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HomeMy Public PortalAboutOrd. 1335~~ ORDINANCE NO. 1335 The follows: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ESTABLISHING THE COMMUNITY DEVELOPMENT BLOCK GRANT ADVISORY BOARD (CDBGAB), AS A COMMISSION City Council of the City of Lynwood does ordain as Section 1. 1. The CDBGAB shall be an authorized commission of the City of Lynwood. 2. The members of the CDBGAB shall be called Commissioners. 3. The CDBGAB shall meet the first and third Wednesday of each month at 7:00 p.m., in the City Hall Council Chambers. Section 2. The City Clerk shall certify to the passage and adopton of this ordinance and cause the same to be published in the manner described by law. First read at regular meeting of the City Council of said City held on the 5th day of December 1989, and finally adopted and ordered published at a regular meeting of said Council held on the 2nd day of Januarv 1'99f0 by the following vote. AYES: COUNCILMEMBERS HEINE, REA, RICHARDS, WELLS, HENNING NOES: NONE ABSENT: NONE ABSTAIN: NONE ATTEST: ANDREA L. HOOPER, CITY LERK APPROVED AS TO CONTENT: ~~ TE L. MAS, DIRECTOR Community Development Dept. ROBERT HENNING', M r City of Lynwood APPROVED AS ~O FORM: S. BARBOSA, 1 Counsel STATE OF CALIFORNIA } ss. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and ex-officio clerk o£ the Council of said City, do hereby certify that the above is a true and correct copy of Ordinance No. 1335 adopted by the City Council of the City of Lynwood, and that the same was passed on the date and by the vote therein stated. DATED this 5th day o£ January 19 90 ity er City of Lynwood c~cy of ]~YN~VOOD ~ .,,.,M..~~.~,,. ~ C[ty vlAeeting CIIaQQenges ( I I I ~' 11330 BULLIS ROAD LYNWOOD, CALIFORNIA 90262 (213) 603-0220 CITY OF LYNWOOD CITIZEN PARTICIPATION PLAN I. II POLICY STATEMENT It is the policy of the City of Lynwood to provide for full involvement of the Community in the planning, development, implementation, monitoring and evaluation of programs funded under the Housing and Community Development Act of 1974. This Citizen Participation Plan establishes the procedures and guidelines implemented by the City to provide for the continuing participation of the citizens of Lynwood. While the City desires and recognizes the need for citizen involvement, the City Council of the City of Lynwood has final determination and responsibility for all aspects of the City's Community Development Block Grant program. This plan may be amended from time to time and shall remain in effect until superceded by a new plan or until the City no longer participates in the Housing and Community Development Block Grant Program. SCOPE OF PARTICIPATION A. Citizens Role While this plan details involvement of specific citizen organizations, it is not intended to exclude any individual citizen's input. All citizens of Lynwood are encouraged to participate in the public meetings and hearings and to contact the City's Department of Housing and Community Development in regards to any questions they have concerning the process and projects under the Housing and Community Development Block Grant Program. 1 B, Written Proposals The City encourages the submission of views and written proposals by citizens regarding the Community Development Block Grant program. The proposals may be submitted to the Department of Community Development or at any meeting of the Community Development Block Grant Advisory Board mentioned in the plan, or public hearing being conducted by the City Council. All written proposals should be submitted no later than seven (7) days prior to the public hearing on the final application to be submitted. The City will respond, in writing, to all written proposals within 15 working days and state the reasons for the action taken on the proposal. C. City's Role 1. Technical Assistance To facilitate citizen input, the City will provide technical assistance, through its staff, to any communitywide or neighborhood associations and to groups of lower and moderate income residents of blighted neighborhoods who request such assistance. The City will make available Spanish speaking staff at meetings and hearings relating to the Community Development program. 2. Public Information To ensure that citizens remain informed of and involved in the program, the City will provide for full access to program information. The following information will be made available during the planning process of the program: a. amount of entitlement; b. types of activities eligible for funding; c. the activities previously funded; d. ineligible activities; e. schedule of hearings; 2 f. the process used by the City in approving the application; g. the Citizen Participation Plan; h. other requirements the City deems necessary. In addition, documents relevant to the Community Development program are available to all citizens during normal working hours. Copies of the following materials are available for review at the Lynwood City Hall: a. mailings and promotional material; b. records of hearings and meetings; c. reports required by HUD; d. regulations and issuances governing all aspects of the program. e. Grantee Performance Report (GPR) (See Exhibit "A") D. Specific Areas of Citizen Participation