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Home My Public Portal About08/17/99 CCM135 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 17, 1999 The City Council of Medina, Minnesota met in regular session on August 17,1999 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Zietlow, Hamilton, Johnson, and Smith. Members absent: None. Also present: Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Glenn Cook, and City Clerk -Treasurer Paul Robinson. 1. Additions to the Agenda Moved by John Hamilton, seconded by Carolyn Smith, to approve the agenda as submitted. Motion passed unanimously. 2. Minutes from the August 3, 1999 City Council Meeting Moved by Carolyn Smith, seconded by John Hamilton, to approve the minutes of the August 3, 1999 meeting as submitted. Phil Zietlow abstained since he was not present at that meeting. Motion passed. 3. Consent Agenda A. Equipment Disposal. Moved by Carolyn Smith, seconded by Phil Zietlow, to approve the consent agenda. Motion passed unanimously. 4. Comments from Residents in Attendance on Items Not on the Agenda There were none. 5. Park Commission Comments There were none. 6. Planning Commission Comments Paul Robinson gave an update on the Comprehensive Plan open house and public hearing. He said the open house would be from 5 to 8 p.m. and encouraged all City Council members to attend in order to answer questions about the Comprehensive Plan and other City matters. Ron Batty said if all Council Members are present, they need to make sure they do not congregate together so as not to violate the open meeting law. Robinson said at 8:00 p.m. the public hearing would be opened to officially hear comments from the public on the Comprehensive Plan. He said a complete draft has been distributed to Council Members and Planning Commissioners and is available on the City's web site, at City Hall, and at local libraries. 7. Public Works Generators Jim Dillman said this item is once again on the Council agenda. Jim Johnson said that he believed the type of generator the City was looking at purchasing would not be cheaper next year and thought it would be important for the City to move ahead and purchase this generator before the end of the year. There was a significant amount of discussion about whether the proposals received by the City had been done on a request for proposal basis or whether the City would need to conduct a more formal bidding process. Medina City Council Meeting Minutes August 17, 1999 136 The consensus was that quotes already received for the generator were done on a request for proposal basis which would be sufficient if the City Council decided to purchase the generators. Jim Dillman said he has received two proposals, one for $34,034.00, and the other for $42,000.00. He said these were for 150-kilowatt generators. John Hamilton said this generator purchase has already been budgeted for in the water and sewer funds for this year. Jim Dillman said this generator would fulfill the City's most critical backup power need. He said during a power outage the Independence Beach water system could create a situation where sewage could contaminate the water supply. Up to now the City has been able to stop this from happening, but it has been touch and go since the City's current generator has had numerous problems switching back and forth between the various voltages needed for the different systems. After some additional discussion the consensus of the City Council was to go ahead and purchase the generator. There was also some discussion about wiring City Hall for a generator hookup for $8,500. This would enable City Hall to be powered up with emergency power if needed. Moved by Jim Johnson, seconded by Carolyn Smith, to approve $8,500 for the wiring of City Hall for generator backup and for the purchase of a 150-kilowatt generator for $34, 034.00. Motion passed unanimously. 8. Inflow/Infiltration in the Independence Beach Sewer System Jim Dillman updated the city council on some inflow and infiltration problems occurring in the Independence Beach sewer system. He said they are establishing the locations and sources of the problems and will be creating an estimate of the cost for repairing them. When they get some firmer numbers on the cost of the repairs he will come back to the City Council with more information. 9. Purchase of CPR Mannequins for the Police Department Ed Belland said that the police department would like to start providing CPR classes to City residents, staff, and others. He said that they would like to purchase five mannequins for $380. Phil Zietlow asked if this was the true cost. He said that they used to be over $1,000 a piece. Ed Belland said, yes, this was the true cost. He said that they have become cheaper. He said that they are not the full plastic models, but are a half model; but work equally as well. Phil Zietlow said that he thought this was a good service to provide for the residents. Moved by Jim Johnson, seconded by Phil Zietlow, to approve the purchase of the CPR mannequins. Motion passed unanimously. 