
needed, and takes light dictation. Operates radio com-
munications base station.
Typical Work Performed
Secretarial
1. Coordinates land tours, meetings, and luncheons for
land management personnel.
2. Takes dictation from land management staff as needed and
transcribes into drafts or final documents.
3. Composes draft letters and memoranda for review by land
management staff when appropriate.
4 . Performs general typing, reproducing, filing, mailing
and other secretarial functions.
5. Runs various errands for land management personnel
when necessary.
6 . Procures supplies and equipment upon approval for land
management activities.
7 . Is knowledgeable about the secretarial functions in
other programs of the District and maintains capability
to substitute for other secretarial personnel under the
appropriate circumstances.
8. Coordinates with District Clerk regarding submission
of land management related materials for Board meeting
packets.
9 . Assists other secretarial personnel when workload permits.
Receptionist
1. Acts as receptionist to telephone callers and visitors
regarding land management matters.
2 . Responsible for operation of base station radio communi-
cations equipment.
3 . Distributes general information about the District and
its lands as appropriate and answers general inquiries.
4 . Issues permits for entrance to District lands when re-
quired.
Education, Experience and Personal Requirements
Individual should enjoy secretarial work and be committed
to the purposes of the District. Position would ordinarily
require the equivalent of a high school education and two
year's general office and secretarial work. The individual
must be able to take dictation at the rate of 80 wpm and
type accurately at a speed of 45 wpm. The person selected
must have the ability to meet, respond to and work well with
other people, and should demonstrate the responsibility to
follow assignments through to completion. The individual
must have a valid California driver 's license.
M-77-27
(Meeting 77-8,
Agenda item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
March 3 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Scheduling of Next Board Meetings
An item regarding scheduling of March and early April Board
meetings is being placed on the March 9 agenda. The second
Public Hearing on the possible name change of the District
is to be held in San Mateo County. Action to change the
District' s name or to incur additional indebtedness (as for
example on the Hassler property) will require six affirmative
votes.
The Board may wish to give some thought in advance of the
March 9 Board meeting regarding preferable locations for the
San Mateo County hearing on the proposed name change and
possibly on the draft Master Plan.
M-77-26
(Meeting 77-8,
Agenda item No. 6)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
March 3, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed Amendment of PERS Contract
Introduction: At its February 9 , 1977 meeting, the Board
adopted a Resolution of Intention to approve an amendment
to the contract between the District and the Public Employees
Retirement System. The amendment would cause the District
to unpool from the miscellaneous member group by adding
the Final Compensation benefit, which provides for computa-
tion of an employee 's retirement allowance based on the
twelve highest paid consecutive months of employment. The
District's employer contribution rate will , on the effective
date of the amendment, change from 8.67% to 6. 155% . This
will result in a savings to the District of at least $6 ,400
per year. This is equivalent to a one-time savings of at
least $107 ,000, assuming a 6% interest rate.
Recommendation: It is recommended that the Board approve
the attached Resolution of the Board of Directors of the
Midpeninsula Regional Park District Authorizing An Amendment
to the Contract Providing for the Participation of the
Midpeninsula Regional Park District in the Public Employees '
Retirement System, Making Its Employees Members of Said
System.
RESOLUTION
No.
OF THE BOARD OP DIRMTORS
(Name of Governing Body)
AUTHORIZING AN AMENDMENT TO THE CONTRACT PROVIDING FOR THE PARTICIPATION
OF THE MIDMINSULA PSGIONAL PARK DISTRICT ,
Name of Public Agency
IN THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM, MAKING ITS EMPLOYEES MEMBERS
OF SAID SYSTEM.
WHEREAS, the Board of Administration of the Public Employees' Retirement System
and . of the rict
Name of Governing Body Name of Public Agency
entered into a Contract effective on , ?Am�jPr � d 192.�L, providing for the
participation of said n the Public Employees'
(Names of Pubi is Agency
Retirement System; and
WHEREAS, it is now desirable to take advantage of certain benefits provided
under said Retirement System, and not included in said contract;
NOW, THEREFORE, BE IT RESOLVED- that said Board of Directors
Name of Governing Body
authorized, and it does hereby authorize, an amendment to said Contract, a copy of
said amendment being attached hereto marked "Exhibit All, and by such reference made
a part hereof as though herein set out in full ; and
BE IT FURTHER RESOLVED that the presiding officer of said Board of
Name of
Directors be, and he Is hereby authorized, empowered and directed to
Governing Body
execute said amendment for and an behalf of said Midpeninsula Regional Park District
(Name of Public Agency
Adopted this day of 19 .
