HomeMy Public PortalAboutOrd. 1335~~
ORDINANCE NO. 1335
The
follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LYNWOOD, CALIFORNIA, ESTABLISHING
THE COMMUNITY DEVELOPMENT BLOCK GRANT
ADVISORY BOARD (CDBGAB), AS A COMMISSION
City Council of the City of Lynwood does ordain as
Section 1.
1. The CDBGAB shall be an authorized commission of the City
of Lynwood.
2. The members of the CDBGAB shall be called Commissioners.
3. The CDBGAB shall meet the first and third Wednesday of
each month at 7:00 p.m., in the City Hall Council
Chambers.
Section 2. The City Clerk shall certify to the passage and
adopton of this ordinance and cause the same to be published in the
manner described by law.
First read at regular meeting of the City Council of said
City held on the 5th day of December 1989, and finally
adopted and ordered published at a regular meeting of said
Council held on the 2nd day of Januarv 1'99f0 by the
following vote.
AYES: COUNCILMEMBERS HEINE, REA, RICHARDS, WELLS, HENNING
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
ATTEST:
ANDREA L. HOOPER, CITY LERK
APPROVED AS TO CONTENT:
~~
TE L. MAS, DIRECTOR
Community Development Dept.
ROBERT HENNING', M r
City of Lynwood
APPROVED AS ~O FORM:
S. BARBOSA,
1 Counsel
STATE OF CALIFORNIA }
ss.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of
Lynwood, and ex-officio clerk o£ the Council of said City,
do hereby certify that the above is a true and correct copy
of Ordinance No. 1335 adopted by the City Council of the
City of Lynwood, and that the same was passed on the date
and by the vote therein stated.
DATED this 5th day o£ January 19 90
ity er
City of Lynwood
c~cy of ]~YN~VOOD ~
.,,.,M..~~.~,,.
~ C[ty vlAeeting CIIaQQenges ( I I I ~'
11330 BULLIS ROAD
LYNWOOD, CALIFORNIA 90262
(213) 603-0220
CITY OF LYNWOOD
CITIZEN PARTICIPATION PLAN
I.
II
POLICY STATEMENT
It is the policy of the City of Lynwood to provide for full
involvement of the Community in the planning, development,
implementation, monitoring and evaluation of programs funded
under the Housing and Community Development Act of 1974.
This Citizen Participation Plan establishes the procedures and
guidelines implemented by the City to provide for the
continuing participation of the citizens of Lynwood.
While the City desires and recognizes the need for citizen
involvement, the City Council of the City of Lynwood has final
determination and responsibility for all aspects of the City's
Community Development Block Grant program.
This plan may be amended from time to time and shall remain in
effect until superceded by a new plan or until the City no
longer participates in the Housing and Community Development
Block Grant Program.
SCOPE OF PARTICIPATION
A. Citizens Role
While this plan details involvement of specific citizen
organizations, it is not intended to exclude any
individual citizen's input. All citizens of Lynwood are
encouraged to participate in the public meetings and
hearings and to contact the City's Department of Housing
and Community Development in regards to any questions
they have concerning the process and projects under the
Housing and Community Development Block Grant Program.
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B, Written Proposals
The City encourages the submission of views and written
proposals by citizens regarding the Community Development
Block Grant program. The proposals may be submitted to
the Department of Community Development or at any meeting
of the Community Development Block Grant Advisory Board
mentioned in the plan, or public hearing being conducted
by the City Council.
All written proposals should be submitted no later than
seven (7) days prior to the public hearing on the final
application to be submitted.
The City will respond, in writing, to all written
proposals within 15 working days and state the reasons for
the action taken on the proposal.
C. City's Role
1. Technical Assistance
To facilitate citizen input, the City will provide
technical assistance, through its staff, to any
communitywide or neighborhood associations and to
groups of lower and moderate income residents of
blighted neighborhoods who request such assistance.
The City will make available Spanish speaking staff
at meetings and hearings relating to the Community
Development program.
2. Public Information
To ensure that citizens remain informed of and
involved in the program, the City will provide for
full access to program information. The following
information will be made available during the planning
process of the program:
a. amount of entitlement;
b. types of activities eligible for funding;
c. the activities previously funded;
d. ineligible activities;
e. schedule of hearings;
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f. the process used by the
City in approving the application;
g. the Citizen Participation Plan;
h. other requirements the City deems necessary.
