HomeMy Public PortalAbout19770511 - Agendas Packet - Board of Directors (BOD) - 77-14 I Meeting 77-14
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MIDPENINSULA REGIONAL PARK DISTRICT
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Regular Meeting
Board of Directors
A G E N D A
May 11, 1977 7 : 00 P.M. j
Midpeninsula Regional Open Space District
745 Distel Drive
Los Altos , CA
(7 : 0 0) ROLL CALL
(7 : 05) EXECUTIVE SESSION - Personnel Matters
(7 :30) APPROVAL OF MINUTES - April 27 , 1977
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
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ORAL COMMUNICATIONS
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OLD BUSINESS WITH ACTION REQUESTED
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(7 : 45) 1. Use and Management Plan and Initial Study for El Sereno
Open Space Preserve - J. Olson
(7 : 50) 2. Adoption of Revised Guidelines and Procedures for Evalua-
tion of Environmental Impact of Projects and the Preparation
of Environmental Impact Reports - S. Norton
(a) Report
(b) Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Adopting Guidelines Pur-
suant to California Environmental Quality Act as Amended
(8: 10) 3. Status of Structures on Fremont Older Open Space Preserve
- K. Duffy and D. Wendin
NEW BUSINESS WITH ACTION REQUESTED
(8:20) 4 . Status Report on Docent and Environmental Volunteers
Programs and Recognition of Volunteers - J. Olson
(8: 50) 5 . Action Plan for Implementation of the Basic Policy of
the Midpeninsula Regional Open Space District for the
1977-1978 Fiscal Year - H. Grench
(9 : 35) 6 . Plan to Borrow Money to Finance Land Acquisitions - J.
Melton
(a) Report
(b) Resolution
(over)
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Meeting 77-13
Page two
(10: 05) 7 . Report and Recommendations of the organizational Use Sub-
committee - K. Duffy, N. Hanko and E. Shelley
(10:35) 8 . Proposed Land Acquisition manager Job Description - H.
Grench
(10: 50) 9. Letter from Richard Childress Regarding Proposed Assess-
ment District - H. Grench
INFORMATIONAL REPORTS
CLAIMS
(11: 00) EXECUTIVE SESSION Land Negotiations
ADJOURNMENT
Written Communication
(Meeti g 77-12)
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P E T I T I 0 N
FOR
O THE MAKING OF ACQUI5IZIt)NS AND IMPROVEMENTS
PURSUANT TO SPECIAL ASSESSMENT AND ASSESSMENT
BOND ACTS, AND WAIVER OF PROCEEDINGS U14DER
" DIVISION 4 OF THE STREETS AND HIGHWAYS CODE
REGNART ROAD LOCAL IMPROVEMENT DISTRICT
To the Honorable City Council
City of Cupertino
Cupertino, California
Members of the Council:
The undersigned respectfully petition your Honorable Body
and show as follows:
1. That they are all of the owners, as shown' on the
Assessor's Roll or on the County Assessor' s records of the County
of Santa Clara, on which general City taxes are collected, of
more than 60% in area of all of the parcels of property within the
proposed assessment district hereinafter described.
2. That you take proceedings and issue bonds pursuant to
appropriate special assessment and assessment bond acts for the
acquisitions and improvements set forth and described in Exhibit A
attached hereto and by reference made a part hereof.
3. That you assess the cost of said acquisitions and im-
provements together with the incidental expenses of said proceed-
ings upon the district benefited thereby, which district is des-
cribed as the exteriorboundaries
boundar s of the composite and conso
lidated
area of all parcels of property more particularly shown on a map
of the ,osed ro p district to be filed in the office of the Cit
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Clerk, which indicates by a boundar,r, line the extent of the terri-
tory included in the proposed district and which shall govern for
all details as to the extent of said assessment district.
4. That the taking of proceedings under Division 4 of the
Streets and Highways Code in .regard thereto is hereby waived.
5. It is the understanding of the undersigned that the
method of apportioning the costs of said road improvements to the
parcels of land within said assessment district (sometimes referred
to as the method of assessment) will. be substantially as follows :
(a) each parcel will be assessed on the basis of the
number of dwelling units now existing thereon, if any , plus the
number of such units , if any, which can in the future be construc-
ted thereon pursuant to applicable laws, rules and regulations of
the City of Cupertino (hereinafter called "units") ;
(b) 80% of the costs of the Regnart Road improvements
between the point at which said road leaves the Candy Rock sub-
division, at the southerlyend thereof, and the point at which the
existing graveled portion of said ,read enters the Nellis property
(hereinafter called "Segment A") will be apportioned on a per unit
basis to parcels on which there are or can be located units which
connect or will connect to Segment A by private drives or roadways;
�i (c) 100% of the costs of improvements of the cul-de-
sac road extending northerly and westerly from Segment A at or
near the place where the graveled portion of Segment A ccimnences
(hereinafter called "Segment B") plus 5% of the costs of `segment
A improvements will be apportioned on a per unit basis tc parcels
on which there are or can be located units which connect )r will
connect to Segment B by private drives or roadways ;
(d) 100% of the costs of the road improvemer is beyond
said point at which the existing graveled road enters the Nellis
property (hereinafter called "Segment C") plus 15% of the costs of
Segment A improvements will be apportioned on a per unit )asis
to parcels on which there are or can be located units whi .-h connect
or will connect to Segment C by private drives or roadwa} ;.
6. That the undersigned expressly authorize and ,.:onsent to,
subject to the public hearirg process , exercise of your proper dis-
cretion as vested in you pursuant to said acts to make changes and
modifications in the improvements and acquisitions to be made and
the boundaries of the assessment district, and changes in location
of said improvements , or the specifications therefor, as may be
determined, during the design stage of the project, by the Director
of Public Works, to be required for satisfactory completion and/or
functioning of said improvements.
Respectfully submitted, .
Name Address Date
Assessor's Parcel No.
Assessor's Parcel No.
Assessor' s Parcel No.
Assessor s Parcel No.
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Assessor's Parcel No.
Assessor's el No. i gip,
fry..
i o a S a d- sl tis a i x - pp
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E`CHIBI'T A
a) The improvement of Regnart Road between the point at which said
road leaves the Candy Rock subdivision , at the southerly end
thereof, and the terminus of said road as hereinafter described,
by the construction of a paved road twenty-four feet, more or less ,
in width (such road to be narrowed where required and insofar as
feasible for preservation of trees and natural terrain) , together
with street drainage facilities as required, said road construc-
tion to consist of the following .for the following described
portions of said road, to wit:
1) the portion therE!of upon which there is existing paving
grading as required and asphalt overlay of the existing pavement;
2) the portion thereof upon which there is existing gravel sur-
face - clearing and grading, as required, base pavement and asphalt
wearing surface and retaining walls, as required; and
3) the portion thereof beyond said existing gravel surface
(which portion shall include the opening and extension of said
road, including branches therefrom which may be separately named,
to the extent and at the locations required to provide public
road service to dwellings which can in the future be constructed
on the Nellis property pursuant to applicable laws, rules and
regulations of the City of Cupertino) - grubbing, clearing and
grading, as required, base pavement and asphalt wearing surface and
retaining walls, as required;
b) The acquisition of all lands and easements and the construction
of all work auxiliary to and necessary to complete any of the
above.
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EXHIBIT A '�r
(Regnart Road Local Improvement District)
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EXAMPLE OF APPLICATION OF THE METHOD OF ASSESSMENT
Regnart Road Local Improvement District
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If costs (including incidental expenses) and "connecting" units
are as follows—
Costs Units
Segment A 14501500 * 30
Segment B 6 ,600 * 12
i.
Segment C 185 ,100 * - 33
337,200 * 75
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Then costs per unit would be--
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Segment A units: 80% of 145,500 = $116 ,400
$116 ,400 30 - $3,880 per unit
Segment B units : 100% of 6 ,600 - $ 6 ,600
plus 5% of 145 ,500 = 7,275
$13,875
5$13,875 �- 12 $l,l 6 per unit
Segment C units: 100% of 185 ,100 - $185,100
plus 15% of 145 ,500 = 21 ,815
$206 ,925
$206 ,925 33 - $6 ,270 per unit
* No cost, if any, included for right-of-way acquisition.
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M-77-71
(Meeting 77-14,
*4 Agenda item No. 2)
36M 0 dmk
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 6, 1977
TO: Board of Directors
FROM: S. Norton, Legal Counsel
SUBJECT: Adoption of Revised Guidelines and Procedures for
Evaluation of Environmental Impact of Projects
and the Preparation of Environmental Impact Reports
The following changes have been made in the District's CEQA
guidelines and procedures based on my understanding of the
Board' s action at its meeting of April 27, 1977 .
1. Title page, change the effective date from April
27, 1977 to May 11, 1977 .
2. Page 4d. Rephrase as requested.
3 . Page 4, "Significant Effect" . Make clear reference
to Sections 15081 and 15082 is to State guidelines,
not MROSD guidelines. (Copies of pertinent State
guidelines enclosed. )
4 . Page 4B. Delete second sentence as not pertaining
to subject matter or purpose of paragraph "Lead
Agency Determination" .
5. Page 5, paragraph 2. Delete as unnecessary under
State guidelines. Staff will continue to use
discretion regarding circulation.
6 . Page 5, C3 . Change Land Manager to General Manager.
7 . Page 5, Dl. Change "agencies" to "individuals" .
(This error was apparently a typo. )
8 . Page 6, d. Renumber as requested.
9 . Appendix A, add Categorical Exemptions title.
M-77-71 Page two
10. Appendix A, page six, add Class 17 .
Recommendation: It is recommended that the Board adopt the
attached Resolution of the Board of Directors of the Midpen-
insula Regional Open Space District Adopting Guidelines Pur-
suant to California Environmental Quality Act.
SN:jg
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT ADOPTING GUIDELINES PURSUANT TO
THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
AS AMENDED
WHEREAS, the Board of Directors of the District adopted
Resolution No. 74-6 on April 10 , 1974, a Resolution Adopting
Guidelines Pursuant to California Environmental Quality Act, and
WHEREAS, subsequent amendments to the California
Environmental Quality Act and regulations pursuant thereto neces-
sitate revision of the District's aforementioned Guidelines,
THEREFORE, BE IT RESOLVED, that the Board of Directors
of the Midpeninsula Regional Open Space District does hereby
adopt those certain "Guidelines and Procedures for Evaluation
of Environmental Impact of Projects and the Preparation of
Environmental Impact Reports, Effective April 27, 1977, of the
Midpeninsula Regional Open Space District, " a copy of which is
affixed hereto and by reference made a part hereof.
BE IT FURTHER RESOLVED that Resolution No. 74-6 dated
April 10, 1974 is hereby superseded.
GUIDELINES AND PROCEDURES
FOR EVALUATION OF
ENVIRONMENTAL IMPACT OF PROJECTS
AND THE PREPARATION OF
ENVIRONMENTAL IMPACT REPORTS
Effective May 11, 1977
of the
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
745 Distel Drive
Los Altos, CA
94022
Introduction: These guidelines and procedures have been
prepared for the evaluation of projects proposed by the
Midpeninsula Regional open Space District , and preparation of
appropriate environmental documents, pursuant to the
California Environmental Quality Act of 1970 and its atten-
dant Guidelines for Implementation of the California Environ-
mental Quality Act (CEQA) , as amended by AB 2679 (Knox) ,
effective January 1 , 1977. The Open Space 'District Guidelines
are patterned after the State Guidelines for Implementation,
which are on occasion referred to in the text of these Dis-
trict guidelines by the appropriate Section number.
Goals : The goal of these guidelines is to assure that the
District' s staff and Board of Directors will be fully and
objectively informed of any potential environmental impacts ,
mitigations for reducing adverse impacts, and feasible alter-
natives to a project, prior to its approval or denial. A
further objective is to enable the District to properly
balance environmental objectives and the policies of the
State of California (set forth in Section 21001 of CEQA) with
its own open space, economic and social objectives.
Definitions: Definitions of the following words are set
forth in Sections 15021 through 15040, inclusive, of the
State Guidelines and are hereby adopted.
Approval Person
CEQA Project
Categorical Exemption Public Agency
Cumulative Impact Responsible Agency
Discretionary Projects Significant Effect
Emergency
Environment
Environmental Impact Report
Environmental Impact Statement
Feasible
Initial Study
Jurisdiction by Law
Lead Agency
Local Agency
Ministerial Project
Negative Declaration
Notice of Completion
Notice of Determination
Some of the foregoing definitions are supplemented and/or
included below so that the staff and the public will have
a clearer understanding of their applicability to the
Midpeninsula Regional Open Space District ' s (District) actions.