Attest:
Presiding Officer
District Clerk 7SWVG1W*
PERS•ACT-13 (Amendment) 11/71
EMBIT A
AMIMIT-111T TO CONTR.ACT M=N TIE
BOARD OF ADi_I':I=-,ATION
PUBLIC E1-1PLGT="St M=, 217,T SYST12,11
AISD TIE
BOARD OF DIRECTORS
Or, THE
MIDPETNINSULA P=EIONAL
PARK DISTRICT
The Board of Administration, Public Employees' Retirement System, hereinafter ,
referred to as Board and the BOA:0 OF DIRECTORS of the 1,aIDPEIIIIIISULA REGMNAL PARK
DISTRICT, hereinafter referred to as Public Agency having entered into a contract
under date of November 14, 1973, effective December 31, 1973, which provides for
participation of Public Agency in said System, Board and Public Agency hereby agree
CD
as follows:
III A. Paragraphs 1 through 7 are hereby stricken from said contract as executed
effective December 31, 1973, and are hereby replaced by the following
paragraphs numbered 1 through 0. inclusive:
1. All words and terms used herein which are defined in the Public
Employeesl Retirement Law shall have the meaning as defined
therein unless othenrise specifically provide. for. .' "Normal
retirement age" shall mean age 60 for miscellaneous members.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after 1'ay 16, 19.66, making its employees as herein-
after provided, members of said System subject to all provisions
of the Public Employees' Retirement Law except such as apply only
on election of a contracting agency and are not provided for herein
and to all amendments to said Law hereafter enacted except such as
by express provision thereof apply only on the election of contracting
a-encies.
3. Employees of Public Agency in the following; classes shall become
medoers of said Retirement System except such in each such class
as are excluded by law or theis agreement.
a. Employees other than local firemen and local policemen
(herein referred to as miscellaneous members).
The following employees shall be excluded from membership in said
Retirement System:
110 ADDITIONAL EXCLIUTSIONS
4. The fraction of final compensation to be provided for each year of
credited prior and current service as a miscellaneous menber upon
retirement at normal retirement age shall be as provided in Section
21251.13 of said Retirement Law.
Pet. Form 702-1
5. Public Agency, in accordance with Section 2C"%O, Government Code,
shall cease to be an "employer" for the purpooe.s of Chapter 6 of the
Public Employees' Retirement Law effective as of the effective date
of this amendment to this contract. Accumulated contributions of
the Public Agency as of the date of such amendment shall be fixed
and determined as provided in Section 20759, Government Code, and
such accumulated contributions and contributions hereafter made
shall be held by the Board as provided in Section 20759, Government
Code.
6. The following additional provisions of the Public Employees' Retirement
' Law which apply only upon election 6f a contracting agency shall apply
to the Public Agency and its employees:
a. Section 20024.2 (defining 11 final compensation" on the basis of
average compensation earnable during the year immediately
preceding retirement or any other one year period elected by
the member).
7. Public Agency shall contribute to said Retirement System as follows:
a. With respect to miscellaneous members, the public agency shall
contribute the following percentages of monthly salaries earned
as miscellaneous members of said System:
(1) 0.0140 percent until June 30, 2000 on account of the liability
for prior service benefits.
(2) 6.195 percent on account of the liability for current
service benefits.
b. A reasonable amount per annum, as fixed by Board to cover the
costs of administering said System as it affects the employees
of Public Agency, not including the costs of special valuations
of the periodical investigations and valuation required by law,
provided that said amount shall be determined on the basis of
the number of employees of Public Agency who are reported as
members of a payroll designated by the System covering one month
of each year, or with respect to the first year of participation,
on the effective date of said participation.
c. A reasonable amount as fixed by the Board, payable in one install-
ment as the occasions arise, to cover costs of special valuations
on account of employees of Public Agency, and costs of the period-
ical investigation and valuation required by law.
8. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Pkablic
Employees Retirement Law, and on account of experience under the
Retirement System, as determined by the periodical investigation
and valuation required Z)y said Retirement Law.
