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Home My Public Portal About2022-36 Resolution Approving an Amendment to Resolution 2021-27: MSA Agreement for Woods Estates Emergency Access RouteRESOLUTION 2022-36 A RESOLUTION APPROVING AN AMENDMENT TO RESOLUTION 2021-27: A RESOLUTION ENTERING INTO AN AGREEMENT WITH MSA PROFESSIONAL SERVICES TO DESIGN THE EMERGENCY ACCESS FROM CIRCLE DRIVE/PLEASANT HILLS 1ST ADDITION TO LINDA DRIVE/WOODS ESTATE PHASE II WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, the City previously approved Resolution 2021-17 entering into an agreement for engineering services to design an emergency access route from Circle Drive/Pleasant Hills 1St Addition to Linda Lane/Woods Estates Phase II ("the project"); and, WHEREAS, at a community information meeting held on April 5, 2022, it was determined that gravel was the best product for the project; and, WHEREAS, this determination will require a redesign of the project and amendment to the original Professional Services Agreement with MSA Professional Services; and, WHEREAS, this amendment with MSA Professional Services will add an additional $6,900 to the project; and, WHEREAS, the funding source for this amendment is 301-210-6499, Capital Improvement - Contract Services. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, that the Mayor Pro Tem is authorized to enter into an agreement with MSA Professional Services for a redesign of the emergency access route for the project, per the attached Amendment No. 1. Passed and approved this 26th day of April 2022. APPROVED: ATTEST: //G Kevin Adams, Mayor Pro Tem Kent Royster, City Administrator City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com Resolution 2021-27 A RESOLUTION ENTERING INTO AN AGREEMENT WITH MSA-PS TO DESIGN THE EMERGENCY ACCESS FROM CIRCLE DRIVE/PLEASANT HILL 1ST ADDITION TO LINDA DRIVE/WOODS ESTATE PHASE II WHEREAS, the City of Riverdale, Iowa is a Municipal Corporation, organized and operating under the laws of the State of Iowa: WHEREAS, upon review and consideration of correspondence from City Engineer, MSA Professional Services, their Project Engineer, Christian Cooper, P.E., CPESC Agreement for Engineering Services to design Emergency Access from Circle Drive/Pleasant Hill 1st Addition to Linda Drive/Woods Estate Phase II as Attachment A; WHEREAS, the City of Riverdale is required to design, bid and construct Emergency Access road from Linda Drive to Circle should Madison Drive or Manor Drive become impassable; WHEREAS, the City of Riverdale wishes that thls Emergency Access Road have as minimal impact to Bi-Centennial Park yet allow for the safe passage of overweight Emergency Vehicles; WHEREAS, the amount of engineering review required for this type of review of this type project is almost entirely driven by the developer/design engineer. That is, their design and their ready adoption /acceptance to review comments is driving the review engineer's effort and; NOW THERE FOR IT BE RESOLVED, by the City of the City of Riverdale, Iowa that; Section 1. Authorizes the Mayor to execute orders, contracts and other documents required by the City Engineer at a price not to exceed the $21,500.00 authorized by this resolution without further advice and consent of the City Council. Section 2. The City Engineer is hereby ordered to update the City Council at future meetings regarding the status of the design of the Woods Estates Emergency Access Route. Passed and approved this 22nd day of June, 2021. Attest: Michael Bawden, Mayor Katie J. Enloe, Deputy Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com MSA Amendment No. 1 To: City of Riverdale Date of Issuance: April 14, 2022 Administrator Kent Royster 110 Manor Drive MSA Project No.: 10876071 Riverdale, Iowa 52722 This is an amendment to the Agreement dated June 22, 2021 and does acknowledge that MSA Professional Services, Inc. (MSA) is authorized to begin work on the following project amendment: Project Name: Woods Estates Emergency Access Route The project scope has changed due to: Owner requested change in design The scope of the work authorized is: The schedule to perform the work is: The lump sum fee for the work is: See Attachment A: Approximate Start: Approximate Completion: $6,900 March 8, 2022 April 8, 2022 Authorization for the work described above shall amend the Agreement between MSA and OWNER. Any attachments or exhibits referenced in this