Page two
Approval shall ordinarily occur on the date
that the District Board of Directors (Board) authorizes
action, which if carried out, would either irrevocably
commit the District to some legal duty to third parties
that would be breached if the project were not carried
forward, or, which if carried out, would result in
construction or implementation of a significant portion
of the ultimate project. Normally neither the budgeting
of funds nor authorization of financial, scientific or
other feasibility studies (See Section 15072) preliminary
to commencing the ultimate project, whether by District
staff or consultants , shall constitute approval.
Emergency. A sudden, unexpected occurrence involving
a clear and imminent danger, demanding immediate action
to prevent or mitigate loss of, or damage to, life ,
health, property, or essential public services. Emerg-
ency includes such occurrences as fire, flood, earth-
quake, or other soil or geologic movements , as well as
such occurrences as riot, accident, or sabotage.
Projects demanding immediate action in the case of an
emergency are generally exempt from the requirements of
CEQA. (See Appendix A, Categorical Exemptions)
Environmental Impact Report. A detailed statement set-
ting forth the matters specified in Sections 21100 and
21100.1; provided that information or data which is rele-
vant to such a statement and is a matter of public record
or is generally available to the public need not be re-
peated in its entirety in such a statement, but may be
specifically cited as the source for conclusions stated
therein; and provided further that such information or
data shall be briefly described, that its relationship
to the environmental impact report shall be indicated, and
that the source thereof shall be reasonably available for
inspection at a public place or public building. An
environmental impact report also includes any comments
received during the mandatory review period, an index
or table of contents, and a summary.
A major intention of the recent amendments to CEQA was
to maintain the informational strength of the EIR while
shortening its length to increase its readability and
hence, its effectiveness. In the case of the District,
many of the informational requirements for an EIR will
be satisfied by pre-acquisition reports and Land Use
and Management Plans. Sections 15068.5 and 15140 (a - h)
further amend and tailor informational requirements. (See
Appendix B)
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Page three
Feasible.. Capable of being accomplished in a successful
manner within a reasonable period of time, taking into
account economic environmental, social and technological
factors.
Initial Study. A preliminary analysis by the District
to determine whether an EIR or a Negative Declaration
must be prepared. (See form attached as Appendix C)
Jurisdiction by Law.
a) Jurisdiction by law means the authority of any
public agency (1) to grant a permit for or provide fund-
ing for the project in question, or (2) to exercise
authority over resources which may be affected by the
project.
b) A city or county will have jurisdiction by law
with respect to a project when the city or county is the
site of the project, the area in which the major environ-
mental effects will occur and/or the area in which reside
those citizens most directly concerned by such environmental
effects.
c) Where an agency having jurisdiction by law must
exercise discretionary authority over a project in order
for the project to proceed, it is also a responsible agency.
Lead Agency. The public agency which proposes to carry
out or approve a project which may have a significant
effect on the environment. The Lead Agency has the
principal responsibility for preparing environmental
documents. Where two or more public agencies have an
equal claim to be the Lead Agency, the public agencies
may by agreement designate which agency will be the Lead
Agency. In the event of a dispute in the designation
of a Lead Agency, the State of California office of
Planning and Research may resolve the dispute and designate
the Lead Agency.
Whereas a lead agency shall consider all effects of a
project, both individual and cumulative, a responsible agency
need only consider the significant effects of those activities,
which it is required by State law to carry out or approve
that are involved in a project for which a lead agency has
prepared an EIR.
Project
a) An activity which is being approved and which
may be subject to several discretionary approvals by
governmental agencies. The term "project" does not mean
each separate governmental process.
Page four
b) An activity directly undertaken by the District
including, but not limited to public works construction,
Land Use and Management Plans:, clearing and grading of land,
and demolition or restoration of public or historic structures.
c) An activity which is supported in whole or in part
through public agency contracts, grants, subsidies, loans , or
other forms of assistance from one or more public agency.
d) An activity involving the issuance by,,,one- or- mare
public agencies to a person of a lease, permit license, certi-
ficate, or other entitlement for use. This would include leases
issued for District properties, such as to grazing tenants.
A project does not include:
a) Any action specifically exempted under the list of
Categorical Exemptions (Appendix A)
b) Continuing administrative or maintenance activities ,
such as purchases for supplies, personnel-related actions:
emergency repairs to public service facilities, general policy
and procedure making (except as they are applied to specific
instances covered above) , feasibility or planning studies,
ministerial projects.
Significant Effect. Significant effect on the environment
means a substantial, or potentially substantial , adverse
change in any of the physical conditions within the area
affected by the activity, including land, air, water, minerals,
flora, fauna, ambient noise, and objects of historic or aesthetic
significance. (Sections 15081 and 15082 of the State guidelines
give examples of consequences which may be deemed to have a sig-
nificant effect, and mandatory findings of significances, re-
spectively.
Procedures:
A. Project Determination. When the District proposes
to carry out an action, the Land Manager or the Land
Manager's designee shall determine whether or not the
action constitutes a project. If the action does not
constitute a project, a Notice of Exemption (Appendix D)
will be filled out and placed on file at the Midpeninsula
4 Regional Open Space' District office, 745 Distel Drive, Los Altos,
CA 94022.
B. Lead Agency Determination. If the District is determined
to be the Lead Agency, H will be responsible for envir-
onmental review of an action and any necessary environmental
documents. Final determination of the appropriate Lead
Agency shall be made by the State Office of Planning and
Research in the event of a dispute.
Page five
C. Initial Study
1. when a project determination for an action is
affirmative, and for which the District is the
Lead Agency, then an Initial Study shall be
prepared by the District.* An Initial Study
must be a written document containing informa-
tion required by Section 15080 of the State
Guidelines. (See Appendix C for format) The
District staff will normally prepare the Initial
Study, but in each instance the General Manager
or the General Manager's designee shall consider
the advisability of having the Initial Study
prepared by a consultant (s) having appropriate
expertise.
2. The Land Manager shall evaluate the effect that
the project would have on the environment.
a) If the project will have no significant effect,
the Land Manager or his/her designee shall
prepare a Negative Declaration.
b) If the project may have a significant effect
on the environment, the Land Manager or a
consultant approved by the General Manager
shall prepare a Draft Environmental Impact
Report.
3 . The General Manager shall advise the Board at the
earliest practible time of the Initial Study and
its outcome.
D. Negative Declaration. A Negative Declaration shall
be prepared, subsequent to an Initial Study, for
projects that the Land Manager has determined will
not have a significant effect on the environment.
The Negative Declaration shall be prepared according
to the format provided in Appendix D.
1. Before adoption of a Negative Declaration by the
District, the Land Manager shall consult all
responsible agencies and consider any comments
on the project. Notice shall be provided 5 days
prior to the meeting at which the item is to be
considered. Notice shall be given to all organi-
zations and individuals that have requested such
notice and to the public through one of the
following methods;
*Unless the District is able to determine that the project will
have a significant effect without the preparation of an Initial
study.
Page six
a) One publication by the public agency in a
newspaper of general circulation in the area
affected by the proposed project.
b) Posting of notice by the public agency on
and off site in the area where the project
is to be located.
c) Direct mailing to owners of property
continguous to the project.
2. Under the following circumstances, a Negative
Declaration shall be submitted for review
to the State Clearinghouse, 1400 Tenth Street,
Sacramento, California 95814 :
a) When a Negative Declaration has been
prepared by the District for a project
where a state agency is a Responsible
Agency or otherwise has jurisdiction by
law with respect to the project. The
review period shall be at least 45 days
unless a shorter period is approved by
the State Clearinghouse.
b) Negative Declarations prepared pursuant
to the National Environmental Policy Act
(NEPA) and the Federal Guidelines.
3 . After completion of the Negative Declaration and
the 5 day review period, the Board shall consider
the proposed Negative Declaration at its earliest
possible meeting. At the meeting the Board shall
consider any verbal or written comments received,
may request additional information, and may
continue the item. The Board shall make a finding
as to whether the project may have or will not
have a significant effect on the environment and
whether to file a Negative Declaration. The
Board may require preparation of a draft EIR if
it finds that the proposed project may have a
significant effect on the environment.
E. Environmental Impact Report. If the Board should
decide that a project may have a significant effect
on the environment, the staff or a non-staff consultant
shall prepare a Draft EIR.
1. The Draft EIR shall contain the informational
requirements in Appendix B. Before completion
of the Draft EIR the District shall consult with
all responsible agencies and any persons or
organization it believes will be concerned with
the project.
Page seven
2. upon completion of the Draft EIR, a Notice of
Completion (Appendix F) shall be filed with
the Secretary for Resources by the District
Clerk, who shall provide public notice of the
completion at the same time by:
a) Advertisement in a newspaper of general
circulation in an area affected by the
proposed project and/or posting the notice
of completion on and off the site in the
area where the project is to be located.
b) Providing notice to all organizations and
individuals who have previously requested it.
c) Setting a public hearing on such Draft EIR
by the Board at any regularly scheduled
Board meeting at least 30 days after filing
the Notice of Completion, the Land Manager
shall advertise the scheduled public hearing
in a newspaper of general circulation in the
area where the project is to be located at
least 13 days prior to the hearing. This
may be done in conjunction with advertising
of the Notice of Completion. Such advertisement
shall specify the subject matter, purpose,
time and place of the hearing and indicate
where and how a draft EIR can be obtained or
seen.
d) Furnishing copies of the Draft EIR to the
general public, upon request, for a reason-
able fee not exceeding the copying cost.
e) Sending copies to public agencies having
jurisdiction by law, to Areawide Clearing-
houses and to appropriate public libraries.
3. After a 30 day review period, and consideration
of the comments received during that time, the
Board shall certify that the final EIR has been
completed in compliance with CEQA, and that it
has considered the information contained in the
EIR prior to approval of the project. This must
be a consequential process. The the Board shall :
1) Approve the project as presented and authorize
the District Clerk to file a Notice of Determin-
ation (Appendix G) with the County Clerk of
the county or counties in which the project
will be located, and with the Secretary for
Resources if the project requires discretionary
approval from a State agency. If serious
adverse environmental consequences have been
identified in the EIR, a statement may be
attached to the Notice of Determination which
Page eight
identifies the overriding consideration(s)
that warrants approval of the project; or
2) Determine to alter the project, in order to
mitigate any adverse environmental impact or
any other appropriate reason, and determine
whether a revised EIR is therefore required;
or
3) Determine not to proceed any further with the
proposed project.
Statement of Overriding Considerations
a) The District shall not approve or implement a project
for which an EIR has been completed that identifies
one or more significant adverse effects of the project
unless the District makes one or more of the following
written findings for each of those significant effects
accompanied by a statement of the facts supporting each
finding.
(1) Changes or alterations have been required in,
or incorporated into, the project which mitigate
or avoid the significant environmental effects
thereof as identified in the final EIR.
(2) Such changes or alterations are within the
responsibility and jurisdiction of another public
agency and not the District. Such changes have
been, or should be, adopted by such other agency.
(3) Special economic, social or other considerations
make infeasible the mitigation measures or project
alternatives identified in the final EIR.
b) The findings required by subsection (a) shall be
supported by substantial evidence in the record.
c) The finding in subsection (a) (2) shall not be made
if the District has concurrent jurisdiction with another
agency to deal with identified feasible mitigation
measures or alternatives.
Ratification by Board. Whenever the General Manager or an
authorized representative shall present to the Board a find-
ing or recommendation that an activity is not a project; or
is exempt, or should receive a Negative Declaration, and
the Board does not order a change in such finding or
recommendation, as shown in the minutes of the meeting, then
the recommendation shall be deemed to be ratified and approved
by the Board.
Page nine
Waiver. At any time the General Manager or the Board may
waive any requirement of these guidelines, provided said
waiver is in the best interests of the District, does not
operate to the material prejudice of the public, and does
not conflict with applicable Federal or State law.
Appendix A
Categorical Exemptions
Note: Except for the underlined examples , the information in
this appendix is taken verbatim from the amended State Guide-
lines which were adopted to implement CEQA. Underlined exam-
ples in the text are provided for open Space District use and
application.
15101. Class 1 : Existing Facilities. Class 1 consists of the
operation, repair, maintenance, or minor alteration of existing
public or private structures, facilities, mechanical equipment,
or topographical features, involving negligible or no expansion
of use beyond that previously existing, including but not limited
to:
(a) Interior or exterior alterations involving such things
as interior partitions , plumbing and electrical convey-
ances ;
(b) Existing facilities of both investor and publicly
owned utilities used to provide electric power, natural
gas,, sewage, or other public utility services;
(c) Existing highways and streets, sidewalks , gutters,
bicycle, and pedestrian trails-, and similar facilities
(e.g. park roads and trails) except where the activity
will involve removal of scenic resources including
but not limited to a stand of trees , a rock outcropping,
or an historic building.
