HomeMy Public PortalAbout19770622 - Agendas Packet - Board of Directors (BOD) - 77-17 i
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AW neeting 77-17
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MIDPENINSULA REGIONAL PARK DISTRICT
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Regular Meeting
Board of Directors
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A G E N D A
June 22 , 1977 7 : 30 P.M.
Midpeninsula Regional Open Space District
745 Distel Drive
Los Altos , CA
(7 : 30) ROLL CALL
APPROVAL OF MINUTES - May 25 , 1977 and June 8, 1977
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WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(7:45) 1. Plan to Borrow Money to Finance Land Acquisitions - J.
Melton
(a) Report
(b) Resolution of the Board of Directors of Midpen-
insula Regional Open Space District Providing
for the Issuance of Not to Exceed $10, 000, 000
Principal Amount of Midpeninsula Regional Open
Space District Negotiable Promissory Dotes
OLD BUSINESS WITH NO ACTION REQUESTED
(7 -.55) 2. Regnart Road Assessment District - S. Norton
(8 :10) 3. Status of Fremont Older Ranchhouse - K. Duffy and D.
Wendin
NEW BUSINESS WITH ACTION REQUESTED
(8:20) 4 . Adoption of Interim Budget for Fiscal Year 1977-1978
- H. Grench
(8 : 30) 5. Retire Existing Ranger Job Description; Adoption of Two
New Ranger Job Descriptions; Authorization to Fill
Positions - J. Olson
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(8 :45) 6 . Authorization to Purchase Equipment Through State of
California General Services Agency - J. Olson
(a) Report
(b) Resolution of the Board of Directors of the Midpen-
insula Regional Open Space District Authorizing the
Department of General Services of the State of
California to Purchase Certain Items
(over)
Meeting 77-17 ,
Page two
(8:50) 7. Annual Claims List Amendment - J. Melton
(9: 00) INFORMATIONAL REPORTS
CLAIMS
(9 :15) EXECUTIVE SESSION Land Negotiations and Personnel Matters
ADJOURNMENT
M-77-110
(Meeting 77-17
IMF Agenda item No. 1)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 20, 1977
TO: Board of Directors
FROM: J. Melton, Controller
SUBJECT: Plan to Borrow Money to Finance Land Acquisitions
The attached resolution, drafted by Orrick, Herrington,
Rowley & Sutcliffe, is the next action which the Board should
take to implement the note issuance via Stone & Youngberg.
This is the master resolution; subsidiary resolutions will
be drafted for Board approval for each issue of notes under
this master resolution. It is anticipated that the resolution
for the first note issue will be on the July 13 , Regular Meeting
agenda.
Recommendation: It is recommended that the Board adopt the
Resolution of the Board of Directors of Midpeninsula Regional
Open Space District Providing for the Issuance of Not to Exceed
$10,000,000 Principal Amount of Midpeninsula Regional Open Space
District Negotiable Promissory Notes.
JM:rh
U M-77-103
(Meeting 77-17 ,
Agenda item No. 1)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 17 , 1977
TO: Board of Directors
FROM: J. Melton, Controller
SUBJECT: Plan to Borrow Money to Finance Land Acquisition
As of this date, details of the resolution regarding borrowing
money to finance District land acquisitions have not been
fully worked out. Materials relating to this agenda item will
therefore be transmitted to the Board separately when ready.
R-77-31
(Meeting 77-17,
Noe Agenda item No. 2)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
June 17, 1977
TO: Board of Directors
FROM: S. Norton, Legal Counsel
SUBJECT: Regnart Road Assessment District
At its meeting of June 8, 1977 the Board asked staff for further
information on certain aspects of the Regnart Road Assessment
District procedure.
The basis for computing a majority protest is land area (the
same as the petition to form an assessment disETIct, except
that the percentage is a bare majority instead of 60%) . The
City Council can still override a majority protest by a 4/5
vote, which in this case probably means the vote would have
to be unanimous.
An additional question asked was whether the City Council could
abandon the proceedings even if there were no majority protest.
