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Approved: 01/28/14
!; VOTE: 5-0-0
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—� Brewster, MA 02631-1898
- — ¢ Phone: (508) 896-3701
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MINUTES OF THE BUILDING AND NEEDS ASSESSMENT COMMITTEE
Tuesday, January 14,2014 at 6:00 pm at Town Hall
Present: ''Geof Deering, Ralph Ingegneri, Phil Lindquist, David Telman, Robert Miller, and Jon Phillips
Also Present: BOS Liaison Ben deRuyter, Finance Committee Chair Michael Fitzgerald, Energy Committee
Chair Edward Swiniarski, Fire Chief Robert Moran, and Town Administrator Charles Sumner
Absent: Kevin Pooler
Chair Miller called the meeting to order at 6:01 pm
1. Fire Station Project:
Richard Pomroy gave an update on the Fire Station project.
a. Status of Existing Site Conditions:
i. Geotechnical: The final report has not been received from O'Reilly Associates, but
preliminary results of testing are very favorable. The response time of O'Reilly
Associates has been very good and as of today all work is complete except for the fmal
report.
ii. Test Holes and Perk Testing: The test holes and the perk test have been completed and
were observed by the Board of Health and the site is suitable for a septic system.
iii. Soil Borings: The soil borings have been completed and preliminary results are very
favorable. A silt analysis will be completed at the end of the day today. The geo report
for the foundation specifications are underway as no abnormalities were found and the
building site can handle a new building. Silt and clay were found down about 23 feet, but
it is felt that this will not be a problem for the new building or the septic system.
iv. Wetlands Flagging and Opinion: No significant changes were reported from last time the
wetlands were flagged. This means that the wetlands have not advanced which is good.
A flagging plan draft has been received from O'Reilly Associates but still needs to be
submitted to the Conservation Commission. Richard Pomroy feels that there is no risk in
submitting the plan.
Motion made by Dave Telman to authorize J.M. O'Reilly to file the flagging plan with the Conservation
Commission. Second by Phil Lindquist.
VOTE 6-0-0
The Conservation Commission will hold a hearing and the committee will be notified by Richard Pomroy when it
is scheduled.
In areas of the test borings fill or topsoil as deep as 3 to 4 feet across the site were found except for paved areas
and this is something we need to consider when completing the site engineering specifications to make sure this
BNAC Minutes January 14, 2014 Page 1 of 3
scope of work is covered. Dave Telman requested that the soil be removed to another location on the site and
amended and used in other areas of the project to save money. Richard Pomroy will look into this but the soil
may not be suitable for structural bearing, but it may be able to be used under paved surfaces.
Designer RFO
Update on Interviews: The two finalists were interviewed,Kaestle Boos and CDR/Maguire. Richard
Pomroy stated that CDR/Maguire was the subcommittee's first choice and asked the BNAC for
permission to negotiate a contract with them and to award the project if negotiations are successful. The
subcommittee explained to the full committee the reasons for choosing CDR/Maguire over Kaestle
Boos. CDR/Maguire came into the interview with a full staff;they have visited the site, and it was felt
that they would do a better job of keeping informed those that need to be such as the COA. Though
Kaestle Boos written report was better than that of CDR/Maguire,CDR/Maguire gave a problem-solving
presentation and expressed better knowledge of the project. The town has also worked with
CDR/Maguire before.
• Recommendation to Negotiate and Award
Motion made by Ralph Ingegneri to negotiate and award the fire station project to CDR Maguire.
Second by Geof Deering.
VOTE: 6-0-0
Town Counsel is working on an updated contract and upon completion,this contract will be the one used
in the fire station project.
Project Invoices
• O'Reilly
Motion by Geof Deering to pay O'Reilly and Associates$12,650. Second by Dave Telman.
VOTE: 6-0-0
• Pomroy
Motion made by Jon Phillips to pay Pomroy Associates$6,880. Second by Ralph Ingegneri.
VOTE: 6-0-0
Ralph Ingegneri suggested a public forum in rooms A&B at Town Hall on the Fire Station project be
scheduled on March 1,2014. Ralph would also like to see a video made of all parties involved in the
Fire Station Project and have it ready to be viewed by the public about 3 weeks before Town Meeting in
May.
Ralph Ingegneri strongly supports the new fire station and he reviewed the problems with the current
facility. Dive equipment is stored in the engine room in areas with no ventilation. There is a need for
training facilities.There are no areas set aside for decontamination of gear and equipment. Living areas
are not adequate. The exercise facility is currently located in the basement and this is not adequate.
Ralph asked the public to come in to talk about this fire station project if there were any questions as to
whether it is needed. He has recommended that the COA(Council on Aging)put up a suggestion box to
help to address any of the concerns of the fire station project. The public is invited to tour the fire station.
P.V. Photo Voltaic Installation—Charles Sumner feels after talking with Rich Wolf on the Brewster
Energy Committee that we should have solar considered in the construction of the new fire station.
Edward Swiniarski stated that this energy array is located behind the meter and it is very cost
effective and urged that it is considered in the design of a new fire station. Ralph Ingegneri hopes
that grant money may be available to help with the cost of adding this to the project.
BNAC Minutes January 14, 2014 Page 2 of 3
Next Project Meeting— 1/28/14
2. Schools
a. Eddy Roof& HVAC—
i. Feasibility Study Report—Steve Habeeb, Habeeb & Associates: Steve Habeeb made a
presentation to the Selectman, School Committee, and Finance Committee on January 6,
2014. Four OPM submittals have been received.
ii. OPM Selection process: Dave Telman, Ralph Ingegneri, Phil Lindquist, and Charlie
Sumner will serve as a subcommittee reviewing the applications and will meet on
January 24, 2014. Interviews will begin at 10:30 am and be one hour long with 15
minutes between each candidate. Rating sheets will be distributed at the meeting.
iii. Designer Selection: The subcommittee will hold a discussion on the Designer Selection
following the OPM interviews.
b. Stony Brook Window Replacement—Phase II: Bob Miller updated the committee on the
window replacement project for the Stony Brook School. Drawings and specs from Akro
Associates should be completed in February with bid specs out on March 5, 2014 and bids due
on March 16, 2014. Construction is expected to start at the end of June following approval at
Town Meeting on May 5, 2014.
3. Review&Approve December 30, 2013 Meeting Minutes
Motion made by Dave Telman to approve the minutes of December 30,2013. Second by Geof Deering.
VOTE: !5-0-1
4. Topics the Chair did not.Reasonably Anticipate
There were no other topics discussed.
5. Future Meetings-
Possible future meetings of BNAC may be January 21 &28, 2014 and February 4, 11, 18, and 25, 2014.
6. Adjournment
Motion made by Dave Telman to adjourn the meeting at 6:53 pm. Second by Geof Deering.
VOTE: 6-0-0
Respectfully submitted,
Donna J. Moberg, Recording Secretary
BNAC Minutes January 14, 2014 Page 3 of 3