(d) Restoration or rehabilitation of deteriorated or
damaged structures, facilities or mechanical equipment
to meet current standards of public health and safety,
unless it is determined that the damage was substantial
and resulted from an environmental hazard such as
earthquake, landslide-, or flood;
(e) Additions to existing structures , provided that the
addition will not result in an increase of more than
50% of the floor area of the structures before the
addition or 2500 square feet, which ever is less;
M Addition of safety or health protection devices for
use during construction of or in conjunction with
existing structures , facilities, or mechanical equipment,
or topographical features including navigational devices;
(g) New copy on existing on and off-premise signs;
replacement of an existing sign;
Page two
(h) Maintenance of existing landscaping, nature growth,
and water supply reservoires (excluding the use of
economic poisons, as defined in Division 7, Chapter
2, California Agricultural Code) ;
(i) Maintenance of fish screens , fish ladders , wildlife
habitat areas, artificial wildlife waterway devices,
streamflows , springs , and waterholes , and stream
channels (clearing of debris) to protect fish and
wildlife resources;
(j) Fish stocking by the California Department of Fish
and Game, open Space District stock programs approved by
California Department of Fish and Game;
W Division of existing multiple-family rental units
into condominiums;
(1) Demolition and removal of individual small structures
listed in this subsection except where the structures
are of historical , archeological or architectural
significance.
1) Single family residence not in conjunction
with the demolition of two or more units.
2) Hotels, apartments, and duplexes designed
for not more than four dwelling units if not in
conjunction with the demolition of two or more
such structures;
3) Stores, offices and restaurants if designed
for an occupant load of 20 persons or less, if
not in conjunction with the demolition of two
or more such structures.
4) Accessory (appurtenant) structures including
garages, carports , patios, swimming pools, and
fences.
(m) Minor repairs and alterations to existing dams and
appurtenant structures under the supervision of the
Department of Water Resources.
15102 . Class 2 : Replacement or Reconstruction. Class 2 consists
of replacement or reconstruction of existing structures and facil-
ities where the new structure will be located on the same site
as the structure replaced and will have substantially the same
purpose and capacity as the structure replaced including but not
limited to:
(a) Replacement or reconstruction of existing schools and
hospitals to provide earthquake-resistant structures
which do not increase capacity more than 50% .
(b) Replacement of a commercial structure with a new
structure of substantially the same size and purpose.
(c) Replacement or reconstruction of a recreation staging
Page three
area or cluster which does not increase the capacity
or area by more than 50% .
15103. Class 3 : New Construction of Small Structures. Class
3 consists of construction and location of single, new, small
facilities or structures and installation of small new equip-
ment and facilities , including but not limited to:
(a) Single-family residences not in conjunction with
the building of two or more such units.
(b) Motels apartments and duplexes designed for not more
than four dwelling units if not in conjunction with
the building of two or more such structures.
(c) Stores , offices and restaurants if designed for an
occupant load of 20 persons or less, if not in con-
junction with the building of two or more such structures.
(d) Water mains , sewage, electrical , gas and other utility
extensions of reasonable length to serve such construction.
(e) Accessory (Appurtenant) structures including garages,
carports , patios , swimming pools, and fences.
15104 . Class 4 : Minor Alterations to Land. Class 4 consists
of minor public or private alterations in the condition of land,
water, and/or vegetation which do not involve removal of mature
scenic trees except for forestry and agricultural purposes.
Examples include but are not limited to:
(a) Grading on land with a slope of less than 10% , except
where it is to be located in a waterway, in any
wetland, in an officially designated (by federal ,
state, or local government action) scenic area, or in
officially mapped areas of severe geologic hazard.
(b) New gardening or landscaping
(c) Filling of earth into previously excavated hand with
material compatible with the natural features of the
site.
(d) minor alterations in land, water, and vegetation on
existing officially designated wildlife management
areas of fish production facilities which result in
improvement of habitat for fish and wildlife resources
or greater fish production.
(e) minor temporary uses of land having negligible or no
permanent effect on the environment, including carni-
vals, sales of Christmas trees , special group events,
equestrian events .
Page four
(f) Minor trenching and backfilling where the surface is
restored.
(g) Maintenance dredging where the spoil is deposited in
a spoil area authorized by all State and regulatory
agencies.
15105. Class 5 : Alterations in Land Use Limitations. Class 5
consists of minor alterations in land use limitations , except
zoning, including but not limited to:
(a) Minor lot line adjustments , side yard, and set back
variances not resulting in the creation of any new
parcel nor in any change in land use or density:
(b) Issuance of minor encroachment permits, land use
agreements, deed restrictions , concession permits.
15106. Class 6 : Information Collection. Class 6 consists of
basic data collection research experimental management, and re-
source evaluation activities which do not result in a serious
or major disturbance to an environmental resource. These may
be for strictly information-gathering purposes , or as a part
of a study leading to an action which a public agency has not
yet approved, adopted or funded.
15107. Class 7: Actions by Regulatory Agencies for Protection
of Natural Resources. Class 7 consists of actions taken by
regulatory agencies as authorized by State law or local or-
dinance to assure the maintenance, restoration or enhancement
of a natural resource where the regulatory process involves
procedures for protection of the environment. Examples include,
but are not limited to, wildlife preservation activities of the
State Department of Fish and Game. Construction activities are
not included in this exemption.
15108 . Class 8 : Actions by Regulatory Agencies for Protection
of the Environment. Class 8 consists of actions taken by
regulatory agencies, as authorized by State or local ordinance,
to assure the maintenance restoration, enhancement, or protection
of the environment where the regulatory process involves procedures
for protection of the environment. Construction activities are
not included in this exemption.
15109 . Class 9 : Class 9 consists of activities limited entirely
to inspection, to check for performance of an operation, or
quality, health or safety of a project, including related activities
such as inspection for possible mislabeling, misrepresentation,
or alduteration of products.
Page five
15110. Class 10 : Loans. Class 10 consists of loans made by
the Department of Veterans Affairs under the Veterans Farm
and Home Purchase Act of 1943, mortages for the purchase of
existing structures where the loan will not be used for new
construction, and the purchase of such mortages by financial
institutions. Class includes, but is not limited to, the
following examples:
(a) Loans made by the Department of Veterans Affairs
under the Veterans Affairs under the Veterans
FAt, m and Home Purchase Act of 1943.
(b) Purchases of mortgages from banks and mortage
companies by the Public Employees Retirement System
and by the State Teachers Retirement System.
15111. Class 11: Accessory Structures. Class 11 consists of
construction, or placement of minor structures accessory to
(appurtenant to) existing commercial , industrial, or institu-
tional facilities, including but not limited to:
(a) on-premise signs;
(b) Small parking lots.
15112. Class 12 : Surplus Government Property Sales. Class 12
consists of sales of surplus government property except for
parcels of land located in an area of statewide interest or
potential of critical concern as identified in the Governor's
Environmental Goals and Policy Report prepared pursuant to Govern-
ment Code Sections 65041 et.seq. However, if the surplus property
to be sold is located in those areas identified in the Governor's
Environmental Goals and Policy Report, its sale is exempt if:
(a) The property does not have significant values for
wildlife habitat or other environmental purposes,
and
(b) Any of the following exist:
1) The property is of such size or shape that it
is incapable of independent development or use, or
2) The property to be sold would qualify for an
exemption under any other class of categorical exemption in
Article 8 of these guidelines, or
3) The use of the property and adjacent property
has not changed since the time of purchase by the public
agency.
Page six
15113. Class 13 : Acquisition of Lands for Wildlife Conservation
Purposes. Class 13 consists of the acquisition of lands for fish
and wildlife conservation purposes, including preservation of
fish and wildlife habitat, establishing ecological reserves under
Fish and Game Code Section 1580 , and preserving access to public
lands and waters where the purpose of the acquisition is to pre-
serve land in its natural condition.
15114. Class 14 : Minor Additions to Schools. Class 14 consists
of minor additions to existing schools within existing school
grounds where the addition does not increase original student
capacity by more than 25% or five classrooms, whichever is less.
The addition of portable classrooms is included in this exemption.
15116. Class 16 : Transfer of Ownership of Land in Order to
Create Parks. Class 16 consists of the acquisition or sale of
land in order to establish a park where the land is in a natural
condition or contains historic sites or archeological sites and
either:
(a) The management plan for the park has not been pre-
pared, or
(b) The management plan proposes to keep the area in a
natural condition or preserve the historic or arche-
ological site. CEQA will apply when a management
plan is proposed that will change the area from its
natural condition or significantly change the historic
or archaeological site.
(c) Merger with city of a district lying entirely within
the boundaries of the city.
15117. Class 17 : Open Space Contracts or Easements. Class 17
consists of the establishment of agricultural preserves, the mak-
ing and renewing of open space contracts under the Williamson Act,
or the acceptance of easements or fee interests in order to main-
tain the open space character of the area. The cancellation of
such preserves, contracts, interests, or easements is not included.
APPENDIX B
Content Requirements and Format for
Environmental Impact Reports (ETR)
Note: The requirements in this section are taken verbatim
from the amended State Guidelines except where underlined.
The underlined examples have been added to accentuate or clarify
the guidelines in terms of District use, and will not be underlined
in the adopted draft.
15140 . General:
(a) Environmental impact reports shall contain the information
outlined in this article. Each element must be covered, and when
these elements are not separated into distinct sections, the
document shall state where in the document each element is discussed.
(b) Each report shall contain a brief summary of the proposed
action and its consequences in language simple so that the issues
can be understood by the average member of the lay public. The
EIR shall also contain a table of contents or an index.
(c) The information contained in an EIR shall include summarized
technical data, maps, plot plans , diagrams, and similar relevant
information sufficient to permit understanding and assessment of signif-
cant environmental impacts by reviewing agencies and members of the public.
Placement of highly technical and specialized analysis and data' in the
body of an EIR should be avoided through inclusion of supporting
information and analyses as appendices to the main body of the EIR.
Appendices to the EIR may be prepared in volumes separate from the
Basic EIR document, but shall be available for public examination
and shall be submitted to all clearinghouses which assist in public
review.
(d) The EIR should be prepared using a systematic, interdisciplinary
approach. The interdisciplinary analysis shall be conducted by
competent individuals , but no single discipline shall be designated
or required to undertake this evaluation. Preparation of EIR's is
dependent upon information from many sources, including the engineer-
ing project report and many scientific documents relating to environ-
mental features. The EIR shall reference all documents used in its
preparation including,where possible, a citation to the page and
section number of any technical reports which were used as the basis
for any statements in the EIR.
(e) The EIR should discuss environmental effects in proportion
to their severity and probability of occurrence. Effects dismissed
in an initial study as clearly insignificant and unlikely to occur
need not be discussed further in the EIR unless the lead agency
Page two
subsequently receives information inconsistent with the findings
in the initial study. A copy of the Initial Study shall be attached
to the EIR to provide the basis for limiting the impacts discussed.
'Section 15080. 3 reads: The EIR shall emphasize study of the impacts
determined to be significant and can omit further examination of those
impacts found to be clearly insignificant in the�initial study.
(f) An EIR shall contain a statement briefly indicating the
reasons for determining that various effects of a project that
could possibly be considered significant were not found to be
significant and consequently were not discussed in detail in the EIR.
The Initial Study should make such findings and, where it does, _
this requirement will be satisfied.
(g) Drafting an EIR necessarily involves some degree of forecasting.
While forecasting the unforeseeable is not possible, an agency must
use its best efforts to find out and disclose all that it reasonably
can.
(h) If, after thorough investigation, a lead agency finds that
a particular impact is too speculative for evaluation, the agency
should note its conclusion and terminate discussion of the impact.
15141. Description of the Project: The description of the project
shall contain the following information but should not supply
extensive detail beyond that needed for evaluation and review of the
environmental impact.
(a) The precise location and boundaries of the proposed project
shall be shown on a detailed map, preferably topographic. The
location of the project shall also appear on a regional map.
(b) A statement of the objectives sought by the proposed project.
(c) A general description of the project's technical , economic,
and environmental characteristics considering the principal
engineering proposals and supporting public service facilities.
15142. Description of Environmental Setting: An EIR shall include
a description of the environment in the vicinity of the project, as
it exists before commencement of the project, from both a local and
regional perspective. Knowledge of the regional setting is critical
to the assessment of environmental resources that are rare or unique
to the region. Specific reference to related projects, both public
and private, both existing and planned in the region, should be
included, for purposes of examining possible cumulative impact of
such projects.