It can, up until a construction contract is let, or bonds are
sold, but as a practical matter abandonment seldom occurs after
the assessment is confirmed (at the protest hearing) .
Regarding the questions about Cupertino CEQA procedure, I under-
stand that Jon Olson is getting this information and will report
orally at the Board meeting.
SN:pl
M-77-104
(Meeting 77-17,
Agenda item No. 3)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 17 , 1977
TO: Board of Directors
FROM: K. Duffy and D. Wendin
SUBJECT: Status of Fremont Older Ranchhouse
Materials relating to this agenda item are still being pre-
pared, and will be transmitted to the Board separately
prior to the June 22, 1977 meeting.
M-77-108
(Meeting 77-17
Agenda item No. 4)
*%"Ior
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 17 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption of Interim Budget for Fiscal Year 1977-1978
Due to an unusually heavy workload in the past several weeks,
the staff and Budget Subcommittee have been unable to complete
preparation and review of the proposed budget for the forth-
coming fiscal year. Additionally, assessed valuation figures
have not yet been available from the two counties which would
aid budget calculations, and those figures are expected very
shortly.
It is recommended that the Board of Directors extend the cur-
rent budget expenditure levels into the 1977-1978 fiscal
year as an interim budget with the understanding that the re-
serves budgeted for first half year operating and land acqui-
sition expenses would be used as planned. It is anticipated
that a proposed budget will be ready for the July 13 , 1977
meeting.
HG:jg
M-77-106
(Meeting 77-17,
Agenda Item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 17, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Retire Existing Ranger Job Description; Adoption
of Two New Ranger Job Descriptions; Authorization
to Fill Ranger Positions
Attached is a report (R-77-30) to me from the Land Manager
proposing that the existing Ranger Job Description be replaced
by two new Job Descriptions - one for a Patrol Ranger and the
other for a Construction Ranger. The Job Descriptions would
emphasize a ranger' s primary responsibility of performing
either patrol or construction duties, yet retaining the flex-
ibility of performing secondary duties.
It is recommended that the Board approve the retirement of the
existing Ranger Job Description and authorize the establishment
of Patrol Ranger and Construction Ranger Job Descriptions as
set forth in the Land Manager' s report, at the present salary
range of $11,853 - $15, 380 per year. This salary range is
being reviewed along with others in connection with the budget
process. It is further recommended that the Board authorize
staff to fill one Construction Ranger and two Patrol Ranger
positions as soon as needed,
HG:pl
AAr R-77-30
(Meeting 77-17,
Agenda Item No. 5)
MIDPENINSULA REGIONAL PARK DISTRICT
REPORT
June 16 , 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Retire Existing Ranger Job Description; Adoption of
Two New Ranger Job Descriptions; Authorization to
Fill Positions
Introduction: This report discusses a proposed change from the
current ranger job description of the District and the adoption
of two new job descriptions for ranger positions with emphasis
in one on patrol and maintenance, and in the other on construc-
tion and maintenance. These positions would have identical
salary ranges and would give the flexibility for use of ranger
personnel for construction work, and construction personnel
for patrol work. The intent of the change is to accurately re-
flect the primary duties of the individual positions.
Discussion: When the first ranger job description was adopted
the District anticipated a very limited ranger staff and the
job description was made as generalized as possible so that the
ranger staff could undertake a very wide range of potential re-
sponsibilities. This has proven satisfactory in terms of regu-
lar patrol, routine maintenance and light construction, since it
was originally anticipated that all major construction would be
handled by independent contractors. This has still proven to
be the case on major construction projects, such as remodeling
of structures, parking lots, etc. However, it has been impracti-
cal for many construction tasks such as fencing, installation of
gates, mitigation of safety hazards (old wells , etc. ) . The im-
practicality of hiring independent contractors for such work is
related to the scale of the projects and the remoteness of the
locations. In addition, District staff must spend a large amount
of time developing specifications for each job, going through a
bidding process (which includes inspection of the proposed pro-
ject) and then supervising independent contractors as the work is
performed. The thrust of this change in job descriptions is to
allow the District to have the capability to perform the construc-
tion programs that are impractical for independent contractors, and
to increase the flexibility of the ranger staff in relation to the
increase in land management responsibilities and projects as the
District acquires more land.