10. Assessor's Contract Paul Robinson said the assessor's contract runs from September through August. Because of this the City Council has approved the assessor's contract before the 2000 budget process. He said that this year Rolf Erickson is requesting a slightly higher increase than in previous years and is here to explain that request. Medina City Council Meeting Minutes August 17, 1999 137 Rolf Erickson said that a number of things have happened recently that have added to their administrative workload, such as: modifications to the "this Old House" law and a number of other laws that have significantly increased the amount of paperwork they are required to do. Erickson said they have dropped a number of their cities and he has significantly scaled down his staff in an effort to minimize his workload. He said that even with the larger increase, he is well below the amount the City would have to pay the County if the County were providing assessment services to the City. He said if Hennepin County were to provide assessment services they would charge Medina $45,540.76. Phil Zietlow said residents have appreciated his work and like the service that they receive from Erickson. Zietlow said it is a more personal service than what they would receive from the county. Moved by Phil Zietlow, seconded by Jim Johnson, to approve the assessor's contract for 1999- 2000 for a total contract amount of $38,028. 11. City Hall Maintenance Projects Paul Robinson said City Hall is needs painting and the landscaping around City Hall needs some upkeep. He said he would like to have the City Council approve $4,000 out of the City's equipment fund for painting the trim on City Hall and doing some landscaping upkeep. Moved by Jim Johnson, seconded by John Hamilton, to approve a $4, 000 expenditure out of the equipment fund for painting City Hall and for landscaping around City Hall. Motion passed unanimously. 12. Approval of the Bills Moved by Jim Johnson, seconded by Phil Zietlow, to approve the bills order check numbers 20001-20069 for$311,067.05 and payroll check numbers 16227-16241 for $14,879.96. Motion passed unanimously. The bill detail was not available at the meeting. Paul Robinson read through the checklist and described the main expenditures that were taking place and said that he would include a detailed listing with the next City Council packet. 13. Executive Session Moved by Jim Johnson, seconded by Phil Zietlow, to close the regular meeting and go into executive session to discuss potential litigation issues regarding Chippewa Road. Motion passed unanimously. Moved by Carolyn Smith, seconded by John Hamilton, to close the executive session and return to regular session at 9:10 p.m. Motion passed unanimously 14. Adjourn Moved by Carolyn Smith, seconded by John Ferris, to adjoJ n the meeting at 9:10 p.m. Motion passed unanimously. . Ferris, ayor Paul Robinson, ity Clerk -Treasurer Medina City Council Meeting Minutes August 17, 1999 138 (THIS PAGE LEFT BLANK INTENTIONALLY) Medina City Council Meeting Minutes August 17, 1999 139 ORDER CHECKS - AUGUST 17, 1999 20001-2 Air Touch Cellular 241.67 20003 American Express 74.86 20004 Ameripride Linen 94.38 20005 BCA/CJ I S Sec 30.00 20006 Biff's Inc. 341.30 20007-9 Bonestroo, Rosene, Anderlik 32,840.33 20010 Bryan Rock Products 2,776.53 20011 Budget Printing 9.24 20012 Case Credit 249.65 20013 Cy's Uniforms 296.01 20014 Delta Dental 805.65 20015 James Dillman. 19.58 20016 Ehlers & Assoc 3,870.00 20017 Firstar Bank 4,480.00 20018 Fortin Hardware 95.16 20019 Fortis Benefits 248.52 20020 Genuine Parts 39.19 20021 Glenwood Inglewood 78.25 20022 Gopher State One Call 157.50 20023 Grafix Shoppe 250.28 20024 Grainger 282.23 20025 Hamel Building Center 113.85 20026 Hawkins Water Treatment 971.00 20027 Hennepin Co. Sheriff 660.91 20028 Holiday 60.98 20029 J-Craft, Inc. 43,767.52 20030 Jordan Automotive 201.98 20031-2 Kennedy & Graven 6,311.54 20033 Scott Kroeger 69.85 20034 Lakeshore Weekly News. 47.12 20035 Law Enforcement Labor Service 165.00 20036 Law Enforcement Targets 223.49 20037 Mayer Mobil 8.51 20038 Medica 196.70 20039 Metro Utilities 154,378.80 20040 Metro West Inspection 15,030.20 20041 Metro Council Environmental (Treatment Chgs.) 9,721.98 20042 Metro Council Environmental (SAC Charges) 4,158.00 20043 Midwest Asphalt 10,855.00 20044 Midwest Automotive 484.81 20045 Minn Comm 30.69 20046 Minnegasco 16.45 20047 Minnesota Child Support Pyt. Ctr 595.00 Medina City Council Meeting Minutes August 17, 1999 140 ORDER CHECKS — AUGUST 17, 1999 (CONT'D) 20048 Mothers Motors/Loretto Towing 14.00 20049 MTI Distributing 25.15 20050 Northern States Power 1,055.34 20051 Northern Waterworks Supply 7 7.38 VOi.0 20052 Orchard Trust 1,312.00 20053 P.E.R.A. 2,989.34 20054 Perry's Truck Repair 64.22 20055 Joseph Pollard 103.00 20056 Reynolds Welding 19.81 20057 Schoell & Madson 1,938.90 20058 Straight Line Auto 214.75 20059 Streicher's 15.55 20060 Tallen & Baertschi 1,911.51 20061 Thiebault Associates 800.00 20062 Twin City Water Clinic 20.00 20063 U.S. Filter/Waterpro 399.37 20064 U.S. West Communications 472.21 20065 Village Store 26.46 20066 Warning Lites 234.41 20067 Westside Maintenance 1,715.00 20068 J.L. White Co. 1,544.25 20069 Wright -Hennepin 74.69 $311;067.05- jV,.`1�1.17 PAYROLL CHECKS — AUGUST 16, 1999 16227 Paul A. Robinson $ 940.03 16228 Steven T. Scherer 1,026.64 16229 Christopher R. McGill 1,112.67 16230 Michael J. Rouillard 606.31 16231 Scott W. Kroeger 1,064.09 16232 James D. Dillman 1,281.86 16233 Robert P. Dressel 960.89 16234 Edgar J. Belland 1,702.26 16235 Martha C. Lundell 241.68 16236 Cecilia M. Vieau 839.48 16237 Laura L. Sulander 987.03 16238 Sandra L. Larson 826.11 16239 Jon D. Priem 1,259.92 16240 Jeremy L. Christenson 873.46 16241 James Nystrom 1,157.53 $14, 879.96 Medina City Council Meeting Minutes August 17, 1999