Page three
15143. Environmental Impact: All phases of a project must be
considered when evaluating its impact on the environment: planning,
acquisition, development and operation. The following subjects
shall be discussed, preferably in separate sections or paragraphs.
If they are not discussed separately, the EIR shall include a table
showing where each of the subjects is discussed.
(a) The Significant Environmental Effects of the Proposed Project:
Describe the direct and indirect significant effects of the project
on the environment, giving due consideration to both the short-term
and long-term effects. It should include relevant specifics of the
area, the resources involved, physical changes, alterations to
ecological systems and changes induced in population distribution,
population concentration, the human use of the land (including
commercial and residential development) and other aspects of the
resources base such as water, scenic quality and public services.
Cumulative effects shall also be discussed when found to be significant.
(b) Any Significant Environmental Effects Which Cannot be Avoided
if the Proposal is Implemented: Describe any significant impacts ,
including those which can be reduced to an insignificant level but
not eliminated. Where there are impacts that cannot be alleviated
without imposing an alternative design, their implications and the
reasons why the proposed, notwithstanding their effect, should be
described. Describe significant impacts on any aesthetically valuable
surroundings, or on human health.
(c) Mitigation Measures Proposed to Minimize the Significant Effects:
Describe significant, avoidable, adverse impacts , including inefficient
and unnecessary consumption of energy, and the measures which are
proposed by the project proponents to be included in the project and
other measures that are not included but could reasonably be expected
to reduce adverse impacts. This discussion shall include an indenti-
fication of the acceptable levels to which such impacts will be reduced,
and the basis upon which such levels were identified. Where several
levels are available to mitigate an impact, each should be discussed
and the basis for selecting a particular measure should be identified.
Energy conservation measures, as well as other appropriate mitigation
measures , shall be discussed, when relevant.
(d) Alternatives to the Proposed Action: Describe all reasonable
alternatives to the project, or to the location of the project, which
could feasibly attain the basic objectives of the project, and why
they were rejected in favor of the ultimate choice. The specific
alternative of "no project" must also always be evaluated, along
with the impact. The discussion of alternatives shall include
alternatives capable of substantially reducing or eliminating any
significant environmental effects , even if these alternatives
substantially impede the attainment of the project objectives, and
are more costly.
li
Page four
* (e) The Relationship Between Local Short-Term Uses of Man's
Environment and the Maintenance and Enhancement of Long-Term
Productivity: Describe the cumulative and long-term effects
of the proposed project which adversely affect the state of
the environment. Special attention should be given to impacts
which narrow the range of beneficial uses of the environment or
pose long-term risks to health or safety. In addition, the reasons
why the proposed project is believed by the sponsor to be justified
now, rather than reserving an option for further alternatives,
should be explained.
* (f) Any Significant Irreversible Environmental Changes Which
Would be Involved in the Proposed Action Should It Be Implemented:
Uses of nonrenewable resources during the initial and continued
phases of the project may be irreversible since a large commitment
of such resources makes removal or nonuse thereafter unlikely.
Primary impacts and, particularly, secondary impacts (such as a
highway improvement which provides access to a nonaccessible area)
generally commit future generations to similar uses. Also
irreversible damage can result from environmental accidents associated
with the project. Irreversible commitments of resources should be
evaluated to assure that such current consumption is justified.
(g) The Growth-Inducing Impact of the Proposed Action: Discuss
the ways in which the proposed project could foster economic or
population growth, either directly or indirectly, in the surrounding
environment. Included in this are projects which would remove obstacles
to population growth (a major expansion of a waste water treatment
plant might, for example, allow for more construction in service areas) .
Increases in the population may further tax existing community service
facilities so consideration must be given to this impact. Also discuss
the characteristic of some projects which may encourage and facilitate
other activities that could significantly affect the environment,
either individually or cumulatively. It must not be assumed that
growth in any area is necessarily beneficial, detrimental or of little
significance to the environment.
15143.1* Limitations on Discussion of Environmental Impact: The
information required by subsections (e) and (f) of section 15143
need be included only in EIR' s prepared in connection with any
of the following activities.
*see section 15143.1
Page five
(a) The adoption, amendment, or enactment of a plan, policy
or ordinance of public agency.
(b) The adoption by a Local Agency Formation Commission of
a resolution making determinations.
(c) A project which will be subject to the requirement for
preparing an environmental impact statement pursuant to the
requirements of the national environmental policy act of 1969 .
15144 . organizations and Persons consulted: The identity of all
Federal state or local agencies or other organizations, and
private individuals consulted in preparing the EIR, and identity
of the persons, firms, or agency, preparing the EIR, by contract
or other authorizations, must be given, whenever the information is
available.
15145. Water Quality Aspects: Describe in the environmental
setting section, and other sections where applicable, water quality
aspects of the proposed project which have been previously certified
by the appropriate state or interstate organization as being in
substantial compliance with applicable water quality standards.
15146. Contents of Final Environmental Impact Report:
(a) The final EIR shall consist of:
(1) The draft EIR or a revision of the draft including
a copy of the Initial Study.
(2) Comments and recommendations received on the draft
EIR either verbatim or in summary.
(3) A list of persons , organizations and public agencies
commenting on the draft EIR.
(4) The responses of the lead agency to significant
environmental points raised in the review and
consultation process.
(b) The responses of the lead agency to comments that may
take the form of a revision of the draft EIR or may be an attach-
ment to the draft EIR. The response shall describe the disposition
of significant environmental issues raised (e.g. , revisions to the
proposed project to mitigate anticipated impacts or objections) . In
particular the major issues raised when the lead agency's position
is at variance with recommendations and objections raised in the
comments must be addressed in detail giving reasons why specific
comments and suggestions were not accepted, and factors of overriding
importance warranting an override of the suggestions.
Page six
15149. Incorporation by Reference:
(a) An EIR may incorporate by reference all or portions of
another document (e.g.,ALand Use and Management Plan.) which
is a matter of public record or is generally available to the
public. Where all or part of another document is incorporated
by reference, the incorporated language shall be considered to
be set forth in full as part of the test of the EIR.
(b) Where part of another document is incorporated by
reference such other document shall be made available to the
public for inspection at a public place or public building. The
EIR shall state where the incorporated documents will be available
for inspection. At a minimum, the incorporated document shall be
made available to the public in an office of the lead agency in
the county where the project would be carried out or in one or
more public buildings such as county offices or public libraries
if the lead agency does not have an office in the county.
(c) Where an EIR uses incorporation by reference, the incorporated
part of the referenced document shall be briefly summarized where
possible or briefly described if the data or information cannot be
summarized. The relationship between the incorporated part of the
referenced document and the EIR shall be described.
Appendix C
Midpeninsula Regional Open Space District
Initial Study
PART I
A. Name, location, and brief description of project:
B. A Description of the environmental setting:
C. The project is/is not compatible with existing zoning and
general plans. If not, please explain below:
D. For identification environmental effects, see attached
checklist. (PART II)
E. For a discussion of any potential significant effects and
ways to mitigate them, if any, see attached sheets.
F. Recommended Action:
Negative Declaration Environmental Impact Report
G. Persons who prepared this Initial Study:
Date :
H. Name and Address of proponent:
Appendix C (cc Page two
PART II
Identification of Environmental Impacts : (Explanations of "yes"
and "maybe" answers are included on attached sheets)
1. Geology. Will the project: YES MAYBE NO
a. result in an increase in wind
or water erosion of soils ,
either on or off site?
b. be located on or adjacent to
a known earthquake fault?
C. disrupt the soil causing
substantial erosion, silta-
tion or land sliding.
d. cause destruction or modif-
ication of any unique gologic
feature?
2. Water. Will the project:
a. be located in a known flood
plain?
b. involve alteration (s) of a
streamcourse or body of
surface water?
C. change the quantity of ground
waters either through direct
additions or withdrawals, or
through interception of an
acquifer by cuts or excava-
tions?
d. change- absorption rates ,
drainage patterns, or the
rate and amount of surface
water runoff?
e. involve discharge into; or
alteration of, any surface
water resulting in reduced
water quality, including
but not limited to ,
increased turbidity or
dissolved oxygen?
3. Air. Will the project result in:
a. substantially increased air
emissions or deterioration of
ambient air quality?
ge three
Appendix C (cont. )
YES MAYBE NO
b. the creation of objectionable
odors?
C. alteration of air movement,
moisture or temperature, or
any change in local or re-
gional climate?
d. the creation of dust smoke
or fumes or the application
of potentially hazardous ma-
terials such as herbicides or
pesticides?
4. Plant and Animal Life. Will the
project:
a. result in the removal or dis-
turbance of any rare or endangered
plant or animal?
b. reduce the acreage of any ag-
ricultural crop?
C. result in the removal of
substantial amounts of
vegetation?
d. alter the ecological balance
of an environment unit,
either on or off site?
e. significantly affect a breeding,
feeding, or Nesting area?
f. change the diversity or numbers
of any species of plant or
animal?
5. Natural Resources. Will the project :
a. involve the removal or depletion
of on-site rock, sand,
gravel, trees, oil or minerals?
6. Permit Application. Will the project:
a. require the approval of any
federal, state, regional or
local agency or district?
If yes, list below:
7 . Noise. Will the project:
a. increase ambient noise levels,
either on or off-site?
Page four
Appendix C (cont.)
8. Circulation/Traffic. Will the project: YES MAYBE NO
a. generate substantial additional
traffic in the area?
b. generate the use of off-road
vehicles of any kind excepting
ranger patrol vehicles?
C. require alterations to present
circulation patterns?
d. have substantial impact on
existing road systems?
e. effect existing parking facilities
or create a demand for new parking
facilities?
f. increase traffic hazards
for motor vehicles? bicyclists
pedestrians?
9. Public Services. Will the project:
a. substantially affect a public water
supply or sewage disposal system?
b. result in a need for increased
fire or police protection?
C. cause groundwater pollution
as a result of new septic
systems?
d. require the expansion or extension
of any public utility?
e. require any public service currently
operating at or near capacity?
10. Energy. Will the project:
a. cause the use of substantial amounts
of fuel or energy?
11. Land Use. Will the project:
a. result in substantial land use changes
that would adversley affect the
population either on or off site?
b. serve to encourage development of
presently undeveloped areas, or
increase development intensity of
already developed areas?
C. vary from adopted an community
or county policy.
Page five
Appendix C (cont. )
YES MAYBE NO
d. involve lands currently protected
under the Williamson Act or an open
space easement?
12. Sociocultural. Will the project:
a. result in an alteration of an
historic, archeological or
paleontological site, structure,
object?
b. require the relocation of people
or businesses currently on site?
C. obstruct scenic views or create
an esthetically offensive site?
Potential Significant Effects* and Mitigation Measures
*Mandatory Findings of Significance all listed in Section 15802
and Appendix G of the State Guidelines.
Appendix D
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
NOTICE OF DETERMINATION
Title of Project
Decision of Board of Directors and Date;
Approval of Project
Disapproval of Project
Finding of no Significant Impact
The undersigned member of the Midpeninsula Regional Open Space District
declares that no Environmental Impact Report for this project
is being prepared pursuant to the provisions of the California
Environmental Quality Act of 1970, as amended.
Date District Clerk
Appendix E
Midpeninsula Regional Open Space District
Negative Declaration
Title of Project
Description, Location, and Name of Proponent of the Project
The undersigned member of the Midpeninsula Regional Open Space District
finds that the above project has no significant impact on the
environment.
Date Staff Member Consultant
Reasons for Finding*
A copy of the Negative Declaration is available at the offices of
the Midpeninsula Regional Open Space District, 745 Distel Drive
Los Altos , California and shall be posted at the District office
on the following dates.
Date District Clerk
*See Attached Initial Study with Mitigation Measures , if any.
ti
M-77-70
(Meeting 77-14 ,
Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 7 , 1977
TO: Board of Directors
From: H. Grench, General Manager
SUBJECT: Status of Structures on Fremont Older Open Space
Preserve.
Attached is a memorandum (M-77-65) dated May 5, 1977 to me
from the Land Manager regarding planned activities by staff
for the continued implementation of the use and management
plan with respect to structures on the Fremont Older Open
Space Preserve.
It is my recommendation that staff be directed to continue
implementation of items 2, 3 and 4 as set forth in the Land
Manager' s memorandum.