It is recommended that the existing Ranger job description be
retired and replaced by two new job descriptions , which are attached.
One outlines the major emphasis in patrol, public contact and light
maintenance. The other emphasizes construction and maintenance,
with patrol having secondary importance. The salary ranges for
the two positions would be identical. The two existing rangers,
Bob Garcia and Judy Frosch, would function under the Patrol Ranger
job description. The change in job descriptions would not in any
way reflect a loss to existing staff of benefits or seniority.
The proposed budget for fiscal year 1977-78 will contain a full-
time construction ranger position. I am requesting that the
Board authorize the filling of this position as soon as possible
so that the construction ranger will be available during the sum-
mer of 1977 to help with the many projects contained in the adop-
ted use and management plans. With the CETA personnel working
for the District during the next fiscal year, a significant amount
of time will likely be spent in supervising and coordinating their
activities. It is anticipated that the construction ranger would
play a major role, at least in the field, in regard to supervising
the CETA personnel.
Recommendation: It is recommended that the Board retire the
existing Ranger job descriprion and approve the two new job de-
scriptions attached to this report. It is further recommended
that the Board authorize staff to fill the Construction Ranger
position and two Patrol Ranger positions as soon as needed. The
two existing rangers will be transferred into the Patrol Ranger
positions.
It is further recommended that the Board adopt the present salary
range of $11,853 - $15,380 per year for both the Patrol Ranger
and Construction Ranger positions, subject to adjustment at the
time all staff salary ranges are reviewed.
JO:pl
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Job Description
PATROL RANGER
Summary of Duties
Under supervision, primarily patrols District lands, provides
visitor information, and develops interpretive programs. Secon-
darily performs unskilled and semi-skilled maintenance duties and
assists in major construction projects.
Work Performed
1) Patrols District lands. Has frequent contact with public,
providing them with information and directions.
2) Issues warnings and citations for violations of District
regulatory ordinances in accordance with enforcement pol-
icies of the District.
3) Fights District fires and protects the public and District
property in the event of natural disasters.
4) Performs cleanup and routine maintenance on District lands ,
buildings, and other facilities.
5) Operates mechanical equipment for District as required in-
cluding trucks, chain saws, tractors , mowers , sprayers ,
rototillers , and similar equipment.
6) Compiles environmental inventories and assessments as
required.
7) Keeps records of land use and other related data as required,
and participates in the development and implementation of
land use and management policies.
8) Repairs and installs fences.
9) Assists in constructing trails.
10) Assists in major construction tasks.
General
1) Work often performed on Saturdays , Sundays, holidays,
and at odd and irregular hours.
2) Individual must wear the prescribed uniform.
3) Individual will be classified as a Limited Status Peace
Officer under the California Penal Code.
4) Individual may occasionally supervise seasonal/temporary
employees.
Education, Experience,ience and Personal Requirements
The individual must have an aptitude for understanding and
applying the principles and practices involved in maintaining, oper-
ating and protecting District lands. Must be capable of implement-
ing the policies and procedures of the District and perform fire-
fighting, resource management, and protection duties. Individual
must project a high level of intelligence, courtesy, and judgment
and must present and maintain a positive, friendly presence in
communications with the public.
Individual must possess a knowledge of basic maintenance skills.
Must be self-directed and yet also be able to work as a member of
a team. The individual must be committed to the principles of the
District.
This position would ordinarily require:
1) - Two years of full-time paid experience in the protection,
operation, or maintenance of a park, forest, public rec-
reation area, or equivalent combined with a good knowledge
of basic maintenance skills.
or
Education equivalent to graduation from a two year commun-
ity college. major course of study preferred would be in
the social or natural sciences or in a related professional
field (park management or recreation) .
or
Any equivalent combination of experience and education.
