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HomeMy Public PortalAboutBuilding & Needs Assessment -- 2014-01-14 Minutes t 0 CLEW A 7.:17; i 21 ifS? 1. t:•+ L - - s °� • 9� Town of Brewster Approved: 01/28/14 !; VOTE: 5-0-0 " rig, a = 2198 Main Street —� Brewster, MA 02631-1898 - — ¢ Phone: (508) 896-3701 '1"r:"g Fax: (508) 896-8089 inso MINUTES OF THE BUILDING AND NEEDS ASSESSMENT COMMITTEE Tuesday, January 14,2014 at 6:00 pm at Town Hall Present: ''Geof Deering, Ralph Ingegneri, Phil Lindquist, David Telman, Robert Miller, and Jon Phillips Also Present: BOS Liaison Ben deRuyter, Finance Committee Chair Michael Fitzgerald, Energy Committee Chair Edward Swiniarski, Fire Chief Robert Moran, and Town Administrator Charles Sumner Absent: Kevin Pooler Chair Miller called the meeting to order at 6:01 pm 1. Fire Station Project: Richard Pomroy gave an update on the Fire Station project. a. Status of Existing Site Conditions: i. Geotechnical: The final report has not been received from O'Reilly Associates, but preliminary results of testing are very favorable. The response time of O'Reilly Associates has been very good and as of today all work is complete except for the fmal report. ii. Test Holes and Perk Testing: The test holes and the perk test have been completed and were observed by the Board of Health and the site is suitable for a septic system. iii. Soil Borings: The soil borings have been completed and preliminary results are very favorable. A silt analysis will be completed at the end of the day today. The geo report for the foundation specifications are underway as no abnormalities were found and the building site can handle a new building. Silt and clay were found down about 23 feet, but it is felt that this will not be a problem for the new building or the septic system. iv. Wetlands Flagging and Opinion: No significant changes were reported from last time the wetlands were flagged. This means that the wetlands have not advanced which is good. A flagging plan draft has been received from O'Reilly Associates but still needs to be submitted to the Conservation Commission. Richard Pomroy feels that there is no risk in submitting the plan. Motion made by Dave Telman to authorize J.M. O'Reilly to file the flagging plan with the Conservation Commission. Second by Phil Lindquist. VOTE 6-0-0 The Conservation Commission will hold a hearing and the committee will be notified by Richard Pomroy when it is scheduled. In areas of the test borings fill or topsoil as deep as 3 to 4 feet across the site were found except for paved areas and this is something we need to consider when completing the site engineering specifications to make sure this BNAC Minutes January 14, 2014 Page 1 of 3 scope of work is covered. Dave Telman requested that the soil be removed to another location on the site and amended and used in other areas of the project to save money. Richard Pomroy will look into this but the soil may not be suitable for structural bearing, but it may be able to be used under paved surfaces. Designer RFO Update on Interviews: The two finalists were interviewed,Kaestle Boos and CDR/Maguire. Richard Pomroy stated that CDR/Maguire was the subcommittee's first choice and asked the BNAC for permission to negotiate a contract with them and to award the project if negotiations are successful. The subcommittee explained to the full committee the reasons for choosing CDR/Maguire over Kaestle Boos. CDR/Maguire came into the interview with a full staff;they have visited the site, and it was felt that they would do a better job of keeping informed those that need to be such as the COA. Though Kaestle Boos written report was better than that of CDR/Maguire,CDR/Maguire gave a problem-solving presentation and expressed better knowledge of the project. The town has also worked with CDR/Maguire before. • Recommendation to Negotiate and Award Motion made by Ralph Ingegneri to negotiate and award the fire station project to CDR Maguire. Second by Geof Deering. VOTE: 6-0-0 Town Counsel is working on an updated contract and upon completion,this contract will be the one used in the fire station project. Project Invoices • O'Reilly Motion by Geof Deering to pay O'Reilly and Associates$12,650. Second by Dave Telman. VOTE: 6-0-0 • Pomroy Motion made by Jon Phillips to pay Pomroy Associates$6,880. Second by Ralph Ingegneri. VOTE: 6-0-0 Ralph Ingegneri suggested a public forum in rooms A&B at Town Hall on the Fire Station project be scheduled on March 1,2014. Ralph would also like to see a video made of all parties involved in the Fire Station Project and have it ready to be viewed by the public about 3 weeks before Town Meeting in May. Ralph Ingegneri strongly supports the new fire station and he reviewed the problems with the current facility. Dive equipment is stored in the engine room in areas with no ventilation. There is a need for training facilities.There are no areas set aside for decontamination of gear and equipment. Living areas are not adequate. The exercise facility is currently located in the basement and this is not adequate. Ralph asked the public to come in to talk about this fire station project if there were any questions as to whether it is needed. He has recommended that the COA(Council on Aging)put up a suggestion box to help to address any of the concerns of the fire station project. The public is invited to tour the fire station. P.V. Photo Voltaic Installation—Charles Sumner feels after talking with Rich Wolf on the Brewster Energy Committee that we should have solar considered in the construction of the new fire station. Edward Swiniarski stated that this energy array is located behind the meter and it is very cost effective and urged that it is considered in the design of a new fire station. Ralph Ingegneri hopes that grant money may be available to help with the cost of adding this to the project. BNAC Minutes January 14, 2014 Page 2 of 3 Next Project Meeting— 1/28/14 2. Schools a. Eddy Roof& HVAC— i. Feasibility Study Report—Steve Habeeb, Habeeb & Associates: Steve Habeeb made a presentation to the Selectman, School Committee, and Finance Committee on January 6, 2014. Four OPM submittals have been received. ii. OPM Selection process: Dave Telman, Ralph Ingegneri, Phil Lindquist, and Charlie Sumner will serve as a subcommittee reviewing the applications and will meet on January 24, 2014. Interviews will begin at 10:30 am and be one hour long with 15 minutes between each candidate. Rating sheets will be distributed at the meeting. iii. Designer Selection: The subcommittee will hold a discussion on the Designer Selection following the OPM interviews. b. Stony Brook Window Replacement—Phase II: Bob Miller updated the committee on the window replacement project for the Stony Brook School. Drawings and specs from Akro Associates should be completed in February with bid specs out on March 5, 2014 and bids due on March 16, 2014. Construction is expected to start at the end of June following approval at Town Meeting on May 5, 2014. 3. Review&Approve December 30, 2013 Meeting Minutes Motion made by Dave Telman to approve the minutes of December 30,2013. Second by Geof Deering. VOTE: !5-0-1 4. Topics the Chair did not.Reasonably Anticipate There were no other topics discussed. 5. Future Meetings- Possible future meetings of BNAC may be January 21 &28, 2014 and February 4, 11, 18, and 25, 2014. 6. Adjournment Motion made by Dave Telman to adjourn the meeting at 6:53 pm. Second by Geof Deering. VOTE: 6-0-0 Respectfully submitted, Donna J. Moberg, Recording Secretary BNAC Minutes January 14, 2014 Page 3 of 3