HG:rh
M-77-65
A. (Meeting 77-14,
Nlor Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 5, 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Status of Structures on Fremont Older
Open Space Preserve
Introduction: The adopted Use and Management Plan for the
Fremont Older Open Space Preserve includes the following
recommendations :
1. Raze the Fremont Older house if no suitable
alternatives for its use are found.
2. Remodel the adobe pool house to make it suitable
for use by a caretaker or tenant.
3. Fill the deteriorated swimming pool with clean
fill because of the safety hazard.
4 . Begin to clear the garden areas so they are
more identifiable and accessible to Preserve
visitors.
Discussion: The Board has deferred action regarding razing
of the Older house while a Subcommittee explores potential
alternative uses. The land management staff is prepared to
implement recommendations listed above as 2 , 3 and 4 .
Recommendation: It is my opinion that we should continue to
implement these items but the Board may wish to reconsider them
based on the outcome of their deliberations on the Fremont Older
House. In addition, we are ready to satisfy the Fire Marshall' s
directive as outlined in the attached Supervising Ranger' s memo-
randum.
JO:pl
M-77-64
a.
10
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 5 , 1977
TO: J. Olson, Land Manager
FROM: E. Mart, Supervising Ranger
SUBJECT: Abatement of Fire Hazard at Fremont Older House
As you are aware, the Central Fire Protection District recently
made an inspection of the Fremont Older house on the Fremont
Older Open Space Preserve. As a result of their inspection,
I received a letter, dated April 26 , 1977 , from Mr. Gary K.
Smith of the Santa Clara County Fire Marshall' s office. This
letter officially informed me that the Older house "constitutes
a fire hazard" . We must therefore, abate this hazard, by "re-
pair, rehabilitation, demolition, or removal in accordance with
the Santa Clara County Fire Prevention Code, Section 27416" .
Three basic options are, therefore, clearly presented to us in
this letter.
Option 1. We could repair and rehabilitate the structure
to a level that it could be occupied. This will almost cer-
tainly require bringing the structure up to code.
Option 2. We may demolish the structure and remove all re-
maining. .
—debris from the area.
Option 3. We could completely remove the structure , intact,
from the site.
After reviewing these options I telephoned Mr. Smith to discuss
any other steps that we might take to comply with the Fire Pre-
vention Code. He indicated that we could", in lieu of pursuing
the above options, take the following actions to "abate the
hazard" .
1) All combustible materials, such as litter and general
debris, must be removed from the interior of the house.
2) All combustible vegetation and debris must be removed
from within 30 - 100 feet of the building on all sides
(exact width will vary with type of vegetation) .
3) The house must be completely sealed from public access.
This will entail a thorough boarding up of the house and
the installation of a chain link fence around the perim-
iter of the 30 foot clearing.
I have drawn up an estimate of the cost of pursuing the three
steps just outlined. Actual costs may vary.
Page two
1) Removal of combustible material from interior of the
house:
a) 2 District employees for 2 days at
$80 a day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $160
b) Rental of dumpster and pick up of
one load of debris. . . . . . . . . . . . . . . . . . . . . . . . 55
2) Clearing of 30 foot perimeter:
a) 2 District employees for 10 days
at $80 a day. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 800
b) Rental of dumpster and pick up
three loads of debris. . . . . . . . . . . . . . . . . . . . 145
3) Boarding up of house :
a) 2 District employees for 4 days
at $80 per day. . . . . . . . . . . . . . . . . . . . . . . . . . . 320
b) materials (15 sheets, 4 ' by 8 '
by 3/8- C-D-X plywood. . . . . . . . . . . . . . . . . . . . 112. 50
4) Installation of 8001 of chain link fence
(by contractor estimate received) :
a) Labor (based on $55 an hour for 20 hr) . 1,100
b) Materials (not including fence fabric) . . . 800
5) Administrative cost (supervising time) . . . . . . . . 200
$3,692. 50
The total estimated cost of taking these actions is
$3 ,692. 50.
It appears that costs for complying with the County Fire
Marshall' s order are approximately the same as the low bid
received for the demolition of the house which was $3,874.
Based on our interpretation of the Board's position, I
recommend that we pursue the steps listed above and out-
lined in the cost estimate.
EM:pl
M-77-62
(Meeting 77-14,
Agenda item No. 3)
I"IDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 5, 1977
TO: Board of Directors
FROM: K. Duffy and D. Wendin
SUBJECT: Status of Structures on Fremont Older Open
Space Preserve
In the recent acquisition of the Fremont Older Open Space Pre-
serve, Prospect Road, Cupertino, the Midpeninsula Regional
Open Space District also acquired the historical Fremont Older
home, which is in very poor physical condition. In order to
preserve this historical building without financially impacting
the District' s primary program of open space preservation, the
District is considering an offer to lease the present building
and surrounding gardens (approximately 1 acre) for a period of
25 years at a cost of $1.00 per year. In return the lessee
would agree to:
1. Do all work and bear all costs for a reasonably
historically accurate renovation of the Fremont
Older house and gardens. District and lessee shall
appoint a mutually agreed upon committee to review,
advise on and approve all reconstruction plans.
Reconstruction must meet building codes and have
all necessary permits. Modernization of kitchen
and bath is allowed. Any additional structures
such as garage, sheds or fencing will be allowed
only with District approval.
2. Reimburse the District for all expenses incurred in
protecting the present structure as required by
the Fire Protection District.
3 . Perform all necessary maintenance for the house and
garden for a period of 25 years.
4. Complete exterior renovation within one year of
signing of the lease. Interior and garden reno-
vation should be completed within a reasonable
period of time thereafter.
M-77-62 Page two
5. Single-family residential use as defined in the ap-
plicable city or county ordinance.
6. A lease which is non-assignable except with District
approval and a reversion penalty if the terms of the
lease are not kept.
7. Maintain adequate liability and fire insurance as
required by the District.
8. A road maintenance agreement sharing the costs for
yearly maintenance among the right-of-way- users if
required by District.
9. Open the house and gardens for public inspection at
least once a year.
The deadline for bids will be 12:00 Noon on June 1, 1977 at the
District offices, 745 Distel Drive, Los Altos, Any bid or
alternate proposal must be accompanied by a "goodfaith" deposit
of $15,000. This deposit will be refunded if the bid is rejected.
If the bid is acceptable, the deposit will be returned minus
the District's costs for the fire prevention measures as out-
lined in item 2. The District will make a decision on an accept-
able lease agreement by July 13, 1977 . The District reserves
the right to reject all bids.
KD, DW: jg
M-77-72
-A-
OL
MIDPENINSULA REGIONAL PARK DISTRICT
May 10, 1977
To: Board of Directors
From: K. Duffy and D. Wendin, Subcommittee--Fremont Older House
Subject: DRAFT Advertisement Regarding Lease of Fremont Older
House
In the recent acquisition of the Fremont Older Open Space
Preserve, Prospect Road, Cupertino, the Midpeninsula Regional
Open Space District also acquired the historical Fremont Older
home, which is in very poor physical condition. In order to
preserve this historical building without financially impacting
the District' s primary program of open space preservation, the
District is offering to lease the present building and
surrounding gardens (approximately 1 acre) for a period of 25
years at a nominal cost of $1. 00 per year. In return the
lessee would be required to completely renovate the building
and gardens at his or her own cost. The lessee would be able to
use the home as a single-family residence during the lease
period .
For more information about this proposal and the lease
requirements, please contact
The DEADLINE for the receipt of bids is 12: 00 noon on June 1,
1977 , at the District office, 745 Distel Drive, Los Altos . At
that time a "good faith" refundable deposit of $15, 000 (certified
check) will be required of all bidders. The District reserves
the right to reject all bids.
M-77-63
(Meeting 77-14,
Agenda item No. 4)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 5 , 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Status Report on Docent and Environmental Volunteers
Programs and Recognition of Volunteers
At the Board meeting of May 11, 1977 , 1 will be making a presen-
tation regarding the Docent and Environmental Volunteer Programs.
Also, I will request Board recognition of outstanding contribu-
tions made by individuals involved in these programs. The pres-
entation will include:
1) Status of Docent Program
2) Introduction of Karen Nilsson, outgoing Environmen-
tal Volunteers President and introduction of Doris
Ash, incoming E.V. President.
A brief presentation will be made on new directions
within the E.V. ' s, a film will be shown on E.V.
programs and some individuals involved with the
development of the environmental education plan
for Permanente Creek Park and Stevens Creek Nature
Study Area will be introduced (this plan has been
developed as per the Environmental Volunteer con-
tract with the District) .
3) Recognition of volunteers and docents involved
in development of the earthquake , interpretive
trail at Los Trancos Open Space Preserve.
JO:pl
M-77-69
(Meeting 77-14
'A. Agenda Item No. 5)
,V10f
AND
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 6, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Action Plan for Implementation of the Basic Policy
of the Midpeninsula Regional Open Space District
for the 1977-1978 Fiscal Year
This item has been placed on the May 11 agenda so that it
could be considered if supporting materials can be delivered
to the Board prior to the meeting.
HG:jg
R-77-28
AA.
A=
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
May 10, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Action Plan for Implementation of the Basic Policy
of the Midpeninsula Regional Open Space District
for the 1977-1978 Fiscal Year
Introduction: Since March, 1974 the District has been oper-
ating on the basis of an annual action program which imple-
ments the Basic Policy and other policies of the District.
The Action Plan has been very useful in structuring activ-
ities and priorities, in allocating budgets, in evaluating
progress, and in summarizing for people the activities of
the District.
Discussions held at the February 2, 1977 Goals Workshop were
helpful to staff in preparing for Board consideration the
attached update of the Action Plan for Implementation of
the Basic Policy of the Midpeninsula Regional Open Space
District for the 1977-1978 Fiscal Year.
Discussion: The proposed Action Plan is intended to outline
the District's major programs for the coming fiscal year,
and to function as a general basis for planning over the
next five-year period. During recent months, staff has
been exploring various alternative forms to the 1976-1977
Action Plan which might better reflect the priorities of
the programs of the District. There are a few structural
changes in the Action Plan recommended for this year; the
recent workload has precluded sufficient exploration of
further possible changes until next year.
The proposed Action Plan for the 1977-1978 fiscal year is
divided into the following categories:
1. Land Acquisition Program
A. Negotiations Subprogram
B. Donations Subprogram
C. Land Analysis Subprogram
D. Special Projects Subprogram
R-77-28 Page two
2. Open Space Management Program
A. General Land Administration Subprogram
B. Planning, Design and Construction Subprogram
C. Operation, Docent and Maintenance Subprogram
3. Public Communications Program
A. Media Subprogram
B. Public Liaison Subprogram
C. Public Education and Participation Subprogram
4. General Management and Program Support
As the outline shows, the former Public Communications and
Governmental and Private Liaison Programs have been combined
into one program, since the activities in each are so closely
interrelated. Furthermore, this structure more closely rep-
resents the relative priority and balance among programs as
set by Board policy. Additionally, general management and
program support activities would .no longer be considered a
separate program, but rather as a part of and support for the
three major programs.
The level of activity in the Public Communications Program
will undoubtedly depend upon whether or not a grant is re-
ceived from the NAtional Endowment for the Arts for the sup-
port of Public Education and Awareness.
The 1976-1977 Volunteer, Docent and Intern Subprogram has
been incorporated into the other subprograms of the Open Space
Management Program. Docent activities, which require close
coordination with ranger staff, will be combined into the
Operation, Docent and Maintenance Subprogram.
f.
While the Action Plan appears generally similar to last year's
Action Plan, it reflects a distinct change in District orien-
tation, particularly moving from a general planning period to
functioning as an operating agency as District lands are open
and as public awareness and use of the lands increases.
As discussed at the April 27 Board meeting, the District's
financial position with respect to land acquisition has
changed considerably due to the recent commitment of avail-
able funds to major acquisitions. As indicated in the pro-
posed Action Plan, it will be important for the Board and
staff over the next several months to establish the rate
of land acquisition in terms of available financing and to
set land acquisition goals .
Recommendation: It is recommended that the Board review the
proposed Action Plan, modify it as appropriate, and tentatively
adopt the updated Action Plan, which will then be used as
the basis for formulation of the budget for the 1977-1978 fis-
cal year. Final adoption of the Action Plan would occur at
the time the budget is adopted.
HG:jg
" Page four
B. Donations Subprogram
Summary
This subprogram will include informing landowners and
ns
other appropriate people of the District' s donations
program, through personal contact, brochures, speeches,
newspaper articles and advertising in order to obtain
donations of land or other assets to the District.
Emphasis will be given to the tax savings and varied
arrangements which can be made to benefit both the donor
and the District.