Citizen involvement will be sought in the development, implementation, monitoring and evaluation stages of the City's program. Citizen involvement in program implementation shall be in the form of an advisory committee. Citizens will be given the opportunity to review and comment on all aspects of the Community Development Block Grant program, including the opportunity to evaluate projects an activities. E. Complaint Procedures The City will answer written complaints in a timely and responsive manner. Those complaints dealing with Community Development Block Grant programs that require written responses, will receive a written response within 15 working days. III. Citizen Participation Organization The City has established a Community Development Block Grant Advisory Board. The composition, role and responsibility of the organization is discussed below. 3 A Community Development Block Grant Advisory Board (CDBGAB) 1. CDBGAB Size and Appointment 2 3 4 5. 6 The Community Develpment Block Grant Advisory Board shall have seven (7) members appointed by the City Council of the City of Lynwood. Representation In making appointments to the CDBGAB, the City Council shall insure reasonable representation of the community, including age, sex, racial background, income levels and handicapped. Terms of Office Members of the CDBGAB shall serve a maximum of two (2) years. Terms will be staggered to provide overlap of approximately half the members. Selection of Officers The CDBGAB shall have a Chairperson and Vice Chairperson. Both shall be elected from and by the members of the CDBGAB each year at the first meeting after the newly appointed members are present. Vacancies When vacancies occur, the City shall publish a notice, or press release in a publication locally circulated, which invites interested people to make their interest known to the City Council. A position will automatically be declared vacant if an CDBGAB member misses three (3) consecutive meetings. The CDBGAB may waive declaring the position vacant, if formally petitioned by the member. The waiver requires a majority vote of the CDBGAB. Meetings The CDBGAB shall carry out its role and responsibilities, the CDBGAB shall meet on the first and third Wednesdays of each calendar month, at City Hall, 11330 Bullis Road, Lynwood. All meetings are open to the public. Announcement of any changes in the regular meeting date shall be published in a newspaper of local circulation at least seven (7) days prior to the meeting. 4 ROLE AND RESPONSIBILITIES 1 2 3 4 Advise City Council The CDBGAB is an advisory committee to the City Council in matters relating to Community Development Block Grant programs. Community Development Block Grant The CDBGAB shall be involved in the development and/or the review of all elements pertaining to the planning and preparation of the annual Community Development Block Grant application. Based on that planning and preparation, the CDBGAB will make specific funding and program recommendations to the City Council. Program Design To the extent possible, the CDBGAB shall have involvement in the design of each community development program funded by the Community Development Block Grant. Review and Evaluation The CDBGAB shall be involved in the design for the evaluation and review of the projects funded by the Community Development Block Grant. Any progress or evaluation reports concerning the grant shall be reviewed by the CDBGAB and recommendation concerning the reports made to the City Council. 5. Needs and Objectives The CDBGAB may conduct community development needs assessments and review community development objectives as deemed necessary by the CDBGAB or required by regulations. 6. Citizen Participation Plan The CDBGAB shall review the Citizen Participation Plan for adoption by the City Council annually and recommend such changes as deemed appropriate to the City Council. 5 7. Rehabilitation Loan Review and Approval The CDBGAB is also the Loan Review Committee. Final approval of all loan and grant assistance will be made by the CDBGAB. An applicant whose application has been denied by the CDBGAB may appeal the Board's decision to the City Council. COMMUNICATIONS 1. Publishing the Citizen Participation Plan The CDBGAB shall work with the City staff in the publishing and distribution of the Citizen Participation Plan. 2. Information Bulletins The CDBGAB shall publish timely information bulletins concerning their activities and the Community Development Program activities in the City. 3. Minutes City staff shall provide for the taking of Minutes at meetings of the CDBGAB. The Minutes shall be provided to members within a reasonable period of time and made available for public inspection. 4. Staff Communication When information is requested by the CDBGAG from the City staff, that information shall be provided to the CDBGAB, in written form with the Minutes, or in the packet of information provided to the CDBGAB prior to each CDBGAB meeting. 5. Local Press The CDBGAB will work with City staff to provide timely reports to the local press on community development activities. 