In addition, documents relevant to the Community
Development program are available to all citizens during
normal working hours. Copies of the following materials
are available for review at the Lynwood City Hall:
a. mailings and promotional material;
b. records of hearings and meetings;
c. reports required by HUD;
d. regulations and issuances governing all
aspects of the program.
e. Grantee Performance Report (GPR) (See Exhibit "A")
D. Specific Areas of Citizen Participation
Citizen involvement will be sought in the development,
implementation, monitoring and evaluation stages of the
City's program. Citizen involvement in program
implementation shall be in the form of an advisory
committee. Citizens will be given the opportunity to
review and comment on all aspects of the Community
Development Block Grant program, including the opportunity
to evaluate projects an activities.
E. Complaint Procedures
The City will answer written complaints in a timely and
responsive manner. Those complaints dealing with Community
Development Block Grant programs that require written
responses, will receive a written response within 15
working days.
III. Citizen Participation Organization
The City has established a Community Development Block Grant
Advisory Board. The composition, role and responsibility of
the organization is discussed below.
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A
Community Development Block Grant Advisory Board (CDBGAB)
1. CDBGAB Size and Appointment
2
3
4
5.
6
The Community Develpment Block Grant Advisory Board
shall have seven (7) members appointed by the City
Council of the City of Lynwood.
Representation
In making appointments to the CDBGAB, the City Council
shall insure reasonable representation of the
community, including age, sex, racial background,
income levels and handicapped.
Terms of Office
Members of the CDBGAB shall serve a maximum of two (2)
years. Terms will be staggered to provide overlap of
approximately half the members.
Selection of Officers
The CDBGAB shall have a Chairperson and Vice
Chairperson. Both shall be elected from and by the
members of the CDBGAB each year at the first meeting
after the newly appointed members are present.
Vacancies
When vacancies occur, the City shall publish a notice,
or press release in a publication locally circulated,
which invites interested people to make their interest
known to the City Council. A position will
automatically be declared vacant if an CDBGAB member
misses three (3) consecutive meetings. The CDBGAB may
waive declaring the position vacant, if formally
petitioned by the member. The waiver requires a
majority vote of the CDBGAB.
Meetings
The CDBGAB shall carry out its role and
responsibilities, the CDBGAB shall meet on the first
and third Wednesdays of each calendar month, at City
Hall, 11330 Bullis Road, Lynwood. All meetings are
open to the public. Announcement of any changes in the
regular meeting date shall be published in a newspaper
of local circulation at least seven (7) days prior to
the meeting.
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ROLE AND RESPONSIBILITIES
1
2
3
4
Advise City Council
The CDBGAB is an advisory committee to the City Council
in matters relating to Community Development Block
Grant programs.
Community Development Block Grant
The CDBGAB shall be involved in the development and/or
the review of all elements pertaining to the planning
and preparation of the annual Community Development
Block Grant application. Based on that planning and
preparation, the CDBGAB will make specific funding and
program recommendations to the City Council.
Program Design
To the extent possible, the CDBGAB shall have
involvement in the design of each community development
program funded by the Community Development Block
Grant.
Review and Evaluation
The CDBGAB shall be involved in the design for the
evaluation and review of the projects funded by the
Community Development Block Grant. Any progress or
evaluation reports concerning the grant shall be
reviewed by the CDBGAB and recommendation concerning
the reports made to the City Council.
5. Needs and Objectives
The CDBGAB may conduct community development needs
assessments and review community development objectives
as deemed necessary by the CDBGAB or required by
regulations.
6. Citizen Participation Plan
The CDBGAB shall review the Citizen Participation Plan
for adoption by the City Council annually and recommend
such changes as deemed appropriate to the City Council.
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7. Rehabilitation Loan Review and Approval
The CDBGAB is also the Loan Review Committee. Final
approval of all loan and grant assistance will be made
by the CDBGAB. An applicant whose application has been
denied by the CDBGAB may appeal the Board's decision to
the City Council.
COMMUNICATIONS
1. Publishing the Citizen Participation Plan
The CDBGAB shall work with the City staff in the
publishing and distribution of the Citizen
Participation Plan.
2. Information Bulletins
The CDBGAB shall publish timely information bulletins
concerning their activities and the Community
Development Program activities in the City.
3. Minutes
City staff shall provide for the taking of Minutes at
meetings of the CDBGAB. The Minutes shall be provided
to members within a reasonable period of time and made
available for public inspection.
4. Staff Communication
When information is requested by the CDBGAG from the
City staff, that information shall be provided to the
CDBGAB, in written form with the Minutes, or in the
packet of information provided to the CDBGAB prior to
each CDBGAB meeting.
5. Local Press
The CDBGAB will work with City staff to provide timely
reports to the local press on community development
activities.
6. Community Groups
The CDBGAB shall determine methods of providing
information to community groups which are active in
community development or other activities relating to
citizen invovlement, affirmative action, etc.