Expected Results
It is expected that at least one significant land donation
will be made to the District as a direct result of efforts
in this subprogram, and that the resultant publicity will
generate more inquiries about donations.
Typical Projects
1. Complete formation and coordinate with pkwat-e-
Peninsula Open Space Trust which will raise funds
for open space acquisition.
2. Develop relationships ` landowners directly and
through intermediaries in order to encourage gifts
of land.
3. Distribute donations brochure which describes the
tax benefits and other advantages of donating land
to the District.
4. Use an introductory letter which will introduce
landowners to the District' s program and policies
and suggest the consider donation. The letter will
gg Y
be for introductory purposes and will be followed
by intense personal contacts.
5. Promote the donations program of the District through
speeches given by Board and staff members.
6. Chart progress of donations program and review for
effectiveness.
Req
uired Staff Resources
15% of time of Land Acquisition "'tanager
80% of time of Land Endowment Specialist
25% of time of Assistant Secretary
OBJECTIVE Page three
I. THE DISTRICT WILL PURCHASE OR OTHERWISE ACQUIRE INTEREST
IN THE MAXIMUM FEASIBLE AMOUNT OF STRATEGIC OPEN SPACE
WITHIN THE DISTRICT, INCLUDING BAYLANDS AND FOOTHILLS.
Implementation: Land Acquisition Program
A. Negotiations Subprogram
Summary
This subprogram will include the continuation and
initiation of contacts with landowners, realtors
and other appropriate people in order to obtain the
maximum number of opportunities to acquire property
for the District.
Expected Results
It is expected that several opportunities will occur for
the District to obtain high priority parcels at desirable
prices (market value or less) , and to obtain parcels of
less than high priority at bargain prices.
Typical Projects
1. Maintain and initiate contacts with landowners.,
real estate appraisers and brokers, developers,
architects, engineers, zoning and planning officials,
and financial institutions.
2. Publicize, through- news articles and speeches, the
land acquisition program of the District, thereby
increasing chances that people will contact the
District regarding land purchase opportunities.
3. Explore various alternatives to offer advantages
to landowner as well as to the District regarding
terms of purchase (e.g. , options and tax relief
considerations) .
4. Institute eminent domain proceedings, in the
extroaordinary case, in the event lengthy
negotiations fail to elicit an agreement on terms
of purchase and the parcel involved is key to the
District' s program.
5. Evaluate staff resources needed to implement
land acquisition program in expanded District,
considering present and future acquisition funds
and financing, and develop job specifications and
hire personnel as required and approved.
Required Staff Resources
60% of time of Land Acquisition Manager
10% of time of Land Endowment Specialist
30% of time of Assistant Secretary
Possible real estate specialist and/or real estate
analyst
L
Page six
D. Special Projects Subprogram
Summary
This subprogram will include projects which are undertaken
in order to broaden the Land Acquisition Program and
make it more effective.
Expected Results
Increased contact with staffs of other agencies and with
non-profit acquisition institutions should heighten
their awareness of the District's acquisition program.
Acquisition-related activities will be accomplished on
an efficient, systematic basis, and the District may be
the recipient of at least one grant as the result of
timely application to the appropriate sources.
Typical Projects
1. Develop multi-year spending plan for land acquisition
which optimizes use of cash and borrowed funds to
accomplish acquisition goals.
2. Make timely application for grants available to the
District and review information newsletters periodically
which contain such data.
3. Utilize consultants to investigate and/or negotiate
in special situations.
4. Utilize consultants for relocation activities.
5. Initiate and maintain contacts with non-profit
charitable institutions (Trust for Public Lands,
Sempervirens Fund, etc. ) to coordinate action being
taken on lands of open space significance.
6. Develop land acquisition policy statement relating
to property negotiations and condemnation procedures.
Required Staff Resources
10% of time of Land Acquisition Manager
5% of time of Land Endowment Specialist
5% of time of Assistant Secretary
Page five
C. Land Analysis Subprogram
Summary
This subprogram is designed to determine the present
status of sites located within the District and serve
as a guide as to which sites are most valuable to the
District in terms of planning for acquisition. This
subprogram includes the site-specific real estate
analysis process which is needed to implement the Master
Plan of the District.
Expected Results
Existing and new information will be compiled which
will aid in negotiations for parcels. A comprehensive
map system will be established to provide the District
with an efficient, readily available source of information
about land within the District's boundaries. it is
expected that opportunities for bargain purchases will be
identified as a result of this subprogram.
Typical Projects
1. In conjunction with Open Space Management Program,
develop acquisition recommendations.
2. Gather information on real estate market activities.
3. Gather information, on local, State and federal
regulations (e.g. , zoning and subdivision) and on
restrictions or plans contained in general plan
elements and other planning studies.
4. Gather information on special considerations
such as deed restrictions, utility availability,
and financing and tax considerations.
5. Continue work on gathering and maintaining a
comprehensive and efficient map system which contains
the data necessary for effective negotiations.
6. Continue to gain knowledge of land use laws and
status of current legal issues.
Required Staff Resources
15% of time of Land Acquisition HaA,-, 4 YI-/
5% of time of Land . Endowment Specialist
15% of time of Assistant Secretary
Possible real ,,6.state 'analyst
Page seven
Objective
2, THE DISTRICT WILL MAINTAIN A LAND MANAGEMENT POLICY THAT PROVIDES
PROPER CARE OF OPEN SPACE LAND, ALLOWING PUBLIC ACCESS APPROPRIATE
TO THE NATURE OF THE LAND AND CONSISTENT WITH ECOLOGICAL VALUES.
Implementation: Open Space Management Program
A. General Land Administration Subprogram
Summary
The purpose of this subprogram is to provide overall administra-
tion of all Open Space Management subprograms, and to initiate
and complete special projects such as those listed below.
Expected Results
This subprogram will provide the coordination and balance nec-
essary to administer all aspects of the Open Space Management
Program with maximum feasible effectiveness.
Typical Projects
1. Review organizational structure for open space management,
and implement approved changes.
2 . Generally administer Planning, Design and Construction Sub-
program, and the Operation, Maintenance and Docent Subpro-
gram.
3 . Continue liaison with city and county planning and park and
recreation departments.
4. Develop leases and licenses for District lands and facilities.
5. Prepare appropriate portions of grant applications,
6. Continue to develop, in cooperation with colleges and uni-
versities, a long-range system to monitor ecological dy-
namics, including recreation and agricultural impact, on
District lands and adjacent areas,
7 . Continue to develop and analyze a mathematical model which
may generally predict operational costs related to levels
of development and use on District sites.
8. Continue to explore methods of producing revenues from use
of District lands to offset costs of maintenance.
9. Utilize volunteers and interns whenever feasible to accom-
plish special projects.
Required Staff Resources
50% of time of Land Manager (existing)
50% of time of Land Management Secretary (existing)
100% of time of Land Management Aide (possible)
Page eight
B. Planning, Design and Construction Subprogram
Summary
This subprogram will include pre-acquisition and post-acquisition
evaluation of District lands, development of interim and long-
range use plans, construction and design standards and the phys-
ical implementation of the plans. Input will be sought from
various sources, including public agencies, citizens and techni-
cal people.
Expected Results
Interim and long-term use plans will provide public access to
District lands consistent with their environmental characteris-
tics en- the District' s resources.
am
Typical Projects
1. In conjunction with Land Acquisition Program develop pre-
acquisition recommendations for potential District acquisi-
tions.
2. Continue to develop interim use and management recommenda-
tions upon or shortly after acquisition.
3 . Continue to develop long range use and management plans,
using the area planning concept, for District lands based
on comprehensive studies incorporating environmental pro-
tection, recreation, on-site trails, access roads, etc.
4 . Provide physical implementation of the use and management
plans.
5. Develop specific construction plans and specifications
for contracted work such as parking areas, fencing, trails
and signs , and provide for construction inspection of all
contracted improvements.
6. Administer leases and licenses for District lands and facil-
ities.
7 . Continue liaison with citizens' trails groups on regional
trails plan and individual site plans.
8. Develop staff capability to prepare environmental assessments,
environmental impact reports or negative declarations as ap-
propriate to District projects.
9 . Continue to develop standardized series of maps for all
District lands.
10. Continue to develop grahic capabilities for site use and
management plan presentation, site brochures and general
presentation materials, and maintain a slide library for the
District.
11. Utilize volunteers and interns as appropriate , for such pro-
jects as mapping, boundary determination, resource inventory,
monitoring use of sites and conducting public opinion surveys.
Page nine
Required Staff Resources
25% of time of Land Manager (existing)
50% of time of Planner (existing)
25% of time of Land Management Secretary (existing)
75% of time of Drafting Technician (probable)
100% of time of Environmental Analyst (probable)
Consultation of Public Communications Coordinator (part-time)
Page ten
C. Operation, Maintenance and Docent Subprogram
Summary
This subprogram will continue proper patrol of District lands
and include development of a program to train rangers in the
maintenance, analysis and patrol of District lands, and the
enforcement of District regulations. The program will contin-
ue educating the public about the proper use of District lands,
particularly through the docent interpretive program.
Expected Results
The District's lands will be properly patrolled and maintained.
The District' s rangers will become increasingly knowledgeable
in the maintenance, analysis and patrol of District lands and
will establish good relations with public users of the land.
Trained docents will acquaint the public with open space values.
Typical Projects
1. Develop an organizational structure for operation and
maintenance functions, including implementation of portions
of site use and management plans.
2. Maintain ranger staff as necessary for the proper maintenance
and patrol of District lands.
3. Continue to develop a training program for rangers.
4 Utilize
Ut li e volunteers and temporary personnel h o el such as ETA
P Y ers P
C
employees and interns. Utilize volunteers for such projects
+ as trail clearing and litter cleanup.
5. Develop and distribute brochures and policies regarding
courtesy tags, warnings and citations.
6. Establish District operations office and equipment storage
facilities.
7. Continue to develop operations policies regarding ranger
uniforms, use of District vehicles and equipment, emergency
situations, ranger training requirements , public contact,
and residences.
8. Continue to work on development of a docent interpretive
program for Montebello Open Space Preserve and eventual
implementation on other sites as appropriate .
9. Continue development of community-based interpretive program
(including local schools) for Permanente Creek Park, the
former Picchetti property and the Stevens Creek-Shoreline
Nature Study Area.
rcesr Required Staff Resou
ces
25% of time of Land Manager (existing)
100% of time of Supervising Ranger (existing)
Page eleven
Required Staff Resources q-
100% of time of Patrol/Maintenance Rangers (2 existing, 1 probable)
50% of time of Construction/Maintenance Rangers (2 probable)
25% of time of Land Management Secretary (existing)
{ 25% of time of Drafting Technician (probable.)
50% of time of Planner (existing)
100% of time of Coordinator of Volunteers (existing)
of time of Ranger Aides - 2 (seasonal)
A �
'age thirteen
B. Public Liaison Subprogram
Summary
This subprogram will include meetings, land tours, and
contacts with other agencies, private organizations, and
interested individuals. Efforts will be made to continue
to acquaint citizens with the programs and policies of the
District and to encourage cooperation in preserving open
space. As special District projects occur from time to
time, specific agencies or groups will be contacted to
enlist their aid.
Expected Results
The District and other agencies will be acquainted with each
other' s goals, programs, and concerns on a mutual basis and
resolved with a minimum expenditure of time and effort. The
District, private organizations, and interested individuals
will continue to exchange information on programs and current
issues of mutual interest.
Typical Projects
1. Board and staff members will continue to make personal
contact with officials of other agencies and private
organizations through distribution of information,
telephone contact, personal visits, luncheons at the
District office, land tours, and special events sponsored
by other agencies, organizations, and possibly the District.
2. Continue program of giving slide presentations and
distributing materials to public agencies, private
organizations, and interested individuals to explain
the District' s goals and programs.
3. Maintain contacts with private organizations on a
regular basis for information exchange and work on
special projects.
4. 1 Continue to work with legislators, other agencies,
private organizations, and interested citizens for
information regarding current legislation.
5. Advocate State and federal legislation on park
and open space matters through legislative committees,
State and federal administrators, and individual
legislators.
6. Maintain contacts with staff and officials of other
regional park districts in order to cooperate on
programs of mutual benefit and to exchange information
and technical expertise.
7. Work on specific local issues as they occur or as it
is appropriate for the District to take action.
OBJECTIVES Page twelve
3. THE DISTRICT WILL EDUCATE AND MAKE CLEARLY VISIBLE TO THE
PUBLIC THE PURPOSES AND ACTIONS OF THE DISTRICT AND ACTIVELY
ENCOURAGE PUBLIC COMMUNICATION AND INVOLVEMENT IN THE
ACTIVITIES OF THE DISTRICT.