6. Community Groups The CDBGAB shall determine methods of providing information to community groups which are active in community development or other activities relating to citizen invovlement, affirmative action, etc. 6 7. Public Hearings: Grant Application The CDBGAB when requested, shall assist the City Council in conducting the public hearings on the grant application for funding of the Community Development Block Grant Program. IV. Public Hearings and Meetings The City will conduct public hearings and public meetings on all phases of the Community Development Block Grant Program process. All hearings and meetings are open to the public. A. City Council Public Hearings 1. Application Measures The City Council shall conduct at least one (1) public hearing prior to grant submittal. 2. Additional Hearings The Council may hold additional hearings after application submittal as it determines appropriate, and shall hold at least one (1) hearing to review program progress and performance prior to the start of planning for the next program year. 3. Minutes of all hearings will be provided by the City. B. Public Hearing Notices In order to give adequate notice of City shall publish a legal notice a newspaper of general circulation. also be published in Spanish. All releases shall be published 10 day and shall contain the following: 1. date of hearing; 2. time of hearing; 3. place of hearing; 4. topics to be considered; public hearings, the and press release in Press releases shall legal notices and news prior to the hearing 5. basic information about the program. 7 4 C. CDBGAB Public Meetings 1. Public Meetings All CDBGAB meetings are open to the public. The role and responsibilities of the Board are covered under Section III of this plan. Minutes or summaries of the meetings shall be provided by the City. 2. Public Meeting Notices The notices for special public meetings are the same as those required for a public hearing, with the exception that they be published at least 7 days prior to the meetings. 8 ~. e. EXHIBIT "A" GRANTEE PERFORMANCE REPORT (GPR) CITIZEN PARTICIPATION REQUIREMENT Prior to the submission of the Grantee Performance Report (GPR) to HUD, Lynwood citizens shall receive at least to (10) days notice to review and comment on said report. Comments received during this period will be considered before the GPR is submitted. Citizens shall also be provided access to copies of the GPR. cplan:Rev.11/89 9 • ~ ~. '7 ~~ IX. REHABILITATION LOAN REVIEW COMMITTEE SECTION 1.0 GENERAL This chapter sets forth the provisions for establishing a Rehabilitation Loan Review Committee (RLRC) including (1) its purpose, (2) its composition, and (3) its function. The RLRC shall be established for the purpose of ensuring that (1) the provision of the Rehabilitation Program services, technical and financial, to the City's qualifying property owners and lessees is fair and equitable and, (2) the Program complies with all pertinent guidelines and requlations. SECTION 2.0 COMPOSITION A. Membership B C The RLRC shall be composed Community Development Block appointed by City Council. uorum The presence of four quorum necessary to the Chaieperson, any by consensus. Secretary of the seven (7) members of the Grant Advisory Board (CDBGAB), (4) RLRC members shall consititue a conduct business. In the absence of Committee member may chair the meetng The Community Development Director shall appoint the Rehabilitation Manager the Secretary to the RLRC. SECTION 3.0 MEETINGS The RLRC shall meet as needed and requested by staff but no more than once each week. The meetings shall take place at 7:00 p.m., on the first and third Wednesdays, in the City Council Chambers in City Hall. SECTION 4.0 CERTIFICATION OF MINUTES The LRC chairperson or the acting person in his/her absence shall sign and date the approved minutes of each meeting. SECTION 5.0 AGENDA The Committee's Secretary shall submit the Agenda to Committee Members no less than 48 hours prior to the meeting. Emergency situations may justify submitting addendas to the Agenda at the time of the meeting or calling the meeting with less than 48 hours notice indicated above. Staff shall endeavor, however, to restrict these cases to a justifiable minimum. SECTION 6.0 FUNCTIONS SECTION 6.1 Consideration of Requests for Property Rehabilitation Assistance A. General The RLRC shall consider all requests for rehabilitation assistance submitted by the Rehabilitation Program staff and approve and/or reject the applicant(s) request(s). B. Information on Applicants Program staff shall submit to the RLRC a summary sheet stating applicant(s) name and address, income, number of dependents, natture of the proposed improvements and other background information as deemed necessary to properly consider the request. C. Case Evaluation and Determination of Eligibility Evaluation and approval/rejection of applications shall be within the framework of the Rehabilittion Program guidelines concerning eligibility for (1) applicants, and (2) improvements as established in Chapter vI above. D. Protection of the Applicant's Right to Privacy Protection of the of importance to evaluating request regarding requests made in closed sess made public. applicant's right to Privacy shall be Program staff and the RLRC when for assistance. All deliberations for rehabilitation assistance will be ions. Only the final decision will be