2) A valid California Driver's License.
3) Individual must hold a valid Standard First Aid Card and
a Basic CPR Card. These may be obtained after employment.
Physical Requirements
Individual must possess strength, endurance and agility, and
must be mentally alert, physically sound and emotionally mature.
Individual must have normal hearing; normal visual function and
visual acuity of not less than 20/30 in each eye with correction;
weight proportional to height and age; and demonstrate a sufficient
swimming ability for self-preservation.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Job Description
CONSTRUCTION RANGER
Summary of Duties
Under supervision, primarily performs a variety of skilled
and semi-skilled construction tasks and general maintenance duties.
Secondarily provides visitor information and protects District lands.
Work Performed
1) Performs major carpentry and construction tasks as
required.
2) Repairs and installs fences.
3) Constructs trails
4) Performs cleanup and routine maintenance on District lands ,
buildings and other facilities.
5) operates mechanical equipment for District as required,
including trucks, chain saws, tractors, mowers , sprayers,
rototillers , and similar equipment.
6) Has frequent contact with the public, providing them with
information and directions.
7) Fights District fires and protects the public and District
property in the event of natural disasters.
8) Issues warnings for violations of District regulatory
ordinances in accordance with enforcement policies of the
District.
9) Assists in compiling environmental inventories and assess-
ments as required.
10) Assists in keeping records of land use and other related
data as required, and participates in the development and
implementation of land use and management policies.
General
1) Work often preformed on Saturdays, Sundays, holidays, and
at odd and irregular hours.
2) Individual must wear the prescribed uniform.
3) Individual will be classified as a Limited Status Peace
Officer under the California Penal Code.
4) Individual may occasionally supervise seasonal/temporary
employees.
Education, Experience, and Personal Requirements
The individual must possess a good knowledge of construction
and maintenance work and should be able to perform semi-skilled con-
struction tasks. Individual must be self-directed, and yet also
be able to work as a member of a team. The individual must be
committed to the principles of the District.
The individual must have an aptitude for understanding and
applying the principles and practices involved in maintaining,
operating, and protecting District lands. Must be capable of
implementing the policies and procedures of the District and per-
form fire-fighting, resource management, and protection duties.
Individual must project a high level of intelligence, courtesy,
and judgement and must present and maintain a positive, friendly
presence in communication with the public.
This position would ordinarily require :
1) Two years of full-time paid experience in park, ranch,
farm, or related employment involving semi-skilled or
skilled level work in construction, general repairs ,
and other maintenance activities.
OR
Two years of full-time paid experience in the protection,
operation, or maintenance of a park, forest, public rec-
reation area, or equivalent combined with a demonstrated
high skill level in construction work.
OR
- Education equivalent to graduation from a two year voca-
tional school or community college. Major course of
study preferred would be in the vocational areas related
to construction, or in the social or natural sciences,
or in a related professional field (park management or
recreation) .
OR any equivalent combination of experience and education.
2) - A California Drivers License
3) - Individual must hold a valid Standard First Aid Card
and a Basic CPR Card. These may obtained after employment.
Physical Requirements
Individual must possess strength, endurance and agility,
and must be mentally alert, physically sound and emotionally
mature. Individual msut have normal hearing; normal visual
function and visual acuity of not less than 20/30 in each eye
with correction; weight proportional to height and age; and
demonstrate a sufficient swimming ability for self-preservation.
M-77-9
(Meeting 77-17 ,
Agenda item No. 7)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 13 , 1977
TO: Board of Directors
FROM: J. Melton, Controller
SUBJECT: Annual Claims List Amendment
It is requested that the Board amend the Annual Claims
List (see reverse side) to increase the amount that the
Controller is authorized to pay for District Counsel' s
fees during FY 1976-77 from $23 ,100 to $23 , 400. This
increase is consistent with the increase in District
Counsel' s retainer recently approved by the Board.