Amendment are made part of the Agreement. Payment for these services will be on a lump sum basis. Approval: MSA shall commence work on this project in accordance with your written authorization. This authorization is acknowledged by signature of the authorized representatives of the parties to this Amendment. A copy of this Amendment signed by the authorized representatives shall be returned for our files. If a signed copy of this Authorization is not received by MSA within seven days from the date of issuancc, MSA may stop work on the project. Until this Amendment is authorized or rejected, MSA has stopped work on this project. CLIENT COMPANY NAME MSA PROFESSIONAL SERVICES, INC. Anthony Heddlesten Mayor Date: L/' -2 6-202,7 i7L Kent Royster City Adminstrator Date: `C (2 to 12-0 "Z - City of Riverdale 110 Manor Drive Riverdale, Iowa 52722 Phone: (563) 355-2511 Kevin Bailey, P.E. Team Leader 0.0Z Date: / 2- MSA Professional Services, Inc. 2117 State Street, Suite 200 Bettendorf, Iowa 52722 Phone: (563) 424-3696 Page 1 of 3 G:\10 \ 10876 110876071 \Contract110876071 220413 PSA Amendment 1.docx M SA UNDERSTANDING: Attachment A: Amended Scope of Work The City of Riverdale has determined that the cost to proceed with an access road constructed of articulating open celled blocks has expanded the cost of the project so that it does not fit into their 2022 budget. The City acknowledges the Citizens of Riverdale, in a July 15, 2021 Open House unanimously stated their desire for a natural looking roadway down the center of the park. Furthermore, the City acknowledges at September City Council meeting, the City Council provided an opinion to utilize articulated open cell blocks even though their presented cost is about twenty five (25) percent greater than other turf reinforced products. Finally, the City acknowledges that MSA has indicated for several meetings that they are almost complete in the preparation of Contract Documents in preparation for bidding. The City understands the revised roadway construction will likely increase storm water surface runoff. However, the due to the area of the gravel drive, which is less than 0.25 acres, the project does not necessarily require peak flow mitigation. Therefore, mitigation of this storm water surface runoff is not included at this time as part of the modified scope of work. The City understands that this modification will delay bidding Until May. Therefore, to reduce project costs, MSA will modify the prepared plans and specifications as directed by the City Council. It is MSA's understanding the City is requesting a gravel roadway, 12 feet wide, be utilized to replace the designed articulated open cell blocks. The City understands this access route will be designed to accommodate infrequent fire truck loading as well as access maintenance vehicles. ADDITIONAL SCOPE OF WORK: 1. MSA has assisted the City by providing opinions of probable construction costs for a gravel drive alternative as well as an opinion of the probable construction cost for all the work in the project except the connecting route. 2. MSA lead an open house to present the access route paving alternatives to the Riverdale Public. The open house included exhibits. 3. MSA will modify the project technical specifications, the plan quantities, and the project notes to incorporate the modified materials utilized to construct the access route. 4. MSA will modify the project plans to delete all references to articulated open cell block and to add a gravel roadway section of suitable thickness to accommodate the aforementioned design loading. Page 2 of 3 G310\10876\10876071\Contract110876071 220413 PSA Amendment 1.docx 5. MSA will modify the plans to include the replaced of topsoil around the basketball court that has become contaminated with road salt. 6. MSA will meet one time with City Council to discuss the changes, the Amendment, and the level if impacts to storm water runoff. 7. MSA will provide a modified opinion of the probable construction cost for this project. 8. Upon completing these tasks, MSA will request the City schedule a Public Hearing to move forward with the bidding of this project as a stated task that is part of the original Professional Services Agreement. Original Lump Sum Fee: Amendment Number 1: Modified Total Lump Sum Fee: $21,500.00 $6,900.00 $28,400.00 Page 3 of 3 G:\10\10876\10876071\Contract\10876071 220413 PSA Amendment 1.docx