THE DISTRICT WILL WORK WITH AND EDUCATE PRIVATE AND PUBLIC
AGENCIES TO PRESERVE, MAINTAIN, AND ENCHANCE OPEN SPACE.
Implementation: Public Communications Program
A. Media Subprogram
Summary '
This subprogram will continue the present system of regular
communications with the press, expand communications when
appropriate and develop coverage of District activities by
other media.
Expected Results
Information about District policies, programs, and activities
will reach the public through regular contact with the media.
Increased activity should be generated in donations program.
Typical Projects
1. Continue regular communications with the press expanding
communications as may be appropriate.
r
2. Develop an additional audio-visual presentation and
expand the slide library.
3. Begin development of communications system with radio
and television stations. This would eventually include
contacting them on a regular basis, plus production of
special interest programs about the acquisition,
preservation, and management of open space.
4. Arrange for appropriate publicity in magazines, park and
recreation publications, and other environmental news-
letters .
5. Contact one or more newspapers of national distribution
regarding appropriate articles about the District.
District programs to be emphasized would include the
acquisition program; donations program; the docent,
volunteer and intern program; and public liaison program.
Required Staff Resources
50 � of time of Public Communications Coordinator
(part-time) .
5% of time of Assistant Secretary
Pago fifteen
C. Public Education and Participation Subprogram
Summary
This subprogram will stimulate input from the public regarding
District programs and activities and will motivate individuals
to volunteer their talents to the District.
Expected Results
Input and feedback from the public will be generated so that
District programs are responsive to the needs of the citizens.
The programs of the District will be publicized so that
citizens are encouraged to participate in the volunteer,
intern and docent program.
Typical Projects
1. Conclude presentations and public hearings on the
Master Plan.
2. Arrange public hearings on specific land acquisitions
and other important matters.
3. Continue public speaking engagements program to reach
civic organizations, schools, public agencies, and
private organizations.
4. Continue the regular reading and clipping of newspaper
and magazine articles.
5. Assist with information of citizens ' committees as
appropriate.
6. In conjunction with Open Space Management Program
update District publications.
7. Continue distribution of general information, Basic .
Policy, site information and other brochures in
accordance with District policy.
Required Staff Resources
15% of time of Public Communications Coordinator (part-time) .
5% of time of Assistant Secretary
Page fourteen
8. Attend seminars and conferences of significance to
the District and which will offer an opportunity
to initiate and maintain contacts with officials
of other public agencies and private organizations and
which will educate District staff and Board on
current issues.
9. Maintain current files of governmental officials,
private organizations, interested groups and
citizens to be used for distribution of pertinent
materials and information.
Required Staff Resources
35% of time of Public Communications Coordinator
Board and other staff as available
15% of time of Assistant Secretary
I s
Page sixteen
Objective
4 . THE STAFF OF THE DISTRICT WILL ADMINISTER THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT IN BEHALF OF THE PUBLIC SO AS
TO MAXIMIZE ACCOMPLISHMENT OF THE GOALS OF THE DISTRICT WITHIN
EXISTING FINANCIAL AND OTHER CONSTRAINTS
Implementation: General Management and Program Support
Summary
This section includes those general management and program
support activities assignable to more than one program. Work
in such areas as personnel, budget, office planning, general
procedures and coordination of functions are included in this
program.
Expected Results
The District will be managed in an efficient and professional
manner in order to effectively implement the goals of the
District.
Typical Projects
1. Perform administrative abligations as provided by State law.
w 2. Update Action Plan.
3. Provide financial management and accounting.
4. Prepare annual budget.
5. Prepare annual Progress Report.
6. Continue to coordinate assignments of Controller and Legal
Counsel.
7. Review suitability of existing office location and the
possible selection of a new site.
8. Review employee benefits and salary structure as appro-
priate, and continue to gather current data on personnel
and employment procedures.
9. Develop five-year plan for overall organizational structure
and personnel.
Required Staff Resources
Personnel below work for all programs.
General Manager
Administrative Aide/District Clerk
:Secretary (3/4 time)
Senior Accounting Clerk (mart-time)
Legal Counsel (part-time under contract)
Controller (part-time)
I i'
M-77-67
A, (Meeting 77-14 ,
lbl. Agenda item No. 6)
A41=
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 6, 1977
TO: Board of Directors
FROM: J. Melton, Controller
SUBJECT: Plan to Borrow Money to Finance Land Acquisitions
Materials relating to this agenda item were not prepared in
time for the regular Board mailing, but will be distributed
to the Board prior to meeting on May 11, 1977 .
M-77-73
(Meeting 77-14
Agenda item No. 6)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
May 9, 1977
TO: Board of Directors
FROM: J. Melton, Controller
SUBJECT: Plan to Borrow Money to Finance Land Acquisition
Over the past few months, the District has contacted numerous
firms in the financial community in an attempt to arrange a
continuing source of long-term financing to support the Dis-
trict' s acquisition program. The District and its program
were received with interest by all of the firms contacted,
but most were not in a position to provide the type of financ-
ing that we were seeking. For instance, most of the major banks
indicated a willingness to bid on District notes with a max-
imum term of five years, but were not interested in ten year
notes.
The basic goals of the financing package that we were seeking
included:
1. A guaranteed commitment of $5-$10 million that we
could draw against as needed over a 2-3 year period.
2. A ten year payback period for all funds borrowed.
3 . The lowest possible interest rate on the initial fund-
ing plus an indexing formula which would tie future
interest rates to be paid by the District to prevailing
market rates.
The District ultimately received three firm psoposals which
met these basic goals. The three firms which submitted pro-
posals were United California Mortgage Company, Pasadena,
Stone & Youngberg, San Francisco, and a consortium of Resnick
& Furchtenicht, Inc. , San Francisco. United California Mort-
gage Company is a division of United California Bank which
specializes in real estate financing, primarily in the private
sector. The other two firms are underwriters and dealers with
extensive experience in the municipal bond market.
The General Manager and I have evaluated all three proposals.
While all could fulfill the District' s needs, the proposal
submitted by Stone & Youngberg provides a lower interest cost
to the District than either of the other two. For the initial
borrowing,which the District anticipates will take place within
the next two months, the Stone & Youngberg proposal indicates
M-77-73 Page two
an interest rate of about 5. 0%. For the other two proposals ,
the interest rate on the initial borrowing would be in the
5. 5 to 5. 8% range. Based on the lower interest cost, I feel
that the Stone & Youngberg proposal is the most advantageous
to the District.
The main provisions of the Stone & Youngberg proposal are as
follows:
1. As necessary to finance the land acquisition program,
the District will issue promissory notes in $5000. 00
denominations. Each issue will be redeemable in equal
annual principal amounts and will have a maximum term
of 10 years.
2. Stone & Youngberg agrees to purchase all such notes
issued between now and July 2, 1980 to a maximum of
$10, 000, 000. 00. The District agrees to sell all of
its notes to Stone and Youngberg, except for promissory
notes issued to landowners as part of installment pur-
chases of land.
3. The interest rate for each issue of notes will be
determined at the time the Board authorizes each new
issue by means of an index based on the then current
market rates for State of California general obligation
bonds.
4. Each issue of notes must be approved by the firm of
Orrick, Herrington, Rowley & Sutcliffe and is secured
by the full taxing power of the District.
Stone & Youngberg' s proposal has been reviewed by District
Counsel and by Mr. Nathan Rowley, partner in the firm of
Orrick, Herrington, Rowley & Sutcliffe who will serve as
bond counsel to the District for this financing. Under their
guidance the Stone & Youngberg proposal has been redrafted
in contract form, a copy of which is attached to this report
together with a resolution authorizing the President to sign
the contract on behalf of the District.
Recommendation: It is recommended that the Board of Directors
adopt the attached Resolution of the Board of Directors of
Midpeninsula Regional Open Space District Accepting Offer to
Purchase Promissory Notes which authorizes the President to
sign the contract on behalf of the District .
JM: jg
RESOLUTION NO.
RESOLUTION OF BOARD OF DIRECTORS OF MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT ACCEPTING OFFER TO
PURCHASE PROMISSORY NOTES
BE IT RESOLVED by the Board of Directors of
Midpeninsula Regional Open Space District that the offer
dated May _, 1977, from Stone & Youngberg, Investment
Securities, San Francisco, addressed to this Board of
Directors in the form attached hereto, to purchase not
to exceed Ten Million Dollars ($10, 000, 000) principal amount
of Promissory Notes of the District, subject to the terms
and conditions of said offer, be and it is hereby accepted;
that said offer as so accepted is an agreement between Stone
& Youngberg and this District; and that this District shall
sell to Stone & Youngberg all notes issued pursuant to and
subject to the terms and conditions of said agreement.
BE IT FURTHER RESOLVED that the President of the
Board of Directors is hereby authorized to execute and the
Secretary of the Board is hereby authorized to attest said
acceptance.
This resolution shall take effect from and after
its passage and approval.
PASSED AND ADOPTED this day of May, 1977, by
the following vote:
AYES: Directors
NOES:
A13SENT:
r
s
SECRETARY'S CERTIFICATE
I , Secretary of the Board of
Directors of Midpeninsula Regional Open Space District, do
hereby certify as follows:
The foregoing is a full, true and correct copy of
a resolution duly adopted by the Board of Directors of said
District at a regular meeting of said Board duly and regular-
ly and legally held in the regular meeting place thereof on
May _, 1977, of which meeting all the members of said Board
I
had due notice and at which a majority thereof was present.
At said meeting said resolution was introduced by
Director and read in full, and was thereupon, upon
motion of Director seconded by Director ,
adopted by the following vote:
AYES: Directors
NOES:
ABSENT:
I have carefully compared the same with the original
minutes of said meeting on file and of record in my office and
said resolution is a full, true and correct copy of the original
resolution adopted at said meeting and entered in said minutes.
The original resolution has not been amended, modified
or rescinded since the date of its adoption and the same is
now in full force and effect.
Dated: May �, 1977.
[Seal]
Secretary
I
I
W
M-77-55
(Meeting 77-14 ,
Amp Agenda item No. 7)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
April 12 , 1977
TO: Board of Directors
FROM: Organizational Use Subcommittee , E. Shelley, K. Duffy
N. Hanko
SUBJECT: Report and Recommendations of the Organizational
Use Subcommittee
Discussion: The District' s present stated policy allows for
use of the District lands consistent with the financial con-
straints imposed by the limited Land Management budget and
the protection of the environmental characteristics of the
lands.
At present we have no specific policies on extended use (as
opposed to short-term use) of District properties by organizations.
One of the potential advantages of encouraging such use is that use
by organizations such as the city recreation departments and youth
groups will serve a segment of the District citizens that would
otherwise not be likely to benefit directly from the District' s
preservation of open space. Another potential advantage is that
by requiring organizations to provide their own supervision,
clean-up, liability insurance, etc. a large number of individuals
will be able to benefit from the District 's open space at a minimum
per-capita cost to the District.
It should be noted that there are also some potential disadvantages
of organizational use of District properties . Even though the
per-capita cost to the District is expected to be low, there may
be significant costs to the District in terms of increased
liability insurance and staff time devoted to liaison with and
coordinating of these programs. Due to the potential popularity
of such programs, the demand on the District may exceed it's
capabilities within the financial and other constraints. This
could lead to difficulties in maintaining equitable opportunity
for all segments of the District. In order to fairly distribute
the benefits throughout the District, a priority scheme may be
required. A preferential fee structure reflecting the adopted
priorities may be desirable in the implementation of an organ-
izational use program.
Page two
Recommendations:
I. Policy Statement: The District will encourage utilization
of the District lands and structures by organizations con-
sistent with:
1) Financial constraints imposed by the Board
adopted limits on the Land Management budget;
2) The protection of the physical and environmental
characteristics of the District properties; and
3) The protection of the quality of the experience
by those who use the District properties.
II. Restrictions on Organizations:
1) Any organization desiring to use the District 's
resources should be required to be non-discrim-
inatory. Allowance may be made for those limi-
tations based on residence, age and sex as might
be set forth in city recreation programs.
2) organizational use should relate to the open
space characteristics of the District' s prop-
erties. Significant modifications to District
properties will not be permitted unless they
are compatible with the long-term use and manage-
ment plans for the site involved.
3) Commitment to organizations should be for limited
periods so as not to restrict severly the District ' s
options and to minimize the possibility of in-
equitable benefit to other organizations as the
program develops. The commitments must, however,
be of sufficient duration to permit organizations
to amortize their investments in possible
developments and also to provide sufficient time
for organizations to reorganize their programs if
District facilities are reduced or withdrawn.