JM:jg
AN14UAL CLAIMS
Fiscal Year 1976-77
Item Description Amount
Directors' Fees $ 8,400
Staff Salaries 218, 400
District Counsel ' s Fees 25, 400*
Acquisition Consultant' s Fees 12,000
Retirement Funds 22, 000
Health Insurance 8,200
Dental Insurance 3 ,400
Life Insurance 2 ,200
Office Rant 12,000
Vehicle Expense (Gen. Mgr. and Asst. 3 , 000
Gen. Mgr. )
$315,100
*Change
M-77-102
(Meeting 77-17 ,
Agenda item No. 6)
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 17 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Authorization To Purchase Equipment From State of
California General Services Administration
Attached is a memorandum (M-77-101) from the Land Manager to
me describing a method through which the District can save
money by purchasing certain kinds of equipment (under $3500)
from the State of California General Services Administration.
It is recommended that the Board adopt the Resolution of
the Board of Directors of the Midpeninsula Regional Open Space
District Authorizing Department of General Services of the
State of California to Purchase Certain Items.
M-77-101
0&qmk
MIDPENINSULA REGIONAL PARK DISTRICT
MEMORANDUM
June 15, 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Authorization to Purchase Equipment From
State of California General Services Administration
Introduction: Each year the State of California Department of
General Services solicits bids for a variety of items commonly
purchased by State departments such as , vehicles, office supplies
and field equipment.
Discussion: The State Department of General Services allows local
public agencies to purchase items through a cooperative program.
In order for MROSD staff to take advantage of the State purchasing
system, it is necessary that the attached resolution be passed by
the Board. This will permit staff to purchase items and supplies
under $3, 500. major items over $3,500 , such as vehicles, would
still require specific Board approval. For small agencies such
as MROSD, using the State purchasing service is far more efficient
than the District developing its own specifications , soliciting
proposals and accepting individual bids. For specific details
of the program please refer to the attached excerpt from the pro-
gram catalogue.
Recommendation: It is recommended that the Board of Directors
adopt the attached resolution authorizing the Department of General
Services of the State of California to purchase certain items .
This recommendation has been reviewed and approved by the District
Controller.
JO:pl
STATE OF CALIFORNIA
COOPERATIVE PURCHASING PROGRAM
WHAT IS IT'S
Cooperative Purchasing is a program whereby the State Office of Procurement
of the Department of General. Services may act as the buying agent for political
subdivisions of the State, if so requested, provided the product is for public
use and the total purchase exceeds $500.00. The program is completely voluntary
and the "customer" - that is, the political subdivision - determines if and
when it is advantageous to make such delegation.
i AND HOW ESTABLISHED
The program was initiated in 1961 as a result of State legislation which was
sponsored by counties and cities through the County Supervisors Association
and the League of California Cities. The legislation is contained in Section
14814 of the Government Code (See Page iv) , which briefly states that the State
Department of General Services is authorized to make purchases of material and
equipment for any county, city, or other political subdivision under the same
terms and conditions pertaining to State purchases. It requires competitive
bidding and nonrestrictive specifications.
OBJECTIVE
She objective is to stretch the tax dollars available to smaller political
units by allowing thee, to participate in the purchase of many products at
prices generally available to only large buyers, and to standardize duality
and service levels.
PROCEDURE
Ad22tion of Resolution. The Government Code Section, together with the regu-
lations adopted to implement the code section, requires that the governing
board of each political subdivision (Board of Supervisors, City Council, Trustees,
etc.) adopt a resolution designating the State as its agent in making purchases.
This resolution generally follows one of two fors: a) a specific resolution
pertaining to one specific purchase; b) an open (blanket) resolution covering a
variety of supplies and equipment for a definite or indefinite period of time.
(Sample resolution Page viii)
Submission of Local Axency Purchase Request. A standard form has been adopted
which is available from the State Office of Procurement (see Page vii) , but
which may be reproduced locally. If for a contract item, the request should:
1. List item(s) with complete description, including a reference
brand, model number and all pertinent requirements.