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7. Public Hearings: Grant Application
The CDBGAB when requested, shall assist the City
Council in conducting the public hearings on the grant
application for funding of the Community Development
Block Grant Program.
IV. Public Hearings and Meetings
The City will conduct public hearings and public meetings on
all phases of the Community Development Block Grant Program
process. All hearings and meetings are open to the public.
A. City Council Public Hearings
1. Application Measures
The City Council shall conduct at least one (1) public
hearing prior to grant submittal.
2. Additional Hearings
The Council may hold additional hearings after
application submittal as it determines appropriate,
and shall hold at least one (1) hearing to review
program progress and performance prior to the start of
planning for the next program year.
3. Minutes of all hearings will be provided by the City.
B. Public Hearing Notices
In order to give adequate notice of
City shall publish a legal notice
a newspaper of general circulation.
also be published in Spanish. All
releases shall be published 10 day
and shall contain the following:
1. date of hearing;
2. time of hearing;
3. place of hearing;
4. topics to be considered;
public hearings, the
and press release in
Press releases shall
legal notices and news
prior to the hearing
5. basic information about the program.
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4
C. CDBGAB Public Meetings
1. Public Meetings
All CDBGAB meetings are open to the public. The role
and responsibilities of the Board are covered under
Section III of this plan. Minutes or summaries of the
meetings shall be provided by the City.
2. Public Meeting Notices
The notices for special public meetings are the same
as those required for a public hearing, with the
exception that they be published at least 7 days prior
to the meetings.
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~. e.
EXHIBIT "A"
GRANTEE PERFORMANCE REPORT (GPR)
CITIZEN PARTICIPATION REQUIREMENT
Prior to the submission of the Grantee Performance Report (GPR)
to HUD, Lynwood citizens shall receive at least to (10) days
notice to review and comment on said report.
Comments received during this period will be considered before
the GPR is submitted. Citizens shall also be provided access to
copies of the GPR.
cplan:Rev.11/89
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• ~ ~. '7 ~~
IX. REHABILITATION LOAN REVIEW COMMITTEE
SECTION 1.0 GENERAL
This chapter sets forth the provisions for establishing a
Rehabilitation Loan Review Committee (RLRC) including (1) its
purpose, (2) its composition, and (3) its function.
The RLRC shall be established for the purpose of ensuring that
(1) the provision of the Rehabilitation Program services,
technical and financial, to the City's qualifying property
owners and lessees is fair and equitable and, (2) the Program
complies with all pertinent guidelines and requlations.
SECTION 2.0 COMPOSITION
A. Membership
B
C
The RLRC shall be composed
Community Development Block
appointed by City Council.
uorum
The presence of four
quorum necessary to
the Chaieperson, any
by consensus.
Secretary
of the seven (7) members of the
Grant Advisory Board (CDBGAB),
(4) RLRC members shall consititue a
conduct business. In the absence of
Committee member may chair the meetng
The Community Development Director shall appoint the
Rehabilitation Manager the Secretary to the RLRC.
SECTION 3.0 MEETINGS
The RLRC shall meet as needed and requested by staff but no
more than once each week. The meetings shall take place at
7:00 p.m., on the first and third Wednesdays, in the City
Council Chambers in City Hall.
SECTION 4.0 CERTIFICATION OF MINUTES
The LRC chairperson or the acting person in his/her absence
shall sign and date the approved minutes of each meeting.
SECTION 5.0 AGENDA
The Committee's Secretary shall submit the Agenda to Committee
Members no less than 48 hours prior to the meeting. Emergency
situations may justify submitting addendas to the Agenda at
the time of the meeting or calling the meeting with less than
48 hours notice indicated above. Staff shall endeavor,
however, to restrict these cases to a justifiable minimum.
SECTION 6.0 FUNCTIONS
SECTION 6.1 Consideration of Requests for Property
Rehabilitation Assistance
A. General
The RLRC shall consider all requests for rehabilitation
assistance submitted by the Rehabilitation Program staff
and approve and/or reject the applicant(s) request(s).
B. Information on Applicants
Program staff shall submit to the RLRC a summary sheet
stating applicant(s) name and address, income, number of
dependents, natture of the proposed improvements and other
background information as deemed necessary to properly
consider the request.
C. Case Evaluation and Determination
of Eligibility
Evaluation and approval/rejection of applications shall be
within the framework of the Rehabilittion Program
guidelines concerning eligibility for (1) applicants, and
(2) improvements as established in Chapter vI above.
D. Protection of the Applicant's Right to Privacy
Protection of the
of importance to
evaluating request
regarding requests
made in closed sess
made public.
applicant's right to Privacy shall be
Program staff and the RLRC when
for assistance. All deliberations
for rehabilitation assistance will be
ions. Only the final decision will be