Ret. Form 702-2
p
9. Contributions required of Public Agency and its employees shall be
paid by the Public Agency to the Retirement System within thirty days
after the end of the period to which said contributions refer. If
wore or less than the correct amount of contribution is paid for any
period, proper adjustment shall be made in connection with subsequent
remittances or adjustment on account of errors in contributions re—
required of any employee may be made by direct cash payments between
the employee and Board. Payments by Public Agency to Board may be
made in the form of warrants, bank 'checks, bank drafts, certified
checks, money orders, or cash.
B. This amendment shall be attached to said contract and shall be effective
on the day of •
Witness our hands this day of
BOARD OF AD 1.INISTRATI0I1 BOARD OF DIRECTORS
�' ' RET.'I.d����.�"I�'Z SYST3•� _ _ OF THE
- -
PUBLIC L��iPLOY�r�S
MIDPENINSULA REGIOIJAL FARM DISTRICT
B BY _
BC _ --
Carl J. Blechinger, Executive Officer ?'residing Office A
Approved as to form: Attest:
F �,
Legal Office, PERS Clerk
Ret. Form 702-3
M-77-29
A, Meeting 77-8
Agenda Item No. 7)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
March 4 , 1977
TO: Board of Directors
FROM: C. Harrington, Public Communications Coordinator
SUBJECT: Orienteering Day, March 5, 1977
The report regarding Orienteering Day will be mailed to you on
Monday, March 7 .
CH:jg
Revised
C-77-6
March 9 , 1977
Meeting 77-8
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
2807 $124.00 Lee's Imperial Welding Inc. District Vehicle Expense
2808 90.53 Harold's Auto Upholstery District Vehicle Expense
2809 25.07 Peninsula Blueprint Service Maps & Mapping
2810 14. 51 Judy Frosch Field Supplies
2811 1,049 .41 Birnie Lumber & Fence Co. Improvements-Fencing
2812 32.06 Young & Associates Office Supplies
2813 146 .00 Flinn, Gray & Herterich General Insurance
2814 146 .71 Savin Business Machines Corp. Office Equipment Rental
2831 138 . 69 Norney's Office Supplies
2816 878 .92 Pacific Telephone Co. Telephone Service
2817 8. 25 Antelope Camping Equipment Co. Instructors compass
2818 575.75 Una Graphics Progress Report
�820 252.00 CBM Type Typesetting
2821 123 .46 Hubbard & Johnson Field Supplies
�822 29 .00 CBM Type Master Plan
2823 12.72 B&H Equipment Co. Field Equipment Rental
a824 7.03 Red's Sharpening Service Field Equipemnt Repair
2825 8 . 00 Stanley R. Norton Travel Expenses
2826 42.83 Techni-Graphics, Inc. Printing
2827 106. 84 Kelly Services, Inc. Temporary Office Help
'829 300.00 First American Title Guaranty Repokt-Black Mountain
WO 125.92 Jon Olson Library & Meal Conferences
2832 32.25 Central Radio Telephone Telephone Service
2833 208 .57 Orchard Supply Hardware Field Supplies & Tools
834 19. 19 P. G. & E. Utilities-Fremont Older
2835 37 .19 Los Altos Delicatessen Meal Conference
2836 415.28 Pacific Hardware & Steel Co. Field Supplies-Maintenance-Toole
2837 145 .85 Peninsula Office Supply office Equipment
2838 34.69 San Jose Art Paint & Wallpaper Maps & Mapping
2840 48 .00 Los Altos Garbage Co. Utilities-Permanente Creek
MIDPENINSULA REGIONAL PARK DISTRICT
C L A I M S
# Amount Name Description
a
2841 $3 , 620.00 E. R. Sheehan Trail Work-Saratoga Gap &
Los Trancos
2842 50.00 Carolyn Caddes Photographs-Orienteering Day
2843 18 .50 North Bay Pool Chlor Pool Service-Permanente Creek
.2844 250 .00 Edward E. Jaynes Educational Assistance
2845 252.50 Cynthia M. DiGiovanni Professional Services
'2846 21.30 Del Woods Private Vehicle Expense
2847 27. 81 Park Morse Telephone & Photo Expenses
Supervising Ranger Assesment Lai
2848 83.50 Jo Ann Malik Services Rendered-Supervising
Ranger Assesment Lab
2849 83.50 Sgt. Jerry Wright Services Rendered-Supervising
Ranger Assesment Lab
2850 157 .57 Petty Cash Field Supplies
District Vehicle Expense
Meal Conferences
Office Supplies
Private Vehicle Expense
'f