Z. Show names of local sources, who will be sent a bid at the same
time as regular State bidders.
3. Shod delivery date required and special instructions (third floor
delivery, basement delivery, elevator available, etc.)if equipment
is to be installed or delivered to ogler than a street-level location.
Indicate if you wish to review the bids or be otherwise notified prior
to issuance of purchase order.
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State of California
Cooperative Purchasing Program
Page Two
PROCEDURE (continued)
Submission of Local Agency Purchase Request. (continued) If your request
is for a contract item listed in the current contract catalogue, agencies are
encouraged to submit a blanket gurchase reguest for each contract you wish to
use. The blanket request should be in an amount to cover your estimated needs
for the balance oK the contract opri-od. You are not obligated to expend the
entire amount estimated, but your guess should be as accurate as possible. The
blanket request may be for a specific dollar amount only, without detailing
individual items (i.e. steel office files, as requested, total purchase not to
exceed $0000.00) . The State will issue a blanket purchase order to the con-
tractor in the name of your agency and you may order individual items directly
as needed, supplying at that time the size, color, and other pertinent infor-
mation. Please note, however, that you must adhere to the terms of the con-
tract particularly any minimum order limitation, and refer on your order to
the State blanket purchase order number.
Blanket Purcha a Re ests. There seems to be some confusion on this subject.
Generally, a blanket purchase request is the most desirable method of ordering
contract items because it permits you to estimate your requirements and order
directly from the contractor on an "as needed" basis. For example, on large
lamps it would be extremely difficult to pre-determine the exact quantity of
each size and type for an entire contract period. A blanket request calling
for "large lamps, sizes and types required, not to exceed $0000.00" will permit
you the flexibility of ordering large lamps as needed, will minimize housing,
and will give you specific and intimate control of each delivery transaction.
i
Securin& Prices. Prices are secured by the State in conformance with the
competitive bidding requirements of the Government Code, and include combining
requests of other participants including the State, or as a separate bid for a
specific agency.
Review of Bid Results. When requested, bids will be forwarded to the local
agency for review prior to award.
Issuance of Purchase Order. When all statutory and prodedural requirements
have been met, the State will issue a purchase order in behalf of the requis-
itioning agency. The State does not assume any financial responsibility in
connection with the purchase, and the local agency is obligated to meet the
terms and conditions of the transaction. This includes prompt payment after
receipt and acceptance of the merchandise, making partial payments for
merchandise received, and not taking unearned discounts, which are subject
to rebilling by the supplier. (2% - 20 Days means 2% discount may be taken
from the invoice if paid within 20 days after receipt of the merchandise or
days,20 within de
invoice, whichever is inter; if payment is not made w y , terms
are net.)
Follow-UP �and Inspection of Goods received is primarily the responsibility
of the receiving agency. All items delivered should be inspected immediately
for compliance with specifications and terms of the purchase order. If mer-
chandise is not in compliance, the vendor should be notified immediately by
phone, if possible, and confirmed in writing with a copy to the Office of
Procurement, Attention Local Agency Section. If you encounter any difficulties,
do not hesitate to contact the Office 'of Procurement for assistance.
ii
State of California `
Cooperative Purchasing Program
Page Three
e
CHARGES AND BILLING
The Government Code requires that the Cooperative Purchasing Program be self-
supporting, consequently, a nominal service charge is made for each transaction.
Basically, this charge is 1% with a maximum limit of $2000.00; a standard charge
of $40.00 is made for each contractual purchase, regardless of amount. The State
service charge is not included on the purchase order issued by the Office of
Procurement, but is billed separately. Each contract will show the service charge.
OBLIGATIONS OF THE STATE
The State will process all purchase requests on a timely basis and. secure pro-
ducts and services at the lowest price commensurate with the quality level spec-
ified. The State will endeavor to provide advice and assistance on purchasing
matters, specifications or any related subject upon request, and will serve to
the best of its ability as coordinator for items of common interest and concern.