III. Priorities for organizational Use: Due to the constraints
discussed in the text, it will not be possible to satisfy
the desires and requirements of all deserving organizations.
The following list of priorities in approximate order of
significance should serve to equitably distribute the
limited facilities and services.
1) Financial impact considerations on Land Management
budget must receive high priority.
2) organizations serving constituents within the
District should be given priority over organi-
zations serving citizens outside the District.
3) Priority should be given to organizations that
will utilize the unique open space character
of the District properties.
4) Public agencies should be given priority over
private organizations.
5) Priority should be given to organizations that
serve segments of the District population not
otherwise directly served by the District.
6) Educational organizations particularly those
oriented toward environmental education should
be given preference.
R-77-26
(Meeting 77-14,
Agenda item No. 8)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
May 3, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Proposed Land Acquisition Manager Job Description
introduction; At the Board of Directors ' meeting of April 27,
1977, it was indicated that a Job Description for a Land Acqui-
sition Manager would be submitted which would supersede the
current Assistant General Manager position, and a revised Assis-
tant General Manager overlay Job Description would also be sub-
mitted so that, at the discretion of the General Manager, an
employee could be designated as the person responsible for admin-
istering the affairs of the District in the absence of the General
Manager.
Attached for your consideration is a Job Description for a Land
Acquisition Manager position, and an overlay Job Description for an
Assistant General Manager positon,
Discussion; It is expected to take from three to four months to
fill -tE-e--Tand Acquisition Manager position for the District. Dur-
ing the interim period, I will act as Land Acquisition Manager
and, along with other existing staff members and consultants , will
continue the Land Acquisition Program. Recent major acquisition
decisions have encumbered almost all of the remaining land acqui-
sition budget and the acquisition reserve funds for the current
fiscal year, Staff has been seeking sources of additional financ-
ing which would give additional flexibility in the acquisition
program. This interim period can be used quite constructively
to evaluate priorities for specific land areas based upon the
draft Master Plan, real estate and other data. The District would
then be in an excellent position to allocate funds from the forth-
coming fiscal year and from additional financing.
Changes in the Job Description for Land Acquisition Manager are
minimal, the major change being elimination of general adminis-
trative responsibilities. Based upon a survey of positions in
the Bay area which are comparable to the proposed Land Acquisition
Manager position, the appropriate salary range has been calculated
R-77-26 Page two
to be $20,900 to $31,350 annually, subject to some adjustment at
the time all salary ranges for the District are reviewed (July 1,
1977) .
It is recommended that the Board approve the creation of a separate,
overlay Assistant General Manager position which the General Man-
ager would apply to a District employee with the knowledge, ex-
perience and qualifications to represent the District and oversee
its activities during the absence of the General Manager, or as
otherwise appropriate. The position would include a salary in-
crement range of $800 to $1200 per year, which is based upon a
consideration of the additional responsibility that would accom-
pany the position.
Recommendation: It is recommended the Board adopt the attached
Job Description for Land Acquisition Manager with a salary range
of $20,900 to $31,350 annually. It is further recommended that
the Board adopt the Job Description for an Assistant General
Manager position, with a salary increment range of $800 to $1200 .
HG:jg
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Job Description
LAND ACQUISITION MANAGER
Summary of Duties
Under the general direction of the General Manager, has
primary responsibility for land acquisition program, including
negotiation, donation, condemnation and relocation activities.
Oversees work of other employees and contractors involved in
the program. Works with Land Manager to recommend acquisition
priorities to the General Manager.
Work Performed
1. Negotiates the acquisition of land.
2. Keeps General Manager apprised of status of land
negotiations, gifts program, condemnation and relo-
cation activities, and other activities of land acqui-
sition program.
3. Becomes thoroughly familiar with lands of potential
interest including ownership, history of recent sales,
land values, county and city land planning and zoning,
and political factors affecting same.
4. Develops comprehensive and systematic methods for main-
taining records of above factors so as to be fully
knowledgeable of present conditions and trends.
5. Aids in overall planning for land acquisition priorities.
6. Develops and implements strategies to bring to the Dis-
trict the maximum amount of open space.
7 . Coordinates with General Manager, Land Manager and Legal
Counsel in land negotiations for various types of acqui-
sition in fee, purchase of development rights, bargain
sales, gift-purchase and lease-back arrangements, and
outright gifts.
8 . With assistance of Legal Counsel, prepares necessary
documents for various types of land transactions.
9. Responsible for preparation and delivery of appropriate
documents in escrow.
10. Administers condemnation activities of District when
required, including liaison with special consultants
and technical advisors.
11. Recommends use of, and supervises activities of,
special real estate agents and consultants in areas
of valuation, relocation assistance, negotiations,
and other activities related to the land acquisition
program.
12. Meets with maximum feasible number of landowners to
explain the program of the District, to solicit gifts
of land and to explain alternative acquisition arrange-
ments.
13. Assists in application for private, state and federal
grants for land acquisition and development, and assists
in other fund raising activities.
14. Acts as liaison to the Peninsula Open Space Trust in
order to coordinate negotiations activities.
Education, Experience and Personal Requirements
The individual must be committed to the purposes of the
District, be self-directed and yet able to work as a member of
a team, and have personal qualities such as the ability to meet
people, respond to them, and project the goals of the District.
Abilities to be considered include the following: negotiations,
familiarity with principles of land acquisition activities
of public agencies, real estate law, real estate appraising,
relocation assistance and knowledge of tax laws relating to
income and charitable contributions. Position would ordinarily
require a bachelor' s degree, several years' experience in land
acquisition, preferably with a public agency, including experi-
ence at a supervisory level.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Job Description
ASSISTANT GENERAL MANAGER*
Summary of Duties
To administer the affairs of the District in the absence
of the General Manager, and to assist General Manager
when appropriate.
Work Performed
1. Responsible for overseeing day to day management
of District during absence of General Manager.
2, Stays generally familiar and is somewhat involved
with overall activities of the District.
3. Attends Board of Directors meetings in the absence
of General Manager to present staff materials.
4. Conducts liaison activities as representative of
the General Manager.
*Not a separate position; assigned to an individual holding
another regular positon.
DRAFT REPLY TO (Meeting 77-14,
WRITTEN COMMUNICATION Agenda item No. 9)
MIDPENINSULA REGIONAL PARK DISTRICT
745 DISTEL DRIVE, LOS ALTOS, CALIFORNIA 94022 (415)965-4717
May 12, 1977
Mr. Richard Childress
22025 Regnart Road
Cupertino, California
Dear Mr. Childress:
At its meeting last night the Board of Directors of the Mid-
peninsula Regional Open Space District considered your recent letter
and directed me to respond as follows. The Board is not supporting
the inclusion of District properties in the Regnart Canyon Road
Local Improvement District.
When the District adopted the Use and Management Plan for
Fremont Older Open Space Preserve, we responded as fully as possi-
ble to the neighborhood' s concerns regarding vehicular access or
parking along Regnart Road. Therefore, the amount of traffic
generated in the canyon for District purposes is essentially negli-
gible.
The current figures for any District activity in the area
are as follows:
1. Our rangers now make no more than one round trip per
day and as soon as the Nellis acquisition is finalized, the rangers
will be using the Nellis ridge for access, rather than the road.
2. The cable television facility personnel make approximately
one trip per week to service their equipment.
The proposal is to assess the District for 4 units along Regnart
Road. According to Burt Viskovich, Director of Public Works for
Cupertino, the average household for this type of property would
make five round trips per day. If the four units that we own were
being developed, they would add approximately 140 weekly round trips
to the vehicular activity in the area. We currently make only 5% of
that figure and will be using less in the near future.
When the District purchased the property in that area for
open space, we received good support from the local residents. At
those times it was brought out that if these lands had not been
protected, an even greater level of improvements and costs to the
residents could well occur.
DRAFT Page two
Since this permanent open space will be of direct personal
and financial benefit to the residents, it does not seem rea-
sonable for the District to incur costs in addition to the over
$1. 6 million of public funds which have been spent for the Fremont
Older Open Space Preserve.
Sincerely yours,
Daniel G. Wendin
President
Board of Directors
r
Revised
C-77-10
May 11, 1977
Meeting 77-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Description
3065 $175.00 Los Altos Garbage Co. Utitilities-Permanente Creek
3066 571.24 Pacific Telephone Co. Telephone Service
3067 564.87 Orchard Supply Hardware Operating, Maint. & Repair-Fiela
3068 47.21 Foster Bros. Security Systems Field Supplies
3069 18.50 North Bay Pool Chlor Inc. Pool Service-Permanente Creek
i
3071 85.20 Austens Fremont Laundry Field Supplies-Coveralls
3072 107.09 Nowels Publications Advertising
3073 32.40 The Country Almanac Advertising
3074 82.64 New England Business Service Office Supplies
3075 30. 53 Kelly Services, Inc. Temporary Office Help
3076 302.73 Curtis Lindsay Inc. Office Equipment-Desk
3077 32.20 Central Radio Telephone Telephone Service
3078 22.32 Young & Associates Office Supplies
I3079 30.04 P. G. & E. Utilities-Fremont Older &.
Picchetti
!3080 26.05 Santa Clara County Office Supplies-Clocks
I,3081 7 . 65 Palo Alto Printing Office Supplies-Stamps
'3082 146.71 Savin Business Machines Corp. Office Equipment Rental
!3083 213 .14 Hubbard & Johnson Operating, Maint, & Repair-FieV
3084 395.15 Lawrence Tire Service District Vehicle Expense
!3085 448.16 True American AMC/Jeep Inc. District Vehicle Expense
3086 23 .61 Pacific Hardware & Steel Co. Operating Expense-Los Trancos
3087 135.05 Carl R. Carlsen, Inc. District Vehicle Expense
3088 251.14 Steve Kunin Professional Services
Fremont Older
'3089 31.35 John Melton Private Vehicle Expense
3090 207.11 Herbert Grench Educational Assistance
3091 210.42 Herbert Grench Out of Town Meeting-Carmel
3092 1,056.46 Peninsula Office Supply Office Equipment-Desks & Chairs ;
3093 47 .00 Elmer Fox, Westheimer & Co. Copies of Financial Statements
3094 13 . 36 Diversified Transportation Parcel Service
3096 22.50 Pat Starrett Copying Official Documents
# Amount Name Description
3097 $539.45 Vern's Rental, Inc. Equipment Rental-Field
3098 22.50 Del Woods Private Vehicle Expense
3099 550.00 Ellis L. Jacobs Corporation Yard Plans
1! 3101 119.89 The Times Advertising
3102 829.10 IBM Corporation Office Equipment-Typewriter
3103 113.89 Holiday Inn of Carmel Out of Town Meeting Expense
3104 48.11 Norney's Office Supplies
3105 2.00 State Of California Library
3106 40.00 Arne Advertising Agency District Vehicle Expense
3107 500.55 Red's Sharpening Service Field Supplies
3108 30.05 San Jose Art, Paint & Wallpaper Maps & Mapping
3109 3.76 Sunnyvale Dodge District vehicle Expense
3110 76.31 Avcar Rental, Inc. District Vehicle Expense
3111 115.56 Peninsula Newspapers Inc. Advertising
3112 1,124.79 Xerox Corporation Duplicating Expense
3113 91.00 Carolyn Caddes Photographs
3114 101.00 Flinn, Gray & Herterich General Insurance
3116 41.00 Bradley Clifford Private Vehicle & Meal Conferen
3117 2,500.00 Appraisal Research Co. Appraisal Services
I3118 16 .05 John Melton Private Vehible Expense
13119 2,605. 00 Paul E. Nowack & Associates, Inc.Engineering Services
3120 50.55 California Water Service Co. Utilities-Permanente Creek
3121 20.20 Kelly Services, Inc. Temporary Office Help
3122 70.95 Pat Starrett Private Vehicle Expense
3123 96 .27 Carroll Harrington Private Vehicle Expense
Out of Town Meeting Expense
3124 74- 62 Stanley Norton Out of Town Meeting Expense
3125 152.16 Alvord & Ferguson Field Supplies-Uniforms
3126 3. 50 Keith's Tire Centers District Vehicle Expense
3127 1,400.69 Birnie Lumber & Fence Co. Improvements-Permanente Creek,
Fremont Older & Los Trancos
3128 1,750.00 Earth Moving House Removal & Clean Up
3129 291.51 Petty Cash Meal Conferences, Field Supplies
Private Vehicle, District Vehic--
Office Supplies,
Out' of ;Town Meeting Expense
Increase Petty Cash