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Home My Public Portal AboutTBM 2016-05-18FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, May 18, 2016 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Philip Vandernail; Mayor Pro -Tem; Eileen Waldow, Trustees; Katie Soles, Cody Clayton Taylor, Andy Miller and Herb Meyring Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list 1. Workshop: Audit Discussion Mayor Vandernail called the meeting to order at 6:59 p.m. 2. Regular Meeting: Roll Call 3. Aaaroval of Aaenda: Trustee Taylor moved, and Trustee Meyring seconded the motion to approve the Agenda. Motion carried: 6-0. 4. Consent Agenda: a) Minutes — May 4, 2016 b) A Resolution 2015-05-06 Authorizing a Temporary Suspension of Water and Sewer Service Fees for 238 Mill Avenue Trustee Taylor moved, and Trustee Soles seconded the motion to approve the consent agenda. Motion carried: 6-0. 5. Open Forum: a) Commissioner Jane Tollett — spoke on Grand County happenings. b) Cody Clayton Taylor — rubbish problem on Hwy 40. C) Jane Mather — WWC voted to not record the meetings. 6. Public Hearings: 7. Discussion and Possible Action Regarding: Page 2 of 3 a) Audit Presentation — Paul Backes, of McMahon and Associates, gave a brief presentation on the 2015 audit. Trustee Soles moved, and Trustee Meyring seconded the motion to approve the audit. Motion carried: 6-0. b) Resolution 2016-05-07 Business Enhancement Grant Lost Boys Restaurant Group — One Love TP Trotter outlined the request from Fernan DeLeon for a grant to update the exterior of One Love, the restaurant he is opening in Fraser. Fernan, DeLeon briefed the Board on his request to increase the curb appeal of his restaurant. Trustee Taylor moved, and Trustee Miller seconded the motion to approve Resolution 2016-05-07 Business Enhancement Grant Lost Boys Restaurant Group — One Love. Motion carried: 6-0. C) Business Enhancement Grant Program Amendments TM Durbin outlined the proposal for administrative approval on certain grant applications. The Board directed staff to move forward with a Resolution amending the program. d) Attainable Housing Needs Assessment Presentation Wendy Sullivan and Christine Walker of WSW Consulting presented the Town of Fraser Housing and Development Study. Trustee Meyring suggested setting up an Affordable Housing Committee to develop help the Board develop affordable housing guidelines. The Board directed staff to move forward with setting up guidelines for the committee. e) Ordinance 432 Establishing an Economic Development Committee TM Durbin outlined the premise of the Committee. The Board recommended: • Changing the verbiage regarding a quorum in 2-10-20b and 2-10-40c to require a quorum on voting matters. • Adding management positions under eligibility 2-10-60a Trustee Meyring moved, and Trustee Soles seconded the motion to approve Ordinance 432 Establishing an Economic Development Committee as amended. Motion carried: 6-0. f) Resolution 2016-05-08 Establishing Compensation of the Economic Development Advisory Committee Amended to include verbiage, meeting attended. Page 3 of 3 Trustee Soles moved, and Trustee Meyring seconded the motion to approve Resolution 2016-05-08 Establishing Compensation of the Economic Development Advisory Committee as amended. Motion carried: 6-0. g) Ordinance 433 Establishing an Arts Committee TM Durbin outlined the premise of the Committee. The Board recommended: • Expanding the membership from 5 to 5-7 2-10-10. • Changing the verbiage regarding a quorum in 2-10-20b and 2-10-40c to require a quorum on voting matters. • Expanding the eligibility guidelines from the Town of Fraser to the Fraser Recreation District boundaries. 2-10-60a • Adding management positions under eligibility 2-10-60a Trustee Soles moved, and Trustee Taylor seconded the motion to approve Ordinance 433 Establishing an Arts Committee as amended. Motion carried: 6-0. h) Resolution 2016-05-09 Establishing Compensation for a Public Arts Committee Amended to include verbiage, meeting attended. Trustee Soles moved, and Trustee Waldow seconded the motion to approve Resolution 2016-05-09 Establishing Compensation for a Public Arts Committee as amended. Motion carried: 6-0. i) Appointing a member to the Transit Advisory Committee Mayor Vandernail and Trustee Miller both voiced their desire to be part of the TAC. Trustee Miller moved, and Trustee Meyring seconded the motion to approve appointing Mayor Vandernail to the Transit Advisory Committee. Motion carried: 6-0. 8. Other Business: Sam Brewer was appointed to Planning Commission. Trustee Miller moved, and Trustee Waldow seconded the motion to record all advisory committee meetings and that the audio be posted to the website. Motion carried: 6-0. Trustee Soles moved, and Trustee Miller seconded the motion to adjourn. Motion carried: 6-0. Meeting adjourned at 9:21 p.m. ' of F s� Lu Berger, Town CI rk SEAL �0<oRA�� TOWN BOARD REGULAR MEETING REGISTRATION SHEET IVIQV IV. LV IV The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY r� w 11-'7_Ek R Ir e (S�il u55 � � & 5- � 5 z Z < ( A 1�es zSh yj 7 6 K/--"(? G_ (.tel coo, �L� �l Y �J1 Y V LA�>t NAME PHYSICAL ADDRESS Email address ONLY if you wish to receive the Board Agenda when posted PLEASE PRINT LEGIBLY