MAILING LISTS
Principal mailings consist of quarterly summaries of available contract prices,
together with specialized offers or notices of interest.
INFORMATION
Information on the Cooperative Purchasing Program, contracts published in the
quarterly summary, or on special purchases may be obtained by contacting Tony
Deogracia, State Office of Procurement, Cooperative Purchasing Program, P. 0.
Box 1612 (1823 - 14th Street) , Sacramento, CA 95807, (916) 445-6681.
BACKDOOR BUYING AND SELLING
Backdoor buying is when a contractor offers to sell to you at the same price
available from a contract, thereby avoiding the service charge. Backdoor selling
is when a vendor, unsuccessful as a bidder, offers to sell for less than the
contract price offered by the low bidder. Succumbing to such practices is
beneath the dignity of a professional public purchasing official. Our repu-
tation and integrity dictate that such offers, if made, be rejected as unethical
and unworthy of both buyer and seller.
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GOVERNMENT CODE SECTION
14814, The Department of General Services is authorized to make
purchases of materials, equipment, or supplies, ether than printed
material, on behalf of any city, county, city and county, district, or
other Ioeal governmental body or corporation empowered to expend
public funds for the acquisition of property, upon written request of
such local agency; provided that such purchases can be made by the
Department of General Services upon the same terms, cund4ions and
specifications at a price lower than the local rgency can obtain throm,'11
its normal purchasing procedures. The state shall incur no fin:aneial
responsibility in connection with purchases for local ageneics under
this section. No purchase shall be for less than five hundred dollars
($500) and the local agency shall necept sole responsibility for pay-
ment to the vendor. All purchases shall be subject to audit and inspec-
tion by the local ageney for which made.
The competitive bidding requirements of this chapter shall apply to
purchases made under this section.
Purchases under this section shall be subject to the provisions of
Section 14813.
No purchase shall be mlde under this section when bids 'have been
received by the local ageney for the furnishing of such materials. equip-
ment, or supplies, unless the purchase by the Department of General
Services can be made at a lower price upon the same terms, conditions
and specifications.
A char;te shall be made to each local ageney availing itself of this
service, saach charge to be not less than the estimated Bost to the depart-
ment of rendering the service, including costs incurred by the depart-
ment in preparation for sa purchase requested by a local agency in
instances where such request is canceled or withdrawn by the local
ageney prior to award of the contract or purchase order by the depart-
went.
The Department of General Services may adopt such rules and regu-
lations as are necessary for the purposes of this section.
(Added by Stats. 196, Ch. 371.)
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iv
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING THE DEPARTMENT OF GENERAL SERVICES
OF THE STATE OF CALIFORNIA TO PURCHASE CERTAIN
ITEMS
BE IT RESOLVED that the Board of Directors of the
Midpeninsula Regional Open Space District does hereby authorize
the Office of Procurement, Department of General Services of
the State of California to purchase items for and on behalf
of the Midpeninsula Regional Open Space District pursuant to
Section 14814 of the Government Code , and that Herbert Grench,
General Manager, is hereby authorized and directed to sign and
deliver all necessary requests and other documents in connec-
tion therewith for and on behalf of the Midpeninsula Regional
Open Space District.
I hereby certify that the foregoing is a true and
correct copy of the resolution duly and regularly adopted by
the Board of Directors of the Midpeninsula Regional Open Space
District at a meeting thereof held on the day of
1977 , and that the same now appears of record in my office.
In witness thereof, I have hereunto set my hand and
affixed my official seal this day of , 1977.
MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT
President, Board of Directors
ATTEST:
District Clerk
Revised
C-77-13
June 22 , 1977
Meeting 77-17
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
�259 $ 15 . 00 City of Palo Alto Council Agenda
3260 1,789 . 21 Peninsula Office Supply Office Equipment-Desks, Chairs
& Storage Cabinet
�3261 33 .35 John Melton Private Vehicle Expense
3262 106. 00 Western Real Estate News Advertising
263 51. 00 The Times Subscription
264 82. 01 Carolyn Caddes Photographs
1265 15.00 Western City Magazine Subscription
3266 33 . 29 California Water Service Co. Utilities-Permanente Creek
3267 78 .33 Judy Frosch District Vehicle Expense &
Equipment Rental
268 623 . 00 Four Point Rentals Equipment Rental-Field
269 1,144 .94 First American Title Co. Escrow Fees-Nellis Property
3270 12,000 .00 First American Title Co. Purchase of Leonheart Property'
3271 270 . 00 University of California University Extension Class
3272 17 . 00 Katherine Duffy Telephone Expenses
3273 48 .00 San Jose Mercury-News Subscription
3274 325. 00 Michael McMurray Maps & Mapping
3275 6 . 15 Pargas of San Jose Utilities-Fremont Older
3276 125. 00 Linda M. Roberts Professional Services-Brochure,'
3277 1, 020 .00 Rogers, Vi.zzard & Tallett Professional Services
3278 97 . 05 Diversified Transportation Parcel Service
279 35 . 15 Pitney Bowes Postage Machine Rental
3280 111. 60 Best Products Co. Inc. Office Equipment & Supplies
3281 100 . 32 Webb' s, Inc. Photographs
3282 6 , 600 . 00 Don Johnson Construction, Inc.. Improvements-Fremont Older
3283 18 . 66 Linda Newberry Replacement of Windows
Permanente Creek
3235 258 . 78 Pacific Hardware & Steel Co. Operating , Maintenance & Repay
3286 508 . 80 McCormick & Baxter Creosoting Co. Improvements-Las Trancos
3287 126 . 88 Hubbard & Johnson Operating, Maint.-Permanente
Field Equipment & Supplies
3288 12 ,583 . 24 Sunnyvale Dodge Two 1977 Dodge Trucks
T'. Amount Name Description
3289 $ 10 . 00 Ravenswood Post Subscription
3290 20. 00 Peninsula Office Supply office Equipment-Desk Loan
3291 59 . 09 Bradley Clifford Private Vehicle Expense
Meal Conference
3293 47 . 43 Alvord and Ferguson Field Supplies-Ranger Unifoij
3294 1, 105. 00 Richard Slocum Improvements-Los *Trancos
3295 88 - 50 True American AMC/Jeep Inc. District Vehicle Expense
3296 851. 14 Diversified Contracting Electrical Service
Fremont Older
3297 776 . 98 Techni-Graphics Printing Stationery
3298 2 ,916. 29 Sam Smidt Associates, Inc. Brochures
3299 66. 00 San Jose Mercury-News Subscription
3300 9 .00 Assoc . of Bay Area Governments Environmental Management
Program
13301 1.10 Office of Procurement Fish & Game Code Supplement
3302 2.20 Secretary of State Duplicating of Documents
3304 288 .99 Valley Reproduction Services Maps & Mapping
�3305 31. 20 Pat Starrett Private Vehicle Expense
13306 169. 44 Mobil Oil Credit Corp. District Vehicle Expense
3307 27. 30 Carroll Harrington Private Vehicle Expense
3308 125. 00 R. A. Fredrickson Stove-Fremont Older
13309 100 . 00 June L. Miller Consulting Services
Nellis Property
3310 2,400 . 00 Ehlers Electric Co. Electrical Services
Permanente Creek
3316 2,000 . 00 Paul Lacey Demolition-Picchetti Propert
13312 3 , 2.64 . 01 Utility Body Company New District Vehicles
� 3317 6 , 600 . 00 Don Johnson Construction, Inc. Improvements-Fremont Older
�3314 185. 21 Petty Cash Meal Conferences
Private Vehicle Expense
District Vehicle Expense
office Supplies
Training
Postage
Maps & Mapping
Slide Library
Duplicating Expense
Field Supplies
13315 6919 . 00 Walter' s Carpets office Equipment-Rangers
1 3318 96 . 85 Lutz Ford Sales Inc . District Vehicle Expense
*Chec'jll- to be dated after July 1, 1977 and released when work is complete